PeopleSoft User Group. November 12, 2014
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- Gladys Jackson
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1 PeopleSoft User Group November 12, 2014
2 User Group Agenda Checking for Journal Errors Fixed Asset Conversion Budget process nvision Reports Forecast ledger 1099 Electronic Filing Updating the Journey To Excellence
3 Checking for Journal Errors When Journals have an error and can not post to the General Ledger it will stay in an error state until you go to Create/Update Journal Entries to make corrections.
4 Checking for Journal Errors
5 Checking for Journal Errors
6 Fixed Asset Conversion Applicable if councils are not using asset management 76 councils not currently using asset management Communications sent to Scout Executive Converting fixed assets using an excel spreadsheet template Timeline April November
7 Asset Upload Spreadsheet Asset #, Description, Location, Useful Life, Date Acquired, Cost/FMV, Salvage Value, Accumulated Depreciation, GL Account Number and Last Depreciation Date
8 Budget Analysis Prior Budget Adds Prior Year Budget Removes one Future Year Budget Report ID BUDALR2 (Budget Analysis Summary #2) Report ID DBANALR2 (Budget Analysis Detail #2)
9 New Query Posted Detail by account & project range for Budget ledger
10 Budget Preparation Chapter 14 of the user guide Recorded webinar on Finance Impact Site Tools available Queries LC_ACTUAL_SPREADSHEET_FIS_YR LC_BUDGET_FISCAL_YR the starting point for budget Report Detail Budget Analysis Scope Run on Provides current plus 2 years of history and budget
11 Budget Preparation Build out your tree Make nodes for each budget participant Create two scopes for each node Summary (page 8 21 in PeopleSoft User Guide) Individual (page 8 22) in PeopleSoft User Guide) Define report request and use feature to send Detailed Budget Analysis Scope reports
12 Starting Your Budget
13 Actual Spreadsheet
14 Budget Report
15
16 nvision Reports Creating nvision Reports Copying / Renaming nvision Reports Deleting nvision Reports Share nvision Reports
17 Add a New nvision Report
18 Add a New nvision Report
19 Add a New nvision Report
20 Add a New nvision Report
21 Add a New nvision Report
22 Copy / Rename a nvision Report
23 Copy / Rename a nvision Report
24 Copy / Rename a nvision Report
25 Copy / Rename a nvision Report
26 Copy / Rename a nvision Report
27 Delete a nvision Report
28 Delete a nvision Report
29 Share a nvision Report
30 Share a nvision Report
31 Forecast Ledger PeopleSoft is ledger based Actuals, Budget, Forecast Similar to budget ledger but used for future period forecasting Journal entries don t need to be balanced Can upload Forecast similar to Budget
32 Forecast Ledger
33 Forecast Ledger Two Reports Available FCBDTLF1 Forecast with Budget Detail FCBSUMF1 Forecast with Budget Summary
34 Journey to Excellence Submission Submitting JTE Populate the Finance Facts datebase This is not an automatic process Part of the month end process After making Audit Adjustments
35 Journey to Excellence Submission
36 Journey to Excellence Submission
37 Journey to Excellence Submission
38 Journey to Excellence Submission
39 Journey to Excellence Submission Using the Refresh button, wait until status is complete with Success in the Run Status column and Posted in the Distribution Status If this process completes with an Error in the Run Status, contact the Member Care Contact Center to report this condition.
40 Journey to Excellence Submission If you make an adjustment to a prior period that you had previously transmitted, you must resubmit that period and any subsequent periods affected. If you make an audit adjustment to December of last year, you should resubmit that December and then also resubmit January, February, etc. down to the last month you had previously transmitted. Because of the processes that work in the background when you submit, you must wait four hours between each period submission.
41 1099 Electronic Filing Transmitter Control Code (TCC) number required IRS Form 4419 (Application for Filing Information Returns Electronically (FIRE) Create an online FIRE system account
42 For the Good of the Order User Guide Best practices Needs
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