SE MN Regional Radio Board Meeting Agenda

Transcription

1 Type of Meeting: Meeting Every two months Location: Rochester Public Utilities (RPU) Meeting Facilitator: SEMNRRB Chair: Jake Gillen SE MN Regional Radio Board Meeting Agenda February 1. Call to order by RRB Chair 2. Introductions of new members of RRB 3. Approval of Agenda 4. Approval of RRB Minutes -December Acceptance of RAC Minutes - January 2012 unapproved 6. Approval of Financials - Nov 2012-in packet/december 2012 handout - Haarstad 7. Open issues a. Update of upcoming Exercise (Shetek-HarryAlgyer) b. Insurance Update (Darnell) c. A133 Audit update (Haarstad) d. Membership list updates (Haarstad) e. RIC support letter completed f. Grant Updates - Darnell (handouts) g. Approval of 2010IECGP grant extension contract to 04/30/2013 and Resolution A to authorize the Board Chair and Administrator to sign. Requires Approval h. Approval of 2012 SHSP grant contract effective 2/15/ /30/2013 Resolution B to authorize Board Chair and Administrator to sign. Requires Approval i. RIC Update-Borchardt j. State Update - Tim Lee k. OTC Meeting - Freshwater/Timm 1. Statewide Radio Board Meeting - Commissioner Kaase m. HSEM Update/Regional Exercise update - Torgerson n. Radio Users & O & O Group- M. Peterson 8. New Business a. RAC Update/recommendations - (Yeiter): i. Mower County Participation Plan Requires Approval Requires Approval Other New Business 1) Next RRB Meeting- April 1, 2013@ 12:30 PM at RPU; Finance Committee-11:00 AM at Bakers Square 2) Next scheduled RAC Meeting is March 21, SEMNRRB Website:

2 SE MN Regional Radio Board (RRB) Meeting Minutes Monday, December 10, 12:30 pm Rochester Public Utilities (RPU) 4000 East River Road NE Rochester, MN In Attendance: RRB Members: Mike Lee/Freeborn County Doug Johnson/Steele County Tom Bjerke/Houston County Marcia Ward/Winona County David Harms/Wabasha County Jake Gillen/Rice County Ken Brown/Olmsted County Randy Staver/City of Rochester Jim Bryant/Goodhue County Dave Erickson/Dodge County Tom Kaase/Fillmore County Others in Attendance: Rick Freshwater/Olmsted County Steve Borchardt/ECN Meredith Erickson/RC Attorney Mark Darnell/Olmsted County Judy Indrelie/Olmsted County Kari Haarstad/Olmsted County Kevin Torgerson/Olmsted County Dave Pike/Mower County Tim Heroff/City of Rochester Blaine Hentz/Wabasha County Barbara Brommer/Wabasha County Steven Rohlik/Steele County Tim Boyer/Rice/Steele 911 Dave Mueller/Olmsted County Scott Hanson/Steele County Chad Forystek/Steele County Nate Timm/Goodhue County Michael Peterson/Winona County Fran Windschitl /Rice County Troy Dunry/Rice County Jeff Nelson/PSC Alliance Teresa Walter/Houston County 1) Meeting was called to order by SEMNRRB Chair Jake Gillen at 12:36 pm. Introductions 2) Approval of Agenda: Motion by Dave Erickson, Second Tom Kaase to approve today's agenda. Motion carried. 3) Approval of RRB meeting minutes (October ): (handout) Motion by Dave Erickson, Second Marcia Ward to approve RRB minutes, with time correction. Motion carried. 4) Acceptance of RAC Minutes (September November 15, 2012): (handout) Motion by Mike Lee, Second iim Bryant to accept RAC minutes. Motion carried.

3 5) Approval of Financials-September-October-November 2012 presented by Kari Haarstad: (handout) Motion by Tom Bjarke, Second Tom Kaase to approve financials as presented. Motion carried. Open Issues a) (Jpdate-Letters to state officials for sales tax exemption: Judy Indrelie reported there will be no letter sent at this time. There is nothing we need to do to protect our sales tax exemption at this time. Steve Borchardt added to keep an eye on that as there are some who want this to go away for those who already enjoy it. b) Insurance Update from LMCIT- Judy Indrelie: (handouts) The new quote is $3,557.00, give or take. The other quote became null and void because they are redoing their calculations, and because we didn't get it approved within the 30 days of the original quote; they can then pull it back from us. This is still much cheaper than going with MCIT. Coverage will be: $ towards the cache of radios we have, $68.00 for the tower and trailer, $2, is municipal for the RRB to operate as a group. Motion by David Harms, Second Jim Bryant to approve new MCIT quote and breakdown of dollars. Motion carried. c) Final Budget approval for Kari Haarstad: (handout) Insurance number changed for 2013 with the $3, that will be paid, which lowers the bottom line for what there should be on hand at the end for next year. This includes the $1, everyone will pay for membership dues, collected in January of Motion by Dave Erickson, Second Randy Staver to approve final 2013 budget. Motion carried. d) Approval of 2010 SHSP grant extension - Judy Indrelie: (handout) Extension to 2/28/2013 was approved. Motion by Jim Bryant, Second Randy Staver to approve the extension to Motion carried. e) Approval of 2005 Law Enforcement Grant extension and Resolution to authorize the Board Chair and Administration to sign - Judy Indrelie: (handout) Extension was approved by the State to extend to 6/30/2013. Motion by Doug Johnson, Second Mike Lee to authorize the Board Chair and/or Judy Indrelie to sign extension, and approval of extension. Motion carried. f) A133 Audit Update - Judv Indrelie: State will do our next A133 Audit Audit should be done in January or February of g) Grant Updates-Judv Indrelie: (handouts) 2010 HSEM (Turquoise) - Extended to 2/28/2013 o There are still some who need to spend their dollars o Should have remaining amount spent in audit costs 2010 IECGP Grant (Salmon) - ends 2/28/2013. o $108, remains o $69,000 remains in training alone. There are a number of people who would like to go to training in Schaumburg. These dollars can be used for this training, o 2013 Interoperability spring conference in St. Cloud, these dollars can be spent there. o Approval for grant extension will be made under New Business. o May use some dollars to help pay for the A133 audit.

4 Local Enhancement Dollars (white sheet with colored boxes)- extended to 6/30/2013 o $454, remains - has been stated will be spent o Must be spent on infrastructure. Cannot be spent on radios, etc. o State bonded dollars o There is a 50/50 match with this grant 2011 HSEM (pink) - ends 6/30/2013 o $31, allotted for each 2012 Grant Infoo State received $951, to spend for interoperability o Each Region will get $12, to spend on either; upgrading TIC plan, exercises or training. o The State will be contracting directly with Counties that are new to ARMER. o They will start looking at broadband. Motion by Dave Erickson, Second David Harms to reinstate the dollars for Dodge County and the City of Rochester. The City of Rochester will also receive the remaining $2.44 from Goodhue County. Motion carried. Motion by Tom Kaase, Second Doug Johnson to approve the final figures for the Local Enhancement Grant. Motion carried. h) Audit Finding Policy - scratched from agenda. i) RIC Update - Steve Borchardt: HSEM has dollars from the expired PSIC grant that wasn't spent, that has now been given back to ECN. ECN purchased 204 portable radios with the money. Per a State wide agreement, these radios will be given to counties who had not been recipients of AFG grants. There's only one county in SE Minnesota who didn't receive an AFG, that is Fillmore. Fillmore asked for 60 of the portable radios. Each region was granted about half of what they requested, Fillmore will get 27 radios. These radios are designed for Fire and EMS. j) State Update-Tim Lee: No Report k) QTC Meeting Update- Nate Timm: Rochester made changes to their plan for the new consoles that includes new radio ID's for the City. The rest of the County is unchanged. Inver Hills Community College was approved to come on as the first college for training students. They have been given a number of radios with talk groups on a low priority level for student to train for EMS use and get experience with the ARMER system. Todd County was approved for an outdoor BDA. I) Statewide Radio Board Meeting-Commissioner Kaase: Legislative meeting held by phone linked to the AMC conference. AMC through public safety is working on a Bill in regards to the sales tax issue. Jackie Mines brought forward information on updates that will be needed on the ARMER system, can use 911 dollars to cover the possible $1 million dollar charge. m) HSEM Update - Kevin Torgerson: Working on Harry Algyer training, no dates available at this time. Possibly February or March of Captain Torgerson commented on how wonderful the radio system worked, as it was used to its fullest potential, at the Officer Decker funeral to bring everyone together and provided great communication. n) Radio Users and O & O Group - M. Peterson: Meeting was cancelled last month. Note: Rick will now be updating the TIC plan each December.

5 New Business: a) RAC Update/recommendations: i. Recommend to request extension for 2010 IECGP grant per diem for Schaumberg training. Motion by Dave Erickson, Second Jim Bryant to approve, with the extension of IECGP grant, with approval of the training, with approval of cost of transportation as long as it's no higher than the commercial rate. If they decide to use a private plane they have to get individual coverage. Motion carried. ii. RIC as contracting employee ending 6/30/2013; need letter supporting the need for them in the future - Nextgen, ARMER and broadband initiatives. Motion by Jim Bryant, Second Randy Staver to approve letter to State supporting RIC employee after 6/30/2013. Motion carried. iii. Wabasha County - 3 circuits on MNDOT microwave backbone, (handout) Jeff Nelson requested, as done in the past, writing an existing DOT microwave system that's within Wabasha County to utilize their VHF siren/paging capabilities. Motion by Ken Brown, Second David Harms to write an existing DOT microwave system that's within Wabasha County. Motion carried. iv. Steele & Rice County changes to Plan to increase excess capacity. o Jeff Nelson for Rice County (item one) (handout)- Approval to allow CCGW to be connected so Rice County can turn on their new paging system/armer transition. Motion by Dave Erickson, Second Jim Bryant to allow CCGW to be connected in Rice County. Motion carried. Jeff nelson for Rice County (item two) - Cooperative agreement with MNDOT needs to be signed. Rice County requests to authorize the Chair of the Board to approve that document subject to legal review. Motion by Doug Johnson, Second Tom Bjarke to authorize the Chair of the Board to approve/sign the cooperative agreement subject to legal review. Motion carried, o Jeff Nelson for Steele County (item one) (handout) - Re-task CCGW approval to move it from Geneva up to Owatonna. Motion by Tom Kasse, Second Mike Lee to move CCGW from Geneva to Owatonna. Motion carried. Jeff Nelson for Steele County (item two) (handout)-add an ASR sight, an ARMER enhancement site, in community of Blooming Prairie in SE Steele County. There have been coverage issues. This will add local enhancement to improve the coverage in and around the community. Motion by Marcia Ward, Second David Harms to add an ASR site in community of Blooming Prairie in SE Steele County. Motion carried. v. Recommendation by User Group to appoint Rich Freshwater to update TIC plan and submit to the State each December. Motion by Doug Johnson, Second Randy Staver to appoint Rick Freshwater to update TIC plan and submit to the State each December. Motion carried. Other New Business: 1. Tom Bjerke will be leaving the Board in His replacement is Teresa Walter. 2. Meetings have been changed to the second Mondays of even numbered months. Motion by Jim Bryant, Second Mike Lee to hold the 2013 RRB meetings on the second Monday of even numbered months at 12:30 pm. Motion carried.

6 1) Next RRB Meeting CHANGED to February 11, 2013 at 12:30 pm at RPU. 2) Next scheduled RAC Meeting is January 17, 2013 at 12:30 pm at RPU. Adjournment: Motion to adjourn Jim Bryant, Second David Harms at 1:58 pm. Motion carried. In addition to ed documents, handouts included: Grant Summary and Deadlines Year-To-Date Income Statement Report (As of July 2012) Minutes respectfully submitted by Michelle Ridd. SEMNRRB website:

7 SE MN Radio Advisory Committee (RAC) Meeting Minutes Thursday, January 11, 2013,1:00 pm Eagles Club th Avenue SE Rochester, MN Meeting was called to order by RAC Chair S. Yeiter at 1300 Hours In Attendance: Bob Kindler- Freeborn County Daryl Jensen - Fillmore County Tim Boyer - Rice/Steele County Lyle Lorenson - Goodhue County Scott Yeiter - Houston County Mark May - Mower County Mark Darnell - Olmsted County Troy Dunn - Rice County Jim Jensen - Dodge County Lon Thiele - Steele County Barb Brommer-Wabasha County Nate Timm - Goodhue County Judy Indrelie - Olmsted County Blaine Heintz - Wabasha County Mike Peterson - Winona County Tim Heroff- City of Rochester Steve Borchardt - State of MN Dave Pike - Mower County Kevin Torgerson - Olmsted County HSEM Kevin Beck - Fillmore County Neale Caflisch - Ancom Matt Mass - Dodge County Heath Dienger - MSP John Dalin - MnDOT Andy Terry -SEH Kari Haarstad - Olmsted County Approval of Agenda: Motion by D. Jensen, Second T. Dunn to approve agenda, with addition of Radio Exercise. Motion carried. Approval of November 15, 2012 minutes: Motion by B. Heintz, Second M. Darnell to approve minutes. Motion carried. Open Issues: a) Any problems or updates from anyone that is LIVE on the system - Scott Yieter: Nice recorders will offer remote only option, including parts replacement, which is supposed to save significant dollars. Still working through details at this time. Working with Gary Range. Heath Dienger - State Patrol: Having issues, can't hear everyone. Questions on how to allow for everyone to hear. What is the best solution/option for all? Referring to the Owners and Operators Group for discussion. Steve Borchardt will take this to the other RICs and see if others are experiencing any of the same issues. b) Rice County Progress Update - Live on the system and going well.

8 c) Fillmore County Progress Update - Sheriff D. Jensen: Moved cut-over into 2013, with another setback during week with the jail controls and counsels. Moving forward, starting to put together training dates, talking about moving EMS over to ARMER, leaving only Fire left on VHF, everybody narrow banded and functional. Harmony updated to microwave status. LeRoy tower set for March. d) Steele County Progress Update - There's a tower issue in the south end of the County, dish will go on tower once building is set to go. Go Live within the next two months. e) Mower County- Narrowbandable, on the VHF system. Working with Andy Terry- See New business, a). f) Interoperability- Steve Borchardt: There are two COMT application packets that are complete and ready for presentation to your Regional Radio Board, for Nate Timm and Rick Freshwater to be COMT. Motion by T. Dunn, Second M. Darnell to approve Rick Freshwater and Nate Timm as COMT. Motion carried. Steve Borchardt mentioned the term SLIGP (State and Local Implementation Grant Program) dealing with the broadband initiative. Will be applying for. Will hear more about this in the future. Inter-Op conference is May 6, 7 & 8, Fillmore County's portable radios were delivered. State Leaders meeting at the end of January. National Weather Service standard went to the Inter-Op committee Tuesday and passed on to the State Wide Radio Board. Doesn't present any changes to the SE area who are serviced by LaCrosse, continue to use the Regional NWS talk group as in the past. g) Operations & Technical Committee Update - Nate Timm: OTC update: the Central Region purposed a letter to Motorola which the OTC approved and forwarding to the SRB asking for the talk group performance patching rights - back to the way it used to perform. This update would hopefully take place in two years (7/2015), it was too late for the 7/2013 update. Change Management update: OTC officially requested the SRB to change the State TACs - now there will be 12 STACs. SMG meeting updates: schedule set for 7/2013 upgrade. Starting the week of May 6, 2013, Motorola is going to start updating the field equipment; toward the end of May they will come to our dispatch centers to update councils as needed. Won't cost us a dime. State is paying for this. April 1, 2013 the data base will be locked down, no changes can be made. May 2013 should ship here for installation. Changes may be made to NICE, not sure when yet. CCCW standard, we are almost at the limit now, we only have room for three more towers at this point. Need to keep an eye on this as we add more CCCWs. Some state parks are in a hole and don't have good coverage, looking at adding an 8 TAC repeater to allow better coverage. h) Grant Update/Financial update-judv Indrelie: Judy provided handouts; please reference those for additional information regarding grants. a) The audit for the 2012 year is under way. b) 2010 IECGP is extended to April 30, Will not grant any additional time for this grant. This grant is for training.

9 c) 2010 SHSP Grant (turquoise) - Fillmore and the City of Rochester still need to spend or invoice their dollars. Grant should be completed by the end of February, which was the targeted completion date. d) 2010 IECGP Grant (salmon color) - Ends 4/30/2013. Rochester and Goodhue are going to Schaumburg in February. Be sure to get costs, receipts, agendas/proof of attendance in before 4/30/2013. Fillmore also scheduling training before 4/30/2013. All of the M & A dollars from 2010, 2011, and a portion of 2012 have been used for audits; the remaining dollars will be used for the audit that is in progress now. e) 2005 Local Enhancement Grant (white with colored columns) - Dollars are getting spent. Keep spending dollars and sending invoices in to show we are spending these dollars down. There's $227,000 unallocated dollars available - this is a 50/50 match. If you need additional dollars, let Judy know. f) 2011 SHSP Grant (pink) - Shows who hasn't spent dollars down vet. M&A will be spent on the 2012 year audit. Let Judy know by April if you are going to spend these dollars and haven't yet, or you will be forfeiting those funds. g) 2012 Grant Info - The ECN Office has allotted each region of the State to receive $12,000 for exercises, planning (TIC plan update), training or equipment. There are additional funds available for counties just migrating, or who will be migrating, to apply for that are not included in the $12K being allotted to the region. Mower is eligible to apply. Steve Borchardt will talk with Jackie Mines and ECN to see if Fillmore will also be eligible as they were missed in the early discussion of grant eligibility. A recommendation from this group is needed as to where the $12,000 is to be spent, which will go to the RRB in February. Motion by T. Heroff, Second D. Jensen to allocate the 2012 SHSP Grant for training. Motion carried. h) Judy will send documentation to Fillmore and Mower for migration. i) Radio audits - hopefully done by the end of January. j) Insurance quote from League increased to $3, The invoice came in at the original quote of $2, Next year we will be paying the higher amount of $3, State Update: Item was covered already. HSEM Update-Captain Torgerson: Regional Emergency Managers Group Update - IDENTISYS training (ID cards) completed. There are three IDENTISYS kits for the Region. You, as a County, will need to determine how your County will want these set up. Will decide soon where these three units will be housed, there will be a Regional plan/policy. 800 MHz regional radio policy is being written, almost completed. Spotter Training will be held on March 7, 2013 in Plainview and April 1, 2013 in Rochester at the Event Center. There will be more information coming out on each soon. Communication exercise is funded by the RAC, not emergency management money, should be led by the RAC or the RRB. Emergency management will assist. Designed as a table top. Will use video conference to transmit exercise. Starts at 8:00 am Thursday, January 24, Group determined this exercise needs

10 to be rescheduled. Kevin will contact Harry Algyer after this meeting to reschedule the exercise to the week of March 18-22, Motion by B. Heintz, Second M. Darnell to reschedule this exercise to the week of March 18-22, Motion carried. k) Radio User Group Update - No update. I) Voice Logging-Tim Heroff: Will be some additional discussion next week on this topic at the Sheriffs meeting. Mark Darnell: this will be brought up at the District 6 meeting in February. New Business: a) Andy Terry from SEH, representing Mower County: Presented the ARMER participation plan for Mower County for your approval. Migration is planned for end of June/early July Waiting on LeRoy tower installation. Please reference provided documentation for more specific information. Motion by D. Jensen, Second T. Heroff to approve Mower County's ARMER participation plan. Motion carried. Motion to adjourn B. Heintz, Second M. Darnell at 2:37 pm. Next scheduled RRB meeting is February 11, 2013 at 12:30 pm at RPU Next scheduled RAC meeting is March 21,2013 at 1:00 pm at RPU Minutes respectfully submitted by Michelle Ridd. Notes taken by Kari Haarstad. SEMNRRB website:

11 REGIONAL RADIO BOARD Year-to-Date Income Statement Report As of NOVEMBER 2012 Revenue Federal Grant Membership Fees Interest Income Dividend Income RRB Operational Budget Current Year to Date 12, Budget 12, Over/Under Budget Total Revenue $ 12, , Expenses Insurance Attorney/Misc Fees Audit Finance Compensation - Other 5, , Total Expenses $ 5, , Profit (loss) $ 7, , , These balances are tentative until the financial reports can be audited but are verified as accurate as of today. This report was presented and approved at our meeting. RRB Chair Date

12 Detail by Category for month Income MCIT Insurance dividend Amount Expense 0.00 Year to Date Detail Income Olmsted County Dodge County Goodhue County Mower County Winona County Freeborn County Rice County Steele County Wabasha County Fillmore County City of Rochester Houston County MCIT Insurance - dividend January January January January January February February February February March April May November 1, , , , , , , , , , , , , Expense: MCIT Insurance Premium MCIT Additional Insurance Premium MCIT tower insurance January February July 4, , ,398.00

13 Southeast Minnesota Regional Radio Board Year-to-Date Income Statement Report As of NOVEMBER 2012 E RRB11-12 Phase 3 Local nocfda# l Enhancement Grant Start 1/3/11 end 12/31/ Current Y-T-D Award Amount Balance of Grant Revenue Federal Grant County Match HSEM PSIC 2007 HSGP IECGP Local Enhancement Grant 446, ,105, ,422, ,317, Interest Income - Total Revenue $ 446, $2,105, $6,422, $ 4,317, Expenses Dodge Fillmore - 233, (233,680 61) Freeborn 397, , Goodhue 504, , (75,778.28) Houston 387, , (11,036.12) Olmsted 66, , (203,883.88) Rice - 904, (904,391.77) Steele 379, , , (135,092.67) Wabasha 370, , Winona - 1,334, (1,334,784.00) Unallocated 1,419, (1,419,026.71) - Total Expenses $ 379, $2,105, J$ 6,422, $ (4,317,365.48) Profit (loss) $ 66, $ (0.01) :% - $ - These balances are tentative until the financial Reports can be audited but are verified as accurate as of today. This Report was presented and approved at our meeting. This grant is a 50% match grant (e.i. you spend $100 reimbursed $50) RRB Chair Date

14 BREAKDOWN OF EXPENSES FOR MONTH Expense Detail by Category Amount Total for Month Steele Co. - Armer November 379, , , Year to Date Total County Amount Wabasha County - 2,3,5,final phases February 349, Wabasha County -1 phase March 11, Goodhue County - Phase 1,3 April 504, Wabasha Co - final payment May 8, Freeborn Co- Phase 3 armer May 397, Houston Co. - armer August 387, Olmsted Co. - motorola radios August 132, Olmsted Co. - radio correction October -66, Wabasha Co. - subsystem October Steele Co - Armer November 379, Year to Date Detail bv Category 2,105, County Month Amount Year to Date Total

15 Southeast Minnesota Regional Radio Board Year-to-Date Income Statement Report As of NOVEMBER 2012 P CFDA# L 1 SHSP Grant 2011-SHSP Start 4/23/12 end 06/30/2013 K Current Y-T-D Award Amount Balance of Grant Revenue Federal Grant - County Match - HSEM PSIC SHSP , , , HSGP IECGP Local Enhancement Grant - Interest Income - Total Revenue $ - $ 176, $395, $ 218, Expenses Dodge - 31, , Fillmore - 31, , Freeborn 31, , Goodhue 31, , Houston 31, , Mower 27, , , Olmsted 31, , Rice - 31, , Rochester - 31, , Steele 30, , , Wabasha - 31, , Winona - 31, , M&A - 11, , Total Expenses $ - $ 185, $ 395, $ 209, Profit (loss) _$ ^ $ (8,930.76) $ I_ $ These balances are tentative until the financial Reports can be audited but are verified as accurate as of today. This Report was presented and approved at our meeting. There is no match on these funds used for Radios and Infastructure. RRB Chair Date

16 BREAKDOWN OF EXPENSES FOR MONTH Expense Detail by Category Amount Total for Month County Steele County - Radios/accessories Houston County - radios/accessories Olmsted County - radios/accessories Freeborn County - radios/accessories Mower County - radios/accessories Goodhue Co. - radios Steele Co- radios Steele Co. - interop 2012 Year to Date Total Amount July 4, July 31, July 31, August 31, October 27, October 31, October 16, October 8, ,557.83

17 Southeast Minnesota Regional Radio Board Year-to-Date Income Statement Report As of NOVEMBER 2012 CFDA # Start 2/15/11- End 03/31/2013 Revenue Federal Grant County Match HSEM IECGP HSEM HSGP IECGP HSGP HSEM Interest Income RRB10 HSEM Current Y-T-D 158, Award Amount Balance of Grant 371, , $ 158, $371, $ 63, Expenses M & A Equipment , , , , , , Total Expenses Profit (loss) $ 32, $ 191, $ 371, $ $ (32,260.21) $ (32,933.01) $ 30, These balances are tentative until the financial Reports can be audited but are verified as accurate as of today. This Report was presented and approved at our meeting KRB Chair Date

18 BREAKDOWN OF EXPENSES FOR MONTH Expense Detail for Month Amount Eauioment: Dodge County - radios 30, Winona County - radios/access 1, M&A: Nov RAC copies 5.00 Finance fee - Qtr Finance fee - Qtr Year to Date Exoense bv Cateaorv Eauioment: Wabasha Co - interop April 351,30 Houston Co - interop April 30, Wabasha Co - antenna/install May Steele Co. - Radios June 30, Fillmore Co. - Radios June 29, Winona Co. - headset/6 radios July 28, Freeborn Co - interop equip Aug 30, Goodhue Co. - batteries October Dodge Co. - radios November 30, Winona Co. - radio/access November 1, M&A: copies for Feb RRB mtgfinancials February 8.40 copies for Feb RRB mtg- grant! February Staples - office supplies February OC Q1 Finance Fee April Minute Taker - 1st Quarter April RRB Website Hosting fee May Q2 RRB Finance Fee May Copies for June RRB mtg June Minute Taker - 2nd Quarter June Copies for Aug RRB mtg July State of MN-RRB Audit September 2, Copies for RAC/RRB mtg September State of MN-RRB Audit October 6, J Indrelie - leadership mtg October M Darnell - leadership mtg October D Freshwater - minute taker October Nov RAC copies November 5 00 Finance fee - Qtr 3 November Finance fee - Qtr 4 November Year to Date Expense bv Cateraorv Eauioment: 2011 Totals 148, Total for Month 31, , , , , M&A: 2011 Totals , Total Grant Used 149,143.75

19 Southeast Minnesota Regional Radio Board Year-to-Date Income Statement Report As of NOVEMBER 2012 CFDA # {J Start 2/1/11 - End 2/28/2013 N Revenue Federal Grant County Match HSEM IECGP HSEM IECGP HSGP IECGP HSGP HSEM Interest Income RRB10 IECGP Current Y-T-D 6, Award Amount Balance of Grant 126, , Total Revenue $ 1_ $ 6, $126, $ 109, Expenses M & A (3,809.00) (2,869.48) Equipment Minute Taking Finance Training 6, (76,170.00) (69,794.27) Planning (30,000.00) (19,019 84) Consulting Fees Mileage Exercise (17,000.00) (16,480.10) Total Expenses _$ L_ $ 7, $ (126,979.00) $ (108,163.69) Profit (loss) _$ $ (928.94) $ 1_ $ 0.00 These balances are tentative until the financial Reports can be audited but are verified as accurate as of today. This Report was presented and approved at our meeting. RRB Chair Date

20 BREAKDOWN OF EXPENSES FOR MONTH Expense Detail for Month Amount Total for Month Planning: 0 00 M&A: Training: 0.00 Exercise: Planning: Shetek - mi for presentation Shetek - RRB exercise plan 2012 Year to Date Expense by Category June July M&A: Olmsted Co. Reg Mtg - hotel J indrelie/m Darnell February Olmsted Co. -Leadrship meals - J. Inderlie March R Freshwater - hotel for training October Training: Olmsted Co. - Interop conf April 1, Winona Co. - Interop conf May Steele Co. - Interop Conf, training May Goodhue Co - Interop Conf June Olmsted Co. - Interop conf June 1, Fillmore Co. - Interop Conf June Houston Co. - Interop Conf June 1, Exercise: Shetek - exercise plan dev October , Year to Date Expense by Category Planning: 2011 Totals 10, M&A: 2011 Totals , Total Grant Used 18,815.31

21 TEAGUE of MINNESOTA CITIES CONNECTING & INNOVATING SINCE 1913 January 4, 2013 C.O. Brown Agency, Inc Superior Drive NW, Suite 100 Rochester, MN Covered Party: Southeast MN Regional Radio Board Effective Date: 01 /01 /2013 RENEWAL PREMIUM SUMMARY Common Coverages Coverage Deductible Premium Property Not Covered. Mobile Property $250. $904. Municipal Liability ,661. Automobile Liability UM/UIM $200,000 all covered autos Not Covered. Basic Economic Loss Benefits (PIP) all covered autos Not Covered. Automobile Physical Damage 250. Included. Crime 250. Included. Petrofund NA Included, Defense Cost Reimbursement NA Included. Experience Rating Modifier;.90 (Applied to Muntctpa) Liability, Auto Liability, and UM/UIM) The modifier is calculated with a formula which compares the city's actual loss history with the amount of losses that would be expected for a city of that size if the city were a perfectly average LMCIT member. If the city's losses and expenses are better than average the city receives a premium credit. If the city's losses and expenses arc worse than average, the city receives a premium debit. Optional Coverages Coverage Deductible Premium Bond Not Covered. Equipment Breakdown Not Covered. Excess Liability Limit: S NA Not Covered. Liquor Liability Limit: $ NA Not Covered. Fireworks Not Covered. No Fault Sewer Back Up Limit: $ Not Covered, Airport Liability Not Covg TOTAL /$2,633. DO NOT PAY UNTIL YOU RECEIVE INVOICES TORT LIMIT $500,000 /$1,500,000 Comments: If the expiring covenant includes additional interests (mortgagee, loss payee, additional insured) you will find a schedule of those interests included with the Premium LEAGUE OF MINNESOTA CITIES INSURANCE TRUST Page 1 of UNIVERSITY AVE. WEST ST. PAUL, MN PHONE: (651) FAX: (651) TOLL FREE: (800) WEB:

22 Breakdown. Please review, update and return to your LMCIT Underwriter. Optional Coverage Quotes Coverage Deductible Premium Optional coverage(s) are not bound unless the covered party has requested that coverage be bound and LMCIT has sent a written confirmation. Optional coverage quotes are valid for 30 days after the date of this letter. Sincerely, Underwriter ctbn PREMSUMXM(11/1J) Page 2 of 2

23 LMCIT PREMIUM BREAKDOWN 01/01/2014 TO: CITY OF: SOUTHEAST MINNESOTA REGIONAL COVERAGE AVERAGE RATE AMOUNT OF COVERAGE PREMIUM MOBILE PROPERTY(Per $100 Coverage): SCHED.OVER 25,000 >50977 $ 76,749 $ 391 UNSCHED. 25,000 & LESS $ 64,155 $ 513 MUNICIPAL LIABILITY SEE ATTACHED $ 1,661 AUTO LIABILITY & PHYSICAL DAMAGE *SEE ATTACHED $ 68 CRIME-INS IDE/OUT/FORGERY $ 250,000 $ *These AVERAGE RATES are to be used TOTAL PREMIUM: $ 2,633 for ESTIMATES of PREMIUM ALLOCATION ONLY 01/20 PREPARED BY:

24 SCHEDULE of VEHICLES - SOUTHEAST MINNESOTA REGIONAL COVENANT Number: CMC COVENANT Period: 01/01/2013 TO 01/01/2014 VEH# YR TRADE NM MODEL - ID - LIAB PHYD HNO... HIRED/NONOWNED $ 68 $ TOTAL VEHICLES TOTAL AUTO PRM $ $ 68 $ 68

25 MUNICIPAL LIABILITY - SOUTHEAST MINNESOTA REGIONAL COVENANT Number: CMC COVENANT Period: 01/01/2013 TO 01/01/ HAZARD-- EXPENDITURES PREMIUM ADVANCED BASIS PREMIUM 2,365,150 $ 1,661 TOTAL LIABILITY 1,661

26 MOBILE PROPERTY - SOUTHEAST MINNESOTA REGIONAL LOG BLD GOV DESCRIPTION 001 PORTABLE TOWER COVERAGE 76,749 TOTAL MOBILE PROPERTY 76,749

27 From: To: Subject: Date: Attachments: Tamara Amos Indrelie Judv Southeast MN Regional Radio Board - Revised Quote Wednesday, January 09, :08:12 AM 3388 OOl.odf In the League of MN Cities working on getting the policy issued, the underwriter called and e- mailed me: "Attached are your copies of the "new" Premium Summary and corresponding Premium Breakdown worksheets for the above new account. As indicated to you in our telephone conversation, I messed up when the account was re-quoted for the 1/1/13 effective date. I inadvertently used the wrong claims-made factor when rating the Municipal Liability portion of the proposal and generated a premium that was higher than it should have been. Please be aware that the Municipal Liability premium will take an upwards jump next year, though, due to a change in the claims-made factor (from zero years to 1 year). We will have the coverages issued based upon our new quote. If you have any questions, let me know/' I don't have a timeframe of the policy of invoice, but nice to know that it will be less than quoted. Next year, we probably be the premium he quoted of $3,557, I will forward the policy as soon as available. I"immy JLnios jaccount Manager 2048 Superior Drive Suite #100 'Rochester, MN (T) (f) tanwsmobrown. com If you're pleased' with us, spread the word1 'WeTCgivc that same great service to your friends ancf business associates, \Ye appreciate your referrals. -Thank you.

28 ml imillrt a h Jis, Southeast Minnesota Regional Radio Board Membership List Dodge County Representative Alternate Admin Contact Name: Dave Erickson Name: Rodney Peterson Name: Lisa Kramer Title: Commissioner Title: Commissioner Title: Finance Director Address: 22 East 6th Street Address: 22 East 6th Street Address: 22 6th Street East City: Mantorville, MN City: Mantorville, MN City: Mantorville, MN Phone: / H Phone: / Phone: beckv.lubahn( co.dodee.mn.us rodnevrpeterson(5>gmail.conn rodnev.r.deterson( usace.armv.mil lisa.a.kramer(S>co.dodge.mn.us Fillmore County Representative Alternate Admin Contact Name: Tom Kaase Name: Chuck Amunrud Name: Karen Brown Title: Commissioner Title: Commissioner Title: Coordinator Address: PO Box 466,101 Fillmore St. Address: PO Box 466,101 Fillmore St Address: PO Box 466,101 Fillmore St City: Preston, MN City: Preston, MN City: Preston, MN Phone: / Phone: / Phone: / tkaase@co.fillmore.mn.us camunrud(5)co.fillmore.mn.us kbrown(a)co.fillmore.mn.us Freeborn County Representative Alternate Admin Contact Name: Mike Lee Name: Glen Mathiason Name: John Kluever Title: Commissioner Title: Commissioner Title: Administrator Address: 2141 Kouneta Drive Address: th St Address: 411S Broadway City: Albert Lea, MN City: Alden, MN City: Albert Lea, MN Phone: Phone: Phone: ccmikeleeovahoo.com glenmath(5)deskmedia.net iohn.klueveroco.freeborn.mn.us Goodhue County Representative Alternate Admin Contact Name: Jim Bryant Name: Dan Rechtzigel Name: Scott Arneson Title: Commissioner Title: Commissioner Title: Administrator Address: 509 West 5th Street Address: 509 West 5th Street Address: 509 W. 5th City: Red Wing, MN City: Red Wing, MN City: Red Wing Phone: / Phone: Phone: icbrvant(s>kmwb.net rudv396( vahoo.com Emaihscott.arneson^co.goodhue.mn.us Houston County Representative Alternate Admin Contact Name: Teresa Walter (Finance) Name: JudyStorlie Name: Casey Bradley Title: Commissioner Title: Commissioner Title: Finance Director Address: 550 Skunk Hollow Road Address 28 South Elm Street Address: 304 So. Marshall City: LaCrescent, MN City: La Crescent, MN City: Caledonia, MN Phone: Phone: Phone: teresa.walter(a)co. Houston, mn. us Revised 08/10; 12/11,09/12,01/13 iudv.storlie( co.houston.mn.us casev.bradlev(5)co. Houston, mn. us

29 Southeast Minnesota Regional Radio Board Membership List Mower County Representative Alternate Admin Contact Name: Tim Gabrielson Name: Tony Bennett Name: Craig Oscarson Title: Commissioner Title: Commissioner Title: County Coordinator Address: Ave Address: th Ave NE Address: 2011st Street NE City: Austin, MN City: Austin, MN City: Austin, MN Phone: Phone: Phone: bsp.com tim(s)mowercountvcommissioner.com Olmsted County Representative Alternate Admin Contact Name: Ken Brown Name: Name: Bob Bendzick Title: Commissioner Title: Title: CFO Address: 1514th Street SE Address: 1514th Street SE Address: 1014th Street SE City: Rochester, MN City: Rochester, MN City: Rochester, MN Phone: Phone: Phone: brown.kenoco.olmsted.mn.us bendzick.bob(5) co.olmsted.mn.us Rice County Representative Alternate Admin Contact Name: Jake Gillen (Board Chair) Name: Galen Malecha Name: GaryWeiers Title: Commissioner Title: Commissioner Title: County Administrator Address: Cabot Ave Address: 320 3rd Street NW Address: City: Faribault, MN City: Faribault, MN City: Faribault, MN Phone: Phone: Phone: ieillen(5)co.rice.mn.us Or irhidwav( ll.net gmalecha(a)co.rice.mn.us Steele County Representative Alternate Admin Contact Name: James "Corky" Ebeling Name: Doug Johnson Name: Steve Rohlik/Tom Shea Title: Commissioner Title: Commissioner Title: Fin Admin/Admin Address: 950 Olympic PI NE Address: Address:630 Florence Ave, PO Bx890 City: Owatonna, MN City: Owatonna City: Owatonna, MN Phone: Phone: Phone: corkve(5)ci.owatonna.mn.us steve.rohlik( co.steele.mn.us torn.shea{ co.steele.mn.us Revised 08/10; 12/11,09/12,01/13

30 Southeast Minnesota Regional Radio Board Membership List Wabasha County Representative Alternate Admin Contact Name: Dave Harms (Finance) Name: Name: Deb Koenig/Dave Johnson Title: Commissioner Title: Title: Finance / Administrator Address: 1003 W Lyons Ave Address: Address: 625 Jefferson Ave City: Lake City, MN City: City: Wabasha, MN Phone: / Phone: Phone: dharms( co.wabasha.mn.us dkoenig( co.wabasha.mn.us Winona County Representative Alternate Admin Contact Name: Marcia Ward (Finance) Name: Name: Duane Herbert Title: Commissioner Title: Title: Address: Four Farms Road Address: Address: 135 Main Street City: Dakota, MN City: City: Winona, MN Phone: c / Phone: Phone: rtasca(5)acegroud.cc City of Rochester Representative Alternate Admin Contact Name: Randy Staver Name: Name: Donna Bussell Title: Council Member Title: Title: Mayors Associate Address: 2014th Street SE Address: Address: 2014th St SE City: Rochester, MN City: City: Rochester, MN Phone: Phone: Phone: dbussell(5)rochestermn.gov RAC Chair Scott Ye iter Houston County scott.veiter(a>co.houston,mn.us x4102 RAC Vice-Chair/Co-Administrator Mark Darnell Olmsted County darnell.mark(5>co.olmsted.mn.us Grants Admin/Co-Administrator Judy Indrelie Olmsted County Indrelie, iudv(q>co.olmsted.mn. us Radio Communications Rick Freshwater Olmsted County freshwater. rick@co. olmsted, mn. us Regional Interoperability Coordinator Steve Borchardt State of Minnesota steve.borchardt (5) state, mn. us User Group/O&O Chair Mike Peterson Winona County mpeterson(5)co.winona,mn.us cell: Secretary - Minutes Michelle Ridd Olmsted County ridd.michelle(5)co.olmsted.mn,us Revised 08/10; 12/11,09/12,01/13 Financial Statements Kari Haarstad Olmsted County haarstad. kari (5>co. olmsted. mn. us

31 7.c. Southeast Minnesota Regional Radio Board Organized in 2008 Counties of: Dodge - Fillmore - Freeborn - Goodhue - Houston - Mower Olmsted - Rice - Steele - Wabasha - Winona - City of Rochester SEMNRRB Chair: Jake Gillen, Rice County Vice Chair: Marcia Ward, Steele County Co -Administrator: Judy Indrelie. Olmsted County December 11,2012 Jackie Mines, Director Emergency Communication Networks Minnesota Department of Public Safety 445 Minnesota Street, Suite 137 St. Paul, MN Ms. Mines, On behalf of the SEMNRRB and SEMNRAC, I would like to extend our support in the continuation of the RIC position for our region. Although we know it may not be feasible to employee 3 full time RICs for the state, the need for some support is still there. The ability to have a connection between our region and the state via a person is valuable to us. The ability to have someone to contact when a county needs further expertise Is detrimental to the success of the program. We see future needs with Broadband and NEXTGEN projects as well as other forward thinking ideas. We understand that you may not be able to fund 3 full time individuals but even having a couple that could provide that contact and communication is key. I am not sure where our region would be without the support and help from Steve Borchardt. In summary, our region is very much in favor of keeping RICs throughout the state. Sincerely, Jjidy Intfrelie Administrator, SEMNRRB

32 1. Minnesota Department of Public Safety ("State") Division of Emergency Communication Networks 445 Minnesota Street, Suite 137 St Paul, Minnesota Grantee: Southeast Minnesota Regional Radio Board 151 SE 4th Street c/o Brian Erwin Finance Department, Rochester, Minnesota Grant Matching Requirement: Original Agreement Amount: $0.00 Previous Amendment(s) Total $0.00 Current Amendment Amount $0.00 Total Agreement Amount $0.00 Grant Program: 2010 Interoperable Emergency Communications Grant Agreement No.: 2010-IEC A-IEC-2010-SEMN-RRB Grant Amendment #: 1 Grant Agreement Term: Effective Date: 02/01/2011 Exoiration Date: 2/28/2013 4/30/2013 Grantee Agreement Amount: Original Agreement Amount: $126, Previous Amendment(s) Total: $0.00 Current Amendment Amount: $0.00 Total Agreement Amount $ 126, In this Amendment deleted agreement terms will be struck out and added agreement terms will be underlined. The Original Grant Agreement and all previous amendments are incorporated into this amendment by reference. 1. ENCUMBRANCE VERIFICATION Individual certifies that funds have been encumbered as required by Minn. Stat. J6A.15 and 16C.05. Signed: Title: 3. STATE AGENCY By: (with delegated authority) Date: Date: Grant Agreement No. _2010 IEC A-IEC-2010-SEMN-RRB / SWIFT PO # GRANTEE The Grantee certifies that the appropriate person(s) have executed the grant agreement on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. By:. Title: Date: By: Title: Date: Distribution DPS/FAS Grantee State's Authorized Representative DPS Grant Agreement Amendment (09/08)

33 RESOLUTION No A WHEREAS, the Southeast Minnesota Regional Radio Board (SEMNRRB) enter into an extended Grant Agreement for the 2010 IECGP with the State of Minnesota through the Department of Public Safety, effective 02/01/2011 through 04/30/2013. NOW, THEREFORE, BE IT RESOLVED, that the SEMNRRB Board Chair Jake Gillen or his successor and Judy Indrelie, Administrator or her successor is hereby authorized to execute and sign such grant amendments as are necessary to implement this project on behalf of the Southeast Minnesota Regional Radio Board. Dated at Rochester, Minnesota this 11th day of February, SE MN REGIONAL RADIO BOARD OF COMMISSIONERS ATTEST: Jake Gillen, Chairperson Judy K. Indrelie/Administrator

34 ~7.li. Grant Agreement Page 1 of 3 Minnesota Department of Public Safety ("State") Division of Emergency Communication Networks 445 Minnesota Street, Suite 137 Saint Paul, MN Grantee: Southeast Minnesota Regional Radio Board 151 SE 4th Street Rochester, MN Grantee's Authorized Representative: Judy Indrelie, Special Projects Coordinator/Grants Mgr 101 SE 4th Street Rochester, MN Phone: Indrelie.judy@co.olmsted.mn.us State's Authorized Representative: Jackie Mines, Director Division of Emergency Communications 445 Minnesota Street, Suite 137 Saint Paul, MN Phone: jackie.mines@state.mn.us Grant Program: 2012 State Homeland Security Program (SHSP) Grant Agreement No.: A-DECN-SHSP-2012-SEMN-RRB Grant Agreement Term: Effective Date: February 15,2013 Expiration Date: November 30, 2013 Grant Agreement Amount: Original Agreement $ 12, Matching Requirement $ 0 Federal Funding: CFDA State Funding: None Special Conditions: Attached and incorporated into this Grant Agreement, see page 3. Under Minn. Stat, 299A.01. Subd 2 f4) the State is empowered to enter into this grant agreement. Term; Effective date is the date shown above or the date the State obtains all required signatures under Minn. Stat. 16C.05, subd. 2, whichever is later. Once this grant agreement is fully executed, the Grantee may claim reimbursement for expenditures incurred pursuant to the Payment clause of this grant agreement. Reimbursements will only be made for those expenditures made according to the terms of this grant agreement. Expiration date is the date shown above or until all obligations have been satisfactorily fulfilled, whichever occurs first. The Grantee, who is not a state employee, will: Perform and accomplish such purposes and activities as specified herein and in the Grantee's approved 2012 State Homeland Security Program (SHSP) Application ("Application") which is incorporated by reference into this grant agreement and on file with the State at 445 Minnesota Street, Suite 137, Saint Paul, MN The Grantee shall also comply with all requirements referenced in the 2012 State Homeland Security Program (SHSP) Guidelines and Application which includes the Terms and Conditions and Grant Program Guidelines ( gov/egrants) which are incorporated by reference into this grant agreement. Budget Revisions: The breakdown of costs of the Grantee's Budget is contained in Exhibit A, which is attached and incorporated into this grant agreement. As stated in the Grantee's Application and Grant Program Guidelines, the Grantee will submit a written change request for any substitution of budget items or any deviation and in accordance with the Grant Program Guidelines. Requests must be approved prior to any expenditure by the Grantee. Matching Requirements: None. DPS Grant Agreement non-state (09/08)

35 Grant Agreement Page 2 of3 Payment: As stated in the Grantee's Application and Grant Program Guidance, the State will promptly pay the Grantee after the Grantee presents an invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services and in accordance with the Grant Program Guidelines. Payment will not be made if the Grantee has not satisfied reporting requirements. Certification Regarding Lobbying: (If applicable.) Grantees receiving federal funds over $100, must complete and return the Certification Regarding Lobbying form provided by the State to the Grantee. 1. ENCUMBRANCE VERIFICATION 3. STATE AGENCY Individual certifies that funds have been encumbered as required by Mim. Stat 16A 15 and 16C.05 By: (with delegated authority) Signed: Title: Date: Date: Grant Agreement No. A-DECN-SHSP-2012-SEMN-RRB-00008/ GRANTEE The Grantee certifies that the appropriate person(s) have executed the grant agreement on behalf of the Grantee as required by applicable statute or delegation. By: Title: Date: By: Title: Date: Distribution. DPS/FAS Grantee State's Authorized Representative DPS Grant Agreement non-state (09/08)

36 Grant Agreement Page 3 of 3 SPECIAL CONDITIONS Southeast Minnesota Regional Radio Board is the fiscal agent for the following counties and cities: Dodge County Fillmore County Freeborn County Goodhue County Houston County Mower County Olmsted County Rice County Steele County Wabasha County Winona County City of Rochester DPS Grant Agreement non-state (09/08)

37 Exhibit A 2012 SHSP Grant Budget Southeast Regional Radio Board A-DECN-SHSP-2012-SEMN-RRB PO # : Budget Line Item Amount Planning $ 3, Training $ 3, Exercises $ 3, Equipment $ 3, Total $ 12,000.00

38 Indrelie Judy From: Sent: To: Subject: Attachments: Mattila, Ernest (DPS) Monday, February 04, :14 AM Indrelie Judy 2012 SHSP Grant Contract SE SHSP Contract.doc; SERRB.xIsx Judy, In an effort to speed up the approval process, I am ing you a copy of SERRB's 2012 SHSP grant contract with language that has been approved by the Minnesota Department of Public Safety, Finance and Administration Services Division. Here's what you will need to do: 1. Make Three Copies of the attached contract, 2. Have each copy of the grant signed by the authorized person(s) under grantee, 3. Return all three original copies of the contract to me. When the contract has been fully executed you will be notified and a copy sent to you for your files. ECN set up the grant budget so each budget line item has an equal amount of $3, As you work with these funds, you can move funds from one budget line item to another as needed. Just contact me via with your request and I will make those adjustments for you. As always, fell free to contact me if you have any questions or concerns. Sincerely, Emy Ernest H. Mattila Emergency Communication Networks 445 Minnesota Street, Suite 137 Saint Paul, MN (651) (Office) (651) (Cell) (651) (Fax) 1

39 RESOLUTION No B WHEREAS, the Southeast Minnesota Regional Radio Board (SEMNRRB) enter into a Grant Agreement for the 2012 SHSP with the State of Minnesota through the Department of Public Safety, effective 02/15/2013 through 11/30/2013. NOW, THEREFORE, BE IT RESOLVED, that the SEMNRRB Board Chair Jake Gillen or his successor and Judy Indrelie, Administrator or her successor is hereby authorized to execute and sign such grant amendments as are necessary to implement this project on behalf of the Southeast Minnesota Regional Radio Board. Dated at Rochester, Minnesota this 11th day of February, SE MN REGIONAL RADIO BOARD OF COMMISSIONERS ATTEST: Jake Gillen, Chairperson Judy K. Indrelie/Administrator

40 From: Andv Terrv To: scott. yeitertaco.houston.mn.us Cc: Dave Pike: Teresa Amazi: John Cvek: Andv Leisenheimer; Indrelie Judv; Freshwater Rick Subject: Mower County ARMER Participation Plan - Request for SE Mn RAC Approval Date: Friday, January 04, :25:54 PM Attachments: Mower Co. ARMER Plan pdf Hello Scott, Attached please find the final Mower County ARMER Participation Plan. Please include this item in the SE Mn RAC information packet and on the agenda for the January 17th, 2013 RAC meeting. I would like to present the plan on behalf of Mower County and request approval to proceed with State OTC, and SRB approvals. Please advise me if you need any additional information to proceed. Regards Andy Andrew W. Terry, PE Director, ITS and Public Safety SEH 3535 Vadnais Center Drive St. Paul, MN direct cell fax SEH Building a Better World for All of Us

41 ARMER Participation Plan Mower County, Minnesota SEH No. MOWEC January 2013 SEH Multidisciplmed. Single Source. Trusted solutions for more than 75 years.

42 This Page Left Blank Intentionally

43 Table of Contents Table of Contents 1.0 ARMER Participation Request Project Background Mower County Public Safety Radio Communications Project Allied Radio Matrix for Emergency Response (ARMER) Technical Design Plan System Architecture Site Additions and Data Site RF Coverage / Propagation Studies Channel Additions / Erlang Calculations Frequency Use Plan Subscriber Equipment Subscriber Radios Talk Groups / Preliminary Fleet Map Plan Communication Center Console Equipment and Configuration Audio Logging ATIA Data Requirement Contingency/Back Up Communications Plan Connectivity to the ARMER Backbone Alarming & Monitoring Interoperability System Administration/Management Plan Project Management & Delivery Training Plan Cut Over Plan Schedule/Project Time Line Maintenance Plan/Spare Parts 20 Page List of Figures Figure 1 - System Architecture 3 Figure 2 - Infrastructure Sites 4 Figure 3 - ARMER Mobile Coverage Preliminary 11 Figure 4 - Federal Engineering Predicted Composite ARMER Voice Coverage, Portable & Mobile Talk-Out 12 Figure 5 - Federal Engineering Predicted In-Building ARMER Voice Coverage, Portable Talk-Out 13 Figure 6 - Connectivity Diagram 18 SEH is a registered trademark of Short Elliott Hendrickson Inc. ARMER Participation Plan MOWEC Mower County Page i

44 Table of Contents (Continued) Appendix A Mower County Fleet Map Appendix B Participation Time Line List of Appendices

45 January 2013 ARMER Participation Plan Prepared for Mower County, Minnesota 1.0 ARMER Participation Request Mower County seeks approval to participate on the Allied Radio Matrix for Emergency Response (ARMER) backbone system. Mower County intends to be a "Full Participant", whose primary voice communications are fully integrated into the ARMER backbone. Mower County requests that this ARMER Participation Plan be adopted by the Southeast Minnesota Regional Radio Board, and incorporated into the Southeast Minnesota Region's plan and the Statewide Radio Board's plan. This plan has been prepared in accordance with the ARMER standards for requesting and configuring participation. Mower County intends to contract with the Southeast Minnesota Regional Radio Board (SEMRRB) and the Minnesota Department of Transportation (MnDOT) for participation on the ARMER System. Mower County seeks review and approval of its plan by the SEMRRB and the MnDOT. Mower County believes that: This plan accurately reflects impacts on the ARMER system that would result from its implementation. This plan is consistent with the capacity and operational constraints of the ARMER system. This plan is consistent with the currently adopted plan and standards of the State wide Radio Board (SRB). As this project proceeds through the approval and funding process within Mower County and the Southeast Minnesota Regional Radio Board it is anticipated that specific technical details may vary from those specifically contained in this Participation Plan. Examples of items that may change include microwave connectivity, project schedule, subscriber equipment counts, etc. Every effort will be made to conform to the scope, intent and character of this participation plan as here presented. Any items that change through the natural course of this project will be brought forward as updates to the Participation Plan for approval and inclusion in the plan. MOWEC Page 1

46 2.0 Project Background 2.1 Mower County Public Safety Radio Communications Project In 2009 Mower County, in cooperation with the Southeast Minnesota Regional Radio Advisory Committee, completed a detailed assessment of current public safety radio systems operating within Mower County. The assessment included an analysis of alternative approaches to delivery of essential public safety radio system services into the future. The report also evaluated the changing dynamic of public safety communications interoperability and the opportunities available to integrate county radio system infrastructure with the ARMER system backbone currently being deployed throughout the Southeast region of Minnesota which includes Mower County. 2.2 Allied Radio Matrix for Emergency Response (ARMER) The State of Minnesota is currently deploying the Allied Radio Matrix for Emergency Response system. The standards-based shared public safety radio system is intended to provide technology with the highest potential level of interoperability. The adoption of a statewide system also provides the opportunity to integrate local government radio systems into a common backbone. The backbone for the ARMER system was first implemented in the Minneapolis/St. Paul metropolitan area in At that time a number of local governments transitioned to the ARMER system as their primary public safety and governmental communication system. In 2008, all seven counties of the Minneapolis/St. Paul metropolitan area were fully integrated on to the ARMER system. Phase Three of the ARMER implementation was funded by the Minnesota Legislature in 2005 and the Minnesota Department of Transportation (MnDOT) is currently in the process of expanding the backbone into 23 counties of central and southeast Minnesota. As of December 2012, the phase three tower and site development work was 98% complete. Currently Olmstead, Goodhue, Dodge, Steele, Freeborn, Houston, Wabasha, and Winona counties in southeast Minnesota have fully integrated their public safety communications into the Phase Three backbone. This plan proposes the use of the ARMER system backbone sites at Elkton, Hayfield, LeRoy, and the ARMER system Zone Controller (zone 3 - Rochester). 3.0 Technical Design Plan This section identifies the major technical elements of the Mower County ARMER Participation Plan. This plan presents information related to the system infrastructure architecture, site additions, site RF coverage, Erlang calculations, channel additions and frequency plan. 3.1 System Architecture This plan proposes for Mower County to receive primary system coverage from the ARMER backbone sites at Elkton, Hayfield, LeRoy, with connectivity to the ARMER system Zone Controller (zone 3) located in Rochester. The system will retain the current State configuration with four sites operating in a multi-cast mode. Additional coverage will also come from the Pleasant Grove, Oakland Woods, and ARMER sites which are outside the county. The County is exploring the possibility of an added ASR site in Austin. The site addition is not currently funded. However, the site addition is shown in this Plan as a possible future addition. The Mower County Subsystem Architecture is represented in the attached diagram in Figure 1. ARMER Participation Plan Mower County MOWEC Page 2

47 Figure 1 - System Architecture LCcs^r County AjuAASRSiie (FtitarcOroteta) Mow^ComtyAustiiiPSAP 3 Operator Positkms and 1 SupervisoiyPositioa mmrwrn/mm Site, FTP HrtStsndbrM/W AustLa ^ Water Tow*ar xn] to Mower Cour^fAu»tlcP8AP HP.SMStai^li/W D^talTl SGmndiASR Site For Future Consideration mm trwiiitn i KetamlQBSuQg SHhHTinflASR ARMER Blaster Switching Office 13, Rochester Retain Eiistmg SChanndASR Retsi&EiisjiQg SQuumdMR Leroy SiteDevdofmentiii PnxmBsrMnDOT VM to Freeborn SiflaioawfcraiBal Logger with Patch Cocsdf DispatehSupennsoreOfficc f^-i-rrjn TP.g.ilg-,,. KmSI SChanndASR Wykoff ASRSite BctainEristing SCbaoidASR Pkasant Grove ASRSite RetamExiatiiig SChaimclASR TC"C 'S!Ll»SJ-t>» vutuv mm jt ;fi» DATE:!l/ia/S2 AraiitMrtur* nauh fto.1 ARMER Participation Plan Mower County MOWEC Page 3

48 3.2 Site Additions and Data The Mower County participation plan proposes use of the existing state ARMER backbone in its current multi cast configuration. The graphic in Figure 2 shows the sites that ARMER has planned for installation in and around Mower County. The sites identified are shown in the diagram below and the site data is attached on the following pages. Figure 2 - Infrastructure Sites Rice Dodge Hayfleld Z-3:S-8 Rock Del Olmsted Z-3:S-41-5 Pleasant Grove Z-3:S-41-4 Freeborn Oakland Woods Z-3:S-12 Austin A MowerElkton (Dexter) Z-3:S-5 Fillmore Wykoff Z-3:S-18 Lercy Z-3:S-86 A A A ÿ A RnalA ÿ ÿ Reviews Search Initial Eng. Site and Land Con- Microwave RF On Area Prospects Mapping Review Identified Acquisition struction Connectivity Deployment The Air A Mower County is currently researching the feasibility of adding an ASR site addition to the ARMER system in the City of Austin to improve local in building coverage. ARMER Participation Plan Mower County MOWEC Page 4

49 Registration Detail Reg Number File Number Elkton Tower: EXISTING SITE - ARMER BACKBONE SITE Status Constructed EMI No Dismantled NEPA No Antenna Structure Structure Type TOWER - Free standing or Guyed Structure used for Communications Purposes Lat/Long City, State Elkton, MN >_NAD27) Address Zip County Center of AM Array (meters) Elevation of Site Above Mean Sea Level Overall Height Above Mean Sea Level ting and Lighting Specifications Position of Tower in Array Overall Height Above Ground (AGL) Overall Height Above Ground w/o Appurtenances ':V; FAA Chapters 4, 8, 12 Paint and Light in Accordance with FAA Circular Number 70/746Q-1K FAA Study :ifica Owner & Contact Information FRN Iwner Owner Entity Type Minnesota, State of Attention To: Electronic Communications 395 John Ireland Blvd, MS730 Saint Paul, MN P: (651) F: E: robert.prudhomme@dot.state.mn.us ARMER Participation Plan Mower County MOWEC Page 5

50 Registration Detail Reg Number File Number Hayfield Tower: EXISTING SITE - ARMER BACKBONE SITE Status Constructed EMI No Dismantled NEPA No Antenna Structure Structure Type TOWER - Free standing or Guyed Structure used for Communications Purposes City, State Waltham, MN Zip County MOWER Position of Tower in Array Elevation of Site Above Mean Sea Level Overall Height Above Mean Sea Level Painting and Lighting Specifications Overall Height Above Ground (AGl_) Overall Height Above Ground w/o Appurtenances- - v; FAA Chapters 4, 8, 12 Paint and Light in Accordance with FAA Circular Number 70/7460-1K Owner & Contact Information FRN Owner Entity Type Minnesota, state of Attention To: Jeff Williams 395 John Ireland blvd ms 730 St. Paul, MN P: (651) F: E: Jeffrey.williams@dot.state.mn.us ARMER Participation Plan Mower County MOWEC Page 6

51 LeRoy Tower: (SITE UNDER CONSTRUCTION) - ARMER BACKBONE SITE Call Sign 15 Total Locations Radio Service * 111 YE - PubSafty/SpecEmer/PubSaftylMtlPlan^oe- 817/ MHz,Trunked Location 1 - Leroy (Fixed) TggmiUjjtg^^^ LeRoy, MN MOWER County "TV Coordinates;^ Site Elevation ' ~ 399.6m Height w/o : 54.9m Appurtenahces ; ASR',#/File':#"" "* N/A Height%/ i Appurtenances j 60.9m Support Structure Type GTOWER - Guyed Structure Used for Communication Purposes ARMER Participation Plan Mower County MOWEC Page?

52 Oakland Woods Tower: EXISTING SITE - ARMER BACKBONE SITE Registration Detail Reg Number Status File Number Constructed EMI No Dismantled NEPA No Antenna Structure Elevation of Site Above Mean Sea Level Overall Height Above Mean Sea Level Overall Height Above Ground (AGL) Overall Height Above Ground w/o Appurtenances FAA Chapters 4, 8, 12 Paint and Light in Accordance with FAA Circular Number 70/7460-1K FAA Notifi FAA Study Owner & Contact Information FRN Owner Entity Type Minnesota, state of Attention To: Jeff Williams 395 John Ireland Blvd. ms 730 St. Paul, MN P: (651) F: E: jeffrey.williams@dot.state.mn.us ARMER Participation Plan Mower County MOWEC Page 8

53 Pleasant Grove Tower: EXISTING SITE - ARMER BACKBONE SITE Registration Detail Reg Number Status File Number Constructed EMI No Dismantled NEPA No Antenna Structure StryGtcire Ts jtower - Free standing or Guyed Structure used for Commu meters Elevation of Site Above Mean Sea Level Overall Height Above Mean Sea Level Painting and Lighting Specifications Overall Height Above Ground (AGL) Overall Height Above Ground w/o Appurtenances FAA Chapters 4, 8, 12 Paint and Light in Accordance with FAA Circular Number 70/7460-1K FAA Study S FAA Issue Date! Owner & Contact Information Minnesota, State of Attention To: David Savolainen 395 John Ireland Blvd. MS730 St. Paul, MN P: (651) F: E: david.savolainen@dot.state.mn.us ARMER Participation Plan Mower County MOWEC Page 9

54 Registration Detail Wykoff Tower: EXISTING SITE - ARMER BACKBONE SITE Reg Number MH Status ; ] File Number H Constructed FAA Study EMI ' No FAA Issue Date I NEPA, No Antenna Struc Structure Type TOWER - Free standing or Guyed Structure used for Communications * Purposes Location (in NAD83 Coordinates - Convert_to_NAD2Z) Lat/Long City, State Center of AM Array Wykoff, MN.. Elevation of Site Above Mean Sea l_evel Overall Height Above Ground (AGL) Overall Height Above Mean Sea Level < Overall Height Above Ground w/o f v. jappurtenances ^ ^ FAA Chapters 4, 8, 12 Paint and Light in Accordance with FAA Circular Number 70/7460-1K Owner & Contact Information L Minnesota, State Of 1500 W. County Rd. B2 MS730 Roseville, MN P: (651) E: 3.3 Site RF Coverage I Propagation Studies The ARMER system backbone is designed to provide for a minimum of 95% countywide coverage for mobile radios. The blue shaded areas of Figure 3 below are understood to reflect a 33 DBu signal level which will provide reliable mobile radio coverage. The state plan does not provide a guarantee for portable radio coverage. However, the coverage for portable radios operating outside of buildings or structures is estimated to correspond to the green shaded areas on Figure 3 below. The green shaded area reflects a 40 DBu signal level and will provide for portable outside coverage. It is noted that some portions of the coverage provided by the ARMER system are dependent on tower sites located outside of the County. In particular the Oakland Woods site provides for coverage in the west, Pleasant Grove in the Northeast and Wykoff in the east. ARMER Participation Plan Mower County MOWEC Page 10

55 Figure 3-ARMER Mobile Coverage Preliminary Steele 97.5% Mobile D^ge DRock Dell Olmsted 97.7% Mobile g7o/o Mobj e Pleasant Grove W Hayfield 4 ^ Freeborn 97.1% Mobile Oakland Woods ' ' - «/f Mower «. 1 f. 98.6% Mobile Elkton (Dexter) Fillmore 96.1% Mobile Wykoff ^ ^ lii m rm *.t' ]Leroy The 2009 Federal Engineering Regional Communications Plan Study calculated predicted talk out coverage for portable and mobile radios in Mower County. This is intended to predict the signal propagation based on the towers indicated on the map in Figure 4. Areas of green indicate good signal for portable coverage, purple may be marginal and white indicate areas of weak or no coverage. Figure 5 shows the predicted ARMER building penetration for portable radios. Areas of brown indicate heavy penetration, dark green is medium penetration, light green may be marginal and white indicate areas of weak or no coverage. As the State sites are commissioned, the County intends to conduct in building coverage tests from the ARMER backbone sites and evaluate the need for more robust in building local enhancements to the system. The County also understands that the use of in-building repeater systems and vehicular repeater systems are options for providing spot improvements to in building coverage gaps. Any additional local enhancement that is proposed in the future would be considered a local enhancement and the county understands that a plan amendment would be required. ARMER Participation Plan Mower County MOWEC Page 11

56 Figure 4 - Federal Engineering Predicted Composite ARMER Voice Coverage, Portable & Mobile Talk-Out Mower County - ARMER Network - Longley-Rice Coverage Portable and Mobile Talk-Out >= DAQ 3.4 PARAMETERS Tx Frequency: 850 MHz Antenna ERP; 70 Watts Data ResolutkNi: 30 Meters >. Receiver Antenna Height: 1.83 meters Antonna Model: Ante! BCD Propagation Moriel: Longley - Rice Receiver Antenna Oaln: 0 dbd signal Reltablittyr 97% OKfracUongeometry: Longtey -Rice ARMER Participation Plan Mower County MOWEC Page 12

57 Figure 5 - Federal Engineering Predicted In-Building ARMER Voice Coverage, Portable Talk- Out Mower County - ARMER Network - Building Penetration Portable Talk-Out >*= DAQ 3,4 PARAMETERS tx Fnaauensv: 800 MHz Antenna ERP: TO Watts Receiver Antenna Height: 1.83 meters Signal RelkabiiHy: 87% Receiver Antenna Gain: 0 dbd Data RCsofutlon; 30 Meters O Southeast Light Penetration I 1 Populated Places Medium Penetration HI Heavy Pen«tratioft 3.4 Channel Additions I Erlang Calculations Mower County intends to migrate onto the ARMER system with no new channel additions. The County has not determined at this time if all county radio users will migrate to ARMER. Although full migration is the desired outcome for the county, it is anticipated that a gradual migration to ARMER will occur over time as funding becomes available. County law enforcement will be the first to transition, followed by fire and EMS users. County highway, public works and others may join over time. For the purposes of these loading calculations, and for requesting unit ID resource allocations, a 3 year projected load estimate has been used. The table in section 4.1 identifies the estimated number and type of radios the County intends to bring onto the system. The total radio count, with anticipated 3 year growth, is approximately 310 radios. In the state ARMER plan, the state typically allocates 5 channels to be shared by state agencies such as the State Patrol, DNR and others and for use by County agencies. Four of the channels are available for voice traffic while the fifth is used as a control channel. The channels in the ARMER system are referred to as trunks, or trunking channels. Trunking means the automatic sharing of a group of communication paths (trunks) among a ARMER Participation Plan Mower County MOWEC Page 13

58 large number of users. The ARMER system is managed by a computer at the master site and for each transmission it assigns a trunking channel to the participants for the duration of that transmission. To estimate radio capacity and determine the need for additional trunking channel additions, an Erlang C traffic modeling formula is used. Erlang C is used in a variety of call center scheduling and trunked communication system channel modeling estimates. The model is used to calculate delays or predict waiting times, and can also calculate the resources that will be needed to limit busies or wait times on trunked radio systems. For Mower County, the Erlang C model was used to calculate the number of transmissions per hour that can be handled with 4 trunks. The table below shows Erlang calculations for 4 trunks based on an average service time of 6 seconds per transmission, average wait time of 1.5 seconds and a service level of 99% (Grade of Service = 1%). The number of transmissions per hour that can be handled by 4 trunks was calculated to be 486 with an average wait time of 1.5 second. ^ ^ ^ ^ ^ ^ Erlang-CiC^ulatnil Jimfgl - - ; _. Transmissions J. 486:00. j ^ Service time I 6 ^ Number of trunks j 4 >.. j (integer required)!. Jkverage waiting tirfl (J;5_ J jj* Service level I 99 i j t' -1 i I 0-00 i seconds M ;%ipi e jithan i._lj- :; To determine the impact of the additional Mower County traffic without the addition of new channels in the system, we estimate that less than one third of the Mower fleet would be active at any given time (103 users). Using an estimate of.3 PTT per user per hour; and 1.7:1 peak hour volume estimate; there is a potential of.51 PTT/hour/user. Giving an additional 20% capacity safety margin, then a.61 PTT/hour is used. The estimated 103 radios create an added load to the ARMER system of 62 transmissions per hour. Considering this minimal additional traffic load onto the system (approximately 13% of the traffic capacity) Mower County does not intend to add channels to the ARMER backbone at this time. At this time Mower County requests participation on the system with no channel additions. Mower County understands that future traffic reports may determine the need to expand the system and add additional trunks (frequencies) to handle increased traffic load. Mower County, consistent with its obligations called out it its partnership agreement with MnDOT and the SEMRRB, will work with MnDOT to determine how the system will be expanded and how any associated costs will be split between the County and MnDOT if needed in the future. 3.5 Frequency Use Plan Mower County does not anticipate the addition of any new frequencies to the state ARMER backbone sites. ARMER Participation Plan Mower County MOWEC Page 14

59 4.0 Subscriber Equipment 4.1 Subscriber Radios Mower County is in the process of purchasing new mobile and portable radio equipment for operation on the ARMER system. The County has not determined at this time if all county radio users will migrate to ARMER. Although full migration is the desired outcome for the county, it is anticipated that a gradual migration to ARMER will occur over time as funding becomes available. County law enforcement will be the first to transition, followed by fire and EMS users. County highway, public works and others may join over time. The total county wide subscriber loading is estimated to be 315 mobile radios and 396 portable units. It is estimated that approximately 310 radios will be operating on the ARMER system within the next three years. The estimated agency radio counts are listed below: AGENCY Estimated Estimated 800 MHz 800 MHz Radios Mobile Radios Portable Radios Radios Initial 3 Year Estimate Estimate LAW ENFORCEMENT Mower County Sheriff Adams Police Department Austin Police Department Brownsdale Police Department Grand Meadow Police Department Lyle Police Department Mapleview Police Department Mower County Dept. of Emergency Management LAW ENFORCEMENT TOTAL: FIRE DEPARTMENT ^ Adams Fire Department Austin Fire Department Brownsdale Fire Department Dexter Fire Department Grand Meadow Fire Department LeRoy Fire Department Lyle Fire Department Mapleview Fire Department Rose Creek Fire Department EIRE DEPARTMENT TOTAL: ^ 67 -, PUBLIC WORKS Mower County Highway Dept City of Austin Public Works PUBLIC WORKS TOTAL: MKDK'AI. & EMS Adams Area Ambulance Grand Meadow Ambulance - Austin Gold Cross Ambulance - Austin Gold Cross Ambulance - Rochester LeRoy Area Ambulance Ml OTHER Human Services AMCAT Busses Jail OTHER TOTAL: GRAND TOTAL: ARMER Participation Plan Mower County MOWEC Page 15

60 The number of system IDs requested for initial implementation of the Mower County plan is 340. This is based on the loading table estimate, the addition of nine control stations to serve dispatch backup and site trunking needs, three operator and one supervisory dispatch positions, and a 5% addition for unanticipated growth. The final configuration of control stations and subscriber equipment ultimately deployed may vary slightly from this estimate. Minimal growth is anticipated so a growth factor of 5% has been applied to accommodate possible deployment variations and the unknown growth expected over the next 3 years. 4.2 Talk Groups I Preliminary Fleet Map Plan The County has worked with the SEMN RAC and with the assistance of Rick Freshwater (Olmsted County Network Admin) to create and implement the fleet map to accommodate the transition onto the ARMER system. The fleet map information is being shared with members from the local government within the county. The fleet map table for Mower County is included as an attachment to this document and is identified as Appendix A. The fleet map identifies state and regional resources as well as new resources created for Mower County. It is not anticipated that a significant number of new talk groups will be created or added beyond what is listed in the current fleet map table. Mower County Fleet Map - See Appendix A 5.0 Communication Center 5.1 Console Equipment and Configuration The Mower County Law Enforcement Center currently operates with two (2) operator positions and is equipped with an Orbicom TDM150 Console System. The County will install new Motorola MCC 7500 IP based console equipment in a newly remodeled dispatch room to be located at the current center in Austin, Minnesota. In addition, the county will add a third operator's position along with a permanent patch workstation to be located in the dispatch supervisor's office. The consoles will incorporate the ARMER talk groups as well as legacy County VHP conventional equipment for paging, communications through the migration phase, and for interoperability and support of agencies that have not migrated to ARMER. The Consoles will be connected to the ARMER zone 3 controller located in Rochester. The conventional resources identified to interface to the Motorola MCC 7500 consoles include the following: Mower County Conventional Resources Resource ^ Frequency(s) Tone or DC 2-wire / 4-wire Jail ^UHFMofoTRBlQil1 Tone Jail TAC UHF MotoTRBO Tone???? APD Car VHF sfitoiifil APD Repeater VHF Tone 4-Wire LAW Main Tone TAC West VHF Tone 4-Wire TAC East Emg MGT East VHF Tone 4-Wire CO FD 14th ST >M - VHF ^ '^-'j-'tone'^lj^->4-wire>:-,- Co FD Elkton VHF Tone 4-Wire CO FD Leroy VHF Tone T ;, 4-Wire, ARMER Participation Plan Mower County MOWEC Page 16

61 Mower County Conventional Resources Resource Frequeiicy(s) Tone or DC 2-wire / 4-wire Co FD Lyle VHF Tone 4-Wire Co FD Racine 4-Wire Fire Link-Adams UHF DC 2-Wire AFD 14th Street MNSEF/PT to PT TX VHF Tone 2-Wire PT to PT receive 2-Wire Co Highway 800 LTR Tone 4-Wire Law Monitor VHF Tone 4-Wire Control Station Backup Elkton Control Station Backup Hayfield ARMER 800 Y/N Y/N Control Station Backup Oakland Control Station Backup Leroy Control Station Backup Site X (Blooming Prairie) Control Station Backup Austin Deskset Op Pos 1 Backup Deskset Op Pos 2 Backup ARMER 800 Y/N Deskset Op Pos 3 Backup iipi A total of 9 Conventional Channel Gateways (CCGWs) are planned to accommodate the Mower County legacy equipment interfaces. 5.2 Audio Logging The County does not plan to log ARMER audio locally. To retrieve Mower County ARMER audio the County has an agreement with the Freeborn County Sheriff's Office to operate a remote VPN client workstation off of the existing Freeborn County NICE digital audio logger. The County recognizes that audio logging has the potential to create a system load and resource requirement. If the County determines that local audio logging is desired at some point in the future, and local logging is proposed, it is understood that a Plan amendment may be required. Current VHF conventional audio resources and telephone audio will continue to be recorded via existing analog logging equipment. 5.3 ATIA Data Requirement At this time. Mower County does not anticipate use of the ATIA data stream for interface with third party monitoring or reporting systems, or for any other purpose. 5.4 Contingency/Back Up Communications Plan The county will incorporate the use of 800MHz control stations to provide for back-up communications in the event that the Communication Center loses connectivity to the MSO or to accommodate communication when the ARMER system is operating in the site trunking ARMER Participation Plan Mower County MOWEC Page 17

62 condition. Nine control stations will be installed to accommodate the necessary system access in the Dispatch center. The county intends to retain its current VHF systems through their transition to ARMER and for a period of time after the transition to provide near term back up while any system migration issues are addressed. Mower County also has an agreement for back up dispatch service and 911 call taking with Freeborn County that adds another level of back-up capability for their operations. 5.5 Connectivity to the ARMER Backbone The connectivity plan shown in Figure 6 reflects the MnDOT ARMER system preliminary design for connectivity plan, published March 3, The County has an existing hot standby microwave link into the ARMER system as the primary connection for console operations. The County also intends to use control stations for redundancy as a back-up for console operations. The connectivity diagram shows the link from the Mower County Austin LEC to the ARMER Elkton site. Connectivity from the Elkton Site to the Rochester MSO will be via the MnDOT ARMER microwave backbone. Figure 6 - Connectivity Diagram ARMER Participation Plan Mower County MOWEC Page 18

63 5.6 Alarming & Monitoring Mower County will operate off of the State ARMER backbone sites. The site alarming monitored by MnDOT is intended to be the primary mode of monitoring site related alarms. Mower County does not intend to add additional monitoring to the ARMER backbone. The County will have alarm monitoring that includes microwave and site alarms specific to Mower County subsystem equipment. As the county proceeds with the detailed system design and equipment deployment, the county will coordinate its efforts with MnDOT and determine the specific site alarming and monitoring configuration for the ARMER sites in Mower County. 5.7 Interoperability The ARMER system is intended to be the primary communication system for use law enforcement users within the County. The ARMER backbone will provide the primary dayto-day communications and interoperability needs of Mower County law enforcement radio users. The county has considered its interoperability needs for both short term and long term migration onto the ARMER System. The County is currently operating on wideband VHF and intends to retain this system through the ARMER migration and will begin decommission or transition to narrowband operations for these systems in The VHF Fire paging system will be retained and converted to narrowband VHF. For the short term the County has installed the three 800MHz control stations supported via the ARMER grant program. These control stations will be used for interoperability between county VHF users and itinerant 800MHz users. Current County VHF users that leave the county will be dependent on similar 800 to VHF cross band system patches until their migration is complete. Upon migration onto the ARMER system, day-to-day communications and the primary interoperability with users that migrate to the ARMER system will be via the common ARMER 800 MHz infrastructure and shared talk groups. For long term interoperability with those Mower County agencies remaining on VHF or other communications systems, Mower County users will rely on legacy narrowband VHF operations within the County. Mower County does not intend to deploy any new VHF, UHF, or conventional 800MHz infrastructure to provide for additional interoperability. Mower County will also rely on the state wide 800/VHF interoperability capability will be in place as an element of the state backbone. 5.8 System Administration/Management Plan Mower County plans to have one network administration terminal to provide for agency wide system configuration, monitoring and support. A network management terminal will be implemented in conjunction with the MCC7500 console installation at the County LEC in Austin. The County understands that there is a significant level of training needed to operate the subsystem level of network management and system administration. The County has identified staff to attend vendor specific training to support internal needs for system programming and administration. The County will continue to make use of local two way radio shop support, and coordinate with the Southeast Region and MnDOT as needed for higher level system administration functions. ARMER Participation Plan Mower County MOWEC Page 19

64 6.0 Project Management & Delivery 6.1 Training Plan Mower County recognizes the importance of a robust training program as a key element of its successful migration onto the ARMER system. A training program is being developed to meet the requirements of the ARMER training standards (standard 1.10 a-e). The training plan will also make beneficial use of the guidance and experience of others in the region that have migrated to the ARMER system and with input of the Southeast Minnesota Regional Advisory Committee. The County intends to have trainers available for the initial user migration onto ARMER and trainers for long term ongoing user training and refresher courses. The County is using consultant services and vendor provided training to establish its training plan in the following areas: 6.2 Cut Over Plan Train-the-Trainer Training Radio User Training * Console Operator Training Interop Only User Training Mower County will first proceed with replacement of the Orbicom TDM 150 console with MCC7500 console equipment and installing back up control stations. Once these systems are operational and connectivity to the ARMER system is in place, the County will complete user training, programming and distribution of radios. Mower County will coordinate its migration timing with MnDOT for implementation of talk groups and system user IDs. 6.3 Schedule/Project Time Line This section is under development and will be completed with input from the Vendor as part of the Detailed Design Review process. Wherever practical the County would like to proceed with deployment and cut over as soon as practical. A tentative migration timeline is attached in Appendix B. 6.4 Maintenance Plan/Spare Parts The State ARMER backbone system will provide the primary communications infrastructure for the County. The County will have full responsibility for maintenance of its connectivity links, console systems, mobile and portable radios, and interoperability control station equipment. The County contracts for service from private sector service providers to provide ongoing support and maintenance of County owned radio infrastructure and subscriber equipment. ARMER Participation Plan Mower County MOWEC Page 20

65 Appendix A Mower County Fleet Map

66 This Page Left Blank Intentionally

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68 Mower County Sheriff 800 Mhz Radio Map - LAW LAW MW FIRE MA EOC MED SE S IC NAT VHF1 VHF2 VHF3 VHF4 1 LAW1 LAW1 LAW1 LAW1 LAW1 LAW1 SE9CALL LAW1 FTAC1 ASOA1 LEROY LAW MAIN LEROY LAW MAIN LEROY LAW MAIN LEROY LAW MAIN 2 LAW2 LAW2 LAW2 LAW2 LAW2 LAW2 SE 2 LAW2 FTAC2 ASOA2 LAW MAIN E LAW MAIN E LAW MAIN E LAW MAIN E 3 APDMAIN APDMAIN APDMAIN APDMAIN APDMAIN APDMAIN SE 3 APDMAIN FTAC3 PSOA1 LAW MAIN W LAW MAIN W LAW MAIN W LAW MAIN W 4 MWCOMM MW COMM MW COMM MW COMM MW COMM MW COMM SE 4 MWCOMM FTAC4 P SOA2 VLAW31 VLAW31 VLAW31 VLAW31 5 MW C2C OPS1 MW FMAIN FRLAW1 MWEM CMD ALMC SE 5 MWFMAIN ETAC1 8CALL90-D TAC WEST TAC WEST TAC WEST TAC WEST 6 MSP2100 OPS2 AFDMAIN SLLAW1 MWEM OP1 MCHSAU SE 6 MSPMAIN ETAC2 8TAC91-D TAC EAST TAC EAST TAC EAST TAC EAST 7 MWFMAIN OPS3 ADC2C DDLAW1 MWEM 0P2 OLMC SE7 LAXWTH ETAC3 8TAC92-D SIRT1 SIRT1 SIRT1 SIRT1 8 P SOA1 OPS4 BDC2C OLLE2 OLMEOC OWTMC SE 8 PSOA1 ETAC4 8TAC93-D S1RT2 S1RT2 SIRT2 SIRT2 9 PSOA2 OPS5 DXC2C FLLAW LAXWTH SMH SE 9 PSOA2 STAC1 8TAC94-D OPEN AUSTINFIRE SIRT3 VCALL 10 MWLTAC1 OPS6 GMC2C OPEN SEEOC1 GMC2C SE 10 MWLTAC1 STAC2 8CALL90-R POINT COUNTY FIRE SIRT4 VTAC1 11 MWLTAC2 OPS7 LYC2C MSP2100 SEEOC2 ADC2C SE 11 MWLTAC2 STAC3 8TAC91-R JAIL FIRE RED SIRT5 VTAC2 12 MWEM CMD OPS8 LRC2C MSP CALL SEEOC3 LRC2C SE 12 MWEM CMD STAC4 8TAC92-R GOLD CROSS FIRE BLUE OPEN VTAC3 13 SECALL OPS9 MVC2C PS0A1 SEEOC4 HFAMB SE 13 SECALL LTAC1 8TAC93-R MCHS HOSP FIRE WHITE OPEN VTAC4 14 AFDMAIN OPSIO RCC2C P SOA2 SEEOC5 BPAMB SE 14 AFDMAIN LTAC2 8TAC94-R EMG MGMT E EMMGT WEST OPEN EMG MGT W 15 GOLDXAU MWLTAC1 SFDMAIN SE CALL OPEN GLDXAU SE 15 GOLDXAU LTAC3 OPEN APD RPTR EMMGT EAST OPEN EMG MGT E 16 MW ROAM MWLTAC2 OPS2 MW ROAM OPEN GLDXRO SE CALL MW ROAM LTAC4 OPEN APD C2C BRNSDALE FIRE DYNC MIMS 17 LTAC4 PORTABLES ONLY 18 LTAC3 LAW - Mam operational zone for day to day operations 19 LTAC2 MW - County Operations talkgroups 20 LTAC1 FIRE - County fire departments SIU - Encrypted statewide talkgroups MA - Area Counties interop talkgroups EOC - Shared Emergency Management talkgroups MED - Area Hospitals and Ambulance interop talkgroups SE - SE Regional interop talkgroups STATE IC - Statewide interop talkgroups NAT - Scene of Action and National talkgroups

69 Mower County Police 800 Mhz Channel Map LE MW FR SE IC SA 1 LAW1 LAW1 FIRE1 SECALL LTAC1 F-SOA-1 2 LAW2 LAW2 AFD1 SE 2 LTAC2 F-SOA-2 3 APD1 LAXWTH GLDXAU SE 3 LTEC3 A-SOA-1 4 MWCOMM MW COMM MWCOMM SE 4 LTAC4 A-SOA-2 5 MWC2C OPS1 MCHSAU SE 5 FTAC1 P-SOA-1 6 MSP CALL OPS2 GOLDXRO SE 6 FTAC2 P-SOA-2 7 MSPMAIN OPS3 GCROPTUD SE 7 FTAC3 8CAL90D 8 FREELAW OPS4 SMH SE 8 FTAC4 8TAC91D 9 SL LAW1 OPS5 ADC2C SE 9 ETAC1 8TAC92D 10 DD LAW1 OPS6 BDC2C SE 10 ETAC2 8TAC93D 11 OL LE2 OPS7 DXC2C SE 11 ETAC3 8TAC94D 12 FL LAW1 OPS8 GMC2C SE 12 ETAC4 8CAL90R 13 MWLTAC1 OPS9 LYC2C SE 13 STAC1 8TAC91R 14 MWLTAC2 OPSIO LRC2C SE 14 STAC2 8TAC92R 15 EMCMD FSOA2 MVC2C SE 15 STAC3 8TAC93R 16 MW ROAM FSOA1 RCC2C SE CALL STAC4 8TAC94R LAW - Main operational zone for day to day operations OPS - County and System wide interop talkgroups EMG SVC - Main operational zone for day to day emergency services operations SE - SE Regional interop talkgroups STATE IC - Statewide interop talkgroups NAT - Scene of Action and National talkgroups

70 Mower County Public Safety 800 Mhz Channel Map FIRE OPS MED SE STATE IC MA/EOC 1 MWFMAIN MW FMAIN MW FMAIN SECALL LTAC1 LONDFD 2 LAWMAIN2 LAWMAIN2 ADC2C SE 2 LTAC2 ALFD 3 AFDMAIN AFDMAIN GMC2C SE 3 LTEC3 HOLFD 4 MW COMM MW COMM MW COMM SE 4 LTAC4 MW COMM 5 ADC2C OPS1 LRC2C SE 5 FTAC1 MRTLFD 6 BDC2C OPS2 GLDXAU SE 6 FTAC2 BPFD 7 DXC2C OPS3 GOLDXRO SE 7 FTAC3 HFLDFD 8 GMC2C OPS4 GCROPTUD SE 8 FTAC4 STWFD 9 LYC2C OPS5 MCHSAU SE 9 ETAC1 SVFD 10 LRC2C OPS6 STMARYS SE 10 ETAC2 OSTFD 11 MVC2C OPS7 OLM MC SE 11 ETAC3 MWEM CMD 12 RCC2C OPS8 SECALL SE 12 ETAC4 MWEM OP1 13 SOA4 OPS9 STAC4 SE 13 STAC1 MWEM OP2 14 SOA3 OPSIO STAC3 SE 14 STAC2 LAXWX 15 SOA2 SOA2 STAC2 SE 15 STAC3 OLMEOC 16 SOA1 SOA1 STAC1 SE CALL STAC4 MW ROAM FIRE - Main operational zone for day to day operations OPS - County and System wide interop talkgroups MED - Main operational zone for day to day medical operations SE - SE Regional interop talkgroups STATE IC - Statewide interop talkgroups NAT - Scene of Action and National talkgroups

71 Appendix B Participation Time Line

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73 A SEH Fillmore County, ARMER Participation Timeline JCC 8/05/10 Complete ARMER Participation Plan Cty Board, RRB, Mn/DOT Plan Review &... Infrastructure Development Site Lease or Land Acquisition Site Connectivity Microwave Capacity Upgrade Freq Coord. / Licensing Equipment procurement Install and Optimize Fixed RF Equipment Vendor Contract Vendor DDR Rvw/Apprv. Equip. Manufacture System Staging System Ship/install DC Power Plant System Optimize Interop Equipment Paging System Mods Comm Center Upgrade Dispatch Consoles Logging Equipment (Feeborn Interface) Subscriber Equipment Programming Installation User Training Coverage / Accepts nee Testi ng Final System Acceptance