CONSENT AGENDA ITEM 7G

Transcription

1 CONSENT AGENDA ITEM 7G FOR COUNCIL: January 25, 2016 SUBJECT: Consideration of approving the purchase Starcom21 Subscriber Equipment for the Water Department, and approve Motorola Solutions, a State sanctioned Limited Source Provider for this purchase. RECOMMENDATION/MOTION: That Motorola Solutions, a State sanctioned Limited Source Provider, for the Water Department Starcom21 Subscriber Equipment be approved using the Illinois Department of Central Management Services Contract Number A, in the amount of $268, which includes the equipment, startup expense and warranty, the City Manager and City Clerk be authorized to execute the necessary documents, the Procurement Manager be authorized to issue a Purchase Order. STRATEGIC PLAN LINK: Goal 1. Financially Sound City Providing Quality Basic Services. STRATEGIC PLAN SIGNIFICANCE: Objective 1a. Budget with adequate resources to support defined services and level of service. Objective 1e. Partnering with others for the most cost-effective service delivery. BACKGROUND: STARCOM21 is a compliant 700/800 MHz IP based radio system with over 270 radio tower sites across the state with more than 43,000 subscribers, from public safety agencies to municipalities. Starcom offers highly reliable high-speed mobile connectivity in every corner of the state. The ability to communicate and share knowledge in both day-to-day operations and emergency situations is crucial. The Water Department has been using mobile phones in the past to communicate with staff. Though recently improved the mobile phones are not able to provide reliable communication 100% of the time. Approximately 80% of the Water Department staff working in the field or at remote locations like the Water Treatment Plant that is located 15 miles north of the City. The Department staff constantly experience reception issues with the mobile phones at the treatment plant as well as periodically within the City. The inability to constantly communicate can lead to miscommunication and potential safety issues. These radios provide the ability to efficiently monitor and assign City staff to emerging needs, thus by improving the response to the citizens. The Police and Fire Departments have already been using the Starcom21 Communication system; and Public Works is looking at requesting to join the Starcom21 network in budget year 2017 as well. In addition this equipment provides the needed equipment for the Water Department to communicate more effectively with other City Departments during regular operations and also during natural disaster emergencies. With the critical operational departments migrating to this system the City ability to respond promptly and efficiently will be improved. The equipment will consist of the following; 40 portables, 8 base stations, and 13 mobile radios that will service all of the divisions within the Water Department. Staff coordinated with Darren Wolf, Communication Center Manager to ensure compatibility with the City s Starcom network.

2 COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED: Not applicable. FINANCIAL IMPACT: The Starcom21 Subscriber Equipment in the amount of $268, if approved will be paid from Water Transmission & Distribution-Capital Outlay Office & Computer Equipment account ( ). If approved, a budget transfer of $268, from Water Transmission & Distribution-Other Purchased Services ( ) to Water Transmission & Distribution-Capital Outlay Office & Computer Equipment account ( ) will be processed. Stakeholders can locate this in the FY 2016 Budget Book titled Other Funds & Capital Improvement Program on page 119. Respectfully submitted for Council consideration. Prepared by: Reviewed by: Financial & Budgetary review by: Legal review by: Brett Lueschen, Superintendent of Water Distribution Robert Yehl, PE, Water Director Chris Tomerlin, Budget Analyst Carla Murillo, Budget Manager Jeffery R. Jurgens, Corporation Counsel Recommended by: David A. Hales City Manager Attachments: MOTOROLA Solutions Quote Motion: That Motorola Solutions, a State sanctioned Limited Source Provider, for the Water Department Starcom21 Subscriber Equipment be approved using the Illinois Department of Central Management Services Contract Number A, in the amount of $268,041.20, the City Manager and City Clerk be authorized to execute the necessary documents, the Procurement Manager be authorized to issue a Purchase Order. Motion: Alderman Black Alderman Buragas Alderman Fruin Alderman Hauman Alderman Lower Seconded by: Aye Nay Other Aye Nay Other Alderman Mwilambwe Alderman Painter Alderman Sage Alderman Schmidt Mayor Renner

3 Bill-To: Ultimate Destination: BLOOMINGTON, CITY OF BLOOMINGTON, CITY OF PO BOX E OLIVE ST BLOOMINGTON, IL BLOOMINGTON, IL United States United States Quote Number: QU Effective: 12 DEC 2015 Effective To: 10 FEB 2016 Attention: Sales Contact: Name: Brett Lueschen Name: Jacob Fever blueschen@cityblm.org jfever@clear-talk.com Phone: Contract Number: NORTHWEST CENTRAL 911 Freight terms: Prepay and Add to Invoice Payment terms: Net 30 Due Item Quantity Nomenclature Description Your price Extended Price 1 40 H51UCF9PW6AN APX /800 MHZ MODEL 2 $1, $52, PORTABLE 1a 40 QA02756AB ENH: 3600 OR 9600 TRUNKING BAUD $1, $47, SIN 1b 40 HA00022AB ENH: SfS COMPREHENSIVE $ $9, c 40 QA04526AE ADD: RFID KNOB $18.75 $ d 40 QA04865AA ADD: TWO KNOB CONFIGURATION - - 1e 40 QA01648AA ADD: ADVANCED SYSTEM KEY - $3.75 $ HARDWARE KEY 1f 40 QA01833AD EXTREME NOISE REDUCTION $18.75 $ WPLN4232A CHARGER, SINGLE-UNIT, IMPRES, $40.95 $ A, 115VAC, US/NA 3 5 WPLN4212B IMPRES MUC CHARGER WITH 1 $ $1, DISPLAY - US/NA PLUG 4 8 M22URS9PW1AN APX4500 7/800 $1, $8, a 8 GA00249AC ENH: SfS COMPREHENSIVE $ $2, b 8 QA02756AD ADD: 3600 OR 9600 TRUNKING BAUD $1, $9, SINGLE SYSTEM 4c 8 G892AB ENH: HAND MIC,GCAI WATER $54.00 $ RESISTANT 4d 8 G66AW ADD: DASH MOUNT O2 WWM $93.75 $ e 8 QA01648AA ADD: ADVANCED SYSTEM KEY - $3.75 $30.00 HARDWARE KEY 4f 8 G335AY ADD: ANT 1/4 WAVE MHZ $10.50 $ g 8 GA00804AA ADD: APX O2 CONTROL HEAD (Grey) $ $2, h 8 G444AH ADD: APX CONTROL HEAD - - SOFTWARE 4i 8 G142AD ADD: NO SPEAKER NEEDED - - 4j 8 GA00235AA ADD: NO GPS ANTENNA NEEDED SVC03SVC0124D SUBSCRIBER INSTALL - CUST $1.00 $5, LOCATION SVC03SVC0115D SUBSCRIBER PROGRAMMING $1.00 $2, M22URS9PW1AN APX4500 7/800 $1, $13, a 13 GA00249AC ENH: SfS COMPREHENSIVE $ $3, b 13 QA02756AD ADD: 3600 OR 9600 TRUNKING BAUD SINGLE SYSTEM 7c 13 G91AE ADD: CONTROL STATION POWER SUPPLY 7d 13 W665BJ ADD: CONTROL STATION OPERATION 7e 13 W382AM ADD: CONTROL STATION DESK GCAI MIC $1, $15, $ $2, $52.50 $ $ $1,647.75

4 Item Quantity Nomenclature Description Your price Extended Price 7f 13 G66AW ADD: DASH MOUNT O2 WWM $93.75 $1, g 13 QA01648AA ADD: ADVANCED SYSTEM KEY - $3.75 $48.75 HARDWARE KEY 7h 13 G89AC ADD: NO RF ANTENNA NEEDED - - 7i 13 GA00804AA ADD: APX O2 CONTROL HEAD (Grey) $ $4, j 13 G444AH ADD: APX CONTROL HEAD - - SOFTWARE 7k 13 G142AD ADD: NO SPEAKER NEEDED - - 7l 13 GA00235AA ADD: NO GPS ANTENNA NEEDED A80 SPECTRUM MAGNETIC MNT, $18.68 $ MINIUHF A90 ACCY PKG 800MHZ $3.97 $ SVC03SVC0104D INFRASTRUCTURE INSTALL $1.00 $5, SVC04SVC0004A PREPAID NETWORK AIRTIME $1.00 $74, Total Quote in USD $268, PO Issued to Motorola Solutions Inc. must: >Be a valid Purchase Order (PO)/Contract/Notice to Proceed on Company Letterhead. Note: Purchase Requisitions cannot be accepted >Have a PO Number/Contract Number & Date >Identify "Motorola Solutions Inc." as the Vendor >Have Payment Terms or Contract Number >Be issued in the Legal Entity's Name >Include a Bill-To Address with a Contact Name and Phone Number >Include a Ship-To Address with a Contact Name and Phone Number >Include an Ultimate Address (only if different than the Ship-To) >Be Greater than or Equal to the Value of the Order >Be in a Non-Editable Format >Identify Tax Exemption Status (where applicable) >Include a Signature (as Required)

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