PHOTOGRAPHY SUBMISSION G UIDELINES FOR YEAR 2015 CALENDARS

Transcription

1 T H E C A L E N D A R C O M P A N Y PHOTOGRAPHY SUBMISSION G UIDELINES FOR YEAR 2015 CALENDARS April 5, 2013 BrownTrout Publishers, Inc. ( BrownTrout ) is pleased to present the following Photography Submission Guidelines for 2015 calendars and for other products published during the same time frame as the 2015 calendars (hereinafter, Guidelines ). Thank you in advance for your interest in submitting to BrownTrout and for your compliance with the Guidelines. AGREEMENT TO TERMS AND CONDITIONS: PLEASE READ THESE GUIDELINES THOROUGHLY. BY SUBMITTING IMAGES TO BROWNTROUT YOU AGREE TO THE FOLLOWING TERMS AND CONDITIONS SET FORTH IN THESE GUIDELINES, AND TO THE PHOTOGRAPHY RATES CONTAINED HEREIN. IF YOU DO NOT AGREE TO THE TERMS AND CONDITIONS AND TO THE STATED RATES, PLEASE DO NOT SUBMIT IMAGES. THESE TERMS AND CONDITIONS SUPERSEDE ANY TERMS AND CONDITONS ACCOMPANYING YOUR SUBMISSION OF IMAGES, AND ALSO ANY PREVIOUS AGREEMENTS, CONTRACTS, OR UNDERSTANDINGS YOU MAY HAVE HAD WITH BROWNTROUT FOR PRIOR YEARS. Please note that references to we, us and our include BrownTrout together with BrownTrout s imprints (for example, Plato, Faces, Chess Press, Adventure and others as we determine) and related product lines. References to you and your include photographers and others who submit images for review and use by BrownTrout. References to images, photographs, and photos include photographs, prints, film, slides, transparencies, digital data and accompanying text (such as a caption and other meta-data). Digital File Submission: All images must be submitted in digital format. Please refer to our 2015 Digital Photography Requirements, accompanying this document. BrownTrout reserves the right to destroy all digital files upon distribution of the year 2015 calendars and Other Products. CDs, DVDs and Flash drives will be destroyed. USB hard drives will be returned. (Physical slides will not be accepted except in specific cases authorized in advance and in writing. Return freight charges will apply.) Please review the 2015 Digital Photography Requirements thoroughly. If upon initial inspection your submission does not adhere to the requirements, we will not process your submission, nor notify you of our decision not to use your submission for our 2015 calendars. Please include a delivery memo including your current address, telephone number, and address and be sure to retain a copy of your submission. Submit images clearly organized by title in individual folders. Do not be concerned if an image applies to more than one title. Please note that we will consider Other Product submissions from calendar submissions in accordance with these Guidelines. Keep a record of the number you have assigned each image in order to identify confirmation of use. BROWNTROUT PUBLISHERS, INC. 201 Continental Blvd, Suite 200 El Segundo, CA Fax: Page 1 of 5 April 5, 2013

2 Please make sure all of your copyright, photo credit and caption information is within the metadata of the related image. We do not accept that information over the phone or , unless we initiate the request. If there is no metadata with your image, we will not select that image for publishing. For regional titles, separate your submission by region. For example, do not separate your submission for lighthouses in general, but instead separate your submission for New England lighthouses or Pacific Coast lighthouses, as applicable. Include accurate photo caption information in the metadata, including dog and cat breed information. If you are uncertain about the accuracy of your data and the identifying caption, please do not submit the images to us for review. When a photograph includes people, a signed model release must be obtained by the photographer, and so noted in the metadata. When a photograph features art (including all sculpture), a written consent must be obtained from the artist or copyright holder and so noted in the metadata. If to your knowledge artwork is in the public domain (i.e., created before 1910) then please note in the metadata. BrownTrout reserves the right to require you to present the release or consent. Therefore, please retain all releases and consents in your files. Delivery of Images: You may submit your images either by Federal Express, other carriers, by Registered U.S. Mail or FTP. (Please see our "Frequently Asked Questions" and "2015 Digital Photography Submission Requirements.") Please use the following address for Registered U.S. Mail, Federal Express or other carriers: BrownTrout Publishers, Inc. Attn: Submissions Editor 201 Continental Blvd., Suite 200 El Segundo, CA USA Phone: Submission Deadline: May 1, 2013 Procedure upon BrownTrout s Receipt of Images: When your submission is received, we will record the date of receipt and tracking numbers. We will notify you, via , of any discrepancies If you are concerned about the receipt of your submission, please feel free to contact us by at Editors@BrownTrout.com. Grant of Rights: With respect to the images submitted by you and chosen by BrownTrout, you grant to BrownTrout the worldwide right and license to use the chosen images on a non-exclusive basis in connection with the manufacture, publication, distribution, promotion, advertisement and sale of year 2015 calendars and Other Products by BrownTrout may include Standard Wall, Deluxe Wall, Mini Wall, Engagement Calendars/Planners, Slimline, Short Slimline, Slimline Diary, Pocket Planners, Bookmarks, Personal Planners, Folder Portfolios/Planners, List Pads, Academic Notebooks, Desk Pads, Boxed and Locker Calendars, as well as Composition Books/Planners, Spiral Notebooks/Planners, Stationary Items and any other calendar formats to be determined. Other Products by BrownTrout may include magnets, address books, mouse pads, phone cases, note pads, desk blotters, perpetual calendars, note cards, gift cards, invitations, mom's/wedding/engagement organizers/planners, custom calendars, digital calendars, phone and tablet apps and any other products to be determined, exclusive of books (hereinafter referred to as Other Products or Other Product ) in any media or format for the duration of our publication, distribution, promotion, advertisement and sale of year 2015 calendars and of the Other Products. This right and license includes market editions of a BrownTrout imprint that use the same images, yet may have a slightly different title and different cover image. Other market editions include language editions; resized mass-market editions and digital app editions. This right and license also includes the right to make such editorial changes to the images, as BrownTrout deems appropriate in the exercise of its sole discretion. Subject to BrownTrout s right to cancel (see below), BrownTrout will confirm its selection of the images you have submitted and the price that BrownTrout shall pay for use of the chosen images as set forth in these Guidelines on a Confirmation of Use document (hereinafter, Confirmation of Use ), the form of which is Page 2 of 5 April 5, 2013

3 attached hereto and incorporated herein. After accepting the rates offered by BrownTrout for use of the image(s) contained in these Guidelines, and specified on the Confirmation of Use document, you are required to sign and fax or send back to BrownTrout all pages of the Confirmation of Use document. BrownTrout cannot use your images without your confirmation. If there has been a change of circumstances upon receipt of BrownTrout s Confirmation of Use document, and/or the rights to the chosen image(s) that you have granted permission for are no longer available to BrownTrout, it is your responsibility and burden to notify us immediately in writing so that we can replace the images at issue prior to printing. If we do not receive such a notice in writing prior to printing, BrownTrout shall hold you responsible for the rights you have granted to us in connection with the chosen images and for the warranties and indemnifications you have made in connection with the chosen images as set forth in these Guidelines. Copyright: As an express condition of receiving the right and license to use your submitted and chosen images, we shall place a copyright notice in the photographer s name based on our records or as it appears in the image metadata on all copies of the year 2015 calendar or Other Product in which the images are published. Warranties: In connection with the images submitted by you and chosen by BrownTrout, you represent and warrant to us as follows: (a) that you own the images submitted or that you have the right to license the use of the images submitted; (b) that you have the full right, authority and power to agree to the terms set forth in the Guidelines and to perform all required obligations under the Guidelines; (c) that you have obtained written permission from every person depicted in the subject matter of the photographs and in the case of art (including sculptures), you have obtained written permission from the owner of the copyright of the artwork; and (d) that the rights granted to us to use the images submitted do not infringe or violate any rights of any third party, including, without limitation, any right of privacy, publicity, copyright, trademark, or any other proprietary right. These warranties shall survive the termination of these Guidelines. Indemnifications: In connection with the images submitted by you and chosen by BrownTrout, you agree to indemnify and forever hold harmless BrownTrout, its affiliates, directors, officers, employees, attorneys, agents, and assigns from any and all claims, costs, liabilities, judgments, damages and expenses, including, without limitation, reasonable attorney s fees and costs, arising out of a claimed breach of any warranty or representation provided in these Guidelines. These indemnifications shall survive the termination of these Guidelines. Approval: By submitting images to BrownTrout, you waive any and all right to approve how we may use your images with respect to the manufacture, publication, distribution, promotion, advertisement and sale of the year 2015 calendars or in the Other Products. Confirmation of Use: Upon receipt of a proper photo submission, BrownTrout shall proceed by choosing images for use in the year 2015 calendar line or for use in the Other Products. BrownTrout shall send you by confirmation of your images chosen for use and confirmation of the price to be paid for use of your images in accordance with the Guidelines by way of a Confirmation of Use. In order for BrownTrout to use, print, and publish the images note on the Confirmation of Use, BrownTrout requires that you sign the Confirmation of Use and either fax, or mail the entire Confirmation of Use back to us. Cancellation of Use: BrownTrout reserves the right in the exercise of its sole discretion not to select or use the images you have submitted. Further, BrownTrout reserves the right to cancel the use of images listed in a Confirmation of Use sent to you. If a Confirmation of Use has already been sent to you and BrownTrout decides not to use your images, then BrownTrout shall send you a Cancellation of Use document (hereinafter, Cancellation of Use ), the form of which is attached hereto and incorporated herein. If BrownTrout decides not to use your images, you shall be entitled to no payments with respect to those images. A Cancellation of Use document certifies that BrownTrout will not use your image in the production of any 2015 calendar products. Invoicing and Payment: A completed Confirmation of Use will be sent to you in the event we choose your images and the Confirmation of Use shall confirm the price to be paid by BrownTrout in accordance with these Guidelines for use of your images in the year 2015 calendar line and in Other Products. Photo fees shall become payable by BrownTrout after receipt of your invoice and upon publication of the calendar or Other Product Page 3 of 5 April 5, 2013

4 containing your images, but no earlier than March 1, 2014, and no later than December 31, The prices indicated on the Confirmation of Use include any and all sales, use and/or other taxes applicable to sale of images by you to BrownTrout for calendar use. You are responsible for paying to the proper taxing authority of your state or country all sales, use and/or other taxes applicable to the images you have licensed to us. BrownTrout will pay against invoices as long as the invoice includes the Federal Tax ID number. If not, then BrownTrout will issue a 1099 to the individual photographer covering the use of your images for the period Use of Photography Rates: Year 2015 calendars and Other Products by BrownTrout may include Standard Wall, Deluxe Wall, Mini Wall, Engagement Calendars/Planners, Slimline, Short Slimline, Slimline Diary, Pocket Planner, Bookmarks, Personal Planners, Folder Portfolios/Planners, List Pads, Academic Notebooks, Desk Pads, Boxed and Locker Calendars, as well as Composition Books/Planners, Spiral Notebooks/Planners, Stationary Items and any other calendar formats to be determined. Other Products by BrownTrout may include magnets, address books, mouse pads, phone cases, note pads, desk blotters, posters, perpetual calendars, note cards, gift cards, invitations, mom's/wedding/engagement organizers/planners, custom calendars, digital calendars, phone and tablet apps and any other products to be determined, exclusive of books (hereinafter referred to as Other Products or Other Product ). The following rates apply and include any and all sales, use and/or other tax applicable to your sale of images for calendars. You are responsible for paying to the proper taxing authority of your state or country all sales, use and/or other tax applicable to the images you have sold to us. Wall Calendars (Standard Square and Deluxe) BrownTrout will pay the photographer $150 per featured image. Short-Run Wall Calendars (Standard Square) BrownTrout will pay the photographer $100 per featured image. Short-Run titles have smaller printed quantities. Wall Grids (Standard Suare, Deluxe, short-run) BrownTrout will pay to the photographer $25 per featured grid image. Plato, and other imprint Wall Calendars (Standard Square) BrownTrout will pay the photographer $100 per featured image. Mini Wall Calendars BrownTrout will pay to the photographer $60 per featured image. Short-Run Mini Wall Calendars BrownTrout will pay to the photographer $50 per featured. Personal Planner, Pocket Planner and Engagement Calendars Covers BrownTrout will pay the photographer $50 per cover image. Personal Planner, Pocket Planner and Engagement Calendar Interior BrownTrout will pay to the photographer $25 per interior image Slim Diary BrownTrout will pay to the photographer $25 per featured image. Slimline, Desk Pad & List Pad BrownTrout will pay to the photographer $50 per featured image. Boxed Calendars, 365 Days Wall Calendars These special formats are negotiated individually, initiated by BrownTrout. Back-to-School Products BrownTrout will pay to the photographer $50 per featured image on Locker Calendars, Academic Calendars, Desk Pads, small Spiral Notebooks; and $75 per featured image on Notebook Academic Planners, Composition Books and large Spiral Notebooks. All other uses in year 2014 calendars Except as set forth in these Guidelines, the price for all other uses of Page 4 of 5 April 5, 2013

5 images, including, without limitation, reused images, shall be negotiated. Covers: Featured images chosen for covers of calendars and most other products, will receive a special photography credit within the interior of the calendar or on the back cover. There is no additional fee paid for images selected for covers, unless stated above. Return of Images: BrownTrout reserves the right to destroy all images submitted on digital media upon distribution of the year 2015 calendars and Other Products. CDs, DVDs and Flash drives will be destroyed. USB hard drives will be returned. Paragraph Headings: The headings of the paragraphs herein are for convenience only and in no way limit or affect the provisions hereof. Governing Law: The terms and conditions of the Guidelines herein, the interpretation thereof and the rights and obligations hereunder, shall be governed and determined by the laws of the State of California in the United States of America. Photographer agrees and consents to venue and jurisdiction within any court (state or federal) located in the County of Los Angeles, State of California, agreeing that any such court would have exclusive jurisdiction over any dispute, case or controversy arising under or in connection with these Guidelines, and that any such California court shall be a proper forum in which to adjudicate such dispute, case or controversy. Entire Agreement: The terms of the Guidelines set forth herein control the relationship between BrownTrout and you and may not be amended or waived unless in writing signed by both BrownTrout and you. The terms of the Guidelines set forth herein supersede any and all prior and contemporaneous agreements and understandings AND any prior photo submission guidelines received by photographer. Thank you for your fine submissions to our line of products. Your work has helped BrownTrout distinguish itself in a very competitive marketplace and we are grateful for your participation. We will continue our award-winning efforts in 2015, designing and product high quality calendars and Other Products. Page 5 of 5 April 5, 2013

6 THE CALENDAR COMPANY CONFIRMATION OF USE IMAGES FOR YEAR 2015 CALENDARS AND OTHER PRODUCTS BrownTrout Publishers, Inc. and its imprints (collectively hereinafter, BrownTrout ), confirm that it has chosen the images submitted by you that are listed below for use in BrownTrout s year 2015 calendar line and/or in BrownTrout s Other Product line (defined below). The submission of your images and the use by BrownTrout of the images listed below are governed by BrownTrout s Photography Submission Guidelines dated April 5, 2013 (hereinafter, Guidelines ) and the following abbreviated version of the pertinent parts of the Guidelines: Products: Rights: Copyright: Warranties: Year 2015 calendars and Other Products by BrownTrout may include Standard Wall, Deluxe Wall, Mini Wall, Engagement Calendars/Planners, Slimline, Short Slimline, Slimline Diary, Pocket Planners, Bookmarks, Personal Planners, Folder Portfolios/Planners, List Pads, Academic Notebooks, Desk Pads, Boxed and Locker Calendars, as well as Composition Books/Planners, Spiral Notebooks/Planners, Stationary Items and any other calendar formats to be determined. Other Products by BrownTrout may include magnets, address books, mouse pads, phone cases, note pads, desk blotters, perpetual calendars, note cards, gift cards, invitations, mom's/wedding/engagement organizers/planners, custom calendars, digital calendars, phone and tablet apps and any other products to be determined, exclusive of books (hereinafter referred to as Other Products or Other Product ). Regarding the following identified images submitted by you and chosen by BrownTrout, you grant to BrownTrout the worldwide right and license to use the images listed below on a non-exclusive basis in connection with the manufacture, publication, distribution, promotion, advertisement and sale of year 2015 calendars and of Other Products for the duration of BrownTrout s publication, distribution, promotion, advertisement and sale of year 2015 calendars and Other Products. This right and license includes market editions of a BrownTrout imprint that use the same images, yet may have a slightly different title and different cover image. Other market editions include language editions; resized mass-market editions and digital app editions. This right and license also includes the right to make such editorial changes to the images, as BrownTrout deems appropriate in the exercise of its sole discretion. As an express condition of receiving the right and license to use the submitted and chosen images listed below, BrownTrout shall place a copyright notice in the photographer s name as it appears in the image meta-data on all copies of the year 2015 calendar or Other Product in which the below listed images are published. In connection with the images submitted by you and chosen by BrownTrout as listed below, you represent and warrant to BrownTrout as follows: (a) that you own the images submitted or that you have the right to license the use of the images submitted; (b) that you have the full right, authority and power to agree to the terms set forth in BrownTrout s Guidelines and to perform all required obligations under the Guidelines; (c) that you have obtained written permission from BROWNTROUT PUBLISHERS, INC. 201 Continental Blvd, Suite 200 El Segundo, CA Fax:

7 every person depicted in the subject matter of the photographs and in the case of art (including sculptures), you have obtained written permission from the owner of the copyright of the artwork; (d) that the rights granted to BrownTrout to use the images submitted do not infringe or violate any rights of any third party, including, without limitation, any right of privacy, publicity, copyright, trademark, or any other proprietary right; and (e) that you have received the Guidelines. These warranties shall survive the termination of the Guidelines. Indemnifications: Payment: In connection with the images submitted by you and chosen by BrownTrout as listed below, you agree to indemnify and forever hold harmless BrownTrout, its affiliates, directors, officers, employees, attorneys, agents, and assigns from any and all claims, costs, liabilities, judgments, damages and expenses, including, without limitation, reasonable attorney s fees and costs, arising out of any claimed breach of any warranty or representation as provided in BrownTrout s Guidelines and as provided herein. These indemnifications shall survive the termination of the Guidelines. Subject to BrownTrout s right to cancel, photo fees for images submitted by you and chosen by BrownTrout as enumerated below will be payable by BrownTrout in accordance with the Guidelines beginning March IF THERE HAS BEEN A CHANGE OF CIRCUMSTANCES AND/OR THE RIGHTS TO THE IMAGES LISTED BELOW THAT YOU HAVE GRANTED TO BROWNTROUT ARE NO LONGER AVAILABLE, THEN IT IS YOUR RESPONSIBILITY AND BURDEN TO SO NOTIFY US IMMEDIATELY IN WRITING SO THAT WE CAN REPLACE THE IMAGES PRIOR TO PRINTING. IF BROWNTROUT DOES NOT RECEIVE SUCH A NOTICE IN WRITING PRIOR TO PRINTING, THEN BROWNTROUT SHALL HOLD YOU RESPONSIBLE FOR THE RIGHTS YOU HAVE GRANTED TO US IN CONNECTION WITH THE IMAGES BELOW LISTED AND FOR THE WARRANTIES AND INDEMNIFICATIONS YOU HAVE MADE IN CONNECTION WITH THE IMAGES LISTED BELOW AS SET FORTH HEREIN AND IN THE GUIDELINES. PLEASE SIGN, DATE, PROVIDE YOUR SOCIAL SECURITY NUMBER OR FEDERAL TAX I.D. NUMBER (FOR PAYMENT), AND RETURN TO THE ADDRESS OR FAX NUMBER SET FORTH BELOW CONFIRMING YOUR AGREEMENT TO THE TERMS SET FORTH HEREIN AND IN THE GUIDELINES. Signature Date Social Security Number or Federal Tax I.D. Number Print Name: LISTING OF IMAGES SUBMITTED BY YOU AND CHOSEN BY BROWNTROUT WITH PRICES: (ALL PRICES INCLUDE APPLICABLE SALES, USE AND/OR OTHER TAX AND YOU ARE RESPONSIBLE FOR PAYING TO THE PROPER TAXING AUTHORITY OF YOUR STATE OR COUNTRY ALL SALES, USE AND/OR OTHER TAX APPLICABLE TO THE IMAGES YOU HAVE SOLD TO BROWNTROUT.) BROWNTROUT PUBLISHERS, INC. B nt c

8 THE CALENDAR COMPANY CANCELLATION OF USE IMAGES FOR YEAR 2015 CALENDARS AND OTHER PRODUCTS You are hereby advised that BrownTrout Publishers, Inc. and its imprints (collectively hereinafter, BrownTrout) have decided not to use in the year 2015 calendar line or in Other Products the below listed images submitted by you. You were previously sent a Confirmation of Use confirming that some or all of the images listed below would be used and paid for by BrownTrout at the prices indicated. In accordance with the cancellation and other terms set forth in BrownTrout s Photo Submission Guidelines dated April 5, 2013, BrownTrout shall not be responsible for paying for the cancelled images listed below. To the extent that the cancelled images listed below do not comprise all of the images listed in the Confirmation of Use previously sent to you, BrownTrout shall be responsible for paying for the images actually used at the per image pricing set forth in the Confirmation of Use. Thank you for understanding. LISTING OF IMAGES CANCELLED BY BROWNTROUT: BROWNTROUT PUBLISHERS, INC. 201 Continental Blvd, Suite 200 El Segundo, CA Fax:

9 2015 DIGITAL PHOTOGRAPHY Requirements Requirements effective March 15, 2013 BrownTrout Publishers, Inc. is pleased to present the following 2015 Digital Photography Requirements. Thank you in advance for your interest in submitting to BrownTrout and for your compliance with these requirements. Help Us Help You To get maximum exposure in our calendars and other products, please pay close attention to our detailed submission instructions. Since we receive thousands of digital images, having the correct size, file name, category, metadata and other critical details will be to your advantage. Even though we organize images by category, we also retrieve images through keyword search. So the more time you spend preparing your digital files for submission, the better chances your submission has of being seen by our Photo Editors. In the end, the best photography that has been provided to our specifications has the best chance of getting published! Please know that if the requirements noted in this document are not met, your submission will not be processed or accepted. Please see our new Frequently Asked Questions for additional information. 12 short dimension The Basics IMAGES MUST BE: 300dpi, RGB,.jpg and MUST include metadata embedded in the image. SAVE FILES AS:.jpg, and saved at the highest-quality setting (12) as RGB files. Do not send any other format including.tiff,.png,.psd,.gif,.eps, etc. Image size must be at least 12 x12 or larger (or 3600 pixels on the shortest side, minimum) NEW IMAGES ONLY! We will accept new material only. Do not send images that you have previously submitted in prior years. Unless you have directed us otherwise, we move forward and make all images available to our Photo Editors for the next year. File Naming We require a very specific file naming convention. Each image must be numbered (however you like), but the file name must include your initials (first and last name). EXAMPLE: IMG_45638_JS.jpg ( JS for photographer John Smith. DO NOT use your full name.) Do not use spaces, symbols (i.e., $%&#\@*- /) or punctuation in your file name. Instead of spaces, please use an underscore _ (note example above). Keep file names short and do not exceed 15 characters. Continued on next page Submission Deadline: May 1, 2013 PLEASE SEND YOUR SUBMISSIONS TO: BrownTrout Publishers, Inc. Attn: Submissions Editor 201 Continental Blvd., Ste. 200 El Segundo, CA Page 1 of 2 - April 3, 2013 We encourage you to send your submissions as soon as you have them ready. If you have technical questions, please editors@browntrout.com

10 A B C D Metadata Requirements Metadata is required for each image. METADATA FIELDS, WHICH ARE EMBEDDED IN ALL IMAGES, MUST CONTAIN: A. IMAGE NUMBER: This is the number that you have assigned to the image. B. PHOTOGRAPHER S NAME: Your name. Format this photo credit information exactly as you would like it to appear in print. Contents in this field will appear exactly the same way on the printed calendar. C. CAPTION INFO: Include subject, location (city, state, country, etc.) and date (month, year). E D. KEYWORDS: Our Photo Editors depend on keywords to search for images for our calendars. The more descriptive and specific your keywords are, the better the chances that your images will be considered. Some examples of keywords include: black Labrador, golden, brown, dog, cat, puppy, tabby, kittens, Arizona, Phoenix, desert, Saguaro cactus, sunset, Hawaii, beaches, waves, paradise, willow tree, etc. Using some of our category names are also good keywords to include. (While Photoshop s file info panel allows you to add keywords to your images, it is recommended that you use a digital asset management program such as Adobe s Lightroom, Adobe s Bridge, ACDSee Pro, or GraphicConverter to work with larger groups of images. This will allow you to do batch updates to multiple images at once.) J F G H I K L M N E. COPYRIGHT INFORMATION: Content in this field should be formatted exactly as you would like it to appear in the copyright line of the calendar. EXAMPLE: 2013 John Smith Additional Metadata: IPTC Contact XMP F. Photographer s Name I. Photographer s State L. Photographer s Phone Number G. Photographer s Address J. Photographer s Zip Code M. Photographer s Address H. Photographer s City K. Photographer s Country N. Photographer s Website Accepted Media We accept the following formats, and prefer Mac-formatted disks: CD-R s, DVD-/+R s, Flash drives, or Hard drives When submitting multiple CDs/DVDs, please do not use adhesive labels, as they have a tendency to come off when the CD/DVD becomes warm during the transfer process. Label your CD/DVD with a permanent marker only (a Sharpie is a good marker to use). Be sure to put the photographer s copyright, name, and contact information on the CD/DVD. This can also be included in a Text or Word file burned onto the CD/DVD along with your images. Additional Notes We do not accept any images generated by a point-and-shoot digital camera. All submitted images should be sharp, clear, and in focus. We will not accept out-of-focus images. For dog and cat breed submissions, we are unable to use images of dogs with choke or pinch collars; dogs/cats wearing clothing or images that include props, such as fur rugs, pillows, blankets, etc. Images that contain props with logos will not be considered. Please be sure that you are only submitting PURE BRED dogs and cats for our breed specific titles and that they are marked with the correct breed name. While we make every effort to be breed knowledgeable, we do also rely on your professional expertise. We do not return CDs, DVDs or Flash drives. USB hard drives will be returned. Please see our new Frequently Asked Questions for additional information before you contact us. With so many possible photo credit variations in the metadata over the years, we will make every effort to list your photo credit as you have requested, but we cannot guarantee that it will be exact. Please help us by providing consistent instructions on your photo credit (for example, if you want to use your middle initial, be consistent in using it through all of your information and submission media.) Remember... The submission deadline is May 1, If you have technical questions, Editors@BrownTrout.com Page 2 of 2 - April 3, 2013

11 2015 CALL FOR SUBMISSIONS Frequently Asked Questions Q: What if I can t meet your deadline of May 1, 2013? Can I still submit my images? A: Yes. We will still accept your submissions, but it is to your benefit to send us your images as soon as they are ready. Q: Do I need to resend images that I submitted last year? A: No. We will only accept new material. Do not send images that you have submitted in prior years. Q: Will you accept low-resolution images? (ex. 72, 150 dpi) A: No. We will only accept images that have been saved as 300dpi. Q: Can I submit PC formatted disks? A: Yes, but we prefer Mac format. Q: Do I have to fill out every single field of the metadata? This takes forever! A: Yes. We will not accept any images that have no metadata. Every field that is listed under our Metadata Requirements section of the 2015 Digital Photography Requirements document should be completed so that you receive the proper credit for your images. There are many software programs, including free ones that allow you to do batch updates to multiple images at once. Please refer to our 2015 Submission Guidelines for some references. Again, we will not accept any images that have no metadata. Q: Do I need to include searchable keywords in my metadata? A: Yes. It is to your benefit to include keywords. Our Photo Editors depend on keywords to search for images for our calendars. The more descriptive your keywords are, the better chances you have that your images will be considered. Q: What are BrownTrout Publisher s categories for 2015? A: Please visit for a list of our current category options. Continued on next page... Page 1 of 2 - April 3, 2013

12 2015 CALL FOR SUBMISSIONS Frequently Asked Questions Q: Can I submit my images via FTP? A: We are working on an FTP solution. If you would like to upload your images to our FTP site, please contact us at Editors@BrownTrout.com for more information. Q: Do the images have to be 12x12 or can they be 16x12 or other sizes? A: Yes, the images can be other sizes besides 12x12 as long as the smallest side starts at 12 inches (3600 pixels). Q: Do I need to send contact sheets along with the CD/DVD s? A: No. We no longer need contact sheets. Q: Can I crop or colorize my images before I send them in? A: We prefer that you do not alter the original image or enhance it with color corrections in any way. We must have the original, untouched image. Q: I used to name my files with the description in the filename but according to your guidelines you only want 15 characters in the name. Can I still use descriptions? A: If you keep your descriptions short, such as GRRUNNING_JS.jpg for an image of a Golden Retriever that is running, then a description is possible. But remember, that is what the keyword section of the IPTC metadata fields is for. All keyword descriptions of the image will be ingested into our Photo Editor s viewing program and they will only read what is available via the keyword section. They will ignore the filename completely. Filenames should be limited to 15 characters and must include your initials at the end. Ex: IMG1234_JS.jpg Page 2 of 2 - April 3, 2013