MINUTES SOUTH HEIDELBERG TOWNSHIP ANNUAL REORGANIZATIONAL And GENERAL BUSINESS MEETING Monday, January 3, 2012

Transcription

1 MINUTES SOUTH HEIDELBERG TOWNSHIP ANNUAL REORGANIZATIONAL And GENERAL BUSINESS MEETING Monday, January 3, 2012 The Board of Supervisors of the Township of South Heidelberg met at the Municipal Building for the annual re-organizational and monthly general business meeting. The meeting was called to order by Chairman Mulally at 8:30 AM, followed by the Pledge of Allegiance to the Flag. The following were in attendance: Dennis E. Mulally and Richard E. Hummel, Supervisors; E. Michael Zubey, Esq., Township Solicitor; James Girard, Police Commissioner and Ronald R. Seaman, Township Manager. Under Public Comment, the following addressed the Board of Supervisors: London Brossman- Mr. Brossman asked about any updates on installation of the drain pipe under Furnace Road and the VIST/Heritage Development Project. Mr. Seaman responded to his inquiry. Fred Smith- Mr. Smith inquired about his complaint relative to the sewage facilities on the neighboring property owned by the Michalowskis. Mr. Mulally read the letter sent to the Board from the SEO indicating that there was no apparent violation. Following the public comment, this being the annual re-organizational meeting of the Board, Solicitor Zubey assumed the Chair for the purpose of electing a Chairman. Mr. Zubey opened nominations for the position of Chairman of the Board of Supervisors. Mr. Mulally nominated Richard E. Hummel, which was seconded by Mr. Hummel. There being no further nominations, on the call of the question, Mr. Hummel was unanimously elected. Mr. Hummel assumed the Chair and requested nominations for the position of Vice-Chairman. Mr. Hummel nominated Mr. Mulally. Mr. Hummel seconded the motion. There being no further nominations on the call of the question, Mr. Mulally was unanimously elected. Mr. Hummel next asked for nominations for the position of Secretary/Treasurer. Mr. Mulally nominated David A. Schaeffer. The nomination was seconded by Mr. Hummel. There being no further nominations, on the call of the question, Mr. Schaeffer was unanimously elected. Mr. Hummel next asked for nominations for the position of Roadmaster. Mr. Hummel nominated Mr. Mulally. The nomination was seconded by Mr. Mulally. There being no further nominations, on the call of the question, Mr. Mulally was unanimously elected. Lastly, Mr. Hummel asked for nominations for Police Supervisor. Mr. Mulally nominated Mr. Hummel. Mr. Hummel seconded the nomination. There being no further nominations, on the call of the question, Mr. Hummel was unanimously elected. 1

2 Mr. Mulally moved approval of agenda items No. 5 through 42. The motion was seconded by Mr. Hummel. On the call of the question, the vote to approve agenda items No. 5 through 42 was unanimously approved. Accordingly the following items were approved: Appointment of Sandra L. Lutz, Vacancy Board Chairperson, for Reappointment of the following Board/Commission Members: A. Municipal Authority- Franklin D. Groh, reappointed for a 5-year term expiring 12/31/16. B. Zoning Hearing Board- Adrian Grieve, reappointed for a 3-year term expiring 12/31/14. C. Planning Commission- Robert Behling, reappointed for a 4-year term expiring 12/31/15. Appointment of the following South Heidelberg Township Trustees for the Western Berks Fire Company: A. Richard E. Hummel, 103 Wernersville Blvd., Wernersville, PA Municipal Representative. B. Richard Schuster, 129 Fox Hill Dr., Wernersville, PA Fire Company Representative. Appointment of the following to serve as Auditors until the next Municipal Election (12/31/13): A. James L. Margrave, Jr., 231 Texter Mt. Rd., Robesonia, PA (Term to expire 12/31/17, run for 4-yr. term in 2013.) B. Michelle D. Landau, 12 Hemlock Circle, Wernersville, PA (Term to expire 12/31/15, run for 2-yr. term in 2013.) C. Donald J. E. Boulanger, 29 Forest View Drive, Wernersville, Pa (Term to expire 12/31/13, run for 6-yr. term in 2013.) Renewal of Treasurer s Bond in the amount of $1,000, with H.A. Thomson, P.O. Box 400, Exton, PA 19341, subject to approval by Board of Auditors. Retention of Masano Bradley as Township Solicitor at a monthly retainer of $3, Retention of Technicon Enterprises, Inc., II as Township Engineer at rates as set forth in letter dated November 22, 2011, from Jeffrey S. Kerlin, President. 2

3 Retention of Technicon Enterprises, Inc., II as Township Building Inspector at the hourly rate of $54.00 as set forth in letter dated November 22, 2011, from Jeffrey S. Kerlin, President. Retention of Technicon Enterprises, Inc., II, Primary Sewage Enforcement Officers Heather Horvat Atwood, Thomas Schultz and Quinn Haller, at an hourly rate of $54.50 as set forth in letter dated November 22, 2011, from Jeffrey S. Kerlin, President. Retention of Technicon Enterprises, Inc., II, Alternate Sewage Enforcement Officer, Michael L. Reinert, at an hourly rate of $54.50 as set forth in letter dated November 22, 2011, from Jeffrey S. Kerlin, President. Retention of Technicon Enterprises, Inc., II as Township Zoning Officer at an hourly rate of $47.50 as set forth in letter dated November 22, 2011, from Jeffrey S. Kerlin, President. Retention of Technicon Enterprises, Inc., II as Township Driveway Inspector at current rate of compensation. Retention of Technicon Enterprises, Inc., II as Township Plumbing Inspector at current rate of compensation. Salary of Supervisors Richard E. Hummel, David A. Schaeffer and Dennis Mulally at $ per month. Recommendation to Board of Auditors that salary of Secretary/Treasurer be set at $ per month. Recommendation to Board of Auditors that wage rate for Supervisors performing road work be set at $23.06 per hour Non-uniformed full-time employee hourly wage rates: A. Gerald W. Lamm- $23.06 per hour. B. Terry L. Lutz- $20.99 per hour. C. Kim Steinman- $19.21 per hour. D. Jeffrey Flemming- $16.66 per hour. E. Robert Leppien- $14.94 per hour F. Shelly B. Keehn- then $18.18 per hour. G. Lori Wisser- $14.94 per hour Non-uniformed part-time employee hourly wage rate at $13.00 per hour Uniformed part-time employee hourly wage rate at $14.50 per hour. 3

4 Medical Reimbursement Account to be set for full-time non-uniformed employees at $1, for 2011 and $1, for 2012, allowing a carry-over of unused 2011 Account Balances to a maximum not-to-exceed $6, Set rate for Zoning Hearing Board Members at $30.00 per zoning hearing case. Non-refundable filing fee of $1, for hearings before the Zoning Hearing Board. Hourly rates for police officers for hire: A. Non-holidays- $50.00 per hour B. Holidays- $60.00 per hour Mileage reimbursement for 2012 as per current IRS rate (current rate 55.5 cents per mile). Non-refundable Conditional Use Hearing filing fee of $1, for hearings before the Board of Supervisors. Adoption of Resolution No , which retro-actively sets the 2011 annual salary of the Township Manager at $65,907.00, effective 1/1/11 and sets 2012 annual salary at $68, effective 1/1/12. Adoption of Resolution No , which retro-actively sets the 2011 annual salary of the Police Commissioner/Director of Public Safety at $71,484.00, effective 1/1/11 and sets 2012 annual salary at $74, effective 1/1/12. Adoption of Resolution No , which sets forth 2012 Schedule of Fees for Sewage Enforcement Tasks. Adoption of Resolution No , which eliminates member contributions to Police Pension Plan for year Adoption of Resolution No , which sets forth fees for Zoning and Building Permits. Adoption of Resolution No , which appoints Ronald R. Seaman, Township Manager, as the Official Voting Delegate for the Annual PSATS Conference to be held May 6-9, Adoption of Resolution No , which appoints Chairman of the Board of Supervisors, as Non-Uniformed and Police Pension Plan Administrator. Adoption of Resolution No , naming Herbein & Company as the qualified accounting firm to conduct the audit of the accounts and officers of the Township of South Heidelberg for the year ending December 31, 2011, in lieu of the elected and/or appointed Board of Auditors. 4

5 Designation of the following Depositories of Funds for 2012: A. M & T Bank (successor to Allfirst Bank) B. Sovereign Bank C. PLGIT D. National Penn Bank E. Affinity Bank Amendment of Holiday Schedule as set forth in Hourly and Salaried Non-Uniformed Policies and Procedures Handbook, adopted October 9, 2003, to include Martin Luther King Day and President s Day. Ratification, confirmation and approval of Vacation, Holiday, Sick Leave, Bereavement Leave and other Leave Policies as set forth in Hourly and Salaried Non-Uniformed Policies and Procedures Handbook, adopted October 9, 2003, as amended January 3, Ratification, confirmation and approval of the following times and locations of 2012 monthly meetings, to be held in the Municipal Building, 68A North Galen Hall Road, Wernersville, PA 19565: A. Supervisors General Business Meeting- 2 nd Thursday of the month at 7:00 PM (Except for month of January, 2012). B. Supervisors Subdivision Meeting- 4 th Thursday of the month at 7:00 PM (Note: At the discretion of the Board of Supervisors, General Business may be conducted at the Subdivision Meeting.) C. Planning Commission Meeting- 1 st Tuesday of the month at 7:00 PM D. Park and Recreation Advisory Board Meeting- 1 st Wednesday of the month at 7:00 PM. Appointment of Statewide Tax Recovery, Inc., P.O. Box 752, Sunbury, PA 17801, as tax collector for delinquent 2011 Township Per Capita Taxes. In the absence of Jeffrey Weidner, Western Berks Fire Company Commissioner, Mr. Hummel reported on the composition of the new Board of Trustees. The by-laws now require one (1) appointed representative for each Municipality and one (1) representative of each fire company. Mr. Weidner, as Commissioner, comprises the ninth (9 th ) Member of the Board. In the coming months of 2012, it is intended to employ four (4) Full-Time Paid Fire Drivers to provide adequate daytime coverage. The current funding levels of the participating Municipalities cover this expense. On motion by Mr. Mulally, seconded by Mr. Hummel, it was unanimously voted to approve minutes of the December 8, 2011 Meeting. On motion by Mr. Mulally, seconded by Mr. Hummel, it was unanimously voted to receive the report of the Township Treasurer subject to audit. 5

6 On motion by Mr. Mulally, seconded by Mr. Hummel, it was unanimously voted to receive and file PA Auditor General s Compliance Audit Report for Fritztown Volunteer Firefighters Relief Association for period January 1, 2009 to March 3, 2010, indicating compliance with applicable state laws, contracts, bylaws and administrative procedures. On motion by Mr. Mulally, seconded by Mr. Hummel, it was unanimously voted to authorize appointment of Loretta Imbody, 2139 S. Galen Hall Rd., Wernersville, PA 19565, Part-Time Media Specialist Clerk, effective 1/3/12, $14.75 per hour, up to 25 hours per week, no benefits. The Board was next to authorize execution of the Collective Bargaining Agreement by and between the Township of South Heidelberg and the South Heidelberg Township Police Association, o be effective 1/1/11 through 12/31/13. At the request of Solicitor Zubey, this was deferred to the end of the meeting since he requested an Executive Session to review Personnel Matters with the Board prior to acting on this item. By this, the agenda items can be completed and those who do not wish to remain for the vote on the Collective Bargaining Agreement can leave. The Board then received the following reports: Township Engineer- Reports were included with agenda materials previously distributed to Board members. There were no questions. Township Solicitor- Mr. Zubey thanked the Board for re-appointing Masano Bradley as their Solicitor for He had nothing further to report at this time. Police Commissioner- Mr. Girard stated that he was still compiling the Yearly Report but noted that crime had decreased in South Heidelberg during Township Manager- Mr. Seaman reported on the following: 1. Kim Krow has submitted her resignation as a member of the South Heidelberg Township Recreational Advisory Board. On motion by Mr. Mulally, seconded by Mr. Hummel, it was unanimously voted to accept the resignation, with regrets. 2. The Conrad Weiser Baseball Association has requested authorization to begin solicitation of sponsorship advertising for signs to be placed on the outfield fence at the new field being developed at Heidelberg Run West. On motion by Mr. Mulally, seconded by Mr. Hummel, it was unanimously voted to approve the request to begin solicitation for sponsorship advertising for signs to be placed on the outfield fence at the new field being developed at Heidelberg Run West. Mr. Seaman noted that he would be meeting with representatives of the Association to discuss changes required in Park Regulations if lighting is to be installed at this field. 6

7 3. Lower Heidelberg has inquired about allowing their residents to dispose of organic matter at the Township facility off of Point Road. New pricing for 2012 at a cost of $2, per grind has been obtained from Zeiger Brothers, Lebanon County. If Lower Heidelberg Township would agree to covering the cost of two (2) grindings per year and, with approval of the Board of Supervisors, approaching Wernersville Borough with a similar proposal to have them join in using the facility and cover one (1) cost of grinding per year, it is believed that the drop-off could handle the addition of both municipalities. In the event there would be an unusually high amount of storm damage such as we experienced last October, requiring additional grindings, that cost would be shared by the three (3) municipalities on a per capita basis. On motion by Mr. Mulally, seconded by Mr. Hummel, it was unanimously voted to invite Lower Heidelberg Township and Wernersville Borough to use the facility under those terms. Mr. Seaman also requested a brief Executive Session for personnel matters that will not require any action to be taken. On motion by Mr. Mulally, seconded by Mr. Hummel, it was unanimously voted to authorize payment of bills paid since December 8, 2011, with each Supervisor abstaining from voting on any checks which represented payments to themselves as individuals to avoid any conflicts-of-interest. There being no additional public comment, the regular meeting was recessed and the Board met in Executive Session. At the conclusion of the Executive Session, Mr. Hummel again convened the Regular Meeting when on motion by Mr. Mulally, seconded by Mr. Hummel, it was unanimously voted to authorize execution of Collective Bargaining Agreement by and between the Township of South Heidelberg and the South Heidelberg Township Police Association, effective 1/1/11 through 12/31/13. There being no further business to come before the Board, it was on motion by Mr. Mulally, seconded by Mr. Hummel, unanimously voted to adjourn at 10:10 AM. David A. Schaeffer, Secretary/Treasurer 7

8 8