MINUTES OF THE CITY COUNCIL ST. AUGUSTA, MINNESOTA June 5, 2018

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1 MINUTES OF THE CITY COUNCIL ST. AUGUSTA, MINNESOTA June 5, 2018 CALL TO ORDER: The meeting was called to order by Mayor Kroll at 7:00 PM with the Pledge of Allegiance. PRESENT: Mayor Kroll; Council Members Diehl, Reinert and Zenzen. Attorney Couri, Engineer Halter, Building Inspector Hagman, Fire Chief Tabatt, Fire Captain Kramer, Fire Lieutenant Clausman, Fire Fighter Ben Voigt, Sheriff s Department Lieutenant Hemmesch, Public Works Employees Kiffmeyer, and Clerk/Administrator McCabe. OTHERS PRESENT: Steve Gapinski, Mary Orth, Jackie Steinhofer, Jill Tabatt, Ralph Thole, Dorothy Thole, CONSENT AGENDA: Mr. Zenzen questioned how much was received in sales tax and Mr. McCabe explained we haven t yet received any for 2018 but will in the next couple of weeks. A motion was made to approve the consent agenda as amended items 3A 3D, by Mr. Diehl, second by Mr. Zenzen. Motion carried The following items were approved with the consent agenda: City Council Minutes, May 1, City Council Agenda, June 5, Bill Payable, Receipts and Treasurer s Report dated June 5, 2018 and for Checks # City Council Minutes, May 4, 2018 SHERIFF S Lt. Hemmesch was in attendance and presented the May sheriff s report. He indicated 41 hours were spent on the contract in May. Lt. Hemmesch reviewed the call types for the month and answered questions from the Council. He stated six citations were issued during the month. A motion was made to accept the Sheriff s report by Mr. Reinert, seconded by Mr. Zenzen. Motion carried BUILDING INSPECTOR S Mr. Hagman was in attendance and presented the May building inspectors report indicating 12 permits were issued during the month bringing the total to 31 for the year and including two family permits and one commercial permit. 1

2 A motion was made to approve the building inspector s report as presented by Mr. Diehl, seconded by Mr. Zenzen. Motion carried FIRE DEPARTMENT ISSUES: Chief Tabatt presented the April fire department report indicating 7 calls were responded to and the monthly training presented by Fire Inc. was on tactical planning. Chief Tabatt stated their promotion committee has met and recommended we get approval to promote two firefighters (Ben Voigt and Patrick Savage) to the position of lieutenant. Mr. Clausman presented a recommendation for updates to the Standard Operating Guidelines. He reviewed the proposed changes. Mr. Couri state he reviewed and had no issues. A motion was made to approve the SOG Changes as presented by Mr. Reinert, seconded by Mr. Zenzen. Motion carried A motion was made to approve the promotion of Ben Voigt and Patrick Savage to lieutenant by Mayor Kroll, seconded by Mr. Zenzen. Motion carried Cpt. Kramer and Lt. Voigt gave a brief summary of the visit to the company building our new fire truck. They indicated it was a good trip and some minor changes were made while on site. Chief Tabatt indicat ated he wondered about truck fund money. Lt. Clausman would like to see a break out further of the CIP funds. Mr. McCabe stated he breaks out already and suggested if they want to track themselves further they could. Lt. Clausman asked Mr. Couri about the medical guidelines discussion. Mr. Couri will follow up stating he was looking for a better explanation. Lt. Clausman would like to invite the Council to participate in the waterball fight at the end of November. OPEN FORUM: Mr. Ralph Thole, a resident on State Highway 15, wanted to voice a complaint about the dust control on the rifle club minimum maintenance road. He stated there hasn t been any dust control since He also explained the Fiedler was traveling on the road daily and kicking up dust and also creating ruts in the road. Mr. Halter suggested a 4 ton posting on the road would eliminate that kind of daily traffic. 2

3 A motion was made to post the minimum maintenance rifle club road as a 4 ton road by Mr. Zenzen, seconded by Mr. Diehl. Motion carried INVESTMENT STRATGEY DISCUSSION: Mr. McCabe indicated he had visited with Steve Gapinski of Stifel Bank and Kari Stoner of US Bank about our current investments. Mr. Gapinski was in attendance to explain how he believes the City can save/earn on the invested bonds. He explained that we should go away from a fee based account and he suggested he manage our bond portfolio. Mr. Gapinski explained further how they make their money. Mr. McCabe explained that Ms. Stoner from US Bank was unavailable to be at the meeting tonight. A motion was made to move the bond portfolio from Wells Fargo to Stifel by Mr. Reinert, seconded by He explained they looked at both our bond portfolio and at our money market account. PUBLIC WORKS DISCUSSION: Mr. McCabe presented quotes for the proposed 2018 Seal Coat project and suggested we award the contract to Astech Incorporated as the low bidder. A motion was made to award the 2018 Seal Coat project to Astech Incorporated for an amount of $57, by Mr. Reinert, seconded by Mr. Zenzen. Motion carried Mr. McCabe presented two bids for miscellaneous patch jobs throughout the city. He stated Diversified Paving is the apparent low bidder and suggested we approve a contract with them and indicated that we also will have to adopt Resolution , an official conflict of interest Resolution because Mr. Reinert is the owner of Diversified Paving. There was discussion on potentially removing the patch off of 48 th Avenue because of the overall condition of the road. Mr. Halter was asked to look at what a mill off and overlay would look like on this stretch of road. A motion was made to adopt Resolution and approve the contract to Diversified Paving for miscellaneous patch jobs by Mr. Zenzen, seconded by Mr. Diehl. Motion carried 3-0 with Mr. Reinert abstaining. Mr. Clausman wondered about Fallow Road after the discussion at the last meeting. Mr. Reinert explained it is beyond a chip seal but would like to look at that road also for an overlay. 3

4 ENGINEER S Mr. Halter reported the 2018 Street project is moving along and was reclaimed today. There is a small soft spot that will be fixed on Monday with paving done later next week. Mr. Halter reported Transit Tec did meet the requirements on their infiltration and are moving along with their building. Mayor Kroll wondered about the fog line on 53 rd Avenue PARK BOARD RECOMMENDATION: Mr. McCabe indicated we didn t have a quorum for our meeting but there are items he would like consideration on. He asked that we look at the bid that was submitted for the dugout covers. Mr. Diehl asked what the process is when you cannot obtain a second bid. Mr. McCabe stated we don t need one when the project is less than $25,000. A motion was made to award to PB Companies for $20,958 by Mr. Zenzen, seconded by Mr. Reinert. Motion carried Mr. McCabe asked for tarps for the ballfield pitching mound and home plate area. He presented quotes for weighted tarps from Beacon Ballfields. Mr. McCabe was instructed to look into additional options. A motion was made to table by Mayor Kroll, seconded by Mr. Diehl. Motion carried Mayor Kroll stated Bob Schwinghammer was cutting dead trees at the entrance to the disc golf course. COUNCIL MEMBER PURVIEW: Mr. Reinert stated we talked about the SOG s for the fire department and wonders if the process for promotion from Lieutenant to Captain to Assistant to Chief. Mr. Couri stated the League recommends that it is done by the Council by recommendations from the department. Mr. Zenzen stated he would like to see a written policy on what we expect to see from the promotion committee. Mr. Diehl indicated he would not be seeking re-election. Mr. Zenzen wanted to discuss last evening s planning commission meeting. It was a concept discussion and he wasn t sure why we were having that discussion so prematurely. Mr. Zenzen indicated his point was the planning commission s job isn t to design a subdivision for developers. 4

5 Mayor Kroll asked where we stand on Sis. Mr. Couri stated he hasn t had time to work on it as he had two trials in the last three weeks. CITY ADMINISTRATOR Mr. McCabe indicated Mayor Kroll asked about putting a policy in place where our fire department charges for services for emergencies where they are not residents of the community. Mr. Couri explained how collections can be taken care of. He said it isn t about the standard year, it is about the very big catastrophic event. Mayor Kroll asked about township gas tax. Mr. Couri explained what he believed that could be. Mr. McCabe indicated the planning commission will be holding a public hearing on a burrow pit on June 18 th and asked if we can hold the Council meeting immediately afterward and also add the MS4 public hearing. Consensus was that would be acceptable. :: ADJOURMENT: A motion was made to adjourn at 9:40pm by Mr. Reinert, seconded by Mr. Zenzen. Motion carried Approved this day of July, BJ Kroll, Mayor Attest: William R. McCabe, Clerk/Administrator 5