June 1, The Board of Public Works and Safety met in regular session in the Council Chambers on Monday June 1, 2015 at 5:00pm.

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1 June 1, 2015 The Board of Public Works and Safety met in regular session in the Council Chambers on Monday June 1, 2015 at 5:00pm. Present: Mayor Milo, Mark Krentz and Clay Turner Absent: None Pledge Mayor Milo led the Pledge of Allegiance Mayor Milo led the Physical Activity Minutes As each Member received an advance copy of the minutes from the May 18 th and the May 21 st meeting, Mayor Milo stated they would dispense with the reading of the same and asked if there were any corrections or additions. Approval of the Minutes Mayor Milo moved to approve both minutes as presented; motion seconded by Mr. Krentz and unanimously carried. Public Comment Thaddeus Cutler, Downtown Coordinator, thanked all the City Departments that helped make the Downtown Block Party and the Boat Races a huge success. He reported that the attendance doubled from previous years and also he gave a shout out to Brett Binversie, Civic Director, for being a great help and a great asset with all the events over the weekend. Mike Seitz, Chamber of Commerce President, jokingly apologized for the weather for the Boat Races. He also stated how proud he is to be a citizen of La Porte and gave props to all the City Departments for making the Boat Race such an amazing event. Clerk-Treasurer Claims Approval Teresa L. Ludlow, Clerk-Treasurer, presented Water Claims in the amount of $24, She noted this includes PERF for the May 22 nd Payroll. Motion/Vote Approve Water Claims Mr. Turner moved to approve the Water Claims in the amount of $24,853.26; motion seconded by Mr.

2 The Clerk-Treasurer presented Sewage Claims in the amount of $9,688, She noted this includes a payment for the refunding of the 2006 Bonds which was $4.6 million, there was a Bond issuance for the 2015 Bonds for approx. $290,00.00 and also the Bond proceeds came into the Sewage account and had to transfer out $4.5 million into the Sewage Construction Bonds. Motion/Vote Approve Sewage Claims Mr. Krentz moved to approve the Sewage Claims in the amount of $9,688,318.14; motion seconded by Mr. The Clerk-Treasurer presented a Payroll Claims for the May 22 nd Payroll in the amount of $374, Motion/Vote Approve Payroll Claim Mr. Turner moved to approve the Payroll Claim in the amount of $374,474.01; motion seconded by Mr. The Clerk-Treasurer presented Civil City Claims in the amount of $334, She noted this includes a payment for the Primary Election cost which was $27,056.13, the MVH Street Sweeper, and PERF for the May 22 nd Payroll. Motion/Vote Approve Civil City Claims Mr. Krentz moved to approve Civil City Claims in the amount of $334,932.88; motion seconded by Mr. New Business Traffic Appeals The first appeal is for ticket # in the amount of $10. The traffic control monitor has been working with Larson Danielson on parking in that area. The appeal states he was unaware that he was supposed to mark his vehicle as a contractor and is now aware and is marking his vehicle. Motion/Motion Approve Ticket # Mayor Milo moved to approve the appeal for Ticket #15817 as presented; motion seconded by Mr. The second appeal is for ticket # in the amount of $10. Ms. Novak, Traffic Control Monitor, asked the Board to void this ticket due to the fact that they were taken by ambulance to the hospital and they were unable to move the vehicle. Paperwork was presented to verify the ambulance and hospital stay. Motion/Vote Approve Ticket # Mr. Krentz moved to approve the appeal for Ticket # as presented; motion seconded by Mr.

3 The third appeal is for ticket # in the amount of $50. The appeal states the handicapped permit falls off of the mirror and they do not have a handicapped license plate. Mayor Milo suggested reinforcing the permit. Motion/Vote Approve Ticket # Mayor Milo moved to approve the appeal for Ticket # as presented; motion seconded by Mr. The next appeal is for ticket # in the amount of $10. The appeal states they are a disabled veteran and this would cause a burden. He will pay better attention and he has no previous history of tickets. Motion/Vote Approve Ticket # Mr. Turner moved to approve the appeal for Ticket # as presented; motion seconded by Mr. The next appeal is for a group of twenty six tickets that were given to prospective jurors at the County. The Violations Department has been working with the County and the County will call us in the future if there are a large number of prospective jurors. She is asking the Boards permission to void all of the tickets. Discussion was held regarding our legal obligation and about letting the County know that they need to inform the prospective jurors were to park in the future. Motion/Vote Approve Group of 26 Tickets from County Mr. Krentz moved to approve the appeal for the 26 Tickets from prospective jurors as presented; motion seconded by Mr. The last appeal is for ticket # in the amount of $25. The appeal states the signs are confusing in the Monroe Street Lot as to which spots are permit and which are two hour. Mayor Milo led a discussion on the confusing signage and suggested eliminating some of the signs and clearing marking the spots as to which are permit and which are two hour. Motion/Vote Approve Ticket # Mr. Krentz moved to approve the appeal for Ticket # as presented; motion seconded by Mr. Mike Seitz commented about the parking problems over by the County due to INDOT cleaning the bridge and closing all parking under the bridge. They are monitoring their lot on a daily basis. Request for Use/ Tour De La Porte Andy Snyder, Fire Chief, on behalf of the Hospital Foundation requested road closures for the Tour De La Porte on August 22, 2015 from 6am to 11am. Routes remain the same as previous years and insurance is on file.

4 Motion/Vote Approve Request for Use/Tour De La Porte Mr. Turner moved to approve the Request for Use for road closures for the Tour De La Porte as presented; motion seconded by Mr. Request for Use/YMCA Triathlon Elizabeth Downs from the YMCA requested road closures for the 36 th Annual La Porte County Family YMCA Triathlon on Saturday August 1, 2015 from 8am to 10:30am. Insurance is on file. Motion/Vote Approve Request for Use/YMCA Triathlon Mr. Krentz moved to approve the Request for Use for road closures for the 36 th Annual La Porte County Family YMCA Triathlon as presented; motion seconded by Mr. 4 th of July Highway Department Permit Mayor Milo stated this is a standard Highway Department Permit for the closure of Lincolnway for the July 4 th Parade. Motion/Vote Approve 4 th of July Highway Department Permit Mr. Turner moved to approve the 4 th of July Highway Department Permit as presented; motion seconded by Mr. Seasonal Downtown Café Dining Nick Minich, City Engineer, presented an application for outdoor dining at T-Berry s. Their application is in order and they meet the guide line for ADA compliance. Motion/Vote Approve Seasonal Downtown Café Dining/T-Berry s Mayor Milo moved to approve T-Berry s application for Seasonal Downtown Café Dining as presented; motion seconded by Mr. Discussion was held regarding on how to handle businesses who do not submit an application for the Seasonal Downtown Café Dining. Award Contract for 1709 Maple Garden Drive- Masonry & Foundation Mary Ann Richards, Community Development program Manager, asked the Board to award the Masonry and Foundation work for 1709 Maple Garden Drive to Paul s Construction in the amount of $13,200. This will come out of the Community Development Block Grant. Motion/Vote Award Contract for 1709 Maple Garden Drive/Masonry & Foundation Mr. Turner moved to award the contract for 1709 Maple Garden Drive for Masonry and Foundation work to Paul s Construction in the amount of $13,200; motion seconded by Mr. Krentz and unanimously carried.

5 Water Department Purchase Agreement Rebecca Meyer McCuaig, City Attorney, presented the Board with a purchase agreement for the Water Department. She has been working with the land owner and the Water Department to establish an acceptable purchase agreement. The Water Department has reviewed and confirmed the agreement is reasonable and they are ready to proceed with the closing. She is asking the Board to authorize the Water Department to move forward with the purchase and allow Todd Taylor, Director of Water, to sign the Purchase Agreement. Motion/Vote Approve Water Department Purchase Agreement Mr. Turner moved to approve the Water Department Purchase Agreement and authorize Mr. Taylor to sign the agreement; motion seconded by Mr. 4 th of July Transporte Operating Hours Tom MacLennan, Director of Transporte, plugged Transporte as alternative transportation for prospective jurors and then continued to ask the Board s permission to operate Transporte for Holiday Hours on July 3 rd from 8am to 4pm and to close on July 4 th. Motion/Vote Approve 4 th of July Transporte Operating Hours Mr. Krentz moved to approve the Directors request to operate Transporte on holiday hours on July 3 rd and close on July 4 th ; motion seconded by Mr. Mr. MacLennan reported that Transporte has a long time rider by the name of Lois Dillingham who will be turning 100 on June 11 th and is asking the Board s permission to award Lois with a life time pass with Transporte and ask the Mayor to sign it. Motion/Vote Approve Transporte Life Time Pass/Lois Dillingham Mr. Turner moved to approve the award of a life time pass to Lois Dillingham and authorize the Mayor to sign it; motion seconded by Mr. Social Media Policy Jen Laux, Human Resource Director, presented the Board with a new Social Media Policy that applies to all City of La Porte employees, volunteers, seasonal employees and interns. The Policy states that you are solely responsible for what you post online and any conduct that adversely affects job performance, or otherwise adversely affects members, customers, suppliers, or people who work on behalf of the City s legitimate business interest may result in disciplinary action up to and including termination. Motion/ Vote Approve Social Media Policy Mr. Krentz moved to approve the Social Media Policy as presented; motion seconded by Mr. Turner and unanimously carried.

6 Bring Your Own Device Policy Ms. Laux presented the Board with a new Bring Your Own Device Policy that establishes City of La Porte guidelines for employee use of personally owned electronic devices for work related purposes. Motion/Vote Approve Bring Your Own Device Policy Mr. Turner moved to approve the Bring Your Own Device Policy as presented; motion seconded by Mr. Wastewater Purchase Jerry Jackson, Director of Wastewater, asked the Board s permission to purchase 335 Larkin which is adjacent to the Larkin Street Storm Basin. This purchase will allow the department to expand and update the basin. Motion/Vote Approve Wastewater Purchase/335 Larkin Mr. Turner moved to approve the Wastewater Purchase of 335 Larkin as presented; motion seconded by Mr. Unfinished Business None Department Reports Fire: Chief Snyder reported that Patrick Schuyler started with the Department on May 26, Police: Julie Smith, Assistant Police Chief, reported that Cruise Night is all set for June 13, Water: Todd Taylor, Director of Water, asked the Board for permission to solicit quotes for repair of control valves at their treatment plant. Motion/Vote Approve Request to Solicit Quotes for Control Valves Mr. Krentz moved to approve the Directors request to solicit quotes for control valves at the east treatment plant as presented; motion seconded by Mr. Engineering: Nick Minich, City Engineer, reported they have had the preconstruction meeting for the street paving and Walsh and Kelly are in the process of ordering the catch basins so the project is moving forward. Parks: Allison Zoll, Rec Director, reported that Arts in the Park will start on Wednesday June 3, Announcements Arts in the Park will start on June 3, 2015 Downtown Movies will be UP on June 5 th, Frozen on July 27 th, and Wreck-It Ralph on August 7 th.

7 Cruise Night will be June 13 th from 6pm to 8pm Farmers Market is ongoing on Saturday mornings in the Monroe Lot Mayor Milo thanked everyone involved with the Maple City Grand Prix Adjourn There being no further business, Mayor Milo moved to adjourn; motion seconded by Mr. Krentz and unanimously carried. Approve: Blair E. Milo, Mayor Attest: Teresa L. Ludlow, Clerk-Treasurer Approved: June 15, 2015