March 20, Approval of Minutes Mr. Feikes moves to approve the minutes as presented; motion seconded by Mr. Turner and unanimously carried.

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1 March 20, 2018 The Board of Public Works and Safety met in regular session in the Council Chambers on Tuesday March 20, 2018 at 9am. Present: Mayor Krentz, Clay Turner and Mitch Feikes Absent: None Pledge Mayor Krentz led the Pledge of Allegiance Minutes As each Member received an advance copy of the minutes from the March 6, 2018 meeting, Mayor Krentz stated they would dispense with the reading of the same and asked if there were any questions or additions. Approval of Minutes Mr. Feikes moves to approve the minutes as presented; motion seconded by Mr. Turner and Public Comment None Clerk-Treasurer Claims Approval Teresa L. Ludlow, Clerk-Treasurer, presented Payroll for March 9, 2018 in the amount of $402, Motion/Vote Approve Payroll Mr. Feikes moved to approve Payroll for March 9, 2018 in the amount of $402,905.93; motion seconded by Mr. Turner and The Clerk-Treasurer presented Civil City Claims in the amount of $1,375, She noted this included the 4 th Quarter match for Transit, Heavy Duty Lift for the Fire Department (encumbered), Wheel Loader for the Street Department (encumbered), Lawn mowers for Beechwood, Telephone system for the Police Department, Video surveillance for the Police Department, 1 st part of GLEDC payment and Ivy Tech. Motion/Vote Approve Civil City Claims Mr. Turner moved to approve Civil City Claims in the amount of $1,375,201.11; motion seconded by Mr. Feikes and The Clerk-Treasurer presented Sewage Claims in the amount of $164, She noted this included the monthly transfers.

2 Motion/Vote Approve Sewage Claims Mr. Feikes moved to approve the Sewage Claims in the amount of $164,271.34; motion seconded by Mr. Turner and The Clerk-Treasurer presented Water Claims in the amount of $71, She noted this included the monthly transfers. Motion/Vote Approve Water Claims Mr. Turner moved to approve the Water Claims in the amount of $71,558.20; motion seconded by Mr. Feikes and The Clerk-Treasurer asked the Boards approval to take temporary loans from the CCD fund to the Fire Pension Fund in the amount of $275, and to the Police Pension in the amount of$150, She noted that we will be reimbursed from the State of Indiana at the end of June. Motion/Vote Approve Temporary Loans for the Fire and Police Pensions Mr. Feikes moved to approve the temporary loans from CCD fund to Fire Pension in the amount of $250, and to Police Pension in the amount of $150,000.00; motion seconded by Mr. Turner and The Clerk-Treasurer asked the Board to approve the Conflict of Interest Disclosure forms for six of our City employees. Motion/Vote Approve Conflict of Interest Disclosure Forms Mr. Feikes moved to approve the Conflict of Interest Disclosure Forms as presented; motion seconded by Mr. Turner and New Business Parking Appeals The appeal is for Ticket #63435 in the amount of $50 for open container. The appeal stated they did not deserve the ticket because the can was not his. Motion/Vote Deny Ticket #63435 Mr. Feikes moved to deny Ticket #63435 in the amount of $50 as presented; motion seconded by Mr. Turner and Request to Use: YMCA 5K Walk/Run & 10K Run Elizabeth Downs from the YMCA asked the Boards permission to close Grangemouth for their 5K Walk/Run & 10K Run on April 28, 2018 from 8am to 10:30am. They also requested to have Waverly Road closed from Grangemouth to Garden from 9am to 9:30am just long enough to start race and get them through safely.

3 Motion/Vote Approve Request to Use: YMCA 5K Walk/Run & 10K Run Mr. Turner moved to approve the Request to Use for the YMCA 5K Walk/Run & 10K Run as presented; motion seconded by Mr. Feikes and Request to Use: Bethany Lutheran Church Bethany Lutheran Church is having a children s Easter Egg Hunt and Carnival on Saturday March 24, 2018 from 8am to 1pm. They are requesting to close First Street between Jefferson and Tee Garden and closing of G Street between First St. and Second St. for child safety. Motion/Vote Approve Request to Use: Bethany Lutheran Church: Children s Easter Egg Hunt and Carnival Mr. Turner moved to approve the Request to Use for Bethany Lutheran Church Children s Easter Egg Hunt and Carnival contingent on receiving liability insurance; motion seconded by Mr. Feikes and Request to Use: CASA Superhero 5K Maggie Fritzen from CASA stated they are having a Superhero 5K race and Kids Fun Run on October 6, 2018 from 8:30am to 10am. They are requesting to close Grangemouth for the entirety of the race and only close Waverly, Garden St, Small Rd, and Lakeshore Dr. with these roads opening after the racers have cleared the road (20 min). Motion/Vote Approve Request to Use: CASA Superhero 5K Mr. Feikes moved to approve the Request to Use from the CASA Superhero 5K contingent on receiving liability insurance; motion seconded by Mr. Turner and Dedication of Historic Marker Mayor Krentz noted there will be a dedication of historic marker on the eastern corner of Harrison St. and Clay St. on Friday March 30, 2018 at 1:30pm to 2:30pm. Easement Nick Otis, Attorney for City, presented an easement which grants O Reilly s Auto Parts an easement to build a sidewalk in the alleyway but gives the City a 6ft access easement over a portion of O Reilly s land to offset what we are giving them. Motion/Vote Approve Easement for O Reilly s Auto Parts Mr. Feikes moved to approve the Easement for O Reilly s Auto Parts as presented; motion seconded by Mr. Turner and Park Department Job Description Update Jen Noll, Human Resource Director, presented a Job Description Update for the Park s Playground Leader. The Update lowers the age to 18 years old from 21 years old.

4 Motion/Vote Approve Park Department Job Description Update: Playground Leader Mr. Feikes moved to approve the Job Description Update to the Park s Playground Leader as presented; motion seconded by Mr. Turner and Permit Renewal for Lewis Baking Jerry Jackson, Director of Wastewater, presented a Wastewater Renewal Discharge Permit for Lewis Baking for three years. Mr. Jackson stated they are good customers and recommends approval. Motion/Vote Approve Wastewater Discharge Permit Renewal: Lewis Baking Mr. Feikes moved to approve the Wastewater Discharge Permit Renewal for Lewis Baking as presented; motion seconded by Mr. Turner and 2017 Community Crossings Grant Agreement Nick Minich, City Engineer, presented the 2017 Community Crossings Grant Agreement from INDOT between the State of Indiana for our Community Crossings local road and bridge matching grant fund in the amount of $670,00.00 for our local paving project for this year. Motion/Vote Approve 2017 Community Crossings Grant Agreement Mr. Turner moved to retroactively approve the 2017 Community Crossings Grant Agreement as presented; motion seconded by Mr. Feikes and Schneider Change Order #1 Mr. Minich presented Schneider Change Order #1. This Change Order takes out the Beechwood Clubhouse to now include Stone Lake Beach house lighting. This is a zero dollar change order and Mr. Minich asked the Board to authorize him to sign Change Order #1. Motion/Vote Approve Schneider Change Order #1 Mr. Feikes moved to approve the Schneider Change Order #1 as presented and authorize Mr. Minich to sign; motion seconded by Mr. Turner and Schneider Change Order #2 Mr. Minich presented Schneider Change Order #2. They determined they did not need three tower sites in order to run our new meter system, we only need two tower sites so there was an opportunity to add security at the Wastewater Treatment Plant in regards to the Solar Power Plant. This is a zero dollar change order and Mr. Minich asked the Board to authorize him to sign Change Order #2. Motion/Vote Approve Schneider Change Order #2 Mr. Turner moved to approve Schneider Change Order #2 and authorize Mr. Minich to sign; motion seconded by Mr. Feikes and Schneider Pay Application #1 Mr. Minich presented Schneider Pay Application #1 in the amount of $1,017, This is for various materials minus 10% retainage. He noted we do not close our Anticipation note until March 29, 2018 so he is asking for approval pending distribution of funds from the Bans.

5 Motion/Vote Approve Schneider Pay Application #1 Mr. Feikes moved to approve Schneider Pay Application #1 in the amount of $1,017, and authorize Mr. Minich to sign; motion seconded by Mr. Turner and 2016 Community Crossings Paving-Change Order #3 Mr. Minich presented Change Order #3 for the 2016 Community Crossing Paving Project. This Change Order is primarily associated with the reconstruction of 18 th Street and I Street and includes subgrade treatments and inlet sub basins. The Change Order is in the amount of $373, to Reith Riley. Motion/Vote Approve 2016 Community Crossing Paving Change Order #3 Mr. Feikes moved to approve the 2016 Community Crossing Paving Change Order #3 in the amount of $373,603.11; motion seconded by Mr. Turner and 2016 Community Crossings Paving- Pay Application #4(Project Closeout) Mr. Minich presented the 2016 Community Crossings Paving Pay Application #4 which closes out the project in the amount of $266, Motion/Vote Approve 2016 Community Crossings Paving- Pay Application #4 Mr. Feikes moved to approve the 2016 Community Crossings Paving Pay Application #4 in the amount of $266,661.89; motion seconded by Mr. Turner and Ridge Street Pay Application #3 (Project Closeout) Mr. Minich presented the Ridge Street Pay Application #3 in the amount of $26, The Pay Application includes $5,000 for trees and retainage. This Pay Application closes out the project. Motion/Vote Approve Ridge Street Pay Application #3 Mr. Feikes moved to approve the Ridge Street Pay Application #3 in the amount of $26, which closes out the project; motion seconded by Mr. Turner and Request to Bid Police Vehicle Mr. Minich requested permission from the Board to Bid 6 Police Vehicles to update their fleet. Mr. Turner asked if the bids were good if there was a possibility of purchasing more than 6 vehicles. It was stated that would be nice if the bids were good enough and was within the budget for vehicles. Motion/Vote Approve Request to Bid Police Vehicle Mr. Turner moved to approve the Request to Bid Police Vehicles; motion seconded by Mr. Feikes and Unfinished Business None Announcements None

6 Department Reports Police: Tom Owens, Police Chief, stated the first round of vehicles that were purchased are being outfitted. He noted the two officers at the academy are doing extremely well and they have one officer who already has the academy and they are waiting on PERF for certification and then he will start FTO immediately. Also due to the overwhelming support by the community the Department was able to purchase two new canines which will arrive on April 16, 2018 and Officer Sponaugle and Officer Lenig will be their new handlers. On June 30, 2018 the Police Department will host a Bicycle Safety Program at Kesling Park and tentatively on July 14 th they are hoping to have an event Cops and Bobbers to teach troubles teens to fish. Water: Todd Taylor, Water Director, noted their lab was recertified for another three years by the State Board of Health. Water Flushing will begin around April 22 nd and sometime in May they will start the new meter install. Engineering: Mr. Minich noted the 50/50 Sidewalk Program Applications will be accepted on March 26, Adjourn There being no further business, Mr. Feikes moved to adjourn; motion seconded by Mr. Turner and Attest: Teresa L. Ludlow, Clerk-Treasurer Approved: April 3, 2018 Approve: Mark A. Krentz, Mayor