AGENDA PORT OF VANCOUVER USA BOARD OF COMMISSIONERS REGULAR MEETING AGENDA 3103 Lower River Road, Vancouver, WA Tuesday, February 26, 2019

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1 A) CALL TO ORDER (8:30 a.m.) B) EXECUTIVE SESSION None AGENDA PORT OF VANCOUVER USA BOARD OF COMMISSIONERS REGULAR MEETING AGENDA 3103 Lower River Road, Vancouver, WA Tuesday, February 26, 2019 C) OPENING REMARKS (8:30 a.m.) 1) Opening Remarks Pledge of Allegiance, etc. 2) Approve and Sign Minutes of the February 12, 2019 Regular Meeting D) OPEN FORUM 1) Public comment on matters not subject to Commission vote at this meeting 2) Commissioner and CEO comments E) ACTION ITEMS None F) UNFINISHED BUSINESS G) NEW BUSINESS H) CEO REPORT 1) Terminal 1 Update 2) Federal Legislative Priorities 3) 2019 Port Tours and Lecture Series I) COMMISSIONERS REPORTS J) UPCOMING EVENTS K) SIGN DOCUMENTS L) WORKSHOP None M) ADJOURNMENT 3103 NW Lower River Road, Vancouver, WA (360) Fax (360)

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3 PORT OF VANCOUVER USA BOARD OF COMMISSIONERS REGULAR MEETING Tuesday, February 12, 2019 CALL TO ORDER Commission President Oliver called a regular meeting of the Port of Vancouver Board of Commissioners to order and open to the public at 8:30 a.m., Tuesday, February 12, 2019 at the Port of Vancouver USA Administrative Office, 3103 NW Lower River Road, Vancouver, Washington OPENING REMARKS Commissioner Oliver welcomed everyone, announced no executive session was held and invited guests to participate in the Pledge of Allegiance. Meeting attendees included: Jerry Oliver Don Orange Eric LaBrant Julianna Marler Michelle Allan Alicia Lowe Kent Cash Elizabeth Gotelli Ryan Hart Scott Goodrich Rachelle Berry Abbi Russell Magan Reed Julie Rawls Mike Schiller Mark Newell Mike Bomar Monty Edberg Jim Hagar Patty Boyden Scott Ouchi Chris Carter Jason Iwing Kurt Reichelt Linda Garcia Jack Burkman Dan Barnes Port Commission President Port Commission Vice President Port Commission Secretary Port CEO Port Executive Services Manager Port Legal Counsel Port Chief Operations Officer Port Chief Financial and Administrative Officer Port Chief External Affairs Officer Port Director of Finance & Accounting Port Administrative Assistant Port Communications Manager Port Communications & Digital Media Specialist Port Community Relations Specialist Port Director of Business Development Port Project Delivery Manager Port Director of Economic Development Port Director of Engineering and Project Delivery Port Economic Development Project Manager Port Director of Environmental Services Port Safety, Risk, and Emergency Manager Port Information Security Analyst Mackay Sposito HDR WEC/ACE BOARD OF COMMISSIONERS MEETING Page 1 of 6

4 Cager Clabaugh ILWU Local 4 Aron Gray PNWRCC Mike Bridges IBEW 48 Ted Gathe Friends of Vancouver Lake Page Phillips Strickler Strategies360 Ken Rone Meridian Green Ron Morrison TRPP Don Steinke APPROVAL OF MINUTES Regular Meeting of January 8, 2019 On motion by Commissioner LaBrant, seconded by Commissioner Orange and carried unanimously, the Board of Commissioners approve the minutes of the January 8, 2019 regular meeting. AMERICAN COUNCIL OF ENGINEERING COMPANIES GRAND AWARD Director of Engineering and Project Delivery Monty Edberg presented the award the Port of Vancouver recently received from the Oregon American Council of Engineering Companies (ACEC). He shared that the Grand Award was recently presented to the Port of Vancouver and HDR for engineering excellence for the West Vancouver Freight Access Project. He added this year s project of the year award was for the Vancouver Waterfront project. He answered questions by the board. NIGHT MARKET Director of Economic Development Mike Bomar thanked everyone for visiting the Night Market and introduced Economic Development Project Manager Jim Hagar who shared information about the market. Mr. Hagar indicated he has worked with Jessica Chan- O Donnell who leads and coordinates the Night Market Vancouver event. Mr. Hagar stated the Port of Vancouver is a sponsor of the Night Market and participates in the market by having a table at the event to share information and educate community members about the port. Ms. Chan-O Donnell couldn t attend the meeting, so Mr. Hagar introduced a video she created to thank the port for its partnership and to share a little more about the Night Market. OPEN FORUM Commissioner Oliver invited comments from the audience. BOARD OF COMMISSIONERS MEETING Page 2 of 6

5 Linda Garcia, WEC/ACE Ms. Garcia read a letter regarding the time scheduled for board meetings. Ted Gathe, Friends of Vancouver Lake Mr. Gathe discussed Vancouver Lake and shared his concerns regarding the milfoil growing in the lake. He asked the board for support. He stated a public/private group has been investigating the use of a chemical to stop the growth of the milfoil. Don Steinke, Mr. Steinke congratulated the port for receiving the award from the American Council of Engineering Companies. He also shared his thoughts on the use of fossil fuels, the I-5 Bridge, and made future construction suggestions. No further public comments were received. COMMISSIONER AND CEO COMMENTS Commissioner Orange asked additional questions concerning Vancouver Lake. Commissioner LaBrant asked Mr. Gathe regarding his vision for the proposal concerning the application for treatment of Vancouver Lake in Mr. Gathe stated the Vancouver Rowing Club would likely be the applicant, with support by Friends of Vancouver Lake. Commissioner Oliver stated he is not in favor of endorsing a chemical being introduced to the lake due to potential impacts to the lake. He indicated the port will move cautiously and stated he completely supports the lake s health. Commissioner LaBrant echoed Commissioner Oliver s concerns. CEO Marler also echoed concerns regarding the issue. She stated the port team has remained in contact with involved agencies and will continue to monitor the situation. No further comments were provided by the Commissioners or CEO. ACTION ITEMS Commissioner Oliver stated there are no action items. UNFINISHED BUSINESS Port Contracts Logs BOARD OF COMMISSIONERS MEETING Page 3 of 6

6 The Commissioners reviewed the port contracts logs. CEO Marler reminded everyone that the contracts logs are available on the port s website. No additional unfinished business was considered. NEW BUSINESS No new business was considered at this time. ACCOUNTS PAYABLE Director of Finance & Accounting Scott Goodrich presented the staff report as contained in the agenda packet and answered questions from the commission. On motion by Commissioner LaBrant, seconded by Commissioner Orange, and carried unanimously, the Port of Vancouver USA Board of Commissioners, by motion, ratifies and approves the payment of January 2019 Vouchers in the amount of $4,940, including Electronic Payments generated between 01/01/ /31/2019 in the amount of $635, and January 2019 Payroll Checks and and Payroll Direct Deposits and in the amount of $550, CEO REPORT Project Updates Project Delivery Manager Mark Newell provided an update on the following projects: Building 2877 Wastewater Retrofit Trail Segment 2 Terminal 1 Dock Repair 2018 Dredging and Berth 4 Piling 2018 Gutter Replacement Projects Building 2701 Recladding Project Hawthorne Tenant Improvements Spill Trailers Safety, Risk, and Emergency Manager Scott Ouchi provided the board with an update on the port s oil spill trailers. He indicated the Port of Vancouver partnered with Department of Ecology (DOE) who facilitated the grant application process. He stated the DOE has been a strong partner and thanked them for their ongoing support. Mr. Ouchi introduced the Port of Vancouver Grant Team and thanked them for their support on this project. He answered questions by the board and encouraged the board to personally view the trailers which are parked out in front of the building. BOARD OF COMMISSIONERS MEETING Page 4 of 6

7 COMMISSIONER REPORTS Commissioner Orange reported attending the following: Shipping 201 Class at the Merchants Exchange Southwest Washington Contractors Association meeting Night Market Commissioner LaBrant reported attending the following: Labor Roundtable Met with CEO Julianna Marler Night Market WPPA Ports Day Commissioner Oliver reported attending the following: CREDC Board meeting UGC Update WPPA Ports Day UPCOMING EVENTS A list of upcoming events was displayed on the screen for viewers to see staff activities and community meetings. CEO Marler stated the next regular commission meeting would be held on February 26 at 8:30 a.m. She highlighted several upcoming community events including several neighborhood association meetings. RECESS The regular meeting was recessed at 9:40 a.m. to sign documents and prepare for a workshop on cybersecurity. WORKSHOP Cybersecurity Commissioner Oliver reopened the meeting at 9:57 a.m. for a workshop on cybersecurity. Information Security Analyst Chris Carter led the discussion and answered questions by the board. ADJOURNMENT There being no further business to come before the Port of Vancouver USA Board of Commissioners, the Tuesday, January 8, 2019 regular meeting was adjourned at 10:41 BOARD OF COMMISSIONERS MEETING Page 5 of 6

8 a.m. by Commissioner Oliver. PORT OF VANCOUVER USA BOARD OF COMMISSIONERS Michelle Allan, Executive Services Manager, February 12, 2019, Regular Port of Vancouver USA Board of Commission Meeting Jerry Oliver, President Don Orange, Vice President Eric LaBrant, Secretary BOARD OF COMMISSIONERS MEETING Page 6 of 6