Minutes of 34 th Sports Federation of Victoria Inc. (Vicsport) Annual General Meeting. Subject: Meeting Date: Tuesday 22 nd November 2016 at 4.

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1 Subject: Meeting Location: Meeting Date: Minutes of 34 th Sports Federation of Victoria Inc. (Vicsport) Annual General Meeting City of Melbourne Bowls Club Tuesday 22 nd November 2016 at 4.30pm 1 INTRODUCTION / WELCOME The Chairman, Margot Foster, welcomed Members, Preferred Suppliers and guests 4.30pm. 1.1 Attendance & Apologies The Chairman asked those current Vicsport Board Members in attendance to stand and acknowledged them for their work throughout 2015/16. Board Members in attendance were Richard Amon, Stephanie Beltrame, Tim Large (ex-officio member), Ben Hartung and Andrew Walton. Present: Members: Shayne Ward AFL Victoria Irene Norman Archery Victoria Gavin Wall Australian Sailing Ashley Blair Baseball Victoria Dina Tricarico Bocce Federation Victoria Linda Zanutta Bocce Federation Victoria Angela Wijeratne Calisthenics Victoria Inc Matthew Brown Calisthenics Victoria Inc Christine Granger City of Casey Barry Switzer GippSport Daniel Poynton GippSport Matt Crawford Hockey Australia Tom Winter Hockey Australia Tony Persoglia Hockey Australia Libby Mears Leisure Networks Sue Cormack Leisure Networks Carmel Mackay Mallee Sports Assembly Andrea Jackson Maribyrnong City Council Rosie King Netball Victoria Roger Maddern Softball Victoria Simon Blundell Softball Victoria Andrew Sloane South West Sport Kerry Strauch Sport North East Andrew Milligan Sports Central

2 Michael Flynn Sports Central Rachel Murphy Sports Central Tom McCarthy Sports Central Fiona Young Squash and Racquetball Victoria Adam Feiner Tennis Victoria Belinda Kleverlaan Tennis Victoria Jamie Stefanato Tennis Victoria Tim McGrath Tennis Victoria Zoe Plastow Tennis Victoria Guests: Ron Gauci AusMuse Brad Edwards Arthur J. Gallagher Bron Madigan Dynamix Sport Projects Kristie Middleton Dynamix Sport Projects Cheryl Disher HR Advice Online Kerrie Canning HR Advice Online Rob Richard JLT Sport, Julie Sarll Julie Sarll and Associates Pty Ltd Nick Lambert La Trobe University Renee Frizzell La Trobe University Simon Merritt Lander & Rogers Lynne Sheehan Lynne Sheehan Consulting Tamar Erickson Melbourne Marketer Darren McLeod Monash University Vicsport: Margot Foster AM Vicsport Chairman Andrew Walton Vicsport Director Ben Hartung Vicsport Director Richard Amon Vicsport Director Stephanie Beltrame Vicsport Director Tim Large Vicsport Risk, Finance and Audit Committee David Quinn Valley Sport Dean Prichett Valley Sport Megan McFarland Valley Sport Nathaniel Dedman Valley Sport Nattalie Brown Valley Sport Sarah Pain Valley Sport Simon Davis Victorian Rugby Union Sally Jones Water Polo Victoria Steve Blunt Water Polo Victoria Max Binnington PRIMCO Ben O Brien Sport and Recreation Victoria Melissa Beattie Sport and Recreation Victoria Helen Crawford Sport Inclusion Australia Jeremy Gleeson Sports Accounting Australia Bridget Baxter Sportscover Luke Grasic Sportscover Angelique Lele Sportspeople Ros Holding Sportspeople Mim Waterman The Sport Australia Hall of Fame Rayoni Nelson VicHealth Shelley White VicHealth Keiran Warnock Winning Edge Presentations Mark McAllion Vicsport Fiona Jones Vicsport Meghan Mayman Vicsport Rohan Kearney Vicsport Seb Zancan Vicsport Steven Potts Vicsport

3 Tom Dixon Vicsport Tracey Button Vicsport Apologies: Nick Honey Basketball Victoria Andy Reid Deakin University Susan Riley Deputy Lord Mayor Fiona Telford Golf Victoria James Liggins Hockey Australia Tom Hickey Lander and Rogers Peta Thomas Motorcycling Victoria Clare Lewin Pony Club Victoria Suanne Waugh Pony Club Victoria Tom Madden Sport and Recreation Victoria Matthew Kennedy Tennis Victoria Grant Cosgriff Triathlon Victoria Anthony Bowd Vicsport Maryanne Cabral Vicsport Emma Sherry Vicsport Director Stuart Craig Vicsport Director Warwick Waters Vicsport Director Bronwen Young Vicsport Nominations Committee The Chairman noted the apologies and asked that they be recorded.

4 2 MINUTES 2.1 Minutes of previous meeting Motion: That the minutes of the 33 rd Annual General Meeting held on 19 November 2015 be accepted as a true and correct record of the meeting's proceedings and discussion. Moved: Andrew Walton (Director) Seconded: Kristie Middleton 5 ELECTION OF DIRECTORS The Chairman proposed that the Election of Directors agenda item be moved to earlier in the meeting to allow vote counting while other reports are presented. There was consensus support for this proposal. The Chairman also proposed that Vicsport General Manager Meghan Mayman be appointed Returning Officer and Participation Strategy Manager Tom Dixon be appointed Scrutineer to count the votes and return with the outcome. The Chairman invited a motion in this regard. Motion: That Meghan Mayman be appointed Returning Officer and Tom Dixon be appointed Scrutineer for the Election of Directors. Moved: Kerry Strauch Seconded: Roger Madden The Chairman then said that as per Vicsport s rules two (2) Directors positions become vacant at this meeting and four (4) nominations were received by the due date for these positions. As per Vicsport rule, 22.1(4): If the number of nominations exceeds the number of vacancies to be filled, voting papers shall be prepared containing the names of the candidates in alphabetical order, for each vacancy on the Board. Nominations received from: Richard Amon (returning Director) Ron Gauci Darren McLeod Angela Wijeratne Each nominee was invited to provide a maximum of 3 minute introduction after which all members were asked to cast their votes.

5 The Chairman then closed the Ballot Box and asked the Returning Officer and Scrutineer to count the votes while the meeting continued. 3 PRESENTATION OF ANNUAL REPORT Chairman s Report The Chairman presented the following verbal report; The 2014/16 Strategic Plan renewed Vicsport and I am sure you have all noticed the difference. Vicsport is now a significant player in the Victorian sports industry working with Sport and Recreation Victoria and VicHealth in particular to deliver the best services and programmes possible. We have taken a member first approach: to our organisation members firstly and increasingly importantly to our individual members via the Vicsport Professionals Network. We are mindful of the capacity and capability needs of SSAs and organisations within the sports industry generally and work to provide assistance to enable sports to support their members in an increasingly challenged and challenging environment. Whilst the relationships with SRV and VicHealth is strong one of the biggest challenges for us remains our reliance on them for the bulk of our income. In the coming year we will renew our focus on developing other sources of income. Good governance is often in short supply in sport bodies, no matter what their size and heft, so it remains a focus for Vicsport to deliver support and review board and governance practices and behaviours to ensure that the best decisions are made by the many boards and committees at state and club level. I have been pleased to have continued to meet with SSA Presidents at my regular Presidents Breakfasts. These occasions are one of the few where Presidents get to meet each other and discuss the many issues in common. Indeed perhaps the only chance they have to avoid capture by their CEOs. The ongoing relationship with our preferred suppliers continues to serve all parties well. Not only do they provide financial support they provide an opportunity for broader relationships. I have enjoyed hosting tables at the SAHOF dinner for the last three years as a thank you for their support and as a statement to the wider sports community that Vicsport plays a major role in this state. As I mentioned last year we refreshed the Strategic Plan in March 2015 and later in this meeting the next iteration of the plan will be released. Thank you to the Board for their work over the past year. Thank you also to SRV and VicHealth without which none of us could do our best work. And I just want to let you know that the staff has done a fabulous job over the year so many thanks to Tracey, Seb who is going off to his dream job at FFV, to Rohan, to Fiona and to Tom who has just joined us.

6 You will be aware of Mark s imminent departure. Before I say more on that I would like to let you know that General Manager Meghan Albert will be Acting CEO until 16 th January when our new CEO Steven Potts will commence. Steven has held numerous roles as CEO as is currently the CEO of the Boating Industry Association where the motto is life is better with a boat. He has also held roles with Skiing Australia and the Golf Course Superintendent s Association. At the Nursery Association of Victoria he was instrumental in the 3a water restrictions which saved us from going to stage 4 during the drought. I am sure you will warmly welcome Steven as you get to know him over coming months. I would like especially to thank Mark who is about to leave us for good. I say for good as for the past couple of months he has been working 3 days for us and 2 days at his new role at the Maribyrnong Sports Academy. Mark didn t want me to say too much about him but has said that he is proud of the member focus that has been driven since we renewed Vicsport with the 2014 plan and of the look and feel of the organisation. He is proud of the reputation that Vicsport now has, that it is both valued and valuable. And he is very proud of the strength of the mutual respect between Vicsport and the agencies and of the fearlessness combat in which he has engaged with them all of which is in the best interests of sport. Please acknowledge Mark as he provides the thrills and spills of the operational report. The CEO provided a review of the major initiatives for 2015/16 as follows; Industry Development In 2015/16 Vicsport provided service to 213 member and stakeholder organisations via 971 total engagements. This was a 40% increase in total engagements from Vicsport represented the Industry on 12 cross sector panels during Vicsport developed 5 major submissions on behalf of its members. Twitter followers 2,253 to 2,658 (18% increase) Twitter impressions 182,000 to 491,000 (170% increase) Facebook page likes to 666 (25% increase) Linked-In followers 1,401 to 1,890 (35% increase) YouTube views 873 to 1,208 (38% increase) 35 LGA Representatives attended the LGA Forum. Presidents Breakfasts were held in which were attended by senior members from 22 SSAs. Organisation Development Vicsport supported 49 peak sporting organisations through SRV & VicHealth funding. These organisations were supported through the delivery of 14 major projects.

7 Individual (People) Development 209 VPN members consisting of 36 Student, 105 Industry Professional, 51 Senior Industry Professional, 17 Board Directors Major Events Discounts to Industry Conferences Access to La Trobe Uni Masters/MBA Scholarships Victorian Sport Awards The CEO said that the 2015 Victorian Sport Awards were a great success. Nominees included World Champions, Olympians and Premiership winners from a large variety of sports. The event itself attracted over 400 people, was held in the MCC Dining Room and streamed via My Sport Live. Dignitaries at the event included the Governor of Victoria The Hon Linda Dessau AM and the Minister for Sport John Eren. The CEO also announced a new partnership with State Government combining SRV Community Sport and Recreation Awards and the Victorian Sport Awards. The CEO then acknowledged the support of Members, Preferred Suppliers, Victorian State Government, Minister Eren / Minister s Office, Sport & Recreation Victoria, VicHealth, Victorian Awards Panel Members, Finance Sub Committee and the current and past Vicsport Board and Staff. The CEO thanked everyone for their attendance at the AGM, the support of him personally and said he was proud of the current position of Vicsport and excited for its future. The Chairman thanked the CEO for his report and called for the adoption of the report. Motion: That the 2014/15 Vicsport Annual Report as circulated be adopted. Moved: Ben Hartung (Director) Seconded: Michael Flynn 4 PRESENTATION OF AUDITED FINANCIAL STATEMENT The Chairman requested that the CEO present the audited statement of accounts. The CEO then reported as follows; 2014/ /16 Budget 2016/17 Total Income $963,728 $993,820 $1,080,762 Total Expenditure $970,015 $985,982 $1,078,445 Surplus/Deficit -$6,287 $7,838 $2,317 Cash Reserves/Equity $185,040 $192,878 $195,195 The Chairman invited questions regarding the finance report. As there were no questions arising in response to the Chairman s invitation, the Chair then requested that the 2015/2016 financials be adopted. Motion:

8 That the statement of accounts for the year ended 30 June 2016, audited by Accru, as circulated, be adopted. Moved: Matthew Brown Seconded: Belinda Kleverlaan 5 ELECTION OF DIRECTORS (continued) The Returning Officer provided the results of the Election to the Chairman who advised that Richard Amon and Ron Gauci had the most votes and therefore were elected to the Board for 3 year terms. The Chairman congratulated Richard and Ron and thanked Angela and Darren for their interest in Vicsport. 7 APPOINTMENT OF AUDITOR FOR The Chairman stated that 2015/16 was the sixth year that Accru completed the Vicsport audit and that Vicsport remains satisfied with its service. Motion: That Accru Chartered Accountants be appointed as auditor of Vicsport for the 2016/17 financial year. Moved: Roger Madden Seconded: Andrew Walton (Director) 8 STRATEGIC PLAN The CEO said that Vicsport had developed the latest and updated version of its Strategic Plan after extensive consultation with Members and that a copy of the document was included in the attendees packs. A video presentation of the Strategic Plan was given. 9 MEETING CLOSE The Chairman thanked all in attendance and thanked all that have contributed to the success of Vicsport throughout 2015/16 and declared the Meeting closed at 5.05pm.

Sandridge Events Centre at North Port Oval 525 Williamstown Road, Port Melbourne VIC 3207 Meeting Date: Tuesday 21 November 2017

Title: Minutes of 35 th Sports Federation of Victoria Inc. (Vicsport) Annual General Meeting Meeting Location: Sandridge Events Centre at North Port Oval 525 Williamstown Road, Port Melbourne VIC 3207