Welsh Triathlon TRIATHLON CYMRU. AGM 18th November 2018 Sophia Gardens
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1 Welsh Triathlon TRIATHLON CYMRU AGM 18th November 2018 Sophia Gardens
2 Agenda 1. Welcome from Paul Tanner Chairman 2. Appointment of Directors 3. Apologies for Absence 4. Approval Minutes of the 2016 AGM 5. Special Resolutions 6. British Triathlon review 7. Director s Annual Report for 2016/ Presentation of Annual Awards /17 Accounts & Finance Director s Report 10.Open Forum
3 Directors of Welsh Triathlon appointed Paul Tanner Chairman Appointed January 2016, 3 year appointment, ending 2019, Jon Blakemore Director of Finance Appointed March 2015, 3 year appointment, ending 2018 up for re election Marc Jenkins Director for Performance Appointed January 2017, 3 year appointment ending 2020 Tom Roberts Director for Rules and Technical Appointed March 2013 re-appointed 2015, for 3 year term, ending 2018 (portfolio removed) Mike Battersby Director for External Affairs (Interim Chair) Appointed November 2013 reappointed 2014 for 3 year term ending 2017 (leaving a vacancy) Llyr Roberts Director for Governance Appointed August 2015, 3 year appointment, ending 2018 Tom Overton Director for Development Appointed May 2014, 3 year appointment, ending 2017, reappointed for final year ending 2020 Mike Tate Owen Rodgers Director for Safeguarding, Equality & Diversity Director for Business and Commerce Appointed March 2018, 3 year appointment ending 2021 Appointed May 2017, 3 year appointment ending 2020, resigned October 2018 (leaving a vacancy) Beverley Lewis Executive Officer Appointed 2015, ongoing due to nature of office Note: Owen Rodgers resigned from the Board during the year. The AGM will be asked to ratify the re- appointments of Llyr Roberts, Director of Governance and Jon Blakemore, Director of Finance, and the appointment of Mike Tate, Director of Safeguarding, Equality and Diversity.
4 Board of Directors Chairman Paul Tanner Director of External Affairs Portfolio in review Director of Finance Jon Blakemore Director of Business Development Vacancy Director of Governance Llyr Roberts Director of Development Tom Overton Director of Performance Marc Jenkins Director of Safeguarding, E&D Mike Tate Director of Rules and Tech Portfolio removed? Recruitment started for new portfolios
5 A Big Thank You to those who have left the Board Presentation: Mike Battersby Tom Roberts Owen Rogers
6 Welcome Vicky Johnston Development Coach Verity Cooke Programme Administrator
7 Thanks to the other team members who provide valuable additional support Andy Lane Jess Parry Williams Chris Chucas Kylie Mansfield Chris Wallace Mike Jones Rich Brady Rhian Roxburgh Ray Morgan Sorrell Williams
8 Apologies and Approval of Minutes from AGM 2017
9 Special Resolution Special Resolution No.1 The acceptance of the complete substitution of the Articles of Association of Welsh Triathlon Ltd to reflect the requirements and guidance of the Governance and Leadership Framework Wales and The Principles of Good Governance 2015 and the Sport Governance Codes 2017.
10 British Triathlon Review CEO British Triathlon and Triathlon England Andy Salmon
11 Directors Annual Report Governance Llyr Roberts Director for Governance Safeguarding, Equality and Diversity Beverley Lewis Lead Officer Safeguarding Performance Marc Jenkins, Director of Performance Development Tom Overton, Director for Development Business Beverley Lewis, Executive Officer BTF Coach of the Year 2016 Tony Dally
12 Governance Director of Governance Llyr Roberts The policies, processes and behaviours which make our organisation robust, transparent and able to deliver our strategic objectives effectively
13 Welsh Triathlon Staff Welsh Triathlon Board Strategic Planning Networking GLFW Self Evaluation Compliance Business Management Group Development, Management Group Performance Management Group Governance Management Group (OR, PT, MJB, LR, JnB, BL) Income generation Resource Management Business Opportunities (T0, SM, GE, IL, AJ BL) Increase membership and grow the sport Full portfolio of inclusive and inspiring events Full and inclusive workforce pathway (MJ, LW, LR, BL) Programme to deliver against CWG objectives Inspire Athletes of the future Effective and sustainable, inclusive pathway for coaches and athletes. (LR, PT, JnB, JB, BL) Recruitment, & Succession Planning Safeguarding, Equality and Diversity, Ins[port Financial/Legal Compliance Budget and Management Accounts Marketing Stakeholder Engagement New partnership and new participants Entry level Gotri Rules and Technical Management Group Rules and Technical Policies and Procedures GLFW Risk Management
14 Staff Structure WELSH TRIATHLON BOARD Executive Officer Beverley Lewis Programme Administrator Verity Cooke Event Officer Gareth Evans Participation Officer Steph Makuvise Workforce Officer Amy Jenner Pathway Manager Louis Richards Performance Coach Luke Watson Development Coach Vicky Johnston
15 Staff Executive Officer Programme Administrator Workforce Officer Participation Officer Welsh Pathway Manager Performance Coach Development Coach Events Officer Beverley Lewis Verity Cook Amy Jenner Steph Makuvise Louis Richards Luke Watson Vicky Johnston Gareth Evans
16 Funding Requirements Self Assurance Child Protection Equality & Diversity Disability KPI s Antidoping robust policies and procedures Level 3 Safeguarding Panel Oct 2018 for Intermediate Panel Nov 2018 for Silver Insport Membership, Participation, Workforce Educators and Advisors Government Agendas Governance, GDPR Health and Wellbeing, Pilot Sport Delivery Models
17 Strategy Welsh Triathlon Strategic Document January 18 Review and went out to consultation for Aligned with BTF s Vision for Triathlon To deliver world Class Success and to Inspire Participation Aligned with Sport Wales Sporting Landscape Foundation, Wellbeing, Core, Performance and New Vision
18 Safeguarding and Equality and Diversity Director of Safeguarding, Equality & Diversity Mike Tate
19 BTF Policy/Welsh Procedures Referrals in No reported Historic Cases Child friendly procedures Clearer Website information Dedicated Lead Officer and Assistance Case Panel Skills School and Academy Education Board and Staff Training Welsh T2L Triathlon course tutors
20 Equality & Diversity Data
21 Female 31% Membership Male v Female Membership Gender Male 69% Remains consistent across total membership but participation in GoTri outside core membership is 50/50 Male Female
22 Membership Ethnicity DND 20% Other white background 1% All other 1% Membership Ethnicity Better at collecting data/annual survey White British 78% Still heavily White British/Do not wish to disclose White British DND Other white background All other
23 DND 19% Membership Disability Learning Differences Yes- Other All Other 1% 0% 2% Membership Disability 10% membership declared some sort of disability after changing wording of question Working towards Silver Insport Award Launched Insport Tri- Accreditation program for all Welsh Triathlon Affiliated clubs No 78% No Disability No DND Learning Differences Yes- Other All Other
24 Board Diversity Commitment to an inclusive, diverse, skilled Board of Directors
Welsh Triathlon (WT) Minutes of the Board meeting held at 6pm on Wednesday 9 th September 2015 at Sport Wales, Sophia Gardens, Cardiff
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