MINUTES. AIA 73 rd Annual General Meeting Hilton Meadowvale Hotel April 29, 2015

Transcription

1 CHAIR S REMARKS MINUTES AIA 73 rd Annual General Meeting Hilton Meadowvale Hotel April 29, 2015 AIA First Vice Chair Tony Canade welcomed attendees to the 73rd Annual General Meeting. He encouraged those participating by webcast to be interactive noting that there was an AIA staff person monitoring the webcast to address any questions or concerns. As per AIA tradition, Tony then recognized the Past Chairs who were in attendance including: Robert Pitt John MacDonald John Watt John Cochrane Malcolm Sissmore Brad Morris Ken Coulter, and Mauro Cifelli Tony Canade explained to the membership that due to the demands of his workload and additional responsibilities and travel at Brake Parts Inc., Robert Pitt had decided in March that he was no longer 1

2 able to fulfill his duties as Chairman until the end of his term. As per the AIA Bylaws, the Executive Committee asked that Tony step in to assume the duties of the Chairman for the remainder of his term. As well, with Robert Hattem leaving the aftermarket industry last fall, the position of Immediate Past Chair had also become vacant. John MacDonald who was the predecessor of this role was asked by the Executive to step in and resume the duties of Immediate Past Chair. One of the duties of the Immediate Past Chair is to Chair the Nominating Committee. Therefore, John MacDonald will be presenting to the membership this year s nominating committee report to the membership. With the number of companies represented in the room today and the additional proxies received, Tony Canade officially declared a quorum and called the meeting to order. The quorum requirement is 30 voting members with each member company representing one vote and only the main contact or his/her delegate may vote. AGENDA APPROVAL Tony Canade reviewed the agenda noting that other than the approval of the agenda and the minutes of the previous AGM meeting there were three items of business being presented to the membership. The first was a review and vote on the 2014 Audited Statements. The second was the appointment of auditors for The third was a report and vote on the nominated directors for the AIA Board of Directors. Voting would be conducted with a show of hands. 2

3 It was moved by Steve Ellis Seconded by Lynn Cormier That the agenda for the 2015 Annual General Meeting of the Automotive Industries Association of Canada be approved as circulated. APPROVAL OF MINUTES FROM THE 2014 ANNUAL GENERAL MEETING It was moved by John Hussey Seconded by Alvin Chibi That the minutes of the April 30 th, 2014 Annual General Meeting be approved by the membership. REPORT ON THE 2014 AUDITED FINANCIAL STATEMENTS Doug Reevey, Chair of the AIA Audit and Finance Committee reported to the membership on the 2014 Audited Financial Statements. He reported that 2014 had been a very solid year for the Association. With management executing on its business plan the Association 3

4 achieved results that we should all be proud of. Overall revenues for the year ended December 31, 2014 were $5,027,886 up by approximately $1,610,115 or 47% compared to fiscal This was the first time that AIA has surpassed the $5 million mark in revenue. Doug reported that revenue streams had increased by 69% or $1,467,275 over The main driver of this increase related to the I-CAR program. With the successful release of the F150 training module, this significantly increased revenue. As well, additional sponsors and new events in 2014 including a CEO Event, GALA Reconnaissance, Women s Leadership Conference and CCIF also contributed to the increase in revenues under Programs. Membership fees experienced a 4% increase which was mainly a result of a modest price increase in fees. The actual number of members and mix was consistent with the prior year. Higher management fees had also been negotiated for the management of the HDAC (Heavy Duty Aftermarket Council). From an expense point of view, the focus had been to keep operating expenses as low as possible while not impacting the Association s ability to deliver value through its strategic business plan. Overall expenses for 2014 had increased by 42% or $1,405,929 compared to previous year and relative to the overall revenue increase of 47%. There were several factors contributing to this increase including ICAR 4

5 trainers, course materials and ICAR royalties as well as new projects such as a HR Salary Survey and Jobber Focus Groups which were held in a number of cities through the country. Doug reported that the bottom line showed that AIA Canada ended the year with an excess of revenue over expenses of $256,593 leaving the Association in a strong financial position and allowing it to move forward on its business plan for 2015 and continuing its focus on delivering value to its members. STATEMENT OF FINANCIAL POSITION The successful ICAR training program is a major contributor to the increase of the $343,180 in Cash and Cash Equivalent between 2013 and % of $1,297,032 ($519,891) was invested in BMO Nesbitt Burns quoted shares and 38% of 1,297,032 ($494,495) was invested in BMO High Interest Savings Account at December 31, Doug Reevey reported to the membership that: Although the accounts receivable increased by $23,636 compared to 2013, all amounts are collectable. The Prepaid Expenses are down by $42,057 compared to previous year which includes payment to Caesars Palace for Canada Night for 2015 and

6 The accounts payable and accrued liabilities have increased by $225,729 comparable to previous years. This is consistent with increased business activity as well as the fact that the Association has some large events towards the end of the year and suppliers were late in submitting their invoices. Deferred revenues were down by $186,841 because membership notices were mailed in mid-december 2013 compared to November In 2013, revenue was collected for the Gala Reconnaissance, an event planned in January 2014 that was not repeated in The Association does enter into longer term contracts in order to secure the best possible pricing and these amounts mainly consist of the hotel commitments for Caesars Palace for 2015 and 2016, AGM 2015, ON Forum and Women s Leadership Conference. Under Net Assets, $140,000 has been set aside in internally restricted funds which consists of $100,000 to support the Automotive Business School of Canada for the creation of the aftermarket lounge, a meeting place for students and $40,000 continues to be restricted for ICAR course material translations, which is consistent with In 2013, $30,000 was internally restricted for the HR Survey. This survey evaluated current pay and compensation benefits 6

7 packages in the Canadian automotive aftermarket industry and has since been completed. The Association s accumulated surplus did increase from 2013 reaching a total surplus of $1,282,225 or 27% of the Association s 2014 annual operating expenses. This surplus does not include AIA Divisions total assets of approximately $98,975 mainly consisting of cash. Doug Reevey concluded his report by thanking the members of the Audit & Finance Committee, including: Mrs. Adam Gamwell from Emond Harnden; AIA legal advisor based in Ottawa Mr. Bob Saurette from Wakefield Canada in Toronto Mr. Denis Poirier from Spectra Premium in Boucherville It was moved by Doug Reevey Seconded by Brett Cozens That the 2014 Audited statements be approved as presented. 7

8 APPOINTMENT OFAUDITORS FOR 2015 It was moved by Doug Reevey Seconded by Bruce Cowling That AIA Canada appoints BDO Canada as the Auditors for Tony Canade thanked Doug for the direction and expertise that he was providing to the Association during his term as Chair of the Audit and Finance Committee, noted that it is clear that the association s finances are entrusted to a very knowledgeable and capable individual. NOMINATING COMMITTEE REPORT Before presenting the Nominating Committee report to the membership, John MacDonald, Chair of the 2015 Nominating Committee recognized and thanked the members of the committee, including: Ken Morrison, Lyman Agencies Reid Ferguson, Modern Sales Brad Shaddick, Federal Mogul, and Bob Jaworski, Auto Electric Service Ltd. John stated that by following a defined process the Committee was able to assess candidates that were put forward against the needs of 8

9 the Association. The slate that is being proposed has a wealth of industry skills and knowledge that will provide a strong and vigorous Board to lead the Association forward. Every year, a minimum of 3 new directors are appointed to the Board. This formula allows for a balance between maintaining experience with the introduction of new approaches and ideas. This year, four new Directors will be appointed to the AIA Board with one director assuming an Executive Committee position. It was moved by John MacDonald Seconded by Gary O Connor That Stuart Suls from Mr. Lube Canada be appointed as a director serving until the Spring 2018 AGM. It was moved by John MacDonald Seconded by Dave Fifield That Paula Sayers from Canadian Tire Corporation be appointed as a director serving until the Spring 2018 AGM. 9

10 It was moved by John MacDonald Seconded by Flavio Battilana That Eric Knogler from Sutherland Automotive be appointed as a director serving until the Spring 2018 AGM. It was moved by John MacDonald Seconded by Brad Morris That Annie Hotte from Uni-Select Inc. be appointed as a director serving until the Spring 2018 AGM. It was moved by John MacDonald Seconded by Marc Therrien That Dave Fifield from Wakefield Canada be appointed as the Second Vice Chair of the AIA Executive Committee and Board of Directors. 10

11 It was moved by John MacDonald Seconded by Raymond Proulx That Doug Reevey from Autotec be appointed as First Vice Chair of the AIA Executive Committee and Board of Directors. It was moved by John MacDonald Seconded by Steve Phillips That Tony Canade from Assured Automotive be appointed as the new Chairman of the AIA Executive Committee and Board of Directors. Tony Canade noted that with Robert Pitt resigning as Chairman of the Board in March, John MacDonald is once again next in line as the immediate Past Chairman. It was moved by Ken Coulter Seconded by Malcolm Sissmore That John MacDonald from Ideal Supply be appointed to the position of Immediate Past Chair. 11

12 Tony Canade stated that the remaining board members and terms that were voted on at the last Annual General Meeting will remain in place. A complete list of the AIA Board was included in the meeting package and will be posted to the AIA website. As this concluded the formal votes for the 2015 Annual General Meeting, Tony took the opportunity to extend his appreciation and thanks to all of the AIA volunteers, including council, committee and Division chair people and members -- everyone who has helped to contribute to AIA s success. He noted that the following volunteers have completed their terms as directors on the Board of Directors: Mark Reed, Shell Lubricants And Gary O Connor, from Uni-Select Inc. Also recognized for her term on the Board of Directors was JoAnn McKeown, formerly of Osram Sylvania. Tony noted that a token of appreciation will be sent to her. On behalf of the membership, Tony then recognized his predecessor as Chair, Robert Pitt and presented him with a token of gratitude for his leadership, vision, dedication and passion that he demonstrated during his term. 12

13 Tony Canade then recognized Colonial Auto Parts who is celebrating 50 years of membership with the Association this year. Unfortunately, Doug Squires from Colonial Auto Parts could not attend the AGM but Colonial will be formerly recongized at the AIA Service Providers Forum this fall in Moncton. REPORT ON THE ACTIVITIES AND ENDORSEMENT OF BOARD ACTIONS Tony Canade stated that this would be Marc Brazeau s final AGM as President and CEO of AIA Canada and that he would be moving on to face new career challenges. Marc Brazeau made his final report on the activities of the Association. He asked members to review the new Annual Report that had been distributed to all attendees. He noted that 2014 had been a year of many successes, including: Membership support is strong new members and high renewal rate with the AIA now representing over 4,000 member locations and branches. Sponsorship program continues to grow and expand more Maple Leaf Sponsors and more event sponsors (132 corporate sponsors in 2014) Participation in our professional development and training programs like I-CAR are at an all-time high (Well over 10,000 attendees in 2014) 13

14 AIA continues to be focussed on the four strategic pillars in our business plan, including Government Relations, Market Research, Image Building and Networking and Learning AIA is growing its presence across Canada with: - Provincial government relations - AIA regional forums - CCIF - I-CAR training - AIA Western Representative - AIA Quebec Representative The industry continues to attract the interests of young people as well as potential future employees through: - YES - Aftermarket Student Day at Georgian College - Career fairs across Canada Scholarships Skills Competitions across Canada for high school students with a high focus on the collision repair industry - High Fives for Kids Foundation Present and future women leaders in our industry celebrated a new event in 2014 The AIA Women s Leadership Conference - This is an event organized by women leaders in our industry - This is setting the stage for more women to take on leadership roles within AIA - Shirley Brown trailblazer and AIA Distinguished Service Award recipient AIA is doubling its efforts on better communicating with industry, governments and consumers through: - Social media expansion and new and aggressive strategies with Twitter, Facebook, You Tube - New AIA website - Refreshed corporate look - Jobber Focus Consumer Focus Groups with CAA 14

15 We re blessed to be surrounded by so many people who care, including: - Our volunteers - Our Councils and Committees - Our Divisions - Our longstanding members - Our sponsors - Our board - Our staff - These are all of the Heroes of our game. Marc Brazeau stated that it has been an absolute privilege to serve the members and the industry for the past 20 years and an opportunity of a lifetime to lead this best of class association for the past 7.5 years. It was moved by Jason Yurchak Seconded by Michael Rutherford That the members endorse the actions of the Association and the Board of Directors for INCOMING CHAIRMAN S ADDRESS John MacDonald congratulated the new Chairman of the Board, Tony Canade, and presented him with the AIA gavel and AIA Chairman s pin. 15

16 Tony Canade addressed all present. He thanked his fellow members on the AIA Board of Directors and recognized the AIA staff. During his term, Tony s focus will be on Evolution and not Revolution. He noted that this does not mean the Association will rest on its laurels or maintain status quo as it is important to continually improve. However, he stated that the association and the strategic plan and priorities are all in a good place. Some of the challenges that need to be addressed will be to ensure that a new president is put in place as well addressing the issue of finding new office space for the AIA National office. ADJOURMENT It was moved by Stuart Suls Seconded by Andre Latreille That the 2015 AIA Canada 73 rd Annual Meeting be adjourned. 16