Applying MPLP to Digitization

Transcription

1 Applying MPLP to Digitization Shifting Strategies and Results University of California This work is licensed under the Creative Commons Attribution-Noncommercial-No Derivative Works 3.0 United States License. To view a copy of this license, visit

2 More Product, Less Process Mark A. Greene/Dennis Meissner More Product, Less Process: Pragmatically Revamping Approaches to Deal with Late 20th Century Collections (2004) papers/greene-meissner.pdf

3 Forum: Digitization Matters Ricky Erway and Jennifer Schaffner Shifting Gears: Gearing Up to Get Into the Flow (2007)

4 Traditional Practice Principles preservation and access (dual goals) Do it once and do it right to perfection Item level description most desirable Highest quality always warranted Accomplish more, and more, and more...

5 Forces at Work Lack of funding Mass digitization User expectations

6 More Product, Less Process Principles for Change Maximize user access (preeminent goal) Golden minimum good enough is realistic Arrange and describe at a common, aggregate level Reserve exceptional effort only when warranted Accomplish more by trying to do less

7 More Product, Less Process Principles for Change Maximize user access (preeminent goal) Golden minimum good enough digitization is realistic Arrange, describe and digitize at a common, aggregate level Reserve exceptional digitization effort only when warranted Accomplish more digitization by trying to do less (my co-opted version!)

8 Microfilm Pilot (2003) George and Phoebe Apperson Hearst Papers (selections) Newly created microfilm Targets present (aggregate grouping) 4000 frames $0.50/frame Folder level digital objects Extant metadata from finding aid

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14 Microfilm Production (2008) Archives of California (complete) Microfilm created in 1960s No targets present (no aggregate grouping) 25,000 frames $0.10/frame 64 reel level digital objects (as pdf) Extant metadata from MARC record

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20 Muir Letters ( ) Correspondence of John Muir (complete) Microfilm created in 1980s Md cards present (extant md, aggregate grping) 12,500 frames (6500 $0.26/frame Images, metadata and hand-transcription Letter level digital objects CDM compound objects METS complex objects

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25 Negative Scanning Projects San Francisco News-Call Bulletin Newspaper Photograph Archive (2004) ca. 500,000 negatives 500 negatives in 93 sleeves selected Sleeve-level digital objects Multiple negatives per sleeve Extant Sleeve level description No additional description provided

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28 Examiner Pilot ( ) San Francisco Examiner Photograph Archive (selections) ca. 3,600,000 negatives total Pilot: 10,000 nitrate negatives Sleeve-level digital objects Two digitization workflows in house and vendor Goal: assessment of workflows, appraisal, and access

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33 More Posters, Less Process

34 Microfilm Scanning ~400,000 images from MSS Collections MF Scanning

35 Negative Scanning ~20,000 images from Pictorial Collections Neg Scanning

36 Results ( mileage may vary) Traditional practice: Paintings, Drawings, Prints 2,700 images in two years $20 per image MPLP practice: Microfilm 80,000 images in two years $ $0.30 per image Historic Negatives 23,000 images in two years $2.50 per image

37 Applying MPLP to Digitization Focus on increasing online access Use good enough digitization where appropriate Use extant metadata when available, gather automatically Use aggregate groupings to streamline digitization and description Reserve exceptional digitization effort when warranted (or do more later!) Look for ways to increase your output of digital collections

38 University of California bancroft.berkeley.edu facebook.com/bancroftlibrary twitter.com/bancroftlibrary twitter.com/maryelings