Thursday, May 31, 2007

Transcription

1 MINUTES CLARK COUNTY SCHOOL DISTRICT REGULAR MEETING OF THE BOARD OF SCHOOL TRUSTEES EDWARD A. GREER EDUCATION CENTER, BOARD ROOM 2832 E. FLAMINGO ROAD, LAS VEGAS, NV Thursday, May 31, :35 p.m. Roll Call: Members Present Ruth L. Johnson, President Terri Janison, Vice President Mary Beth Scow, Clerk Larry P. Mason, Member Shirley Barber, Member Sheila Moulton, Member Carolyn Edwards, Member Dr. Walt Rulffes, Superintendent INVOCATION Pastor Kristopher Dahir, CornerStone Christian Fellowship. FLAG SALUTE Canyon Springs High School ROTC led the Pledge of Allegiance. ADOPT AGENDA Adopt agenda except move Item 7.02 to follow Item 4.02 as 4.02a. Martha Tittle, Chief Human Resources Officer, Human Resources Division, advised board members that there was revised backup material for Reference Paul Gerner, Associate Superintendent, Facilities Division, stated that there was revised backup material for References 6.30, 6.31, and 6.33 as well. Motion to accept. Motion: Scow Second: Edwards Vote: Unanimous ENTERTAINMENT RECOGNIZED Mrs. Johnson acknowledged the musical presentation given prior to the board meeting by the Justice Myron Leavitt Middle School Madrigal Choir. Board members thanked the students; Shanna R. Mack, Principal; Vicki Ligon, Music Specialist; and Billie Rayford, Assistant Region Superintendent. STUDENT BODY PRESIDENTS ASSOCIATION Bernadine Ross, student body president elect at Canyon Springs High School, Ruth Johnson, District B trustee; and Marco Napoles, student representative at Morris Sunset East High School, Larry Mason, District D trustee, gave brief overviews of present and future activities, plans, and goals for their respective schools. Page 1 of 17

2 STUDENT COUNCIL ADVISORY COMMITTEE TO THE BOARD OF SCHOOL TRUSTEES Alan Martinez, member of the Student Council Advisory Committee from Clark High School, reported on the May 1, 2007, meeting of the Student Council Advisory Committee. He stated that the topics of discussion included amending the bylaws for the school year, PG-13 movies at after-school events, student standard attire and identification badges, and attendance. STUDENT SPEAKERS FOR ELEMENTARY/MIDDLE SCHOOL Annie Neilson, a student at Justice Myron Leavitt Middle School, Ruth Johnson, District B trustee; Billie Rayford, Assistant Region Superintendent, spoke about present activities and achievements at Leavitt Middle School. APPROVE MINUTES Special meetings May 16, 2007 Motion: Edwards Second: Scow Vote: Unanimous PRESENTATION OF VH1 DISTINGUISHED SUPPORT OF MUSIC EDUCATION Mrs. Scow invited Marcia Neel, Coordinator, Secondary Fine Arts; and Nancy Schkurman, Coordinator, Elementary Fine Arts, to conduct their presentation. Ms. Neel and Ms. Schkurman introduced Laurie Schopp, Director of Program and Policies, VH1 Save the Music Foundation, who presented the VH1 Distinguished Support of Music Education award to the Clark County School District Board of School Trustees. PRESENTATION OF NEW TEACHER OF THE YEAR Karyn Wright, Director, New Teacher Development Department, K-12; and Debbie Tomasetti, Coordinator, New Teacher Induction Program, introduced the following recipients of the New Teacher of the Year Award for the school year: Megan Prihoda, Richard C. Priest Elementary School; Matthew Binford, Eileen Brookman Elementary School; Robert Dell, James Cashman Middle School; Jamie Waitman, Charles Silvestri Junior High School; and Nicole Yorty, Neil Twitchell Elementary School. RECOGNITION OF EMPLOYEE RETIREMENT Mrs. Janison recognized Sheryl Hunt, Bertha Ronzone Elementary School, for 36 years of service with the Clark County School District with 32 of those years being at Ronzone. SCHOOL-COMMUNITY PARTNERSHIP OFFICE RECOGNITION AWARD Bridget Phillips, Director, School-Community Partnership Office; and Beverly Mason, Assistant Director, School-Community Partnership Office, honored Jenny DesVaux-Oakes, Sierra Health Services, for her service, leadership, and dedication to the CCSD. CLARK COUNTY ASSOCIATION OF SCHOOL ADMINISTRATORS AND PROFESSIONAL-TECHNICAL EMPLOYEES (CCASAPE) SCHOLARSHIP AWARDS Bart Mangino, President, Clark County Association of School Administrators and Professional-Technical Employees, recognized scholarship award recipients Courtney Waldron and Benjamin Grainger, seniors at Valley High School. MOAPA VALLEY COMMUNITY EDUCATION ADVISORY BOARD (MV CEAB) Moapa Valley Parent Teacher Association (PTA) president presented the award the Moapa Valley PTA received from the state PTA. PTA members thanked Mrs. Johnson for her role in the accomplishment of receiving this award, and they presented Mrs. Johnson with a certificate of appreciation. Page 2 of 17

3 RECESS: 7:06 p.m. RECONVENE: 7:25 p.m. PUBLIC SPEAKING/RESPONSE TO PUBLIC COMMENT FAITH-BASED COMMUNITY MEMBERS RECOGNIZED Mrs. Barber recognized Dr. Robert Fowler. Dr. Fowler expressed his appreciation of the district s efforts in working with the faith-based community. He offered to collaborate with the district in order to assist in the retention of highly qualified African-American teachers in the CCSD. Dr. S. S. Rogers talked about the lack of accessibility to parents when they contact the schools that their children are attending. He stated that he would like to see graduates of University of Nevada, Las Vegas (UNLV) recruited as CCSD teachers instead of recruiting outside of the state. Pastor Billy Miller requested that the board investigate and resolve issues concerning the administration at Cashman Middle School. Dr. Jessie Scott congratulated the district on the academic programs in the CCSD, and he spoke about students that are dropping out of school and not being about to succeed in the workforce. PUBLIC HEARINGS ON AGENDA ITEMS/RESPONSE TO PUBLIC COMMENT Amendment of the Clark County School District Board of Trustees Governance Policy GP-4 and Broadcasting Board meetings Constance Kosuda and Mildred Walker Ms. Kosuda stated that the board meetings need to be broadcast because the public would be more involved. She requested that the board not invite the students to leave after the first part of the meeting. She stated that the students, as well as the teachers, need to stay to hear about other aspects of the school district. She requested documents associated with the funding of an educational course taken by Mrs. Johnson. She asked specifically what account were the funds taken from; when and who authorized the expenditure of funds; was the training approved by the board in advance during annual budget planning; and was this training opportunity made available to all trustees during or after budget planning. Ms. Walker stated that the concerns of the public should be addressed at the beginning of the board meetings, and everyone should be invited to hear those concerns. She spoke about an incident concerning her daughter at Coronado High School. APPROVE LEGISLATION Approval regarding state and federal legislation which may affect education, including, but not limited to, reports of current legislative issues and events; the development of the district s legislative goals, platform, and courses of action; the establishment of the district s position on proposed legislation; and guidance to district representatives in the legislative process. Joyce Haldeman, Executive Director, Community and Government Relations, gave an update on current legislative issues concerning education or that might be of interest to the Clark County School District. APPROVE CLARK COUNTY SCHOOL DISTRICT POLICY 7223 Approval of the review of Clark County School District Policy 7223, Naming of School and Education- Related Facilities, as recommended in Reference Page 3 of 17

4 APPROVE CLARK COUNTY SCHOOL DISTRICT POLICY 7223 (continued) Mrs. Haldeman provided the 2007 schedule of the School Name Committee. She stated that after hearing concerns from members of the public and some discussion, it was decided that the documents submitted for school naming nominations should be public documents. She explained that a letter was sent to each of the sponsors of the school name applications notifying them that the applications were going to be placed on the CCSD website, and they were asked if they wanted to keep their application active. She stated that out of the 186 applications, 71 responded that they wanted to keep their applications active; 13 requested that their applications be withdrawn; 2 indicated that they would like to be able to update their applications; and 100 did not respond. After letters, s, voice mails, and telephone calls, there were 91 who still did not answer. Mrs. Janison stated that she would like to request that it be put into policy that these school naming nomination documents become public record. Mrs. Haldeman stated that at the September 10, 2007, School Name Committee meeting, there will be a policy change to include that school name applications will be made public documents. Mrs. Moulton suggested modifying the applications that would be placed online. She stated that the policy may have to be reviewed regarding the language about board members serving on the School Name Committee and term limits. Trustee Edwards stated that she also had a concern about how much information would be placed on the website. She said she believed the criteria currently used to select names for schools should be reviewed. She also questioned the extent to which the references and other information submitted in the applications are followed up on. Mrs. Haldeman informed the board that another change that would be reflected in the policy is that before the School Name Committee submits a name for recommendation to the board, a background check will be conducted. She suggested letting the School Name Committee make the decision regarding the amount of information they receive when they discuss the policy change. APPROVE BROADCASTING OF BOARD MEETINGS Approval regarding issues related to broadcasting the Clark County School District Board of Trustees meetings, as recommended. Tom Axtell, General Manager, Vegas PBS; and Dave Molinaro, Manager, Production, Vegas PBS, conducted a presentation of Web casting. Their presentation included the various proposed equipment, estimated operating costs, estimated labor costs, and recommended equipment costs. Trustee Edwards stated that while there has been no indication that the rural areas would be connected for every board meeting, she suggested that to reduce costs, if there was going to be a discussion pertinent to a rural community, the board would agree on a time certain to discuss that item, have input from that community, and then deliberate and make a decision on that item. She asked whether or not the rural sites have the necessary equipment. Page 4 of 17

5 APPROVE BROADCASTING OF BOARD MEETINGS (continued) Phil Brody, Assistant Superintendent/CTO, Technology and Information Systems Services, stated that equipment is currently being installed at the rural sites, which was already being done as part of an initiative to enable those sites to have video conferencing. He clarified that the Elmo, a document reader, was not part of this initiative. Trustee Edwards suggested that they move forward with Internet broadcasting. Mrs. Johnson asked about the cost of conducting board meetings at the Vegas PBS studio. Mr. Axtell explained that the cost would be much higher due to the nature of the equipment in a television studio in addition to the number of staff members that would be needed to operate the equipment. Mrs. Johnson asked how this would be funded. Jeffrey Weiler, Chief Financial Officer, Finance and Operations Division, stated that they would have to have a discussion, but that he believed they have the flexibility to finance this project without making any sacrifices. Mrs. Johnson suggested using savings from using paperless agendas to help finance broadcasting the meetings. Mr. Weiler stated that he would look at those savings. Mrs. Johnson stated that while she agreed with the concept of broadcasting the board meetings, she did not feel that her constituents had indicated a desire to see monies being spent on broadcasting the board meetings. Mrs. Scow recommended conducting a survey to assist in the decision before the board. Mrs. Moulton stated that she would rather be proactive and be in control of making decisions as opposed to the decision being made through legislature. Mrs. Janison stated that she would like to see the board move forward with this project but pointed out that the board would have to address the manner in which their meetings are conducted if they are to be televised. Mr. Mason asked how viewers would be able to select a specific agenda item to watch. Dan Wray, Director, Technical Resources, stated that a viewer would be able to fast forward to their desired agenda item. Mrs. Johnson inquired about translating the meetings into another language. Mr. Axtell explained that closed captioning would cost $ per hour and to translate the meetings into another language, there would be an additional fee for a foreign language translator. Page 5 of 17

6 APPROVE BROADCASTING OF BOARD MEETINGS (continued) Mr. Molinaro stated that the services for two or three foreign language translators would cost between $ and $ per person. He added that it would require the use of additional staffing as well. Motion to broadcast two meetings per month on the Internet with ongoing discussions and gathering information, and to include additional costs such as those associated with foreign language translation and a possible expansion program. Motion: Mason Second: Edwards Mrs. Scow offered an amendment to include that items pertinent to any remote locations would be time certain and determined by the board. Mrs. Moulton offered an amendment to the motion to include an accountability assessment at six months and again at one year after the implementation of the program. Mr. Mason and Trustee Edwards accepted those amendments offered by Mrs. Scow and Mrs. Moulton. Mrs. Johnson stated that at this point she would vote against the motion on the floor because of the lack of expressed desire by the public and because of the inability to judge the effectiveness of the accessibility to the city council meetings and the county commission meetings. Vote on Mr. Mason s motion: Yeses 6 (Janison, Mason, Edwards, Moulton, Barber, Scow); No 1 (Johnson) Mr. Mason suggested conducting mock broadcast meetings and possibly training as well in order to be prepared to webcast the meetings by the spring of BOARD MEMBER LEAVES Mr. Mason left the board meeting at 9:42 p.m. APPROVE BROADCASTING OF BOARD MEETINGS (continued) Approval regarding issues related to broadcasting the Clark County School District Board of Trustees meetings, as recommended. Mrs. Moulton suggested possibly using the equipment for mock meetings before purchasing the equipment until the board is ready to move forward with webcasting. She also suggested moving the presentation portions of the regular meetings to another meeting that would not be broadcast. Trustee Edwards stated that the next steps prior to the purchase of the equipment should be discussion and preparing on making changes on how the meetings are conducted. She suggested that the broadcast of the meetings could begin after presentations. Mrs. Johnson stated that she would not want to exclude the portions of the meetings where the district celebrates its employees, students, and accomplishments from the broadcast. Mrs. Barber stated that the board needs extensive training before broadcasting the meetings. Page 6 of 17

7 APPROVE BROADCASTING OF BOARD MEETINGS (continued) Mrs. Scow recommended that the board should have a meeting to discuss what steps would be necessary to take before broadcasting the board meetings. PUBLIC HEARINGS ON AGENDA ITEMS/RESPONSE TO PUBLIC COMMENT (continued) Employee Relations John Doran Mr. Doran inquired about a formal complaint forwarded to the superintendent. He requested that the school board ensure that proper action be taken on this issue. Amendment of the Clark County School District Board of Trustees Governance Policy GP-4 and Public records request Karen Gray Mrs. Gray expressed concerns and offered language changes for the Board Policy GP-4: Board Members Principles of Operation Conduct and Ethics and Board Debriefing as it relates to GP-4. She gave the board an update on the status of her public records request. PUBLIC HEARINGS ON NON-AGENDA ITEMS AND RESPONSE TO PUBLIC COMMENT Architect s Selection List Ken Small Mr. Small talked about the architect s selection list process and his concerns about what he believed to be an unfair process. PUBLIC HEARINGS ON AGENDA ITEMS AND RESPONSE TO PUBLIC COMMENT (continued) Amendment to the Charter School Application to Add Grades Six Through Eight for 100 Academy of Excellence Charter School Marcel Baker, Shaundell Newsome, Juan Henderson, Michael LaFayette, Ted Watkins, and Tami Bass Mr. Baker, Mr. Newsome, Mr. Henderson, Mr. LaFayette, Mr. Watkins, and Ms. Bass spoke favorably about the 100 Academy of Excellence and the benefits to be gained through the addition of the middle school expansion. APPROVE AMENDMENT TO THE CHARTER SCHOOL APPLICATION TO ADD GRADES SIX THROUGH EIGHT FOR 100 ACADEMY OF EXCELLENCE CHARTER SCHOOL Approval regarding the approval of the amendment to the charter school application to add grades six through eight to the 100 Academy of Excellence Charter School, including, but not limited to, approval, rejection, or further consideration of the application, as recommended in Reference Mrs. Scow stated that she would need more information on the school s plan to resolve their debt issues. Edward Goldman, Associate Superintendent, Education Services Division, explained that this item came before the board with no recommendation because the auditor is completing his required report. He stated that in his opinion, there needs to be a recovery plan signed onto by both Imagine, which is the EMO, and the charter school and acceptable to the auditor, CCSD finance staff, and the Office For Charter Schools. He recommended that the board could postpone this item until the next board meeting and if an acceptable recovery plan is in place, there would be a recommendation to approve the expansion of this charter. Motion to bring this item back to the June 7, 2007, board meeting. Motion: Scow Second: Moulton Page 7 of 17

8 APPROVE AMENDMENT TO THE CHARTER SCHOOL APPLICATION TO ADD GRADES SIX THROUGH EIGHT FOR 100 ACADEMY OF EXCELLENCE CHARTER SCHOOL (continued) Mrs. Janison expressed her concern with the school s current financial situation. She asked if it was necessary to expand through grade eight. Ms. Bass stated that the charter was considering that issue and would come to a decision the following week. Mrs. Moulton asked if this decision could be addressed at a date later than June 7, Dr. Rulffes stated that the charter believed they could be prepared to come back before the board on June 7, Vickie Frazier-Williams, Imagine Schools, stated that she felt confident that they would be able to come back before the board with a solution next week. She explained that part of Imagine Schools operating agreement with the charter s governing body is that state funds are deposited directly into the charter school s governing board s account, and operating bills are paid out of that account. She stated that their desire is to be in compliance but need to clearly understand what is expected of them. Trustee Edwards asked if it would be advantageous to bring this back before the board on July 28, 2007, in order to allow time to reach a satisfactory solution to enable the charter to move forward. Dr. Goldman answered that with some of these issues being operational, if Imagine Schools and 100 Academy of Excellence s governing board agreed, they could certainly have a solution within a week. He explained that the other issue is the school s deficit which requires a recovery plan. Mrs. Moulton stated that her concern is making sure that the bills and the staff s salaries are continuing to be paid. Ms. Bass assured board members that payroll has always been met and is a priority. Vote on Mrs. Scow s motion was unanimous. APPROVE ADOPTION OF CONSENT AGENDA Approval of consent agenda, as submitted, as recommended. Motion: Janison Second: Scow Vote: Unanimous APPROVAL STUDENT EXPULSIONS Approval of student expulsions according to NRS (Board Policy 5114 and Regulations 5114 and ), as listed, as recommended in Reference APPROVE STUDENT EXEMPTIONS FOR HOME SCHOOL Approval of student exemptions for home school according to NRS (Board Policy and Regulation 5114), as listed, as recommended in Reference Page 8 of 17

9 APPROVE STUDENT WORK EXEMPTIONS Approval of student work exemptions according to NRS (Board Policy and Regulation 5114), as listed, as recommended in Reference APPROVE SUMMER FOOD SERVICE PROGRAM FOR Approval for the Food Service Department to provide lunches and/or breakfasts to Clark County Parks and Community Services, Christ Lutheran Church, East Valley Family Services, and other sites, as they become eligible, throughout the Las Vegas, North Las Vegas, and Henderson areas as part of the USDA-sponsored Summer Food Service Program, at a cost of $2.20 per lunch and $1.20 per breakfast, for part of the school year, beginning June 1, 2007, through August 24, 2007, and authorization for Keith Bradford, Assistant Superintendent, Business, to sign the necessary documents, as recommended in Reference APPROVE SUMMER FOOD SERVICE PROGRAM FOR Approval for the Food Service Department to provide lunches and/or breakfasts to Clark County Parks and Community Services, Christ Lutheran Church, East Valley Family Services, and other sites, as they become eligible, throughout the Las Vegas, North Las Vegas, and Henderson areas as part of the USDA-sponsored Summer Food Service Program, at a cost of $2.20 per lunch and $1.20 per breakfast, for the school year, from August 27, 2007, through August 8, 2008, and authorization for Keith Bradford, Assistant Superintendent, Business, to sign the necessary documents, as recommended in Reference APPROVE PROPERTY AND STUDENT CATASTROPHE ACCIDENT INSURANCE RENEWALS Approval to purchase property insurance from FM Global at an annual premium of $2,394,903.00, to be paid from Unit 0766, FY 08, Account 11551, Object 0529, Fund 0600; excess flood insurance from the National Flood Insurance Program at an annual premium of approximately $23,500.00, to be paid from Unit 0766, FY 08, Account 11551, Object 0529, Fund 0600; and student catastrophe accident insurance coverage for students participating in athletics and extracurricular activities from Maksin/AIG at an annual premium of $50,400.00, to be paid from Unit 0766, FY 08, Account 11540, Object 0529, Fund 0600; for an approximate total amount of $2,468, for the period of July 1, 2007, through June 30, 2008, as recommended in Reference APPROVE TECHNICAL SERVICES AGREEMENT, ELECTRICAL TESTING SERVICES, EDMUNDO "EDDIE" ESCOBEDO, SR. MIDDLE SCHOOL Approval to enter into a Professional Services Agreement with Electrical Reliability Services, Inc. to provide electrical testing and coordination studies in support of the Edmundo Eddie Escobedo, Sr. Middle School in the amount of $39,989.00, to be paid from the 1998 Capital Improvement Program, Unit 0020, FY 99, Account 70173, Object 0349, Project , Phase 01, Fund 0408; and for J. P. Gerner, Facilities Division, to act as the Board of School Trustees designee for all project documents, as recommended in Reference AUTHORIZE APPROVE SPECIAL EDUCATION CASELOAD REDUCTION PROJECT Authorization to submit the application and implement the state-funded Special Education Caseload Reduction Project, through the Nevada Department of Education, Public Law , Local Education Agency Flow-Through Funds, in the amount of $152,246.00, effective from August 1, 2007, through July 31, 2008, to be paid from Unit 0137, FY 08, Project , Special Education Caseload Grant , Fund 0280, with no impact to the general fund, as recommended in Reference Page 9 of 17

10 AUTHORIZE INDIAN EDUCATION PROGRAM TITLE VII Authorization to submit and implement the federally funded Indian Education Program through the No Child Left Behind Act, Title VII, Part A, for programs to assist Native American/Alaska Native students, through Unit 0137, FY 08, Fund 0280, Indian Education Grant 635, in the approximate amount of $148,327.00, with no impact to the general fund, as recommended in Reference APPROVE PROFESSIONAL SERVICES AGREEMENT, BUILDING COMMISSIONING SERVICES, GORDON McCAW ELEMENTARY SCHOOL REPLACEMENT Approval to enter into a Professional Services Agreement with Dynamic Commissioning Solutions, Inc. (DCSI) to provide third-party commissioning in support of the Gordon McCaw Elementary School Replacement in the amount of $89,500.00, to be paid from the 1998 Capital Improvement Program, Unit 0020, FY 99, Account 25118, Object 0349, Project , Phase 08, Fund 0408; and for J. P. Gerner, Facilities Division, to act as the Board of School Trustees designee for all project documents, as recommended in Reference APPROVE PROFESSIONAL SERVICES AGREEMENT, BUILDING COMMISSIONING SERVICES, THOMAS J. O'ROARKE ELEMENTARY SCHOOL Approval to enter into a Professional Services Agreement with International Commissioning Engineers, LLC to provide third-party commissioning in support of the Thomas J. O Roarke Elementary School in the amount of $97,500.00, to be paid from the 1998 Capital Improvement Program, Unit 0020, FY 99, Account 36236, Object 0349, Project , Phase 01, Fund 0408; and for J. P. Gerner, Facilities Division, to act as the Board of School Trustees designee for all project documents, as recommended in Reference APPROVE PROFESSIONAL SERVICES AGREEMENT, BUILDING COMMISSIONING SERVICES, JESSE D. SCOTT ELEMENTARY SCHOOL Approval to enter into a Professional Services Agreement with International Commissioning Engineers, LLC to provide third-party commissioning in support of the Jesse D. Scott Elementary School in the amount of $99,500.00, to be paid from the 1998 Capital Improvement Program, Unit 0020, FY 99, Account 36040, Object 0349, Project , Phase 01, Fund 0408; and for J. P. Gerner, Facilities Division, to act as the Board of School Trustees designee for all project documents, as recommended in Reference APPROVE PROFESSIONAL SERVICES AGREEMENT, BUILDING COMMISSIONING SERVICES, ROBERT L. TAYLOR ELEMENTARY SCHOOL REPLACEMENT Approval to enter into a Professional Services Agreement with Dynamic Commissioning Solutions, Inc. (DCSI) to provide third-party commissioning in support of the Robert L. Taylor Elementary School Replacement in the amount of $68,500.00, to be paid from the 1998 Capital Improvement Program, Unit 0020, FY 99, Account 25162, Object 0349, Project , Phase 08, Fund 0408; and for J. P. Gerner, Facilities Division, to act as the Board of School Trustees designee for all project documents, as recommended in Reference APPROVE UNIFIED PERSONNEL EMPLOYMENT Approval to employ unified personnel as recommended in Reference APPROVE UNIFIED PERSONNEL LEAVE OF ABSENCE Approval to grant a leave of absence to a unified employee (Regulation 4351), as recommended in Reference Page 10 of 17

11 APPROVE LICENSED PERSONNEL LEAVES OF ABSENCE Approval to grant leaves of absence to licensed personnel (Regulations 4351, 4353, 4355, 4356, and Article 16-9 of the Negotiated Agreement between the Clark County School District and the Clark County Education Association), as recommended in Reference APPROVE NONRENEWAL OF A PROBATIONARY LICENSED CONTRACT Approval to notify a licensed probationary employee of nonrenewal of contract as recommended in Reference RATIFY PURCHASE ORDERS Ratification of the purchase orders in the total amount of $32,319,894.42, as listed, as recommended in Reference APPROVE PURCHASING AWARDS Approval to purchase goods or services in the estimated total amount of $7,148, in compliance with NRS 332, as listed, as recommended in Reference RATIY WARRANTS Ratification of the warrants as listed in the Bills Payable Transmittal and the Board Memorandum # in the total amount of $149,843,931.08, as recommended in Reference APPROVE ADDITION TO ENGINEER SELECTION LIST Approval to add the engineering firms of Construction Testing Services, LLC and Las Vegas Building Commissioning, LLC to the board-approved Engineer Selection List, as recommended in Reference APPROVE LEASE AGREEMENT, SCHOOL TECHNOLOGY DEPLOYMENT SERVICES AND TELECOMMUNICATIONS SERVICES Approval to continue the lease agreement for office space for the School Technology Deployment Services and Telecommunications Services Departments for 12 months beginning July 1, 2007, and expiring June 30, 2008, for a total cost of $140,101.20, to be paid from the 1998 Capital Improvement Program, Unit 0020, FY 99, Account 60993, Object 0441, Project , Phase 54, Fund 0408; and for the president and clerk of the Board of School Trustees or their designee(s) to sign the lease agreement, as recommended in Reference APPROVE LEASE AGREEMENT, INSPECTION SERVICES Approval to continue the lease agreement with Flamingo/Pecos Plaza for satellite office space to house Inspection Services located at 3430 East Flamingo Road, Suite 232, for two biannual payments in the amount of $29,766.60, for a total annual payment of $59,533.20, to be paid from the 1998 Capital Improvement Program, Unit 0020, FY 99, Account 61164, Object 0441, Project , Phase 01, Fund 0408, commencing on July 1, 2007, and expiring June 30, 2008, and for the president and clerk of the Board of School Trustees or their designee(s) to sign the lease agreement, as recommended in Reference Page 11 of 17

12 APPROVE ENGINEERING DESIGN SERVICES, HVAC MODERNIZATION, B. MAHLON BROWN MIDDLE SCHOOL Approval to select the engineering firm of Petty & Associates, Inc. to prepare plans, specifications, and other bidding documents in order to solicit bids for construction of the proposed project for the HVAC Modernization at B. Mahlon Brown Middle School in the amount of $397,523.75, to be paid from the 1998 Capital Improvement Program, Unit 0020, FY 99, Account 63659, Object 0334, Project , Phase 09, Fund 0408; and for J. P. Gerner, Facilities Division, to act as the Board of School Trustees designee for all project documents, as recommended in Reference APPROVE ENGINEERING DESIGN SERVICES, HVAC MODERNIZATION, HELEN C. CANNON MIDDLE SCHOOL Approval to select the engineering firm of Petty & Associates, Inc. to prepare plans, specifications, and other bidding documents in order to solicit bids for construction of the proposed project for the HVAC Modernization at Helen C. Cannon Middle School in the amount of $404,619.50, to be paid from the 1998 Capital Improvement Program, Unit 0020, FY 99, Account 63660, Object 0334, Project , Phase 09, Fund 0408; and for J. P. Gerner, Facilities Division, to act as the Board of School Trustees designee for all project documents, as recommended in Reference APPROVE ENGINEERING DESIGN SERVICES, HVAC MODERNIZATION, FAY GALLOWAY ELEMENTARY SCHOOL Approval to select the engineering firm of Petty & Associates, Inc. to prepare plans, specifications, and other bidding documents in order to solicit bids for construction of the proposed project for the HVAC Modernization at Fay Galloway Elementary School in the amount of $167,061.25, to be paid from the 1998 Capital Improvement Program, Unit 0020, FY 99, Account 60583, Object 0334, Project , Phase 09, Fund 0408; and for J. P. Gerner, Facilities Division, to act as the Board of School Trustees designee for all project documents, as recommended in Reference MEMORANDUM OF UNDERSTANDING, CLARK COUNTY SCHOOL DISTRICT, CITY OF LAS VEGAS Approval to enter into a Memorandum of Understanding with the City of Las Vegas, granting them permission to construct a pedestrian bridge on the east approach ramp at Western High School, at no cost to the district, and for the president and clerk of the Board of School Trustees or their designee(s) to sign the Memorandum of Understanding, as recommended in Reference APPROVE GRANT OF EASEMENT, CITY OF LAS VEGAS, WESTERN HIGH SCHOOL Approval to grant an easement to the City of Las Vegas, giving them permission to construct a pedestrian bridge on the east approach ramp at Western High School, at no cost to the district, and for the president and clerk of the Board of School Trustees or their designee(s) to sign the granting document, as recommended in Reference APPROVE INCREASE IN CONTRACT AMOUNT, VIDEO SURVEILLANCE SERVICES, FOOD SERVICES COLD STORAGE PHASE II Approval to increase the original contract amount with Wifieye Inc. for additional video surveillance and monitoring services, from May 1, 2007, through June 30, 2007, required in support of Food Services Cold Storage Phase II in the amount of $4,342.50, for a total amount of $25,133.75, to be paid from Unit 0059, FY 07, Account 65528, Object 0339, Project , Phase 01, Fund 0100; and for J. P. Gerner, Facilities Division, to act as the Board of School Trustees designee for all project documents, as recommended in Reference Page 12 of 17

13 APPROVE CONTRACT AWARD: HVAC AIR FILTRATION INSTALLATION, O. K. ADCOCK ELEMENTARY SCHOOL Approval of an award of contract to the lowest responsive and responsible bidder for HVAC Air Filtration Installation at O. K. Adcock Elementary School, to be paid from Unit 0020, FY 07, Account 31937, Object 9107, Project , Phase 01, Fund 0440, and for J. P. Gerner, Facilities Division, to act as the Board of School Trustees designee for all project documents, as recommended in Reference APPROVE CONTRACT AWARD: HVAC AIR FILTRATION INSTALLATION, RUTH FYFE ELEMENTARY SCHOOL Approval of an award of contract to the lowest responsive and responsible bidder for HVAC Air Filtration Installation at Ruth Fyfe Elementary School, to be paid from Unit 0020, FY 07, Account 31937, Object 9107, Project , Phase 01, Fund 0440, and for J. P. Gerner, Facilities Division, to act as the Board of School Trustees designee for all project documents, as recommended in Reference APPROVE CONTRACT AWARD: CONSTRUCT MATTHEW B. WALLACE TRANSPORTATION CENTER DRIVER TRAINING AREA Approval of an award of contract to the lowest responsive and responsible bidder to Construct the Matthew B. Wallace Transportation Center Driver Training Area located at 975 West Welpman Way, Henderson, to be paid from the 1998 Capital Improvement Program, Unit 0020, FY 99, Object 0456, Project , Phase 01, Fund 0408; and for J. P. Gerner, Facilities Division, to act as the Board of School Trustees designee for all project documents, as recommended in Reference APPROVE CONTRACT AWARD: CONSTRUCT VEGAS PBS AND DISTANCE EDUCATION CENTER Approval of an award of contract to the lowest responsive and responsible bidder to Construct the Vegas PBS and Distance Education Center, to be paid from Unit 0020, FY 07, Account 22437, Object 0452, Project , Phase 01, Fund 0430, and from the 1998 Capital Improvement Program, Unit 0020, FY 99, Account 22382, Object 0452, Project , Phase 01, Fund 0408; and for J. P. Gerner, Facilities Division, to act as the Board of School Trustees designee for all project documents, as recommended in Reference RATIFY CHANGE IN SERVICES, ARCHITECTURAL/ENGINEERING SERVICES AGREEMENTS Ratification of total change in services to the architectural/engineering services agreements for a net increase of $22, for James E. and Alice Rae Smalley Elementary School (Domingo Cambeiro Professional Corporation), Robert L. Taylor Elementary School Replacement (JMA Architects, Inc.), Paul E. Culley Elementary School (Precision Design Group), and Elementary School Prototype (OM2), as recommended in Reference RATIFY CHANGE ORDERS Ratification of total change orders for a net increase of $1,390, plus additional days to the construction contracts to Construct Matthew B. Wallace Transportation Center (Sletten Construction of Nevada, Inc.), Construct Lyal Burkholder Middle School Replacement (McCarthy Construction), and Multipurpose Room Expansion and Modernization at Will Beckley Elementary School (Cobblestone Construction), as recommended in Reference APPROVE ITEMS 5.02 AND 5.03 Approval of Items 5.02 and 5.03 with the changes listed below. Motion: Scow Second: Edwards Page 13 of 17

14 APPROVE ITEMS 5.02 AND 5.03 (continued) Mrs. Scow asked for the following changes in GP-4: Board Members Principles of Operations Conduct and Ethics and the Debriefing Documents: Item 8A should read, well attended meetings and well prepared participants Delete more efficiently in Item 8B. In Item L and should be left in A comma should come after applicable board policies, in Item M. In Item N, change the word linkage to input In the Debriefing Documents, Item A, delete the comma in the second sentence; and in Item L, delete being able to Mrs. Johnson asked for clarification of Item C, Page 5 of 6, in GP-4: Board Members Principles of Operations Conduct and Ethics. She questioned Item D, Page 5 of 6, asking if this would prevent the board members from having any communication with staff prior to making a motion and a second. She offered the language, Holding discussion after a motion and second unless waived, and then the motion could be waived by a consensus of the board in order to hear staff discussion. Clifford Jeffers, Board Counsel, District Attorney s Office, advised the board that with regard to the Open Meeting Law (OML) the board is in compliance because the objective of the OML is to ensure that the board s discussion is held in public. He said that the order in which they have a motion, second, and discussion would be a board procedure. Mrs. Johnson stated that she would like to have an opportunity to come back and review this issue because there may be some changes to how the meetings are conducted as the board prepares to broadcast their meetings. Mrs. Barber stated that in her opinion, the board does not follow their own policies, especially in the area of the construction of the agenda. She requested information and proposed language for GP-4: Board Members Principles of Operation Conduct and Ethics from legal counsel. Mrs. Moulton suggested deleting Item D, Page 5 of 6, in GP-4: Board Members Principles of Operation Conduct and Ethics. Mrs. Scow suggested adding language to make it more flexible and adding language to Item C, Page 5 of 6 in GP-4: Board Members Principles of Operation Conduct and Ethics, to clarify the intention of the policy. Mrs. Johnson pointed out that on the agenda under Approval of the Agenda, it is stated that items may be taken out of order so that clarification in policy is needed. Trustee Edwards suggested deleting Item D because she believed that the intent of Item D is expressed in Item E. She offered the language, Following agenda items and staying focused on board business. Mr. Jeffers stated that while it is sometimes necessary to change the order of an agenda, doing so should be the exception rather than the rule. Page 14 of 17

15 APPROVE ITEMS 5.02 AND 5.03 (continued) Mrs. Johnson clarified that the motion would be to approve Items 5.02 and 5.03 with the editorial changes listed by Mrs. Scow and for the items to come back with proposed language changes for Items C and D on Page 5 of 6 in GP-4: Board Members Principles of Operation Conduct and Ethics. With regard to Mrs. Barber s request for proposed language, Mr. Hoffman suggested that the board should have a discussion about the way in which they want to conduct their meetings and then counsel would produce language in line with that decision. Vote on Mrs. Scow s motion: Abstain 1 (Barber) Mr. Mason was not present for the vote. Trustee Edwards asked for clarification of whether or not this would come back as a Notice of Intent or as an Amendment. Mr. Hoffman stated that since this was noticed as an Amendment, this should come back to the board again as an Amendment for the second time. The board consented that these changes would come back to the board on June 28, APPROVE AMENDMENT OF THE CLARK COUNTY SCHOOL DISTRICT BOARD OF TRUSTEES GOVERNANCE POLICY GP-4 Approval of the amendment of the Clark County School District Board of Trustees Governance Policy GP-4: Board Members Principles of Operation Conduct and Ethics, as recommended in Reference APPROVE AMENDMENT OF THE CLARK COUNTY SCHOOL DISTRICT BOARD OF TRUSTEES DEBRIEFING DOCUMENT Approval of the amendment of the Clark County School District Board of Trustees Debriefing Document, as recommended in Reference APPROVE AMENDMENT OF THE CALENDAR OF BOARD MEETINGS Approval of the amendment of the calendar of regular meetings of the Board of School Trustees for the period of January 2007 through January 2008, as requested on Reference Mrs. Moulton requested moving the October 11, 2007, board meeting because it conflicts with the Nevada Association of School Boards meeting in Reno, Nevada. Motion to approve with the change of the meeting date from October 11, 2007, to October 9, Motion: Moulton Second: Edwards Mrs. Scow pointed out that the SNRPC meetings are held at 3:30 p.m., so the board representative would often miss the first hour of the board meetings that start at 4:00 p.m. Vote on Mrs. Moulton s motion was unanimous. Mr. Mason and Mrs. Janison were not present for the vote. Page 15 of 17

16 APPROVAL OF SETTLEMENT Approval on settlement of the claim of David Benson in the total amount of $50,000.00, as recommended in Reference Motion: Moulton Second: Scow Vote: Unanimous. Mr. Mason and Mrs. Janison were not present for the vote. EMPLOYEE LABOR RELATIONS None. PUBLIC HEARINGS ON NON-AGENDA ITEMS/RESPONSE TO PUBLIC COMMENT (continued) None. AGENDA PLANNING: ITEMS FOR FUTURE AGENDAS Mrs. Scow requested an agenda item to allow for discussion on the establishment of an audit committee at the June 7, 2007, board meeting. BOARD COMMITTEE AND CONFERENCE REPORTS None. BOARD AND SUPERINTENDENT COMMUNICATION Mrs. Moulton requested information on the matter brought forth during public comment concerning the police negotiations. Dr. Rulffes stated that he would consult with counsel about what information could be released as this is a personnel issue. Mrs. Moulton asked for a background of what other regions are doing concerning physical education, science, and reading. She inquired about students attendance at presidential candidates appearances at schools and students involvement or attendance and board policy. Trustee Edwards asked Dr. Rulffes to speak about a recent article in the Las Vegas Review Journal concerning the district s budget the 4 percent versus the 10 percent. She also asked when the State of the District Address would be given. Dr. Rulffes answered that a discussion on the State of the District Address had been requested, and this would be coming back to the board. With regard to the editorial, he commented that the district added full-day kindergarten and there were salary increases for employees, which make up the majority of the percentage increase. Mrs. Moulton stated that the district needs to provide education about the district s budget to the community. Mrs. Barber requested that the superintendent take action to address the issues of mistreatment of staff by administrators. She stated that she would like to have a discussion concerning treatment of staff. She requested from the Chief Human Resources Officer that all board members receive a summary list of all nonrenewals of teachers contracts, probationary or non-probationary, for the school year, including ethnicity and employment status. She requested that board members be provided with the date and amount of the initial purchase of BoardDocs, whether or not this has to be purchased next year, who was the purchase authority, amount of all recurring costs, and legal consideration, and relative storage and retrieval of records. Page 16 of 17

17 BOARD AND SUPERINTENDENT COMMUNICATION (continued) Dr. Rulffes stated that he would provide protocol that should be followed with respect to incidents involving treatment of staff. Lauren Kohut-Rost stated that some of the resources available for teachers include Regional Professional Development Program, Curriculum and Professional Development, and the Teacher Mentor Program. Mrs. Jansion asked about having some type of recognition or acknowledgement for teachers who are retiring. Dr. Rulffes stated that he sends each retiree a letter of recognition for their years of service with the district. Mrs. Janison stated that she would like to receive a list of retirees in District E at the end of each year to be able to recognize them. Dr. Rulffes state that he believes there will be a committee that will more personally recognize teachers that have devoted their careers to the CCSD. DISCUSSION AND REQUEST FOR SPECIAL MEETINGS Mrs. Johnson mentioned the idea of the board presenting a gift to the schools at school dedication ceremonies. Mrs. Moulton suggested presenting the elementary schools with a Springs in the Desert book. Mrs. Johnson requested changing the Community Linkage date scheduled in June to meet with former CCSD students to the second week of August. Trustee Edwards suggested that the district should invite the Parent Advisory Committees (PAC) to discuss Adequate Yearly Progress (AYP), No Child Left Behind (NCLB), and the high school proficiency exam with Keith Rheault during the October 18, 2007, Community Linkage meeting. Mrs. Johnson recapped the following upcoming meetings: June 8, 2007, Legislative Work Session at 10:00 a.m. June 28, 2007, superintendent discussion as stated in his contract MONTHLY DEBRIEFING No discussion was held on this item. ADJOURN: 12:02 a.m. Motion: Barber Second: Janison Vote: Unanimous Mr. Mason was not present for the vote. Page 17 of 17