1. Call to Order... Chair Heidi Williams. 2. Pledge of Allegiance... Chair Heidi Williams. 3. Public Comment... Chair Heidi Williams

Transcription

1 September 27, E. 6 th Parkway 1:00 p.m. Aurora, Colorado :30 a.m. Executive Committee Meeting Large Conference Room 11:30 a.m. Finance, Budget and Audit Committee Meeting Think Tank Conference Room 1. Call to Order... Chair Heidi Williams 2. Pledge of Allegiance... Chair Heidi Williams 3. Public Comment... Chair Heidi Williams 4. Consent Calendar... Chair Heidi Williams a. Approve Meeting Minutes of August 9, 2018 b. Approve PMA Consultants Contract Establish E-470 PMO NTE $350K 5. Engineering and Roadway Maintenance Department... Neil Thomson a. Snow Removal Contract - Briefing b. Contract for Road Widening Construction Management Services Approval c. Trail Maintenance IGA with City of Aurora and Arapahoe County - Approval 6. Operations Department... Dave Kristick a. HAZMAT Designation Update Briefing 7. Information Technology Department... Sandy Bish a. PureStorage Purchase - Approval 8. Executive Director Report... Tim Stewart a. Intern Presentations b. Introduce Ken Smith, Information Technology Director 9. Executive Session... Chair Heidi Williams Executive session, pursuant to C.R.S., Section (4)(b) and Section (4)(e) for the purposes of receiving legal advice on specific legal questions regarding: (a) legal implications of policies regarding conflicts and projects (b) Central US Interoperability Hub and potential tolling rules changes related to the same and (c) potential legislation. 10. Central US Interoperability (CUSIOP) Hub... Chair Heidi Williams a. Counterpart to CUSIOP Agreement, Appendix J, New Party Approval b. Amended and Restated E-470 Toll Collection Rules - Approval 11. Other Business... Chair Heidi Williams 12. Adjourn Meeting... Chair Heidi Williams The next anticipated Board Meeting will be the Annual Board Workshop on October 11, 2018 at 9:00 a.m. at the E-470 Administrative Headquarters, E. 6 th Parkway, Aurora, Colorado 80018

2 Agenda Item 4a. Approve Meeting Minutes of August 9, 2018 RECORD OF PROCEEDINGS MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE E-470 PUBLIC HIGHWAY AUTHORITY Held: Thursday, August 9, 2018, at 9:00 a.m. at E. 6 th Parkway, Aurora, Colorado Attendance: A regular meeting of the Board of Directors of the E-470 Public Highway Authority was held as scheduled and in accordance with applicable statutes of the State of Colorado, with the following directors present: Heidi Williams, Mayor City of Thornton Chaz Tedesco, Adams County Commissioner Lora Thomas, Douglas County Commissioner Steve Douglas, Councilmember Commerce City Ken Kreutzer, Mayor City of Brighton Bill Holen, Arapahoe County Commissioner John Diak, Councilmember Town of Parker Wynne Shaw, Councilmember City of Lone Tree (nonvoting) David Beacom, Councilmember City and County of Broomfield (non-voting) Sean Conway, Weld County Commissioner (nonvoting) Kelly Brown, CDOT/HPTE (non-voting) Ron Rakowsky, DRCOG (non-voting) Also present were: Nicki Beckford, operations technical manager, Sandy Bish, deputy information technology director, Jim Brady, construction manager, Jessica Carson, communications and tolling services manager, Meg Cody, risk and procurements manager, Jaime Heitman, controller, Dave Kristick, deputy executive director and operations director, Moss Levenson, financial analyst 2, Diane Lundquist, executive assistant, Tricia Morales, operations and tolling services coordinator, Jason Myers, finance director, Alexa Pecorella, marketing and public relations supervisor, Derek Slack, roadway maintenance manager, Tim Stewart, executive director, Cassie Sulmeisters, intern, Neil Thomson, engineering and roadway maintenance director, Chuck Weiss, engineering manager, Zach West, procurement specialist; E- 470 Public Highway Authority; Jack Nichols, WSP; Michael

3 Lund, Stifel; Sheryl Machado, GBSM, Marc Ragan, Piper Jaffray; Scott Shad, George K. Baum; Antti Suhonen, J.P. Morgan; Michael Jewell, Burns, Figa & Will; Kristi Douglas, visitor; Kristin Sullivan, director Community and Economic Development, Adams County, George Allen, visitor; and Tamara Seaver, Icenogle Seaver Pogue, P.C. Call to Order: Pledge of Allegiance: Public Comment: Consent Agenda: Engineering and Roadway Maintenance Department: Oil and Gas Lease: Trail Connections IGA with Arapahoe County Open Space: Chair Williams, noting the presence of a quorum of the directors, called the meeting to order. Chair Williams led all present in the Pledge of Allegiance. Mr. Allen provided his opinion on various financial matters and expressed his opinion that the tolls for E-470 are too high and all callable bonds should be repaid. Commissioner Holen moved approval of the consent agenda, comprising minutes of the July 26, 2018 regular meeting. The motion was seconded by Councilmember Diak and the motion was thereafter approved by the Board of Directors. Mr. Thomson introduced Michael Jewell, special counsel for oil and gas matters, who then reported to the Board regarding the Authority s existing leases, explained force pooling as it relates to the leases and reviewed the Authority s standard lease terms. Messrs. Jewell and Thomson then presented the Board of Directors with a lease with Aspired Energy, Inc. covering two separation locations in Arapahoe County and Adams County totaling approximately 71.5 acres and a lease with Ironhorse Exploration Partners, LLC in Adams County totaling approximately 29 acres. Mr. Jewell noted that the leases exclude surface use by the relevant oil and gas companies. Following Board discussion and questions regarding Initiative 97 and setbacks, Councilmember Diak moved approval of the leases, as presented. Commissioner Holen seconded the motion which was thereafter approved by a vote of seven to one, with Councilmember Douglas voting against approval. Mr. Thomson presented for Board consideration, an intergovernmental agreement with Arapahoe County Open Space to provide funding for five neighborhood trail connections to the Authority s recently completed High Plains Trail. Mr. Thomson noted that the project s design and construction will be done by Arapahoe County Open Space and jointly funded by both parties, with the Authority s share of the funding at approximately $350,000, based on the portion of the trail lying within Authority property. Commissioner Holen thanked staff on behalf of Arapahoe County, citing the venture as a great example of public partnering. Thereafter,

4 Commissioner Holen moved approval of the IGA as presented. The motion was seconded by Councilmember Diak and approved unanimously by the Board. Information Technology Department: Insight Public Sector Purchasing Contract: Finance Department: VRF Fees: Q2 Finance Dashboard Update: Executive Director Report: Executive Session: Ms. Bish reviewed with the Board of Directors the Authority s purchasing process through Insight Public Sector pursuant to the State of Colorado s contract with pre-negotiated pricing for software purchases from Microsoft and other vendors. She noted the oversight is not including the not-to-exceed amount for the contract on the Board approval for 2018 purchasing and reported that $280,000 has been purchased to date in She then asked for approval for a total not-to-exceed purchase authorization for 2018 of $1,200,000, inclusive of the amount spent to-date. Mayor Kreutzer moved approval of the $1,200,000 not-to-exceed amount. The motion was seconded by Councilmember Diak and approved unanimously by the Board. Mr. Myers reported to the Board regarding the implementation of the Board s April 2018 determination to discontinue the Vehicle Registration Fees, effective September 1, 2018 when the Vehicle Registration Fee Bonds are retired. He noted that the Authority s staff worked closely with Adams, Arapahoe and Douglas County clerks as well as the Department of Revenue and State Office of Information Technology to ensure no fees would be assessed after the VRF Bonds maturity date. The Board thanked Mr. Myers and his team for their efforts. Mr. Myers presented the Second Quarter Dashboard Report to the Board of Directors noting that monthly transactions are up 5%, ExpressToll use is up 8% and LicensePlateToll is now 1%. He further noted 2018 toll revenue, gross toll review and 2018 year-to-date operating statistics. Ms. Heitman then reviewed with the Board the 2018 operating budget summary, the 2018 capital budget summary, fund balances, current debt obligations and debt and SWAP updates Mr. Stewart noted for the Board a press release regarding elimination of the Vehicle Registration Fees, making tolls the sole source of fund for the Authority. He applauded the Board and expressed appreciation for staff s work in eliminating both the Vehicle Registration Fees and the Highway Expansion Fees. Mr. Stewart then announced the dates for the 2019 Board Retreat as January 30 and 31. Commissioner Holen moved that the board convene in Executive session, pursuant to Section (4)(b) and Section (4)(e) for the purposes of receiving legal advice on specific legal questions and determining positions

5 relative to matters that may be subject to negotiations and instructing negotiators related to Asphalt Specialties Settlement Agreement. Councilmember Diak seconded the motion, which was unanimously approved by the Board at 10:01 A.M. The executive session included all board members present, as well as Messrs. Stewart, Thomson, and Brady and Ms. Seaver. Chair Williams reconvened open session at 10:25 A.M. Other Business: Adjournment: Mr. Thomson asked the Board for approval of a close-out agreement with Asphalt Specialties Co., Inc. related to Asphalt Specialties Co, Inc s May 25, 2011 Settlement Agreement with the Authority. Commissioner Holen moved that the Board approve the Close Out Agreement with Asphalt Specialties Co. Inc. and authorize the Executive Director to execute the agreement subject to the approval of General Counsel. The motion was seconded by Councilmember Diak and approved unanimously by the Board. There being no further business to come before the Board, Chair Williams declared the meeting adjourned. Chair of the Meeting

6 E Calendar January 11 January 15 January 25 January 2018 Board Officer Nominations and Election Martin Luther King, Jr. s Day -Office Closed July 2018 July 4 Independence Day Office Closed July 12 July 26 August 2018 February 2018 August 9 August 23 February 8 February 19 February 22 March 8 March 22 Presidents Day Office Closed March 2018 September 2018 September 3 Labor Day Office Closed September 13 September 27 BOARD MEETING 9:00 AM October 2018 April 12 April 26 April 2018 October 11 October 14 To 17 October 25 BOARD WORKSHOP 9:00 A.M. IBTTA 86th Annual Meeting and Exhibition May 2018 November 2018 May 10 May 24 May 28 Memorial Day Office Closed November 8 November 22 Thanksgiving Office Closed and 23 June 14 June 28 June 2018 BOARD MEETING 9:00 A.M December 2018 December 13 December 24 Christmas Office Closed and 25