Ms. Lori Ann Waites, Executive Assistant to the Board (Recorder) Mr. Alan Wiseman, University Secretary/Registrar

Transcription

1 APPROVED: January 10, 2013 Minutes for the Regular Meeting, Public Session of the University of the Fraser Valley Board of Governors Thursday, December 6, 2012 Room A225/9 (Boardroom), UFV Abbotsford Campus King Road, Abbotsford, BC PRESENT: Board Members: Regrets: Administration: Secretariat: Mr. Nathan Abrahams Mr. Randy Bartsch Dr. Tim Cooper Mr. Barry Delaney Dr. Mark Evered Mr. George Hemeon Ms. Stacey Irwin Mr. Henry Jansen Dr. Brian Minter Mr. Sean Parkinson Mr. Laurence Stinson (Chair) Ms. Terry-Lynn Stone Ms. Angela Bennett Ms. Rupe Sunner Ms. Leslie Courchesne, Director, Marketing & Communications Dr. Eric Davis, Provost & Vice-President, Academic Dr. Jody Gordon, Vice-President, Students Ms. Jackie Hogan, Chief Financial Officer Mr. Harv McCullough, Vice-President, External Ms. Lori Ann Waites, Executive Assistant to the Board (Recorder) Mr. Alan Wiseman, University Secretary/Registrar Guests: Dr. Sue Brigden, Dean, Faculty of Access & Open Studies Dr. Malwinder Dhami, Community Guest Dr. Peter Geller, Vice-Provost and Associate Vice-President, Academic Mr. Len Goerke, Director, UFVAlumni Association Ms. Vicki Grieve, UFV Faculty & Staff Association Ms. Madeleine Hardin, University Advancement & Alumni Engagement Ms. Susan McAlevy, Community Guest Mr. Allan Skuce, Community Guest Mr. Sam Thomas, UFV Energy Manager Mr. Craig Toews, Executive Director, Facilities & Campus Development

2 UFV Board Meeting, Public Session Page 2 of 4 1. WELCOME from the CHAIR The meeting was called to order at 6:30 p.m. Mr. Stinson welcomed everyone and introduced the evening s guests. New Board member, George Hemeon, was introduced and welcomed. Dr. Evered noted that a candlelight vigil recognizing the National Day of Remembrance and Action on Violence Against Women was being held at the Gathering Place on Chilliwack s CEP campus this evening. As Board members were unable to attend the event, a moment of silence was observed for the 14 women who were killed at L Ecole Polytechnique in Montreal on December 6, PRESENTATIONS: 2.1. Energy Management at UFV Mr. Stinson invited Craig Toews, Executive Director, Facilities and Campus Development, and Sam Thomas, UFV s Energy Manager, to make a presentation on Energy Management at UFV. The PowerPoint presentation, a copy of which is attached as Addendum A to these minutes, highlighted the perspective on energy use at UFV. 3. AGENDA and MINUTES 3.1. Agenda, RESOLVED THAT the Agenda for the meeting of the UFV Board Public Session be adopted, as presented. Moved by H. Jansen, seconded by N. Abrahams. CARRIED 113/12 Agenda, , Public Session, Approved 3.2. Minutes, RESOLVED THAT the Minutes for the meeting of the UFV Board Public Session be approved, as presented. Moved by R. Bartsch, seconded by N. Abrahams. CARRIED 114/12 Minutes, , Public Session, Approved 4. REPORTS 4.1. President s Report In addition to his written report included in packages, Dr. Evered provided the following verbal updates: Dr. Evered congratulated Dr. Sue Brigden on her appointment as the new Dean of the Faculty of Access and Open Studies. Dr. Davis reported that the search committee completed its work in early November and he was extremely pleased that Dr. Brigden was the successful candidate. A letter from the Ministry has just been received advising that UFV has been approved funding of $621,701 to purchase trades training equipment. UFV recently partnered and participated in the Abbotsford Economic Development Symposium. Dr. Evered was unable to attend, and thanked Dr. Davis and others for stepping in to take his place on the panel. Dr. Davis commented on the significance of that symposium, noting that UFV has a role to play in helping to carry the conversation forward. Dr. Evered reported that UFV continues to build relationships with regional school districts. Dr. Davis and Dr. Gordon were invited to update Board members on a recent meeting with school superintendents. Dr. Gordon reported that a number of issues are being discussed at these meetings, including partnerships, transition, Institutional Learning Outcomes, and Aboriginal matters. Minister of Advanced Education, Innovation and Technology, John Yap, was in Abbotsford on November 26 th to announce Community Adult Literacy Program (CALP) funding projects in the Fraser Valley of $267,530. As UFV is a key partner in all Fraser Valley projects, Dr. Evered,

3 UFV Board Meeting, Public Session Page 3 of 4 Marie Bos-Chan (UFV ESL Department Head and Program Coordinator at Abbotsford Community Services) and student, Jackie Rillera, were invited to participate in the announcement. Following the CALP announcement, Minister Yap visited the Abbotsford campus. He had a brief tour and promised to revisit us in the new year. Dr. Madeleine MacIvor, UFV Honorary Degree recipient, returned to the CEP campus in November as the first of this year s President s Leadership Lecturers. Dr. MacIvor s presentation was titled, Indigenizing Our Academy: Implications for the Health Sciences. Dr. Evered attended the BC Aboriginal Post-Secondary Education and Training Partners Annual Call to Action meeting. This meeting provided an opportunity to review the government framework and progress made, and also provided an opportunity for Dr. Evered to report on activities of BCAIU member institutions. Dr. Evered attended the launch of UFV s Canada Research Chair in Aboriginal Studies, Hugh Brody s Tracks Across Sand DVD on November 30 th at the CEP Gathering Place. A further launch was also held on December 3 rd at the Norman Rothstein Theatre in Vancouver. BCAIU continues to meet and recently hosted Minister Yap and Deputy Minister Wenezenki- Yolland, and MLA Gwen O Mahony. These meetings provided opportunity for us to describe the successes and the distinguishing features of BCAIU institutions and the way in which we work within the sector. Dr. Evered attended the Chilliwack Hospital and Health Care Foundation Breakfast. UFV partners with the newly established Foundation in Chilliwack in raising funds and providing services focussed on the care of health. This fits extremely well with our Faculty of Health Sciences in Chilliwack. The Department of Mathematics and Statistics recently held Math Mania, an evening of mathematical demonstrations, puzzles and hands-on activities for elementary school children. Designed by UFV s Department of Mathematics and Statistics to show children, and their parents, how much fun you can have playing with mathematical concepts. Dr. Evered circulated a booklet describing the event. Dr. Evered attended the Angel Tree Fundraiser and Children s Party. This is an annual Student Life project, supporting UFV students who face many challenges as they raise their families while pursuing their education. Last year, fifty families were provided with gifts, food hampers and gift cards to local businesses, and 116 children were provided with gifts. This is another excellent example of how faculty, staff, and students reach out to our community. Dr. Evered invited Dr. Gordon to update Board members on the development of Co-Curricular Records at UFV. Dr. Gordon reported that this provides an opportunity to recognize and validate the activities of our students outside of the classroom and tie those activities to learning outcomes. April 2013 is the targeted implementation date. Dr. Gordon also provided an update on Athletics programs at UFV noting that this has been the most successful Fall ever in the history of UFV athletics, from fundraising, wins and national ranking perspectives University Secretary/Registrar s Report Mr. Wiseman provided an enrolment update, noting that UFV remains in a good position for 2013 from an enrolment projection perspective UFV Faculty & Staff Association The latest version of the FSA newsletter Words and Vision was distributed to Board members, along with a written report from UFV President, Virginia Cooke. Vickie Grieve, chief negotiator for the FSA was in attendance on behalf of the FSA. Ms. Grieve reported that negotiations will begin soon with both sides tabling proposals. Ms. Grieve acknowledged the excellent work of Sylvie Murray in the production of Words and Vision, the FSA s newsletter. In respect to the Chilliwack campus transit concerns raised recently, Mr. Stinson agreed with Dr. Cooke s suggestion in her written report that concerned UFV parties follow through on a meeting with Chilliwack City Councillor Lum as soon as possible.

4 UFV Board Meeting, Public Session Page 4 of UFV Student Union Society There was no report provided for the Student Union Society UFV Alumni Association Mr. Goerke attended on behalf of the Alumni Association. In addition to the written report included in packages, Mr. Goerke noted that the call for nominations for this year s distinguished Alumni Awards has gone out. He also noted that the Alumni Association has recently welcomed new members to their executive University Advancement & Alumni Engagement A written report from University Advancement & Alumni Engagement was included in agenda packages. 5. INFORMATION ITEMS 5.1. Declaration of Vacancy Mr. Wiseman reported that he has received notice from Shane Potter of his resignation as a Board member, creating a student vacancy. He further noted that the call for nominations has gone out and if more than one student is nominated an election will be held in early January. Best wishes were extended to Mr. Potter in his new role as Student Union Society President Brought forward from In Camera Session Update to the Education Plan, Approved UFV: Principles for Collective Bargaining, Approved BPD 200 Board of Governors Policy Direction on University Planning and Directions, Approved 5.3. Senate Information Items October 12, 2012, Approved Senate Minutes Graduands, Graduands, Undergraduate Continuance Policy (92) Policy Revisions, Approved by Senate Undergraduate Course and Program Policy (21) Revisions, Approved by Senate 6. ADJOURNMENT and NEXT MEETING Prior to adjourning the meeting Mr. Stinson invited comments from the evening s guests. Dr. Dhami was pleased to make a $100 donation to the Student Life Angel Tree program Next Regular Board Meeting February 7, 2013 Rivers Dining Room, TTC, Chilliwack Business complete, the meeting adjourned at 8:05 p.m. on a motion by Mr. Stinson, with best wishes to all for a happy holiday season. Chair, UFV Board of Governors UFV President

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