BOARD OF COMMISSIONERS

Transcription

1 BOARD OF COMMISSIONERS November 28, 2011 The Cumberland County Board of Commissioners met on Monday, November 28, 2011, at 2:04 p.m., Commissioners Hearing Room, Courthouse, Carlisle, PA. Present were Commissioners Gary Eichelberger, Rick Rovegno and Barbara Cross; Dennis Marion, Chief Clerk; Ed Schorpp, Solicitor; Janet Walter, Paralegal, Solicitor s Office; Joanne Burkhart, Deputy Chief Clerk; Kathy Barley, Melinda Thompson, Human Resources; Robert Dagrosa, Jamie May, Controller s Office; Jonelle Darr, Kevin M. Stoner, Cumberland County Library System; Nikki Gresh, Children & Youth; Silvia Herman, Sharon Stum, Kimberly Williams, Missy Richards, MH/IDD; Mercedes Vega, Ricky Shadday, Erica Manley, Domestic Relations; Pat Slattery, Capital Projects Manager; Mark Adams, ERP; Ted Wise, Public Safety; Becky Wiser, Planning; Tom Imphong, Recycling & Solid Waste Authority; Bill Finnerty, IMTO; Lauren McLane, The Sentinel; Dan Miller, The Patriot News; Matt Barcaro, WGAL Channel 8; Nathan Nemayer, citizen. Commissioner Eichelberger called the meeting to order and led the Pledge of Allegiance to the Flag. Roll Call was taken: Commissioners Gary Eichelberger, Rick Rovegno and Barbara Cross were present. Commissioner Eichelberger asked if there was any public comment. There was none. Commissioner Cross moved to approve the Minutes of October 27, Commissioner Rovegno seconded the motion and it unanimously carried. Commissioner Rovegno moved to approve Personnel Transactions (see attached). Commissioner Cross seconded the motion and it unanimously carried. Kathy Barley reported on the Employee Chili Cook Off. She stated the proceeds this year for United Way totaled $744.80, up from $ from last year s event. The People s Choice 1 st Place award went to MH/IDD Twice Burnin. The best tasting chili 1 st place went to Domestic Relations 2Gud4You. The Commissioners presented an award to both Chili Cook Off department winners. Jonelle Darr asked the Board for permission to withdraw $240,000 to $300,000 from the Strategic Development Fund because there have been deep cuts in State funding. Ms. Darr said that the fund was developed to weather these types of budget cuts from the State. If $300,000 is needed from the fund, there will still be $2,200,000 in the Strategic Development Fund at the end of Ms. Darr said the 2010 State funding was cut by 33 percent and the 2011 State funding was cut by 11 percent. Commissioner Rovegno inquired how much money the fund could expect to earn in interest next year and Ms. Darr said that it would be a small amount. Ms. Darr said that the Library System continues to fund raise and that the $240,000-$300,000 fund withdrawal will help to keep the libraries operating efficiently. Ms. Darr spoke about the $1.50 service charge and the e-books program that Cumberland County is operating with the Dauphin County Library System. She will not know until near the end of this year if a total of $300,000 will be needed from the Strategic Development Fund. Commissioner Cross inquired about the

2 ongoing Capital Projects. Commissioner Cross also asked about donations to the library and if individuals that donate money can ask that their donation be applied to a particular area. Ms. Darr affirmed. Commissioner Cross moved to allow the Library System to withdraw up to $300,000 from its Strategic Development Fund (see attached). Commissioner Rovegno seconded the motion and it unanimously carried. Pat Slattery presented to the Board Change Order 1 for the Prison Renovation Project. Mr. Slattery stated Change Order 1 is for rock removal and it has been approved at a prior meeting but the Finance Department located an administrative error on the paper work and requested that it be redone. Commissioner Cross moved to approve Change Order 1 for the Prison Renovation Project. Commissioner Rovegno seconded the motion and it unanimously carried. Deputy Clerk Joanne Burkhart presented the following Contracts/Grants: Agreements for Children & Youth Services: Nikki Gresh stated the following contracts are for an extension of services already in place for the fiscal year. a. NHS Pennsylvania NHS Youth Services, Inc. Commissioner Cross asked Ms. Gresh if the recent Patriot News article that stated there was a drastic cut in funding for Children & Youth was inaccurate and if Ms. Gresh could comment on this article. Ms. Gresh stated there was not a drastic cut to funding and that Wendy Hoverter and the Fiscal Department of Children & Youth are investigating this matter and would have more information forthcoming. Silvia Herman stated the first of the following contracts is regarding two residential rehabilitation programs for the fiscal year. These programs were put into place after the State Hospital closed. The second contract is for an addendum to increase mental health services with Holy Spirit Hospital for fiscal year. The original amount was over contract but Ms. Herman stated funds were received from the State and their department has the resources available. b. Agreements for MH/IDD: Dauphin County MH-ID Program Holy Spirit Hospital of the Sisters of Christian Charity, Community Mental Health Center Mark Adams stated the following contract is for a 500 licensed software agreement that will be used to print County documents including payroll. c. Agreement between ERP and Productive Systems, Inc. Ted Wise stated the following agreement is with the County and the Pennsylvania Department of Labor & Industry, Bureau of PennSafe. According to Act 165 Hazardous Materials Safety Program, the State requires facilities reporting Tier II chemicals on the County level to also report to the State. The agreement allows counties to access the State s reporting system and share information. d. Pennsylvania Tier II System Access and Data Sharing Agreement with Commonwealth of Pennsylvania (Ted Wise)

3 Joanne Burkhart stated there are two credit applications requested by the Facilities Department as follows: e. Credit Applications for Facilities Department Albert Tire Company L. B. Smith Ford Dennis Marion stated the following agreement is now under a different organization and legal name but the terms of this agreement are the same as the prior agreement that was entered into. f. Agreement between Claremont Nursing & Rehabilitation Center and Alpha Diagnostics, LLC Becky Wiser stated the following contract is for the Tree-Vitalize Agreement in Upper Allen Township. Commissioner Rovegno asked about the definition of tree vitalize and Ms. Wiser stated it is the planting of trees and in this instance the planting is in Winding Hill Park. g. Tree Vitalize Metros Sub-Grant Agreement between Cumberland County and Upper Allen Township Kathy Barley stated the following contract is for renewal of the County s Workers C ompensation services. h. Agreement between Inservco Insurance Services, Inc. and Cumberland County Commissioner Cross moved to approve these Contracts/Grants. Commissioner Rovegno seconded the motion and the motion unanimously carried. Tom Imphong asked the Board for permission to authorize advertising: RFP for Municipal Solid Waste Disposal and Processing Capacity. Mr. Imphong stated he will need to advertise in the national trade publication and our local newspaper proposals regarding municipal solid waste disposal and processing solid waste including construction/demolition waste and sewage sludge generated within the County. According to Pennsylvania Code Title 25, this will be a requirement over the next 10 years. Mr. Imphong would prefer a December 12, 2011 publication date which will provide sufficient time for vendors to respond before the due date for proposal submissions. Commissioner Rovegno moved to authorize advertising: RFP for Municipal Solid Waste Disposal and Processing Capacity (see attached). Commissioner Cross seconded the motion and it unanimously carried. Solicitor Schorpp reported there were two bid openings as follows: a. Replacement of the Audio System for Courtroom #6 Four bids were received on November 16, The bidders were B&B Communications, Vistacom, Inc., Morocco Electric Inc. and Sage Technology Solutions. The lowest bidder is B&B Communications with the bid amount of $65,410 and an additional extended services amount of $10,050. The highest bidder was Vistacom, Inc. with a bid amount of $88,700 and an additional extended services amount of $12,400. Solicitor Schorpp said the bids will be under review and a recommendation will be made at a future Board meeting. b. Transportation Services for Work Release Inmates at Prison Three bids were received on November 21, The bidders were L&L Transportation, Vision Healthcare Services, Inc. and Easton Coach Company. The low bidder was Easton Coach Company at $5.77 per transport. The highest bidder was Vision Healthcare Services, Inc. at $7.70 per transport. Solicitor Schorpp said the bids will be under review and a recommendation will be made at a future Board meeting. Commissioner Cross moved to acknowledge receipt of these two bids (see attached). Commissioner Rovegno seconded the motion and it unanimously

4 carried. Commissioner Rovegno moved to approve the following General Disbursement Transfer Authorizations: a. 11/14/2011 $ 5, b. 11/15/2011 $ 14, c. 11/16/2011 $1,683, d. 11/16/2011 $ 367, e. 11/16/2011 $ 45, f. 11/18/2011 $3,707, g. 11/21/2011 $ 11, h. 11/21/2011 $ 126, i. 11/22/2011 $ 13, j. 11/24/2011 $2,156, Commissioner Cross seconded the motion and it unanimously carried. Commissioner Cross moved to approve the reports of Recycling & Waste Authority and Maintenance. Commissioner Rovegno seconded the motion and it unanimously carried. Commissioner Eichelberger reported an Executive Session was held on November 28, 2011, 1:15 p.m. Re Personnel Issues. Commissioner Eichelberger asked if there was other business before the Board. Commissioner Rovegno stated he had two items to speak about today for the record. He stated that he has formally resigned as Jury Commissioner and submitted his resignation letter to Judge Hess. Judge Hess will not fill Jury Commissioner Rovegno s position for the remaining two years of his term which will be beneficial to the County budget. Commissioner Rovegno has asked Jury Commissioner Gates to fulfill his pledge of returning his pay to the County. Commissioner Rovegno has tried to contact Jury Commissioner Gates on several occasions to speak to him about this issue and Mr. Gates has not returned his telephone calls. Commissioner Rovegno would also like to state for the record that he is very committed to the Open Space Plan and his continued dedication to the County s environment and low tax rates. He is dedicated to long-term sustainable funding for open space and maintaining a balance between business and the environment. He is also currently working with Solicitor Schorpp regarding the current hotel tax rate. Commissioner Rovegno has requested the other 3 rd Class counties within Pennsylvania to supply him with their average tax rates. Commissioner Rovegno is currently working to complete this document and he will show it to the Board for their further consideration. There being no further business before the Board, the Board recessed at 2:36 p.m. to the Claremont Nursing & Rehabilitation Center. Respectfully submitted,

5 Laurie J. Mazarella Administrative Coordinator