SHANKSVILLE-STONYCREEK SCHOOL DISTRICT SHANKSVILLE, PA August 16, 2011 Minutes

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1 SHANKSVILLE-STONYCREEK SCHOOL DISTRICT SHANKSVILLE, PA August 16, 2011 Minutes The Shanksville-Stonycreek School Board convened its regular monthly meeting on Tuesday, August 16, 2011, at 7:05 p.m. The meeting was called to order by Board president, Jay McClatchey, followed by a moment of silent prayer. Board Members Fred Brant, Thomas Keller, Jeff Kimmel, Greg Lowry, Jay McClatchey, Keith Perl, Terese Triol, and Erika Wilt were present. Others that were present included Thomas McInroy, Samuel Romesberg, Reno Barkman, William Carroll, and Sidney Clark. Public Present included Brandon Brant, Roger Brant, Malissa Brant, and Philip Petrunak for the Daily American newspaper. PUBLIC COMMENT: Roger and Malissa Brant came to the Board asking about the changes in bus routes for the school year and questioned some of the decisions that were made. Roger also mentioned the accident that occurred in front of his home during a test run of the bus route that runs by his house. Mr. McInroy explained the process the district followed in creating the new consolidated bus routes including how the contractors and the township supervisors were also involved along with the Board. The fact that the number of turnarounds and other safety-related issues were considered and addressed during the process was also pointed out during Mr. McInroy s explanation. Malissa Brant and Brandon Brant left the meeting at 7:34 p.m. COMMITTEE REPORTS: SCTC Report The SCTC entertained proposals from PFM and Les Bear concerning the potential bond refinancing. The SCTC JOC chose to go with PFM since they handled the financing originally. PFM is looking at a bank note in lieu of a bond refinancing as an easier way to help the process now and down the road along with some more potential savings in fees throughout the process. The SCTC tapped into the additional water line and now they are having issues maintaining water pressure throughout the building. They have to add pumps to increase the pressure. They will be using previously banked fund balance from the surplus a couple years ago that ascending schools had the SCTC keep.

2 2 Federal and State Programs Report No report Student Assistance Report No report Instructional Support Team Report No Report Strategic Plan Report The special education portion of the strategic plan was approved by PDE. The ESL training went well. Committee of the Whole Report The Committee of the Whole meeting minutes were provided to the Board. Solicitor s Report There was no report. Business Manager s Report - Per Capita The implementation of the new Per Capita process with Capital Tax has not gone without its issues. We found out that not all of the age eligible exonerations were included in the data file provided by the county. Capital Tax is doing exonerations over the phone to help ease the process. - Audit The local audit has been scheduled for September 14-16, This will be the first portion of the audit that will address the AFR. The single audit that addresses the federal dollars will be scheduled sometime in November. Committee Reports - Transportation Committee, August 9, Athletic Committee, August 9, 2011 CONSENT AGENDA ITEMS: On a motion by Greg Lowry and seconded by Terese Triol, the Board, through an unanimous voice vote, approved the grouping of the following items as the consent agenda: A. Approve the minutes of the July 12, Regular Meeting B. Approve the Tax Collectors Monthly Reports C. Approve the School Board Bills and Payroll D. Approve the following Financial Reports 1. Cafeteria 2. Activities E. Approve the service agreement with Shred-it to cover the cost for disposing of outdated records (Retroactive). F. Approve the agreement for $ with IU8 Connect.

3 3 G. Approve the agreement for $ with Watkins Sewing Machine Service for cleaning and service of 11 sewing machines for the school year. H. Approve the plan amendment for the Flexible Benefits Plan. I. Accept the resignation of Pamela Way with regret. J. Approve the following Dual Enrollment Agreements for the school year: Allegany College of Maryland Mount Aloysius College (Somerset Campus) Clarion University St. Francis K. Approve the following returning personnel as IU 08 Teacher Substitutes for the school year pending completion of all necessary documentation: Annette Barkman Ellen Keeney Robert Becony Michael Meketa Alvin Carnahan Carolyn Norris Joel Holsopple Janet Peters Peggy Johnston Mary Ann Rosenbaum L. Approve the following Facilities Use Requests: Organization Purpose Location Date WIXPIX Productions HS Computer Lab, Kitchen Videotaping - Somerset County Economic Development Council Program 7/15/2011 (Retro) M. Approve the following Conference Request(s): Staff Member Conference /Workshop Location Date Doug Custer Calculating Chemical Dosages Bedford 7/27/2011 (Retro) Marty Petrosky, IU Connect Administrator Training IU08 8/5/2011 (Retro) Marty Petrosky, Chris Foltz, David Jenkins, Beth Ware, Rachel Pritts, Michael Bobby IU Connect Teacher Training IU08 8/23/2011 Reno Barkman New Federal Programs Coordinators Training IU08 Altoona 9/14/2011

4 4 Staff Member Conference /Workshop Location Date Margaret Blackburn Somerset County School Nurse Assoc. Mostoller s Restaurant, Somerset 9/13/2011, 11/8/2011, 1/10/2012, 2/14/2012, 3/13/2012, 4/17/2012 On a motion by Terese Triol and seconded by Greg Lowry, the Board unanimously approved the consent agenda. CORRESPONDENCE AND INFORMATION: A. Education Issues Survey Mr. McInroy informed the Board of a new survey everyone received regarding education budget issues from State Senate democratic leaders in Harrisburg. B. 9 th Grade Field Trip Request Mr. McInroy mentioned that this is annual trip to the SCTC for the 9 th graders to be introduced to the SCTC curriculum available to them. C. Staples merchandise Mr. McInroy informed the Board that the school district received $14,886 in donated office supply returns from Staples as part of their donation program. The district had to pay for the rental truck that traveled to the Chambersburg distribution center to pick up the 9 pallets that the school received. D. New Bus Incentive Mr. Clark informed the Board that the business office missed adding the incentive for having new buses 1 to 3 years of age for the contract. These checks were cut and brought for the Board to sign. E. Transportation Contractor Payments We have had a request to alter the 20-pay payment schedule with the transportation contractors. They usually get their first check the same time the teachers get their first check under the new contract. This gives them a check 2-weeks prior to school starting and they end up going 6-weeks without a check at the end of the school year since their last check is not cut until the school year is over. They would like to start receiving their checks after the start the school to shorten the 6-week gap. ITEMS FOR ACTION Chlorine Analyzer On a motion by Terese Triol and a second by Fred Brant, the Board unanimously approved the purchase, installation and calibration of a chlorine analyzer for $3, from Hach Company. Managed Wireless Project On a motion by Greg Lowry and a second by Terese Triol, the Board unanimously approved the purchase of the wireless equipment from PEPPM vendor eplus for the total price of $17,

5 5 Bus and Van Drivers On a motion by Greg Lowry, a second by Erika Wilt, and with Jeff Kimmel abstaining from the vote, the Board unanimously approved the following bus and van drivers for the school year: Jay Kimmel Robert Hauger Kountry Kids (Vans) Glenn Brant Virginia Friedline Tina Duppstadt Jim Kimmel Lisa Henry Joann Kimmel Michele Maust Marie Mort Elwood Kimmel *Amy Kimmel *James Bent *Renee Deen *Greg Kimmel *Barry Friedline *Arlene Duppstadt *Jay Kimmel *Dustin Hauger *Clair Duppstadt *Jeff Kimmel *Robert Hauger *Durinda Grine *Ruth Ann Kimmel *Robert Hauger II *Roxanne Sullivan *Jone Lehman *Bonnie Peterson Laura Hauger (Van) *Ken Peterson District Teacher Substitutes On a motion by Thomas Keller and a second by Fred Brant, the Board unanimously approved the following new District Teacher Substitute(s) for the school year pending completion of all necessary documentation: Jessica Bender Victoria Castro Megan A. Elder Frank Rypczyk Kelsie Lynn Smith Facilities Use Request On a motion by Terese Triol and a second by Jeff Kimmel, the Board unanimously approved the following Facilities Use Request: Organization Purpose Location Date Team Red/White/Blue 9/11 Memorial Run Cafeteria and Gym 9/22/2011 Conference Request On a motion by Erika Wilt and a second by Greg Lowry, the Board unanimously approved the following Conference Request: Staff Member Conference /Workshop Location Date Sidney Clark Title I Fiscal Compliance IU08 Altoona 9/13/2011 Program Enhancement On a motion by Greg Lowry and a second by Erika Wilt, the Board unanimously approved the custom programming enhancements requested of invue Innovations, LLC at a cost of $ Coaches Contract On a motion by Greg Lowry and a second by Thomas Keller, the Board unanimously approved the contracts for Coaches, Assistant Coaches and Volunteer Assistant Coaches for the school year. Van Contract On a motion by Erika Wilt and a second by Greg Lowry, the Board unanimously approved the van contract for the school year. Resignation On a motion by Terese Triol and a second by Greg Lowry, the Board unanimously approved Julie Gould s resignation with regret.

6 6 Student Parking Fee On a motion by Thomas Keller and a second by Erika Wilt, the Board unanimously approved the establishment of an annual student parking fee in the amount $10.00 per student driver. In-Car Participation Fee On a motion by Greg Lowry and a second by Thomas Keller, the Board unanimously approved the establishment of a student participation fee of $50.00 for the Drivers Ed in-car instruction. Dual Enrollment On a motion by Keith Perl and a second by Terese Triol, the Board unanimously approved the district share of dual enrollment costs for the school year to be $25.00 per credit. District Donations On a motion by Greg Lowry and a second by Erika Wilt, the Board unanimously approved the motion to recognize any donations collected through electronic means will be net of any collection fees applied by the collection agent PayPal. ADJOURNMENT: An adjournment motion was made by Terese Triol at 8:54 p.m. With no objections, the public portion of the board meeting was adjourned. Sidney M. Clark, Board Secretary