MEETING OF THE BOARD OF TRUSTEES SHASTA-TEHAMA-TRINITY JOINT COMMUNITY COLLEGE DISTRICT WEDNESDAY, APRIL 9, 2003 MINUTES

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1 MEETING OF THE BOARD OF TRUSTEES SHASTA-TEHAMA-TRINITY JOINT COMMUNITY COLLEGE DISTRICT WEDNESDAY, APRIL 9, 2003 MINUTES The Board of Trustees of the Shasta-Tehama-Trinity Joint Community College District met in regular session on Wednesday, April 9, 2003, in the Board Room of the Shasta College Administration Building. 1. CALL TO ORDER The meeting was called to order by Mrs. Rayola Pratt, Board President, at 7:06 p.m. 2. ROLL CALL Roll Call indicated the following: Trustees Present Mrs. Cheri A. Beck Mrs. Judi D. Beck Mrs. Patricia A. Hunn Mr. Harold J. Lucas Mr. Martin B. Myers Mr. Kendall S. Pierson Mrs. Rayola B. Pratt Mr. Kevin Bryce 3. FLAG SALUTE Mr. Harold Lucas led the flag salute for those attending the Board meeting. 4. APPROVAL OF THE MINUTES OF THE SPE- CIAL BOARD MEETING OF MARCH 12, 2003 AND THE REGULAR BOARD MEETING ON MARCH 12, INTRODUCTION OF SPECIAL GUESTS It was moved by Mrs. Hunn, seconded by Mrs. Cheri Beck, and carried, TO APPROVE THE MINUTES OF THE SPECIAL BOARD MEETING OF MARCH 12, 2003 AND THE REGULAR BOARD MEETING OF MARCH 12, The ASB advisory vote was affirmative. There were no special guests.

2 MEETING OF THE BOARD OF TRUSTEES APRIL 9, CALL FOR REQUESTS FROM THE AUDIENCE TO SPEAK TO ANY ITEM ON THE AGENDA 7.1 FACULTY ASSOCIATION REPORT Mrs. Pratt asked if there was anyone in the audience who wished to speak to any item on the agenda. There was no response. Joan Bosworth, Faculty Association President, stated that on May 16, at Mercy Oaks, there will be a party to honor retirees, both classified and certificated. Joan Adams has been selected as a finalist for the WHO Award, which is given by the State Faculty Association. Ms. Bosworth said she and Cathy Anderson would be taking Joan Adams to Palm Springs, April 25-27, to receive her award. They are very proud of her. Ms. Bosworth said the faculty are in good spirits. They are anticipating the May revise budget from the governor because they are trying to stay on top of budget issues. The part-time faculty are anxious because that is where many of the cuts will be made. Cheri Beck asked what the WHO award was. Ms. Bosworth said it is given by the California Community College Faculty Association for officers with exceptional dedication to their institution. Joan Adams has been a wonderful role model. Chancellor Tom Nussbaum will be giving out the award. 7.2 ACADEMIC SENATE REPORT Catherine Anderson, Academic Senate President, said she wanted to clarify that their travel with Joan Adams will be at no cost to the district. Ms. Anderson said she and Joan Bosworth will be meeting after spring break with their committee to endorse candidates for the Board. By next fall, they will have everything in order and can start interviewing candidates. Martin Myers thanked the faculty for the invitation to the tenure get together. Mr. Myers stated that he was in some of the first classes taught by the newly tenured faculty.

3 MEETING OF THE BOARD OF TRUSTEES APRIL 9, CLASSIFIED EMPLOY- EES ASSOCIATION 7.4 ASSOCIATED STUDENT BODY REPORT Sue Brix, CSEA President, stated that they are working on the contract proposal and should be able to present it at the May Board meeting. Kevin Bryce, Associated Student Body President, stated that a Shasta College bus took a large group of students to the March in March rally in Sacramento. A total of 10,000 students attended the march to protest disproportionate budget cuts to community colleges. Lieutenant Governor Cruz Bustamante spoke to support the students. The budget situation and march were also mentioned in Dan Walter s column. Mr. Bryce said they will continue their postcard writing and information campaign. The ASB held its Shared Governance luncheon recently. The ASB received three awards from BloodSource of Chico and the ASB gave anti-apathy awards to a number of staff. The Shasta College Foundation is hosting SummerFest and the ASB will assist and co-sponsor some of the individual events. Huck Finn Day is scheduled for Friday, May SUPERINTENDENT/ PRESIDENT S REPORT Dr. Douglas Treadway, Superintendent/President, said he held meetings with the editorial boards of the Record Searchlight and the Red Bluff Daily News regarding the Governor s proposed budget reductions for next year. Both newspapers covered this story, and the Searchlight gave what he thought was a pretty strong editorial opinion in our favor. The editorial was forwarded to the Community College League. President Treadway said he participated in a public radio live call-in program on the community college budgets and possible impacts on Shasta College. State System Chancellor Thomas Nussbaum has announced his retirement effective December of this year. On behalf of the District, the President s office sent him a letter of appreciation for his service to the California

4 MEETING OF THE BOARD OF TRUSTEES APRIL 9, SUPERINTENDENT/ PRESIDENT S REPORT Community Colleges. Chancellor Nussbaum has always made himself accessible when Dr. Treadway needed to discuss matters affecting Shasta College. Dr. Treadway said he was guest speaker at the Redding Soroptimist Club this month and also guest speaker at the Shasta County Democratic Club. Both groups were interested in an update on the college and specifically Measure A projects. Doug Treadway said he and Judi Beck attended a meeting at the Redding Chamber of Commerce with community and industry leaders for a similar discussion of projects and plans as well as the district s on-going commitment to serve the business community. Business leaders who serve on the Casino Management, Culinary Arts and Hospitality Management advisory committee met this week with our faculty and he was able to attend part of that meeting along with Dean Sharon Lowry. The colleges early childhood education center sponsored parent seminars today as part of the Week of the Young Child. The Horticulture Department starts its spring plant sale tomorrow and instructor Leimone Waite was interviewed on a local television show promoting the sale. The college hosted the Rotary International students from UC Berkeley this month. After Dr. Treadway gave a welcome they visited a number of college classes and spoke with faculty. Four student musicians from Shasta College participated in the 2003 Northern California Honor Band which performed recently in the bay area. Dr. Larry Grandy also participated. Finally, a special thanks to the ASB for putting together another excellent Shared Governance luncheon. Their recognition of faculty and staff who go the second mile in service to students is very much appreciated.

5 MEETING OF THE BOARD OF TRUSTEES APRIL 9, BOARD MEMBER REPORTS Cheri Beck stated that she attended the reception for newly tenured teachers. The college can be proud of the quality of our teachers. Mrs. Beck said she also attended the ASB Shared Governance luncheon. One of the instructors had just passed his naturalization test to become a U.S. citizen. Mrs. Check Beck said the Board each had a summary of information she obtained from the League. 8.1 INFORMATIVE REPORT ADMINISTRATIVE SERVICES Patricia Demo, Human Resources Officer, introduced Rhonda Nehr, Security Supervisor. The safety handbook was updated a year and a half ago. They have been reviewing whether or not to upgrade to a certified post department or collaborate with the Sheriff s Department and they may be about a year and a half away from a decision. The college is at a heightened alert level. They are also looking at using telecom or intercoms in the classrooms. Ms. Nehr distributed information to the Board and presented updated information regarding the safety program and coordination between the Security Department and the Sheriff s Office. Kendall Pierson asked if Ms. Nehr had plans for mock drills. Ms. Nehr said they did tabletop scenarios with the administration. The entire campus is included in the mock drills. Dr. Treadway s office and Board Room are the incident command center. Mr. Pierson said it is important to drill because it works out the weak spots. Ms. Nehr said they will be having a building coordinator meeting before the mock drill to discuss their responsibilities. Pat Hunn asked if the drill is a surprise or whether it is announced ahead of time. Ms. Nehr said they decided to announce that it is a mock drill so people would not think it was the real thing. Kevin Bryce, Student Trustee, stated that the students voted to raise the parking fees to pay for another full-time officer. People are still asking where that officer is. Ms.

6 MEETING OF THE BOARD OF TRUSTEES APRIL 9, INFORMATIVE REPORT ADMINISTRATIVE SERVICES Nehr said they are holding off until a decision is made about the Security Department. If the bar is raised to make it a police department, the job description would change to meet the new dynamics of the department. Mr. Lucas said he thought they wanted to go to a sworn department. Ms. Nehr said yes, if they are not sworn, the college will be missing out on opportunities. Sex offenders must register with law enforcement. Legally they do not have to register with the security department. There is no training money for security but if the college goes to POST-qualified staff, the training is paid for and is mandatory. Also, it would meet the expectations of the college community so we can respond professionally. Mr. Lucas asked what stands between being a sworn department and what the college has now. Ms. Nehr answered that once the Board approves a resolution they would have to become a POST department. The college meets the criteria but must apply for it. It is set up through the Department of Justice. Mr. Lucas asked what obstacles there are. Ms. Nehr said there are no major obstacles and they are having conversations with the Sheriff s Office. It is important to work with them and the college will need an MOU with the Sheriff s Department. We are making sure they are in agreement and on board. Pat Hunn said the college is in the middle of a budget crunch. She asked what kind of impact that would have. Ms. Nehr said there would be a slight impact. She plans to present a two-year plan and a five-year plan. There are also budget hits on the Sheriff s Department. Rayola Pratt asked if all the Shasta College security staff would become officers. Rhonda Nehr said she did not think so but they would have to meet certain criteria. There are some qualifying steps they will need to gothrough with POST. In reference to Mr. Bryce s question, Ms. Nehr said she would hate to hire someone if they don t meet the criteria. For those staff who have been out of the police force for over three years, they will have to go back to the academy and be recertified.

7 MEETING OF THE BOARD OF TRUSTEES APRIL 9, INFORMATIVE REPORT ADMINISTRATIVE SERVICES Kevin Bryce asked if Ms. Nehr had a timeframe on when the new officer would be hired. Ms. Nehr said no, she cannot put a date on it CONSENT AGENDA Dr. Treadway recommended approval of the Consent Agenda. Rayola Pratt noted that revisions to the Consent Agenda were distributed. It was moved by Mrs. Hunn, seconded by Mr. Pierson, and carried TO APPROVE THE CONSENT AGENDA, WITH THE DISTRIBUTED REVISIONS. The ASB advisory vote was affirmative CONSIDERATION OF AD HOC COMMITTEE REC- OMMENDATION CONCERNING ELECTION OF MEMBERS OF THE CALIFORNIA COMMU- NITY COLLEGE TRUS- TEES BOARD OF DIRECTORS Mrs. Cheri Beck moved that the following list from the ad hoc committee be approved. Pat Hunn seconded the motion. Maria Nieto Senour, San Diego CCD John Moore, Cerritos CCD Mary Mason, Foothill-De Anza CCD Georgia L. Mercer, Los Angeles CCD Michele R. Jenkins, Santa Clarita CCD Luis Villegas, Santa Barbara CCD Charles H. Hayden, Jr., Desert CCD Anthony E. Bugarin, San Joaquin Delta CCD Mark Takano, Riverside CCD Thomas J. Clark, Long Beach CCD Mr. Lucas asked if there were any candidates from northern California. Mrs. Cheri Beck said because the colleges are in difficult budget times, the ad hoc committee thought it best to continue with incumbents. Mrs. Judi Beck noted that there are several representatives from the north who are not up for election. The motion carried. The ASB advisory vote was affirmative.

8 MEETING OF THE BOARD OF TRUSTEES APRIL 9, CONSIDERATION OF BOARD POLICY REVI- SIONS, DELETIONS, AND ADDITIONS Dr. Treadway recommended approval. Mr. Martin Myers, Board Member, noted that the following policies would be pulled from action at this time: 2210, 2305, 2340, 2360, 2410, 2430, 2435, 2710, 2725, 2745, SC , SC , 5040, 5300, 7110, 7120, 7210, and Mrs. Cheri Beck said the question on 7250 was resolved. Mr. Myers said yes, it was not pulled. The Board asked for some clarification. It was moved by Mr. Myers, seconded by Mr. Lucas, and carried to APPROVE THE PROPOSED BOARD POLI- CIES, WITH THE DELETIONS AS MENTIONED ABOVE. The ASB advisory vote was affirmative CONSIDERATION OF STUDENT TRUSTEE PRIVILEGES W.G. Garland, Vice President of Student Services and Cultural Diversity Programs, introduced the item. Regarding the privilege of attending Closed Session on matters other than personnel or collective bargaining, Pat Hunn, Board Member, asked for examples of other reasons to have Closed Session. Dr. Treadway said real estate is one example. He noted that presently the student trustee receives $100 compensation per month, has a oneyear term, and has an advisory vote. Mrs. Cheri Beck noted that on Exhibit C, second paragraph, it states that the term of the student shall be one year commencing with June 1 of each year, versus the agenda stating May 15. Dr. Treadway said it is the Board s option to approve the date of May 15 again this year. Mr. Pierson said it makes more sense that the end of the term coincides with the end of the semester. Kevin Bryce said that it is because it is basically when ASB has its elections. Kevin Bryce said being able to have an advisory vote is a very good thing. He asked the Board to let students make and second motions because it shows an interest of the students in the matter. Patricia Hunn asked if a motion is made and the Student Trustee seconds it, whether it

9 MEETING OF THE BOARD OF TRUSTEES APRIL 9, CONSIDERATION OF STUDENT TRUSTEE PRIVILEGES stands. Kevin Bryce said the motion is upheld by the Board s vote. Cheri Beck noted that at the League meetings they have had discussions about extending privileges to student trustees. The League does not recommend extending this privilege. Students are not elected like the other Board Members and it puts too much responsibility on them. Mr. Lucas added that the Student Trustee is not with the Board very long; sometimes they are with the Board only one semester. Kevin Bryce said it is usually a year. Mr. Bryce said he felt he was an elected official. Pat Hunn said the other Board Members have been elected by all the different areas in the District, so this area is already being represented by the voters. It could be perceived as double the representation. Kevin Bryce said his vote doesn t count because it is an advisory vote. The advisory vote, however, gives students more say and shows what the students feel on certain matters. Mr. Lucas said the Student Trustee may address the issue like any other Board Member. Mr. Lucas motioned to accept items 1, 3, 4, and 5, as noted on the agenda. Mr. Martin said he would like to amend the motion to state, on # 3, that it is at the discretion of the governing board because there are times it is not appropriate not to have the Student Trustee present. Mr. Lucas noted that Mr. Myers had a good point. There is also concern of leakage out of an executive session. Mr. Lucas moved to amend the motion to approve items 1, 4, and 5. Mr. Pierson seconded the motion. Mr. Pierson added, in that the vote is advisory, the test is how the Board deals with the input from the students.

10 MEETING OF THE BOARD OF TRUSTEES APRIL 9, CONSIDERATION OF STUDENT TRUSTEE PRIVILEGES It was clarified that the motion is to retain the present Student Trustee privileges. The motion carried. Mr. Bryce abstained from casting an advisory vote. Mr. Garland said there is a discrepancy between the number of units the ASB President and the Student Trustee must carry. Mr. Myers said the ASB policy sets a higher standard than the current Education Code allows. It is a service to the ASB to have a higher standard by utilizing a higher GPA and unit load. Kevin Bryce said currently the required minimum GPA for an ASB officer is 2.0. The discrepancy is the state mandate of 5 units. The ASB raised that to 9 units. Dr. Treadway explained that the discrepancy in this District is where the Board says the ASB President and Student Trustee are the same person. The criteria for the ASB President is 9 units but the law says anyone can run for the Student Trustee position if they are in five or more units. In many districts, they are two different positions. Mr. Lucas said the higher standard is better because it puts people in here who are more serious. Dr. Treadway said Education Code says anyone can run for the Student Trustee position who is in 5 or more units. Mr. Lucas added also with a 2.0 GPA. Mr. Myers said it is very rare to find the ASB President and Student Trustee in one position in most community colleges. Mr. Lucas said this should be tabled to consider going to two positions. The pros and cons should be examined and reported. Mr. Myers noted that this was not on the Agenda. Dr. Treadway asked Mr. Bryce when the ASB election is going to be held. Mr. Bryce said the election is 10 days before the end of the semester.

11 MEETING OF THE BOARD OF TRUSTEES APRIL 9, CONSIDERATION OF STUDENT TRUSTEE PRIVILEGES Kathleen Lampeter, Director of Information Services and Student Development said the ASB took a vote and they decided not to split the two positions but that was before they were made aware of the discrepancy. The ASB should decide to split or make two positions. Cathy Anderson, Academic Senate President, said she didn t see a contradiction. Dr. Treadway stated that a student with 5 units cannot run for the position of Student Trustee and statute says any student in 5 or more units shall have the right to run for the office. Mr. Lucas explained that the ASB could separate the positions and still have their ASB President in 9 or more units and the Student Trustee position in 5 or more units. Pat Hunn asked whether the college could be challenged. Right now, if a student has 6 units and he/she wants to run for the Student Trustee position, he/she cannot. It appears we are in violation. Dr. Treadway said yes, a person with 5 units has a right to run and it is a basic right that is granted by statute. Kathleen Lampeter said any major changes to the ASB Constitution have to be approved by two-thirds of the student population at a general election. Mr. Myers asked that anything not agendized not be discussed unless it is properly agendized CONSIDERATION OF SETTING BOARD MEET- ING ON MAY 21, 2003, IN LIEU OF MAY 14, 2003 De. Treadway recommended approval. It was moved by Mr. Pierson, seconded by Mr. Lucas, and carried TO HOLD THE BOARD MEETING ON MAY 21, 2003, INSTEAD OF MAY 14, The ASB advisory vote was affirmative.

12 MEETING OF THE BOARD OF TRUSTEES APRIL 9, CONSIDERATION OF RESOLUTION OF U.S. MILITARY SERVICEMEN AND WOMEN Cheri Beck stated that she and Sue Vanderwerf worked on this resolution. A great deal of support should be shown for those sacrificing their lives and limbs to protect us from terrorism. Shasta College has at least 11 students who have withdrawn from the college for military duty and at least 40 other students who are getting orders. We have staff and students with personal involvement also. It was moved by Mrs. Cheri Beck, seconded by Mr. Lucas, and carried TO APPROVE THE RESOLUTION IN SUPPORT OF U.S. MILITARY SERVICEMEN AND WOMEN. The ASB advisory vote was affirmative CONSIDERATION OF RESOLUTION IN OPPOSITION OF SB 6 Dr. Treadway recommended approval. It was moved by Mrs. Hunn and seconded by Mrs. Judi Beck to approve the resolution opposing SB 6. Mrs. Cheri Beck said this was discussed at the League Advisory Meeting. The League has been trying to get SB 6 amended but Senator Albert s staff refuse to eliminate the advocacy by the BOG, refuse to amend the portion on local control, and refuse to take out the Governor s appointments. Based on that, the League Advisory Committee is attempting to get every community college to approve a resolution opposing SB 6. Rayola Pratt noted that Cheri Beck is the Board s point person on SB 6. The motion carried. Mr. Lucas was absent for the vote. The ASB advisory vote was affirmative.

13 MEETING OF THE BOARD OF TRUSTEES APRIL 9, COMPLETION OF TRUS- TEE AREA MAPS Dr. Treadway noted that the map project is completed, due to Dan Scollon s hard work. The Administration would like to express its appreciation to Dan Scollon, Barbara Camacho, and Katherine Livingston on their excellent work on this project. This item is for information only and no action is required AUTHORIZATION OF PERSON TO SIGN FOR APPROVAL OF WAR- RANTS AND FUND TRANSFERS 11.9 CONSIDERATION OF GRANT AWARD FROM THE GOVERNOR S OF- FICE ON SERVICE AND VOLUNTEERISM 12.1 REPORT OF INCOME, EXPENDITURES AND INVESTMENTS Dr. Treadway recommended approval. It was moved by Mrs. Judi Beck, seconded by Mr. Pierson, and carried TO AUTHORIZE ROBERT C. ELY, ASSISTANT TO THE PRESIDENT FOR BUISNESS AND FINANCIAL SERVICES, AS AN OFFICIAL DISTRICT SIGNATORY FOR THE APPROVAL OF WARRANTS AND FUND TRANSFERS OF THE DISTRICT. Mr. Lucas was absent for the vote. The ASB advisory vote was affirmative. Mr. Garland recommended approval. It was moved by Mrs. Cheri Beck, seconded by Mr. Pierson, and carried TO APPROVE THE GRANT AWARD FROM THE GOVERNOR S OFFICE ON SERVICE AND VOLUNTEERISM, AS PRESENTED. The ASB advisory vote was affirmative. Chuck Ely, Assistant to the President for Business and Financial Services reviewed Exhibit J, explaining that it shows the cash the college has in each fund as of today. They are receiving more monies during the year and spending more during the year and each month this will change. Kendall Pierson asked if they are all up to date. Mr. Ely stated in some cases items are purchased outside the normal purchase request procedure and the Business Office doesn t know about it. A bill then arrives from a provider and in that case, the report might not be up to date. But if a purchase requisition is processed, it is up to date.

14 MEETING OF THE BOARD OF TRUSTEES APRIL 9, REPORT OF INCOME, EXPENDITURES AND INVESTMENTS 12.2 STANDING REPORT PROJECT UPDATES There was some discussion. Mr. Lucas asked if there is a policy and Mr. Ely said yes. Mr. Pierson suggested that the policy should be enforced. Mr. Pierson said he would like an update next month on enforcing those policies. We need to run a tight ship. Procedures need to be followed. Doug Treadway distributed a revised report from Wayne Nadon. Mr. Nadon, Project Manager, said he is still trying to solicit bidders for the Student Center project. Everyone is really busy. Mr. Lucas asked if that will cause the bids to be over estimate. Mr. Nadon said that is hard to predict it depends on how the project looks to the bidder. Mr. Lucas asked Mr. Nadon if he was comfortable on how things are moving along. Mr. Nadon said he was comfortable that this design is tight and our intent is clear. We have $2.2 million estimated by a person who is accurate within 5%, and the entire project is $4 million. He stated that he hoped we can stay within Phase I when he reports at the next Board meeting. Rayola Pratt asked if any parts of the project could be put off. Mr. Nadon said no, this phase is the only one out for bid. Pat Hunn asked if the bids are coming in high, whether this project could be tabled until bids go down. Mr. Nadon said for 25 years he has watched it go up and down. Mr. Lucas asked if we could accept less. Mr. Nadon said they considered alternates on Phase I but there is flexibility in Phase II. Phase I is an addition. We can legally negotiate after we award, up to 10% down. The 10% might mean some of the office space might not be finished. Chuck Ely said if the bids come in higher than the budget, he believes the only alternative is to reject the bids. An-

15 MEETING OF THE BOARD OF TRUSTEES APRIL 9, STANDING REPORT PROJECT UPDATES other suggestion is to have deductive alternates so they can take some things out. Mr. Nadon said they have one week before opening of bids. We are doing change orders of 10%. As soon as we open the bids we will be analyzing whether the bid is responsive and we will put our heads together. Rayola Pratt asked if the Board rejects the bids, how long before they would go to bid again. Mr. Nadon said he would not recommend rebidding. Rayola Pratt asked if the Board can go back to design. Mr. Nadon said the priority is the Phase I portion of the work. He would not recommend changing design. We need to have this discussion after we open bids and we know where we are. Kevin Bryce said on the $4 million for the project, some money is from Proposition A and some from bond monies. He thought Phase II was going to be halted because of the budget crisis, but it looks like funding has already come through but they are raising student fees. Dr. Treadway stated $4 million was borrowed through a lease revenue bond. This is a self-funded bond. The source of payment is the student building fees it is for the entire $4 million. Kevin Bryce said the addition is more important than the renovation. They need to start the building during the summer when fewer students are here; otherwise it would be off a year, and with post-war inflation we would get less for our money. Mr. Myers said they need to listen to Mr. Nadon until after the bid. Mr. Nadon said the bid will be on the April 23 Board agenda and the district will be opening bids on the 17 th.

16 MEETING OF THE BOARD OF TRUSTEES APRIL 9, STANDING REPORT PROJECT UPDATES Mr. Nadon said they are proceeding with design development on the library annex. They may have to get State Public Works approval. This is the only project that will require this much review time. Chuck Ely noted that this is because it is state funded. The University Center siting continues. They are moving forward with design and running parallel with the library annex. Mr. Nadon said they are talking with Jim Taylor on utilities, sewer and fire protection. The Geotech investigation is done on footing capacities. They have a $6.5 million budget. Mr. Lucas asked if it was moving satisfactorily. Mr. Nadon said yes, it will pass the library annex on design. They have $750,000 in the alternate energy budget. The Health Science Center project is in escrow. They are in discussions with the city almost daily. The city thought they were taking both roof areas down but they said today they are not. Mr. Nadon said they had meetings and discussed the college s concerns and they were made clear in Doug s letter. We are being asked to quantify our concerns. Mr. Lucas said he heard from credible sources that the Butte Street site would be the cheaper site. Mr. Nadon said no, this is a good target. There are lots of mitigation issues at the Butte Street site. Mr. Lucas said they need to nail the city down and the City Council must approve it. Mr. Nadon said yes, that will happen before spending a large amount of money. Rayola Pratt asked if the letter was included in the escrow. Mr. Nadon said yes. Rayola Pratt asked what his experience was in working with the city. Mr. Nadon said it was good; we will look out for ourselves. Judi Beck asked if this will go to a public hearing. She spoke to an owner next to Rite Aid. Some people have concerns and we should be sensitive to those concerns. Mr. Nadon said the city has a designated person to work with the businesses in the mall. Mr. Nadon said he is

17 MEETING OF THE BOARD OF TRUSTEES APRIL 9, STANDING REPORT PROJECT UPDATES communicating with the city on parking. The college needs 129 spaces. Rayola Pratt asked how the parking would accommodate growth. Mr. Nadon said the college would work with the city for additional parking spaces. The building is representative of what we need for parking. The site is 62,000 square feet and there is a 15,000 square-foot footprint. Cheri Beck asked if this takes into consideration leasing to Shasta Community Health. Mr. Nadon said yes. There is public parking but the dedicated parking will be on the top level. Dr. Treadway said the city council will consider a resolution at the end of the month. After the resolution is approved, holes will be drilled in the floor of the building as the next escrow step to check for environmental hazards under the building. Regarding the Interstate-5 Technology Center, Dr. Treadway said they obtained legal counsel review and worked with the Department of Conservation and determined that it won t be feasible to petition on the Williamson Act. There was also discussion that our Assemblyman and Senator could introduce bills on the issue but the deadline is past for new bills. The citizens of Tehama County would like us to proceed. There will be other alternatives presented to the Board on April 23. The alternatives include the Snively Road property that is offered as a donation, the Highway 36 property that lies behind Red Bluff Ford, the Wing/Wingo property, and the Moran property. Mr. Lucas noted that the property is at the Hooker Creek Road intersection, not Snively. Regarding the Wing/Wingo property, Mr. Lucas asked if Wayne found any vernal pools. Mr. Nadon said no. Judi Beck said she believed the Board should go see the property that was offered for donation. She and Cheri Beck will be gone for the April 23 meeting. She asked that discussion of the property be put off until May 21. Mrs. Judi Beck stated that she wanted the site selection advisory committee involved and the discussion by the Board on this moved to May 21. There was a consensus that this was a good suggestion.

18 MEETING OF THE BOARD OF TRUSTEES APRIL 9, STANDING REPORT PROJECT UPDATES Dr. Treadway asked if the Board wanted the committee s review and prioritization on the properties. Mr. Pierson said the offer of donated property is information the college didn t have to give to the site committee. Dexter Wright, Executive Director of the Tehama Local Development Corporation said the Measure A ballot stated there would be a campus centrally located in Tehama County. The residents expect it to be built somewhere between Corning and Red Bluff. There would be grave concerns if the choice was the Hooker Creek property because it is located so far north. That would need to be looked at, discussed, and considered in depth. Kendall Pierson said many properties have been considered but no one was aware that the offer would be put forward. From a taxpayer s point of view, the Board must consider it. Mrs. Pratt added that they must examine what the college can get for its money and also meet the needs of the communities it represents. Mr. Nadon said they received two bids on the Burney Center project, both over budget. Dr. Treadway said he is going to schedule a meeting with the Mercy Foundation people to discuss program space and design. There is a recommendation to reject the bids tonight. Kendall Pierson asked if the estimate was poorly made. Mr. Nadon said he inherited the project and was not working on it when the estimates were done. Dr. Treadway said they should go back to square one with the Mercy Foundation and our Foundation. The Mercy Foundation was going to provide construction oversight but they had other jobs they had to move on to because of the delay. Dr. Treadway said he will recommend that the college not remodel it that it be the Foundation that directs the work. Judi Beck stated that Mercy had to back away from it because of the delay. The big cost is the kitchen. The college can look at omitting the kitchen and have other partners. Mrs. Judi Beck said she wants to make sure that Mr. Nadon is overseeing this project. The college is paying $2,000 a month rent and the building is sitting there.

19 MEETING OF THE BOARD OF TRUSTEES APRIL 9, STANDING REPORT PROJECT UPDATES Dr. Treadway said there is no scenario where we won t be going forward we just won t go forward with the Mercy/Shasta Senior Nutrition Program piece. Mr. Nadon said the architect is working on the Early Childhood Education building design. The project has a budget of $1 million. Regarding the science labs, the Phase I design has started, with a beginning budget of $300,000. Phase II will be coordinated with the Shasta County Office of Education, who may have additional funding. Rayola Pratt asked what they were designing. Mr. Nadon said it is a remodel and $300,000 is budgeted. Mr. Myers said the Board wanted to move ahead with the remodel but were waiting to see if SCOE comes up with the funding Mrs. Pratt asked why they are going forward with the old concept. Dr. Treadway said $300,000 will be used for the remodel and $700,000 will be used as the matching needed for the SCOE building. Ross Tomlin, Dean of the Center for Science, Industry, and Natural Resources, stated that faculty have been working on the details for Phase I. They are hoping to get it done this summer but it looks like it will probably be next year. They are working on exact cost estimates. Pat Hunn asked what happens to the project if the new building with SCOE is approved. Ross Tomlin said the $1 million has to go to lab renovations and they are looking at matching money for the county schools. Then there will be a capital campaign for the additional money needed. Mr. Myers asked, physically, what happens with the new labs. Ross Tomlin said they will be utilized by our students and teachers and by SCOE. Regarding Trinity outreach, Dr. Treadway said he and Mrs. Pratt would be meeting with local community members in the near future. Dan Rossetto is developing a layout. The schematics were sent up to Trinity County for a meeting tomorrow.

20 MEETING OF THE BOARD OF TRUSTEES APRIL 9, STANDING REPORT PROJECT UPDATES Doug Meline, Associate Vice President of Information Services and Technology, reported that in 16+ hours the staff will be registering students, using the Datatel system. We completed the milestones, although they were not all met on the finance side. They are moving into Phase II of the training. The staff now have access to the financial information. He noted that a brief overview was included in their handout. Martin Myers asked if the ASB clubs have access to their fund reports. Debbie Parisot, Business Office Manager, stated that the ASB is a separate fund and is not on Datatel yet. It can be accessed on the present system and on printouts but it will take separate programming. It is a good six months away. Gary Lewis asked if that was the case for the other auxiliary accounts also. Ms. Parisot said no. Kevin Bryce asked whether there was a link to the dorm. Doug Meline said they are testing a wireless to the aviation building. Once that has been validated, the college will have the ability to connect. The first priority is the Early Childhood Education Center. Rayola Pratt asked whether registration at the extended education sites was Datatel software also. Doug Meline said they traveled to the extended education sites and loaded everything. The staff have been trained and it has been tested at each site. Pat Hunn asked whether the system recognizes prerequisites. Doug Meline said the prerequisites are locked for English and Math as advisory but it will not be blocking students from getting into class this summer. Mrs. Hunn asked if they would bump someone who has taken the prerequisite. Mr. Meline said there are a host of issues to be resolved. Gary Lewis said one of the dilemmas is the students who are currently in a class that meets the prerequisite. They don t have contingent scenarios.

21 MEETING OF THE BOARD OF TRUSTEES APRIL 9, STANDING REPORT PROJECT UPDATES 12.3 CONSIDERATION OF BIDS FOR BURNEY RE- MODEL PROJECT 12.4 CONSIDERATION OF CDF AGREEMENT RATI- FICATION 12.5 CONSIDERATION OF APPRAISAL AGREE- MENT FOR PROPOSED TEHAMA SITE Martin Myers asked if they are still looking at a system where students can look up their own records. Doug Meline said, yes, web adviser software has a look-up ability. Transactions will include instructors doing grading on line. They are not pushing the web adviser yet. The push is to register students in class at this point. Dr. Treadway recommended the bids be rejected. It was moved by Mr. Lucas, seconded by Mr. Pierson, and carried TO REJECT ALL SUBMITTED BIDS. The ASB advisory vote was affirmative. Gary Lewis recommended approval. It was moved by Mrs. Cheri Beck, seconded by Mrs. Hunn, and carried TO RATIFY THE AGREEMENT WITH THE CALIFORNIA DEPARTMENT OF FOR- ESTRY, FOR STUDENT ASSISTANCE TO PROVIDE SERVICES TO THE CDF DATABASE SYSTEM. The ASB advisory vote was affirmative. Dr. Treadway recommended the item be modified to allow the college to contract with them for a parcel selected in Tehama County but not the one indicated on the agenda. They are familiar with the work. They need 4-6 weeks lead time. It was moved by Mr. Lucas, seconded by Mrs. Hunn, and carried TO AUTHORIZE THE ADMINISTRATION TO CONTRACT WITH RYAN AND MURPHY GROUP, INC. IN THE AMOUNT OF $3,500 FOR APPRAISAL SERVICES. The ASB advisory vote was affirmative CONSIDERATION OF RETAINING LEGAL SERVICES FOR PRO- POSED TEHAMA SITE Dr. Treadway recommended revising this to provide legal services for real estate advice for parcels in Tehama County. Rayola Pratt asked why the college is not using its own legal counsel. Dr. Treadway said our legal counsel does not have the expertise in Tehama County that is needed.

22 MEETING OF THE BOARD OF TRUSTEES APRIL 9, CONSIDERATION OF RETAINING LEGAL SERVICES FOR PRO- POSED TEHAMA SITE 12.7 CONSIDERATION OF SHASTA COLLEGE AS SITE FOR CONSTRUC- TION OF A VETERANS HOME It was moved by Mrs. Cheri Beck, seconded by Mr. Myers, and carried TO RETAIN THE LEGAL SER- VICES OF WELLS, SMALL, SELKE & GRAHAM FOR ADVICE ON AND THE PURCHASE OF PROP- ERTY IN TEHAMA COUNTY. The ASB advisory vote was affirmative. Dr. Treadway stated that in August the Board authorized the Administration to enter into negotiations with the Veterans Administration regarding the campus being a possible site for construction of a veterans home. PACE Engineering did an analysis on the water situation. The analysis has been shared with the appropriate officials. The wastewater obstacles could not be overcome; therefore, there is no proposal to present to the Board. Dr. Treadway said the focus will now be how to tie the college s academic programs into the needs of the veterans home residents CONSIDERATION OF RE- ISSUING AN ACCOUNTS PAYABLE WARRANT 12.9 CONSIDERATION OF DONATIONS Mr. Chuck Ely recommended approval. It was moved by Mr. Pierson, seconded by Mr. Lucas, and carried TO AUTHORIZE THE BUSINESS OFFICE TO DRAW NEW WARRANTS AS FOLLOWS TO RE- PLACE THE ORIGINAL STALE-DATED WAR- RANTS: $ TO ANTHONY TENBROECK AND $ TO PAULA G. ALVES. The ASB advisory vote was affirmative. Dr. Treadway recommended approval. It was moved by Mr. Lucas, seconded by Mr. Pierson and carried TO ACCEPT THE DONATIONS AS OFFERED, WITH THE APPROPRIATE LETTERS OF APPRE- CIATION. The ASB advisory vote was affirmative.

23 MEETING OF THE BOARD OF TRUSTEES APRIL 9, FUTURE BOARD MEET- ING DATES 14. COMMENTS FROM IN- DIVIDUAL MEMBERS OF THE BOARD Mrs. Pratt announced the future Board Meeting dates as: April 23, 2003 May 21, 2003 May 28, 2003 June 14, 2003 (If Necessary) Mr. Myers asked Chuck Ely and Debbie Parisot to meet regarding the fund reports for the ASB and clubs. Mr. Myers said he was disturbed with the difficulty that Kevin Bryce said he has had in getting the budget information. Cheri Beck stated that at the ASB shared governance luncheon everyone was reminded that the Horticulture Department plant sale starts tomorrow. 15. COMMENTS FROM THE AUDIENCE 16. DATE OF THE NEXT REGULAR BOARD MEETING There were no comments from the audience. Gary Lewis acknowledged the nice Record Searchlight article on our ITV system by Michelle Teasley, which featured Richard Saunders and some of our students from Weaverville. There were very nice comments from people who didn t realize we had this service until they saw the article. Mrs. Pratt announced the date of the next Board meeting as Wednesday, April 23, 2003, at 7 p.m. 17. ADJOURN Mrs. Pratt, Board President, adjourned the Board Meeting at 9:36 p.m. Respectfully submitted, Susan Vanderwerf Recorder