LEELANAU TOWNSHIP BOARD MEETING MINUTES TUESDAY, APRIL 10, :00PM 119 NAGONABA ST. NORTHPORT, MI APPROVED MINUTES

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1 LEELANAU TOWNSHIP BOARD MEETING MINUTES TUESDAY, APRIL 10, :00PM 119 NAGONABA ST. NORTHPORT, MI APPROVED MINUTES I. CALL TO ORDER, ROLL CALL, PLEDGE OF ALLEGIANCE SUPERVISOR SCRIPPS CALLED THE MEETING TO ORDER AT 7:00PM. FIVE BOARD MEMBERS PRESENT, THREE STAFF AND FOUR CITIZENS. II. SET AGENDA VAN PELT STATED SHE WAS TOLD TO PUT AN ITEM ON THE AGENDA AND THEN TOLD TO TAKE OFF BY SOMEONE ELSE. THE ITEM HAD TO BE ON AGENDA BECAUSE IT WAS TABLED UNTIL THE APRIL BOARD MEETING. TWO OTHER ITEMS WERE ADDED TO THE AGENDA, REPORTS E. PARKS AND RECREATION GALEN LEIGHTON AND ACTION ITEM I. RAMPS GARY FREDRICKSON. AGENDA AS AMENDED. MOTION PASSED 5 0. III. IV. PUBLIC COMMENT THERE WAS NO PUBLIC COMMENT AT THIS TIME. GENERAL BUSINESS A. MINUTES OF MARCH 13, 2018 REGULAR BOARD MEETING VAN PELT STATED SHE NOTED IT SAYS TENTATIVE AGENDA INSTEAD OF DRAFT MINUTES. SCRIPPS STATED PAGE 5 DRAT INSTEAD OF DRAFT. DUNN STATED THERE WERE A FEW PLACES THAT SPACES NEEDED TO BE PUT IN. MOTION BY VAN PELT, SECONDED BY DUNN TO APPROVE THE MINUTES OF MARCH 13, 2018 REGULAR BOARD MEETING AS CORRECTED. MOTION PASSED 5 0. B. SPECIAL BOARD MEETING MINUTES REGULAR SESSION THE MINUTES OF MARCH 19, 2018 SPECIAL BOARD MEETING REGULAR SESSION AS PRESENTED. MOTION PASSED 5 0. C. SPECIAL BOARD MEETING MINUTES CLOSED SESSION THE MINUTES OF THE SPECIAL BOARD MEETING CLOSED SESSION PORTION OF MARCH 19, 2018 AS PRESENTED. MOTION PASSED 5 0. D. MINUTES OF SPECIAL BOARD MEETING AFTER THE ANNUAL MEETING OF THE ELECTORATE MOTION MADE BY DUNN, SECONDED BY LEIGHTON TO APPROVE THE MINUTES OF THE SPECIAL BOARD MEETING AFTER THE 1

2 ANNUAL MEETING OF THE ELECTORATE AS PRESENTED. MOTION PASSED 5 0. E. CURRENT BILLS VAN PELT ASKED IF THERE WAS A NEW BILL PAYING POLICY THAT SHE DID NOT KNOW ABOUT. ONE BILL SHE WAS TOLD TO PAY AFTER APRIL 1 THEN TOLD TO PAY AFTER BOARD MEETING LIKE SUPPOSE TO THEN, THE SAME DAY, THE VENDOR WAS BROUGHT TO HER OFFICE TO HAVE HER CUT A CHECK. 1. NORTHPORT VISITOR CENTER VAN PELT STATED THE VISITOR BILL FOR 2017 IS ON THE CURRENT BILL LIST FOR EXPENSES THEY INCURRED TO PRINT BROCHURES FOR THE CENTER. THIS HAS BEEN A YEARLY EXPENSE FOR SEVERAL YEARS AT DIFFERENT AMOUNTS. SHE WOULD EXPLAIN AS THE CENTER HAS A REQUEST FURTHER ON THE AGENDA. THE CURRENT BILLS IN THE AMOUNT OF $29, AS PRESENTED. MOTION PASSED 5 0. V. PRESENTATION LEELANAU GOES NATIVE DAVE BARRONS SCRIPPS INTRODUCED DAVE BARRONS. BARRONS IS WORKING WITH A GROUP CALLED LEELANAU NATIVE PLANTS INITIATIVE. IT IS TO HELP RECOGNIZE INVASIVE PLANT SPECIES AND HELP KEEP NATIVE SPECIES. HE IS ASKING TOWNSHIPS TO PLACE AN INVASIVE SPECIES ORDINANCE FOR NEW BUSINESSES THAT COME INTO THE ARE AND WHEN LANDSCAPING TO PLANT NATIVE PLANTS INSTEAD OF INVASIVE. REBECCA KOTESKEY OF NORTHWEST MICHIGAN INVASIVE SPECIES NETWORK ALSO TALKED ABOUT INVASIVE SPECIES AND THE HARM. THEY LEFT SEVERAL BOOKLETS AND FLYERS. BARRONS STATED THERE WOULD BE A MEETING ON APRIL 18, 2018 AT 12:00NOON AT THE GOVERNMENTAL CENTER. VI. REPORTS A. LEELANAU COUNTY SHERIFF DEPARTMENT SAM WIGTON SAM REPORTED ON THE MARCH 2018 INCIDENTS IN THE TOWNSHIP. B. LEELANAU COUNTY COMMISSIONERS TY WESSELL WESSELL REPORTED ON THE FOLLOWING: COMMISSIONERS AGREED TO INCREASE THE SENIOR CITIZENS MILLAGE.275 TO.350. BROAD BAND 3 ANNUAL REPORTS HE PRESENTED 1. EQUALIZATION 2. SHERIFF DEPARTMENT 3. LEELANAU COUNTY DRUG REPORT DUNN ASKED WESSELL IF HE KNEW WHEN VANDERWALL WOULD BE AT THE COUNTY AGAIN. C. EMERGENCY SERVICES HUGH COOK 2

3 COOK WENT OVER THE MARCH 2018 RUN REVIEWS REPORT FOR EMERGENCY SERVICES. HE STATED HE RECEIVED A CALL FROM JOAN MOORE OF THE LEELANAU TOWNSHIP COMMUNITY FOUNDATION AND THE EMERGENCY SERVICES WILL BE RECEIVING $15,026 FOR THE LUCUS CHEST COMPESSION MACHINE FROM THE FOUNDATION. COOK STATED HE WOULD BE TAKING THREE FULL TIME EMPLOYEES OFF PROBATIONARY STATUS ON WEDNESDAY, BANDY, HOLMES AND HUBER. COOK STATED THAT NOW THAT THE CREDIT CARD IS SET UP HE WOULD LIKE TO SET UP AN ACCOUNT WITH AMAZON. HE SAID IT WOULD COST $100 TO SET UP AND THAT SAM S CLUB WAS A MONTHLY FEE. VAN PELT ASKED WHY HE HAS TO SET UP A CHARGE ACCOUNT WHEN THE LIBRARY CHARGES TO AMAZON AND THE TOWNSHIP GETS A BILL. COOK STATED HE WOULD BE USING THE CREDIT CARD FOR THE COUNTY FIRE CHIEF MONTHLY MEETING AS IT WAS HIS TURN TO PURCHASE LUNCH. D. FACILITY MANAGER BEN PURDY PURDY STATED HE HAS BEEN TOPPING TREES AT BRAMAN HILL, FIXTURES WERE IN AT OMENA FIRE HALL RESTROOMS AND THE TREE ON ROOF WAS REMOVED. E. PARKS AND RECREATION GALEN LEIGHTON LEIGHTON TOUCHED ON THE OCTOBER MINUTES FROM THE PARK AND RECREATION GROUP AS FOLLOWS: OMENA BEACH PARK THE SURVEY OF BOUNDRIES IS NOT COMPLETE CHRISTMAS COVE BEACH PARK ARMY CORPS OF ENGINEERS. PURDY TO FOLLOW UP AND LET GROUP KNOW BRAMAN HILL WORN OUT FURNISHINGS AND FLOORING GROUP RECOMMENDED TO THE BOARD TO REQUIRE FEES TO BE CHARGED AT THE PARKS WITH POSSIBLY DIFFERENT RATES RESIDENTS VS. NON-RESIDENTS. VII. ACTION ITEM(S) A. RECYCLE CONTRACT SCRIPPS WENT OVER THE AGREEMENT BETWEEN LEELANAU COUNTY AND LEELANAU TOWNSHIP FOR A COUNTY RECYCLING PROGRAM RECYCLING SITE. HE POINTED OUT THAT WORDING WOULD BE CHANGED AS THE HOLD HARMLESS CLAUSE ONLY TALKED ABOUT THE COUNTY. HE STATED THE ATTORNEY SAID IT WOULD HAVE ONE FOR THE TOWNSHIP. HE STATED THE TOWNSHIP WOULD BE GETTING $30,000 FROM THE COUNTY, $13,500 FROM KATHY GARTHE THAT SHE COLLECTEDAND $16,000 FROM THE FOUNDATION. $500 WOULD BE COLLECTED FROM INDIVIDUALS. BOARD TALKED ABOUT COST, SIGNAGE AND PERMITS. DISCUSSION ENSUED. MOTION MADE BY DUNN, SECONDED BY LEIGHTON TO MOVE FORWARD WITH AN AMENDED AGREEMENT BETWEEN THE TOWNSHIP 3

4 AND LEELANAU COUNTY FOR THE USE OF ITS LAND FOR FIVE YEARS FOR A RECYCLING CENTER FOR THE COUNTY S RECYCLE PROGRAM AS PRESENTED. MOTION PASSED 3 2. B. WATER TANK FOR TRUCK 641 HUGH COOK COOK PRESENTED THE BOARD WITH PICTURES OF THE RUST AND COROSION FROM THE INSIDE OF THE PRESENT WATER TANK. HE STATED HE RECEIVED A QUOTE FOR A NEW POLY TANK FROM APRTANKS FORT WAYNE INDIANA FOR $3,150. MOTION MADE BY LEIGHTON, SECONDED BY DUNN TO APPROVE THE PURCHASE OF A NEW WATER TANK IN THE AMOUNT OF $3,150 FOR TRUCK NO MOTION PASSED 5 0. C. CREWSENSE ESTIMATE HUGH COOK STATED THIS IS FOR SUPPORT FOR A PROGRAM FOR AN APP ON PHONES OR TEXTING OR S SO EMS CAN KEEP TRACK OF THEIR SCHEDULE, CONTACT SOMEONE TO WORK A SHIFT, VACATION TIME, OVERTIME, TRADE TIME ETC. THE QUOTE IS FROM CREWSENSE, CALLBACK STAFFING SOLUTIONS, LLC FOR $1, DISCUSSION ENSUED ON HOW LONG SUPPORT WOULD BE NEEDED. MOTION MADE BY VAN PELT, SECONDED BY DUNN TO APPROVE THE QUOTE FROM CREWSENSE FOR A TRIAL OF TWO MONTHS AT $ MOTION PASSED 5 0. THE EMERGENCY SERVICES IS TO REPORT BACK TO THE BOARD IN JUNE TO SEE IF THEY NEED TO CONTINUE WITH THE SUPPORT FOR THE PROGRAM. D. LIFE PAK NEW MONITOR HUGH COOK STATED THAT THE EMERGENCY SERVICES RECEIVED A LIFE PAK UNIT A YEAR AGO AND IT WAS PUT IN TO BUDGET 206 FUND FOR ANOTHER NEW UNIT. COOK STATED THERE IS A SECOND UNIT LIFE PAK 12 BUT IT WAS REFURBISHED AND THE SCREEN WILL NOT LIGHT UP. HE WOULD LIKE TO FINANCE THE UNIT THROUGH STRYKER PHYSIO CONTRAL. THE QUOTE IS FOR $32, DISCUSSION ENSUED WITH QUESTIONS AS TO WHY FINANCE, DISCOUNTS FOR OLD MACHINE, AND UPFRONT PAYMENT FOR MAINTENANCE ETC. MOTION WAS MADE BY FREDRICKSON, SECONDED BY LEIGHTON TO APPROVE THE PURCHASE OF LIFE PAK 15 V4 FROM PHYSIO-CONTROL, INC., IN AN AMOUNT NOT TO EXCEED$32,982 WITH THE OPTION OF PURCHASE OVER TIME AT ZERO PERCENT INTEREST WITH A MONTHLY RATE OF $ FOR THREE YEARS. MOTION PASSED 5 0. DUNN DISCUSSED PUTTING MONEY AWAY, AGAIN, FOR LARGE EXPENSE EQUIPMENT. VAN PELT ASKED IF PATIENT SERVICE FEES RECEIVED COULDN T BE PUT INTO RESERVE FOR A NEW AMBULANCE. THIS WOULD HAVE TO BE CHECKED WITH LEGAL COUNCIL BUT THIS MAY BE A START. BREAK 8:32PM 4

5 RETURNED 8:40 E. CHANGES TO ES PROCEDURES AND POLICY MANUAL COOK ASKED WHY PUT ON AGENDA AGAIN. VAN PELT STATED SHE WAS TOLD TO PUT ON AND THEN TOLD TO TAKE OFF AND SHE PUT BACK ON AGAIN BECAUSE THE MARCH MINUTES STATED THE TOPIC WAS TABLED UNTIL APRIL BOARD MEETING. THE BOARD NEEDS TO ACT ON. THEY CAN TABLE AGAIN UNTIL MAY OR TABLE AGAIN UNTIL FURTHER INFO IS RECEIVED. MOTION MADE BY DUNN, SECONDED BY VAN PELT TO TABLE THE CHANGES OF THE ES PROCEDURES AND POLICY MANUAL UNTIL A FURTHER DATE AND FURTHER INFORMATION IS RECEIVED. MOTION PASSED 5 0. F. NOMINEE TO FILL PARKS & RECREATION VACANCY GALEN LEIGHTON STATED THAT THERE IS A NEED FOR MORE PEOPLE ON THE PARKS & REC COMMITTEE. HE IS RECOMMENDING THE BOARD APPOINT BILL CROWGEY TO THE COMMITTEE. MOTION MADE BY LEIGHTON, SECONDED BY DUNN TO APPROVE THE APPOINTMENT OF BILL CROWGEY TO THE PARKS & RECREATION COMMITTEE. MOTION PASSED 5 0. G. CUSTODIAN RECOMMENTATION SCRIPPS STATED HE RECEIVED THREE APPLICANTS FOR THE CUSTODIAL POSITION AD THAT WAS PLACED IN THE PAPER. DISCUSSION ENSUED ON HOW OFTEN THE PARK RESTROOMS WILL NEED TO BE TAKEN CARE OF TO CLEANING SUPPLIES AND IF THE HIRE IS TO EXPECT MILEAGE. SCRIPPS RECOMMENDED FRANK GOODROE TO THE POSITION. MOTION MADE BY LEIGHTON, SECONDED BY VAN PELT TO APPROVE THE HIRING OF FRANK GOODROE AS CUSTODIAN FOR THE TOWNSHIP S PARKSAND AIRPORT TOILETS AND FOR OCCASSIONAL WASHING OF WINDOWS AND OTHER ASSIGNED DUTIES AT THE RATE OF $17.80 PER HOUR PLUS MILEAGE. MOTION PASSED 5 0. H. NORTHPORT VISITOR CENTER REQUEST VAN PELT STATED THAT THE VISITOR CENTER DOES THIS EVERY YEAR, ASKING THE TOWNSHIP AND THE VILLAGE TO SET ASIDE $1,200 EACH FOR THEIR EXPENSES TO PUBLISH A BROCHURE FOR THE PUBLIC. THIS WILL BE FOR THE 2018 YEAR. LAST YEAR, 2017, WAS ONLY $ THEYSPLIT COSTS BETWEEN THE TOWNSHIP AND VILLAGE AND ONLY REQUEST WHAT THE COST WAS. THEY HAVE TO TURN IN RECEIPTS. LEIGHTON ASKED WHAT HAPPENS WITH REST OF MONEY. VAN PELT STATED IT STAYS IN THE FUND. THEY ONLY WOULD GET UP TO $1,200. MOTION MADE BY VAN PELT, SECONDED BY DUNN TO APRROVE THE REQUEST FROM PATTI NOFTZ FOR $1,200 TOWARD THE NORTHPORT AREA VISITOR CENTER FOR THEIR 2018 SEASON. MOTION PASSED 5 0. I. RAMPS GARY 5

6 FREDRICKSON PRESENTED THE BOARD WITH A QUOTE FROM ARC (AMERICAN RAMP COMPANY) FOR A GRINDBOX (PLATFORM THAT GOES BETWEEN TWO SKATEBOARD RAMPS) IN THE AMOUNT OF $3, DISCUSSION ENSUED. MOTION MADE BY DUNN, SECONDED BY VAN PELT TO APPROVE THE PURCHASE OF A GRINDBOX FOR $3, AS PRESENTED. MOTION PASSED 5 0. VIII. DISCUSSION ITEM(S) A. PART-TIME PERSONNEL RATES SCRIPPS STATED HE THOUGHT THE FIREFIGHTER PAY RATE SHOULD BE SAME AS RESERVE POOL OF $15.00 PER HOUR. VAN PELT STATED THAT THE AMOUNT WAS ALREADY ON THE CHARTS AND IN THE BUDGET. B. THE BAY TO BRAMAN BOLT SAWYER SCOTT SCRIPPS STATED SAWYER WAS TO BE HERE TO DISCUSS THE RUN EVENT. THE BOARD WAS GIVEN AN THAT THE SUPERVISOR RECEIVED. VAN PELT STATED WHO HE HAD CONTACTED BUT HE WOULD HAVE TO CONTACT THE COUNTY EMERGENCY MANAGEMENT PRE PLAN AND ASKED WHY HE IS CONTACTING THE TOWNSHIP OTHER THAN FOR BRAMAN HILL. WHAT DOES HE WANT TO DO AT BRAMAN HILL, THE END OF THE RUN? DISCUSSION ENSUED. IX. PUBLIC COMMENT PUBLIC COMMENT WAS HEARD FROM JEFF HESTER, THANKING BOARD FOR THE PURCHASES. HE ALSO LIKED THE SUGGESTION OF BILLING MONEY GOING TO NEW EQUIPMENT. DISCUSSION ENSUED ON BUDGET OF NEW EQUIPMENT. X. CORRESPONDENCE AND ANNOUNCEMENTS A. OMENA FIRE HALL FROM TOM BUEHLER SCRIPPS STATED, AS STATES FROM TOM BUEHLER, THE PROJECT AT OMENA FIRE HALL IS COMPLETED. KAL WILL BE BACK WHEN WEATHER IS BETTER TO REPAIR AND SEED YARD. SCRIPPS STATED THAT TOM SUGGESTED A RIBBON CUTTING CEREMONY AND SCRIPPS SUGGESTED THE BOARD MAY WANT TO HAVE A BOARD MEETING THERE. IT WAS STATED THE ISSUE OF PARKING IS A PROBLEM IN HAVING A MEETING THERE. VAN PELT STATED THE OCCUPANCY PERMIT WAS RECEIVED VAN PELT ASKED IF ANYONE HAS CALLED TO REMOVE PORTA JOHN. VAN PELT WILL CALL. SHE ALSO ASKED IF THERE IS A NO PARKING SIGN ON THE TRUCK BAY DOOR AS THERE WAS A CAR PARKED IN FRONT ON MONDAY. SUPERVISOR SCRIPPS STATED ROB THALL, TOWNSHIP ATTORNEY, STATED THE NORTHPORT POINT PEOPLE ARE NOT HAPPY WITH TOWNSHIP GOING FOR SEWER MILLAGE. SCRIPPS CALLED A FOR SPECIAL BOARD MEETING FOR THE PURPOSE OF A CONFERENCE CALL WITH THE TOWNSHIP ATTORNEY. 6

7 SCRIPPS ALSO STATED HE WILL BE HAVING SURGERYON APRIL 27 TH FOR HIS SHOULDER. DISCUSSION ENSUED ON SEWER AND RECYCLE. XI. ADJOURN MOTION MADE BY DUNN, SECONDED BY VAN PELT TO ADJOURN THE MEETING. MOTION PASSED 5 0. MEETING ADJOURNED AT 9:26P.M. 7