MINUTES OF REGULAR MEETING HORRY COUNTY SOLID WASTE AUTHORITY, INC. June 28, 2016

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1 MINUTES OF REGULAR MEETING HORRY COUNTY SOLID WASTE AUTHORITY, INC. June 28, 2016 The Horry County Solid Waste Authority, Inc. held a Board Meeting on Tuesday, June 28, 2016, at 5:30 P.M., at the Authority s Administrative Office, 1886 Highway 90, Conway, South Carolina. In accordance with the Freedom of Information Act, notices setting forth the date, time, and place of the meeting were mailed to the news media. Present were the following Board Members: Pam J. Creech, Vice Chairman; J. Michael Campbell, Secretary; W. Norfleet Jones, Treasurer and Board Members Sanford C. Graves, Dan P. Gray and John R. Long II,. Mr. Lance Thompson, Chairman, was absent. Michael Hughes, Highway 90 Liaison was present. Steve Gosnell, Director of Horry County Infrastructure and Regulation was absent. There were no members of the media or public in attendance. The following individuals were also in attendance: Danny Knight, Executive Director; Esther Murphy, Director; Bill Hilling, Director; Jan Bitting, Director; Mike Bessant, Director; Emma Ruth Brittain, Staff Attorney, and other staff members to include Chris Calhoun, Wayne Martin, Nannette Powell, Cecil Terry, Stephanie Todd and Susie Wofford. CALL TO ORDER Vice Chairman Creech called the meeting to order and asked Mr. Long to render the invocation. PLEDGE OF ALLEGIANCE Vice Chairman Creech led the group in the Pledge of Allegiance. APPROVAL OF AGENDA Vice Chairman Creech asked for any revisions to the Agenda as contained in the Agenda Packet. Mr. Jones moved to approve the Agenda as presented. There was a second by Mr. Campbell and the Motion was carried. APPROVAL OF MINUTES Vice Chairman Creech asked for any questions on or amendments to the Public Hearing held on May 23, 2016 and the Minutes of the Regular Meeting held on May 24, 2016, as contained in the Agenda Packet. Mr. Long moved to approve the Minutes of the Public Hearing held on May 23, 2016 and the Regular Meeting held on May 24, There was a second by Mr. Campbell and the Motion was carried. PUBLIC INPUT There were no requests to present Public Input. EXECUTIVE DIRECTOR REPORT Recycling and Corporate Affairs Update Ms. Esther Murphy offered an update of various projects in the Recycling and Corporate Affairs Division that were included as pages in the Board Packet. Minutes of Regular Meeting, June 28,

2 FY 2015 SCDHEC Annual Progress Report Update Mrs. Murphy stated the SC Solid Waste Policy and Management Act of 1991 required each county to report the amount of municipal solid waste (MSW) recycled with its municipalities. She indicated the state recycling rate had decreased from 31.5% in FY2014 to 26.50% in FY2015. Mrs. Murphy stated that Horry County s recycling rate had decreased as well from 38.19% in FY2014 to 32.7% in FY2015. She commented there was a decrease of 5,600 tons in commercial/institutional paper and a decrease in commercial/institutional metal of more than 3,000 tons. Mrs. Murphy stated residential organics were down 16,000 tons for FY2015 due to the additional yard trimmings reported in FY2014 as a result of the February 2014 ice storm. Hospitality Recycling Update Mrs. Murphy informed the group that she and members of staff attended the Myrtle Beach Chamber of Commerce Small Business Council meeting to discuss and present information on hospitality (hotel/motel/tourist) recycling. She stressed the importance of recycling and the impact on businesses during the presentation to area leaders. Mrs. Murphy commented that meetings were scheduled with North Myrtle Beach, Loris and Aynor Chamber of Commerce s for presentations on hospitality recycling. FIRST Palmetto Robotics Update Mrs. Murphy reminded the Board that the SWA had assisted the Conway High School s Robotic Team. She indicated the Grand Strand Robotics and STEM Support Committee presented the SWA with a certificate of appreciation for their help and support. Caught Green Handed Update Mrs. Murphy informed the group the May Caught Green Handed winner was Mrs. Edith Hucks. She indicated that Mrs. Hucks used the Bucksport Recycling Center. Mrs. Murphy stated Mrs. Hucks received a SWA prize pack and media recognition. Various Events Update Thank You Letters Mrs. Murphy indicated in the Miscellaneous Section of the Board Packet was a letter from Ms. Carly Sincavitch who was the Environmental Scholarship winner from Myrtle Beach High School. Ms. Sincavitch wrote how appreciative she was and how the SWA s generosity will help inspire other students and give back to the community. Mrs. Murphy indicated the Miscellaneous Section of the Board Packet also contained letters from students who won the Talkin Trash Grand Finale trip to the Fun Warehouse. She commented the students thanked the SWA for the exciting time they had and were very appreciative for the opportunity. Holiday Hours Mrs. Murphy informed the Board the Administrative Office, MRF and the Convenience Centers would be closed for the July 4, 2016 holiday. She indicated the Landfill would operate on holiday hours closing at 1:30pm. Environmental Luncheon Mrs. Murphy reminded the Board the Environmental Luncheon would be held on July 14, 2016 at 12:00pm. She asked any member who had not RSVP d to please call Cecil Terry so she can finalize the count. SWANA-WASTECON-Indianapolis, Indiana Mrs. Murphy informed the Board she was making final arrangements to register members for SWANA s WASTECON Conference in Indianapolis on August 22-25, She asked the members who were interested in attending to please let her know. Mr. Knight commented with several of the Board Members Minutes of Regular Meeting, June 28,

3 attending the WasteCon the August Board Meeting date needed to change. He suggested moving the date to August 30, Mr. Jones moved to change the date of the August Board Meeting from August 23, 2016 to August 30, There was a second by Mr. Campbell and the Motion carried. Ms. Creech thanked Mrs. Murphy and her department for the enthusiasm for their recycling efforts. She presented Mrs. Murphy with (4) recycled bags for her department. Mrs. Murphy thanked Ms. Creech for the encouraging words and the bags. Operations and Planning Update Mr. Hilling offered an update of the following which were included as pages in the Board Packet. Driver of the Month Update Mr. Hilling stated the May Driver of the Month was Wave Stanley from Waste Industries. Mr. Hilling commented Mr. Stanley worked well with staff and was well deserving of the honor. He informed the group a letter was sent to Waste Industries. Piggyback Expansion Update Mr. Hilling informed the group that 15,000 cubic yards of soil had been hauled into the landfill to date. He indicated the liner installation should be completed soon. Mr. Hilling stated that 75% of the fabriform ditch was in place and 20% of the leachate lines were installed in sections thus far. He commented the work was progressing well. Mr. Hilling informed the group of the progress meeting and stated he would have more information in the New Business section of the Board Packet. Ms. Creech commented she had taken a tour of the landfill and stated the contractor had done an excellent job so far. Financial Reports Mrs. Bitting offered an update of the following which was included as pages in the Board Packet. Monthly Finance Reports Mrs. Bitting stated for the period ending May 2016 the SWA should be at 91.63% of budget. She indicated MSW revenue was at 99.39% of budget year-todate. Mrs. Bitting stated construction and demolition revenue was at % of budget and yard waste revenue was at 90.53% of budget year-to-date. She stated the sale of recyclables revenue was at % of budget. Mrs. Bitting indicated compost was at 105% of budget yearto-date and mulch was at 250% of budget and woodchips was at 462% of budget year-to-date. She commented that the mulch was sold to the municipalities and woodchips were sold to Florence. Mrs. Bitting stated the landfill is now selling the red and brown mulch for $60.00 per ton. She indicated the Construction and Demolition Processing Facility saved days airspace. She commented the MRF saved days of airspace. Mrs. Bitting stated the reject material transported out of the county saved 8 days of airspace. She indicated net income for May was $30, and year-to-date was $1,169, Mrs. Bitting explained the MRF processed 4, tons for May. She informed the group that tonnage sold for May was 2, tons. Mrs. Bitting stated the current market value was $ for May. She indicated the rejects were 23.40% which was over the base amount of 14.5%. Mrs. Bitting commented rejects hauled to Charleston were tons, rejects hauled to SWA landfill were tons and rejects hauled to the Sandland facility were She indicated the total MRF revenue for May was $391, and expenses for May were $433,893.29; an increase in expenses over revenue by ($42, ) Mrs. Bitting commented Minutes of Regular Meeting, June 28,

4 year-to-date MRF revenues were $3,948, and year-to-date MRF expenses were $3,909,246.14, which equates to a net increase in revenue over expenses in the amount of $39, Recycling Services & Special Projects Update Mr. Bessant gave an overview for the following update which was included as pages of the Board Packet. MRF Update Mr. Bessant informed the Board that MRF operations were down for a few days. He commented that CP Manufacturing helped the MRF with the upgrades to the electrical systems. Mr. Bessant indicated the diagnostic system was upgraded and this would enable staff to locate and repair any problems the system may have in the future. He informed the group that because of the electrical panel s sensitivity it needed its own air conditioning system. Mr. Jones asked with an operations facility such as the MRF how much non-productive time would the facility have. Mr. Bessant commented with the new upgrades the non-productive time was kept to a minimum. Mr. Knight stated the upgrades were needed for the facility instead of waiting for a system failure and then having no options. Executive Director Update Mr. Knight offered an update of the following which was included as pages in the Board Packet Green Tie Luncheon Update Mr. Knight informed the group that the Green Tie Event would be held on September 21, 2016 in Columbia, SC. He indicated the SWA would sponsor a table for this event. Revocable Temporary License Agreement Mr. Knight informed the Board a revocable temporary license agreement was needed if the person working with the Botanic Bank needed to travel on private land to retrieve any plants. He commented that Coastal Carolina s President had signed the agreement. Mr. Knight stated he was excited about this project and wanted to proceed. Lobbying Services Update Mr. Knight informed the group the lobby services with Beam and Associates was approved in Fiscal Year 2017 budget. He indicated the amount was not to exceed $30,000. Mr. Knight stated the agreement would start July 1, 2016 until June 30, COMMITTEE REPORTS Nominations Committee Committee Chairman Campbell reported on the Nominations Committee Meeting and announced the slate of officers being recommended for the next fiscal year, which were as follows: Pam J. Creech Chairman W. Norfleet Jones Vice Chairman Sanford Graves Secretary J. Michael Campbell Treasurer Ms. Creech asked if there would be any discussion. Minutes of Regular Meeting, June 28,

5 Finance and Administration Committee Charleston County Update Committee Chairman Creech stated Finance and Administration Committee met on Tuesday, June 21, 2016 at 3:00pm. She gave an overview of the committee meeting. She indicated that the average commodities prices were down for the month. Ms. Creech pointed out for April the MRF sold 2,391 tons as compared to 2,883 tons sold in May. She indicated total rejects had decreased from 23.40% in April to 20.80% in May. Ms. Creech commented that the MRF was not in the black for this month. OPEB Study Update Ms. Creech reviewed the SWA s other post-employment benefits (OPEB). She stated the SWA had adequate funding. Ms. Creech indicated the study was required every two years the SWA provided the firm conducting the study with the list of retirees, list of current employees, salary information as well as years of service. OLD BUSINESS There was no Old Business to come before the Board. NEW BUSINESS a. Piggyback Expansion Project Change Order Mr. Hilling explained that due to the filling progression of the Class 2 and Class 3 landfill cells, the sideriser #7 pump and control panel has excessive corrosion thus causing repairs and safety concerns for employees. He stated on occasion the accumulated gas within the panel has ignited the pump actuation and blown the panel door open. Mr. Hilling indicated staff took these concerns to the project engineer and has recommended the replacement and relocation of the sideriser #7 pump at a cost of $11, Mr. Jones moved to accept staff s recommendation to replace and relocate the panel for sideriser #7 pump. There was a second by Mr. Long and the Motion was carried. b. Roundtable Discussion There was no roundtable discussion. MOTION TO ADJOURN There being no further business to come before the Board, Mr. Jones moved, seconded by Mr. Long to adjourn the meeting. The Motion was carried and the Regular Meeting was adjourned at 6:25 P.M. Minutes approved on July 26, HORRY COUNTY SOLID WASTE AUTHORITY, INC. ATTEST: BY: M. Lance Thompson, Chairman (L. S.) J. Michael Campbell, Secretary Pam J. Creech Minutes of Regular Meeting, June 28,

6 Sanford C. Graves Dan P. Gray W. Norfleet Jones John R. Long, II Minutes of Regular Meeting, June 28,