"LEADERSHIP AND MANAGEMENT FOR SAFETY IN A CHALLENGING ENVIRONMENT"

Transcription

1 13th IAEA - FORATOM Management System Workshop June 2015 EDF Energy Offices, Barnwood, Gloucester "LEADERSHIP AND MANAGEMENT FOR SAFETY IN A CHALLENGING ENVIRONMENT" 1

2 Objectives To promote a sustainable management system, as developed through the IAEA safety standards (GS-R-3, GS-G-3.1 and GS-G-3.5) and to provide for an international forum for the exchange of experiences, practical examples and case studies. Background This is the thirteenth in a series of Workshops that the IAEA and FORATOM have organized jointly to raise awareness, increase understanding and promote the application of the IAEA Safety Standards on management systems. The nuclear industry is currently in a period of significant change where there are many countries with new build projects, either in progress or planned. Among them are countries where nuclear energy is being implemented for the first time. At the same time, there are countries where the nuclear industry is downsizing and even being phasing out. There are a number of both political and economic drivers for these changes, which affect all of the organizations concerned. The industry is also seeing many people with knowledge, e.g., in design, fundamental safety principles, operation and maintenance, retiring from the workforce, and a new generation replacing them. Topics like public opinion, safety, economics of nuclear energy, security, safeguards, and both internal and foreign affairs are perhaps more important than ever. All of these factors mean that effective management of change is vital, and there are both opportunities and risks involved. These drivers bring new challenges to knowledge, competences, leadership and management. International guidance and standards are being developed/updated at the same time as these sometimes rapid changes. This workshop is intended to give participants an opportunity to discuss these topics, to influence international progress in the area, to better understand their own situation and the potential development needs within their organizations. Working Language The working language of the workshop is English. 2

3 Workshop Approach Each day will focus on a specific topic, relevant to the sustainability of an effective management system: Day One: Day Two: Day Three: Leadership and Management for Safety Thinking Beyond Rules, Managing Risks Practical Examples of Managing Safety In the plenary morning sessions the subjects will be introduced by keynote speakers and during the afternoon sessions on the two days there will be parallel interactive working groups on topics linked to the subjects discussed in the morning. Participants are expected to actively contribute to these sessions and are advised to prepare the contributions based on their experiences. At the end of afternoon the results of the break-out sessions will be presented in a plenary session. The Workshop will focus on a number of key aspects of a sustainable management system such as: Lessons learnt from challenges in safety management The development of leadership to improve safety culture How risk appetite can contribute to nuclear safety Risk during change management Day 3 topics see section Call for Papers The focus of the Workshop will be on the exchange of practical ideas and strategies, not on theoretical or abstract concepts, or on restating the content of IAEA safety standards. The sessions will also focus on the identification of common difficulties, possible solutions and good practices with regard to establishing, implementing, assessing and continually improving management systems. Who Should Participate? The participants should be senior managers and professionals with responsibility for establishing or implementing, assessing, and continually improving management systems. The Workshop will be of particular interest to those involved in any projects defining and implementing integrated management systems. The participants should come from nuclear power plants, nuclear power companies, regulatory bodies, research institutes, research reactor operating organizations, radioactive waste management companies, fuel cycle facilities, and from other organizations dealing with radioactive sources. Participation of supplier organizations (manufacturers, designers, engineering companies, etc) is also desirable. The participants should have experience in the establishment and continuous improvement and innovation of Management Systems and Organizational/Safety Culture. Workshop Materials During the workshop presentations and afternoon interactive working group materials will be made available by download from the internet using the IAEA Management System Network of Excellence (MSN) accessible here: Please note that CONNECT is only available to registered users of the IAEA NUCLEUS site (and who have been granted access to CONNECT). To register for NUCLEUS, simply go to and follow the instructions for registration. Registration is simple and takes only a few minutes. No approval is required and access is immediate. After registration to Nucleus access to CONNECT can be requested. Requests are then reviewed before access is granted to CONNECT. If you wish to use these services, please register to NUCLEUS and CONNECT at least two weeks before the meeting. Important: Please note that unlike NUCLEUS, CONNECT is not available to the general public. It is a special collaboration platform for current participants and partners in the IAEA Networks. If you are a current participant or would like to be considered for membership, please visit the CONNECT website, or visit one of the network websites shown in the left-side navigation from this page. Only those registered on the NUCLEUS/CONNECT platforms will be able to access the daily materials via the IAEA. Additionally FORATOM will prepare the book of abstracts provided by the speakers and send it to the Workshop delegates before the Workshop start. 3

4 Venue EDF Energy Barnett Way, Barnwood Gloucester GL4 3RS United Kingdom How to Reach Barnwood Workshop participants are responsible for their own travel and costs to and from the Workshop! By Train: From London Paddington Station to Gloucester: There are regular direct trains from London Paddington to Gloucester and vice-versa. Use a website such as for further information on times and prices. Travel time is approximately 2 hours. From Birmingham New Street Station: There are regular direct trains from Birmingham New Street station. Use a website such as for further information on times and prices. Travel time is approximately 1 hour. By Road: From London: Barnwood is accessible via the M4 motorway and the A419/A417 roads. Travel time is approximately 2hours 15minutes. From Birmingham: Barnwood is accessible via the M5 motorway. Travel time is approximately 1 hour. Security onsite at EDF Energy In order to gain access to the EDF Energy premises (and Hinkley Point), and subsequently access to the IAEA FORATOM Workshop you must bring a valid form of photo identification (national identification card, passport, for example). You must also bring the confirmation of your participation sent when completing your online registration. 4

5 Accommodation Each participant is responsible for booking her/his own hotel and transportation. A small number of hotels are located a short walking distance from the Workshop venue: Holiday Inn special early bird rates Crest Way Barnwood, Gloucester GL4 3RX, England To book the Holiday Inn, guests should call / and quote EDF ENERGY/FORATOM. Standard room is per room per night with 10 for additional guest sharing a room. Executive room is per room per night with 10 for additional guest sharing a room. A valid credit card/debit card is required at the time of booking Ibis Sawmills End, Corinium Ave, Gloucester GL4 3DG, England Tel: +44 (0) Premier Inn Wheatstone Barnwood, Gloucester GL4 3HR, England Tel: +44 (0) Please note the only currency accepted in the United Kingdom is the British Pound. 5

6 k IAEA FORATOM 13th Management System Workshop June 2015 Registration EUR VAT (21%) before 15 April EUR VAT (21%) - after 15 April The IAEA has limited funds at its disposal to help meet the cost of participants from countries eligible to receive technical assistance under the IAEA's technical cooperation programme. Opening Hours of Workshop Registration / Welcome Desk at the Venue: Monday 22 June, :00-18:00 Tuesday 23 June, :30-13:00 A help desk will be open throughout the Workshop. Special Requirements Should you have any special dietary/food requirements or any mobility needs, or if there is any other information the Workshop organisers should be made aware of please see Contact on back page. 6

7 Monday 22 June, :00-18:00 Registration/Welcome Desk Open 12:30 Lunch 14:00 17:00 Workshop: From GS-R-3 to GSR Part 2 - Helen Rycraft, Senior Safety Officer, IAEA and Pekka Pyy, Senior Expert, IAEA Introduction to GSR Part 2, IAEA Round table discussion Development of IAEA safety guides based on GSR Part 2 Gaps, updates and need for new ones, IAEA Work in breakout groups - analysis and discussion about the status and need for further developments Workshop conclusions in plenary session including feedback from the breakout session 17:00 Five o'clock Tea Welcome Tuesday 23 June, :30 13:00 Registration / Welcome Desk Open 08:30 SAFETY MESSAGE Official Workshop Welcome Chair: Pal Vincze, Section Head Nuclear Power Engineering Section (NPES), IAEA Co-Chair: Keith Parker, President, FORATOM& Chief Executive, Nuclear Industry Association, United Kingdom Speakers: Brian Cowell, Director of Nuclear Operations, EDF, United Kingdom Pal Vincze, Section Head Nuclear Power Engineering Section (NPES), IAEA Keith Parker, President, FORATOM& Chief Executive, Nuclear Industry Association, United Kingdom Jan Van Looke, Head of Integrated Management System at Belgoprocess& Chair, FORATOM Management System Task Force, Belgium Day 1 Leadership and Management for Safety 09:30 Chair: Pal Vincze, Section Head Nuclear Power Engineering Section (NPES), IAEA Speakers: Leadership and consequences to safety Experiences from Chernobyl&Fukushima Jeremy Western, Special Projects Director, EDF Energy, United Kingdom 10:30 Coffee Break How can Leadership be developed to Improve Safety Culture? Jan Boelen, Managing Director, COVRA, Netherlands Leadership the key to unlocking behaviours for success Wendy Anyster, Managing Member, The Leadershipive Ltd, South Africa 7

8 11:00 Session continued Speakers: Safety Management at NPP's The S-MIS Project: contribution of Applied Psychology to indicator identification and monitoring Dr. Urs Weidmann, Site Director, Axpo Beznau / Prof. Dr. Toni Wäfler, FHNW, Switzerland 12:30 Lunch Safety culture toward safety cultures: EDF nuclear generation approach Valérie Lagrange, Eve Guillaume, Safety management & Human factors Consultants, EDF, France How to Evaluate Leadership and Safety Culture Regulator perspective Peter Mullins, Office for Nuclear Regulations, UK Panel Discussion and Questions & Answers 13:30 Interactive Working Groups* Issue A1: Issue A2: Issue A3: Issue A4: Issue A5: Challenges regarding proactive, human factor oriented safety indicator Prof. Dr. Toni Wäfler, FHNW, Switzerland What are the challenges of nuclear leadership? Helen Rycraft, Senior Safety Officer, IAEA Leadership styles fostering safety Wendy Anyster, Managing Member, The Leadershipvine Ltd, South Africa Challenges in regulatory approaches to leadership and safety culture Peter Mullins, Office for Nuclear Regulations, United Kingdom Evaluation of leadership and safety culture Jeannot Boogaard, SMBI Consultancy, Netherlands 15:30 Coffee Break 16:00 Feedback of Interactive Working Groups and Plenary Discussion Chair: Peter Vermaercke, IMS Manager, SCK CEN, Belgium 17:30 End of the Day * Workshop participants will be able to sign-up for the Interactive Working Groups at the Registration / Welcome Desk. Please be aware there are room capacity limitations. Working Groups will be assigned a room by lunchtime of each day. 8

9 Wednesday 24 June, :00 SAFETY MESSAGE Thinking Beyond Rules: Managing Risks Chair: Prof. Mamdouh Elshanawany, Global Nuclear Director, Lloyd s Register Energy, United Kingdom Speakers: Safety management from a resilience engineering perspective: Bringing Safety-II into daily operations Prof. Erik Hollnagel, Denmark 10:30 Coffee Break Risk Management William Garcia, Executive Director Energy and HSE, The European Chemical Industry Council, Belgium Bias of the Risk Perception Arie Boer, Business Risk Manager, EPZ, Netherlands Panel Discussion and Questions & Answers 11:00 Session continued Speakers: Risk Based Auditing (Internal and/or External Regulation) Frank Cronin, Nuclear Development Manager, Lloyd s Register Energy, United Kingdom 12:30 Lunch Nuclear New Build - Establishing an IMS John Mawson, Business Process Manager, EDF Energy, United Kingdom Management system effectiveness review: annual validation of the graded approach and practical considerations for assuring effective process oversight Susanne Brissette, Manager Management System, Bruce Power, Canada Panel Discussion and Questions & Answers 13:30 Interactive Working Groups* Issue A1: Issue A2: Issue A3: Issue A4: Issue A5: Managing Risks in New Build Projects Paweł Lotko, Chief Specialist, PGE EJ1, Poland How can we implement resilience engineering? Erik Hollnagel, Denmark Implementation of integrated risk management Arie Boer, Business Risk Manager, EPZ, Netherlands Risk Based Auditing Frank Cronin, Nuclear Development Manager, Lloyd s Register Energy, United Kingdom Graded approach in IMS Susanne Brissette, Manager Management System, Bruce Power, Canada 15:30 Coffee Break 16:00 Feedback of Interactive Working Groups and Plenary Discussion Chair: Christina van Drunen, Director, Corporate Operations, Canadian Nuclear Laboratories, Canada 17:15 End of Day 18:30 Pick up for Dinner (at EDF Barnwood) 9

10 Thursday 25 June, :00 SAFETY MESSAGE Practical Examples of Managing Safety: How GSR 3 has contributed to Improving the Management System Chair: Jan Van Looke, Head of Integrated Management System at Belgoprocess& Chair, FORATOM Management System Task Force, Belgium Speakers: Governance, responsibilities&accountabilities and the relation with the IMS Christina van Drunen, Director, Corporate Operations, Canadian Nuclear Laboratories, Canada 10:30 Coffee Break Maintaining an effective integrated Business Management System (BMS) while in parallel incorporating developing systems at the organisational level Derrick James Blackmore, Quality Assurance and Configuration Manager, ANSTO, Australia Application of Management Systems in the Light of Decommissioning of Nuclear Power Plants (NPP) from the Perspective of an Independent Technical Support Organisation (TSO) Josephine Rehr, Work and Organisational Psychologist, ESN Sicherheit und Zertifizierung GmbH, Germany Panel Discussion and Questions & Answers 11:00 Session continued Several actions to improve nuclear and occupational safety Ivan Boissières, General Manager ICSI/Bernard Desmarets, Corporate Industrial Safety Manager EDF France/Valérie Lagrange, Safety Management & Human Factors Consultant, EDF France, France Safety Culture and its Relations to Management Systems in Nuclear Power Plant Construction Teemu Reiman, Safety Culture Manager, Fennovoima Oy, Finland The development of an integrated management system in a young nuclear project organization: challenges and opportunities Vincent Schryvers, QHSE Corporate Manager, Tractebel Engineering, Belgium 12:30 Lunch Panel Discussion and Questions & Answers 13:30 Session continued Integrated Management System Approach for Pre-Project Activities in EnergoNuclear SA Radu Arsene, Engineer, EnergoNuclear SA, Romania On the difficult transition from a group structured management system to an integrated process structured management system at SCK CEN Peter Vermaercke, IMS Manager, SCK CEN, Belgium Process Management in ČEZ a.s. Jindřich Šturma, ČEZ, a.s., Czech Republic Panel Discussion and Questions & Answers 15:00 Workshop Closing Session Pekka Pyy, Senior Expert, Organization & Management Systems, IAEA Jan Van Looke, Head of Integrated Management System at Belgoprocess& Chair, FORATOM Management System Task Force, Belgium 10 15:15 End of Workshop

11 Friday 26 June, :00-16:00 Organised visit to Hinkley Point Unit B and HPBC Visitors' Centre (50 people max) About us IAEA / Nuclear Power Engineering Section The IAEA is the world's center of cooperation in the nuclear field. It was set up as the world s "Atoms for Peace" organization in 1957 within the United Nations family. The Agency works with its Member States and multiple partners worldwide to promote safe, secure and peaceful nuclear technologies. The Nuclear Power Engineering Section (NPES) is responsible for implementing the IAEA's sub-programmes on: Integrated Support for Operating Nuclear Facilities, and Support for Expansion of Nuclear Power Plants Objectives: To enhance the capability of interested Member States, in a rapidly changing market environment, to improve nuclear power plant operating performance, life cycle management including decommissioning, human performance, management systems and technical infrastructure, through good practices and innovative approaches consistent with global objectives on non-proliferation, nuclear safety and security. FORATOM, European Atomic Forum Foratom is the Brussels-based trade association for the nuclear energy industry in Europe. Its main purpose is to promote the use of nuclear energy in Europe by representing the interests of this important and multi-faceted industrial sector. Foratom acts as the voice of the industry in energy policy discussions involving the EU institutions and provide a "bridge" between the industry and the institutions (Members of the European Parliament and key policy-makers in the European Commission). The membership of Foratom is made up of 16 national nuclear associations and two utilities, the Polish nuclear company, PGE and the Czech energy company, CEZ. Foratom also represents some of the continent's largest industrial concerns. Nearly 800 firms are represented. Our vision is to support the development of nuclear energy in Europe through sustained, highly proactive and visible actions in order to ensure that a long-term EU-wide low carbon energy strategy includes the continued deployment of nuclear technologies with the ultimate aim to maintain nuclear energy s one third share in electricity generation. 11

12 Contact For information concerning the programme, venue/accommodation, registration or general questions related to the workshop please contact: Emilia Janisz Institutional Affairs Manager FORATOM 56 Avenue des Arts 1000 Brussels, Belgium Tel: GSM: emilia.janisz@foratom.org For information concerning the programme, or questions related to IAEA financial assistance arrangements, please contact: Brian Molloy Technical Head (Human Resources) International Atomic Energy Agency Nuclear Power and Engineering Section - Department of Nuclear Energy Vienna International Centre PO Box Vienna Austria Tel: +(43) (1) b.molloy@iaea.org