SOUTH BEND COMMUNITY SCHOOL CORPORATION REGULAR MEETING OF THE BOARD OF SCHOOL TRUSTEES August 15, 2005 -- 5:30 p.m. Education Center 635 South Main Street South Bend, IN 46601 CALL TO ORDER President Hummel called the meeting to order at 5:37 p.m. ROLL CALL Board Staff Absent Mrs. Marcia M. Hummel, President Mrs. Sheila A. Bergeron, Vice President Mrs. Dawn Jones, Secretary Mrs. Kim Barnbrook, Member Mr. Ralph Pieniazkiewicz, Member Mrs. Ann Rosen, Member Mr. William Sniadecki, Member Dr. Joan M. Raymond, Superintendent of Schools Dr. Myrtle C. Wilson, Deputy Superintendent of Compliance & Equity Dr. Dianne Greaves, Asst. Superintendent of Sp. Ed. & HS Restructuring Dr. Karyle Green, Assistant Superintendent of Human Resources Mrs. Carolyn Higgins, Assistant Superintendent of School Management Mr. Robert Orlowski, Assistant Superintendent of Administrative Services Mr. John Strauss, Assistant Superintendent of Facilities Management Ms. Judy Tovey, Director of Purchasing & Central Services/Media Info. Mrs. Pat O Connor, Assistant Superintendent of Instruction ADOPTION OF AGENDA Motion: That the agenda for August 15, 2005 be adopted with an amended item 05-0815-01 Motion: Bergeron Second: Pieniazkiewicz Vote: Aye: 7-0
RECOGNITIONS None HEARING OF VISITORS: AGENDA ITEMS Speaker Item June Waterman Approval of Minutes Jim Banner Agenda Items 01, 02, 03, 04, 05, 14 and 16 Oletha Jones Staffing APPROVAL OF MINUTES Motion: That the Board of School Trustees approve the minutes from May 31, June 6, 20 and July 11, 2005. Motion: Barnbrook Second: Rosen Vote: Aye: 7-0 SUPERINTENDENT COMMUNICATIONS A. Staffing B. 2006 Budget Presentation ACTION AGENDA 05-0815-01 HUMAN RELATIONS - amended Motion: That the Board of School Trustees approve the personnel actions listed on the attached reports. Motion: Bergeron Second: Pieniazkiewicz Vote: Aye: 7-0 05-0815-02 APPROVE CONSOLIDATED REGISTER OF CLAIMS; DISTRIBUTION OF PAYROLL; MONTHLY REPORT; GIFT APPLICATIONS AND FUND RAISING Motion: That the Board of School Trustees accept and approve the attached consolidated register of claims, distribution of payroll, and gift applications. Motion: Pieniazkiewicz Second: Bergeron Vote: Aye: 7-0
05-0815-03 APPROVE CONTRACT BETWEEN THE SOUTH BEND COMMUNITY SCHOOL CORPORATION AND THE TEAMSTERS LOCAL 364 PARAPROFESSIONAL EMPLOYEES Motion: That the Board of School Trustees approve the negotiated contract with the Teamsters Local 364 Paraprofessional Employees and authorize the Superintendent, the Board President and the Secretary to execute the agreement. Motion: Barnbrook Second: Jones Vote: Aye: 7-0 05-0815-04 APPROVE CONTRACT BETWEEN THE SOUTH BEND COMMUNITY SCHOOL CORPORATION AND THE TEAMSTERS LOCAL 364 OFFICE PERSONNEL Motion: That the Board of School Trustees approve the negotiated contract with the Teamsters Local 364 Office Personnel and authorize the Superintendent, the Board President and the Secretary to execute the agreement. Motion: Bergeron Second: Rosen Vote: Aye: 7-0 05-0815-05 APPROVE MEDICAL, DENTAL, VISION, LIFE, AND LONG-TERM DISABILITY COVERAGE FOR SBCSC, 2005-2006 Motion: That the Board of School Trustees approve continuation of coverage with all current carriers for the insurance plan year, October 1, 2005 through September 30, 2006. Motion: Pieniazkiewicz Second: Jones Vote: Aye: 7-0 05-0815-06 APPROVAL OF HIGH SCHOOL MAGNET PROGRAM IMPACT MARKETING GROUP Motion: That the School Board of Trustees approve the contract between SBCS and Impact Marketing Group for $50,000 to be paid totally out of the High School Magnet Program grant. Motion: Barnbrook Second: Bergeron Vote: Aye: 7-0
05-0815-07 APPROVE THE ACCEPTANCE OF FUNDS FROM THE COMMUNITY FOUNDATION OF ST. JOSEPH COUNTY FOR LIPS/WILSON TRAINING AND RESOURCES Motion: These teachers will be able to incorporate Wilson into their classrooms and provide multi-sensory structured language instruction for their students. The funding provides for three days of training and for the Wilson instructional materials for each classroom involved in the training program. Motion: Pieniazkiewicz Second: Bergeron Vote: Aye: 7-0 05-0815-08 APPROVAL OF APPLICATION FOR STATE TECHNOLOGY LOAN Motion: That the Board of School Trustees approve the application for a technology loan from the School Technology Advancement Account for $420,000 (additional if available) for classroom instruction. Motion: Rosen Second: Jones Vote: Aye: 7-0 05-0815-09 APPROVE RECEIPT OF EARLY CHILDHOOD IDEIA GRANT, SECTION 619, PART B, FOR SPECIAL EDUCATION PRESCHOOL PROGRAM 2005-2006 Motion: That the Board of School Trustees approve receipt of Early Childhood IDEIA Grant in the amount of $373,176.00. Motion: Rosen Second: Jones Vote: Aye: 7-0 05-0815-10 APPROVE RECEIPT OF FEDERAL ASSISTANCE FOR THE EDUCATION OF STUDENTS WITH DISABILITIES, PART B OF PL. 108-446, IDEIA FOR 2005-2006 Motion: That the Board of School Trustees approve receipt of IDEIA grant funds to support Special Education Services in the amount of $6,116,751. Motion: Bergeron Second: Barnbrook Vote: Aye: 7-0
05-0815-11 APPROVE RECEIPT OF PL 108-446, PART B, IDEA TARGETED FUNDS (DISCRETIONARY) GRANT Motion: That the Board of School Trustees approve receipt of Targeted Funds (Discretionary) Grant in the amount of $10,000.00 and the SBCSC continue to act as the fiscal agent for the grant. Motion: Jones Second: Rosen Vote: Aye: 7-0 05-0815-12 APPROVE RECEIPT OF SUBGRANT FOR CAPACITY BUILDING (SLIVER) FUNDS FOR SPECIAL EDUCATION Motion: That the Board of School Trustees approve receipt of IDEIA Capacity Building (Sliver) Grant funds to support Special Education Services in the amount of $89,496.00. Motion: Pieniazkiewicz Second: Jones Vote: Aye: 7-0 05-0815-13 APPROVE APPLICATION FOR AND SUBSEQUENT RECEIPT OF FUNDS FOR TITLE III: LANGUAGE FOR LIMITED ENGLISH PROFICIENT (LEP) AND IMMIGRANT STUDENTS GRANT FOR SCHOOL YEAR 2005-06 Motion: That the Board of School Trustees approve the application for and receipt of funds for the Title III: Language Instruction for Limited English Proficient (LEP) and Immigrant Students School Years 2005-06 in the amount of $601,122.00. Motion: Rosen Second: Bergeron Vote: Aye: 7-0 05-0815-14 AUTHORIZE PERMISSION TO ADVERTISE THE 2006 BUDGET, 2006-2008 CAPITAL PROJECTS FUND PLAN AND 2006-2015 SCHOOL BUS REPLACEMENT PLAN Motion: That the Board of School Trustees authorize the Administration to advertise the 2006 Budget, the 2006-2008 Capital Projects Fund Plan and the ten-year School Bus Replacement Plan on August 26,2005 and September 2, 2005, noticing a public hearing on September 6, 2005 at 5:30 p.m. at the Education Center, with adoption on September 19, 2005. Motion: Bergeron Second: Jones Vote: Aye: 7-0
05-0815-15 APPROVE FOOD SERVICE CONTRACT - DAIRY Motion: That the Board of School Trustees approve the award of a contract for dairy and dairy products, valued at $511,594.00 to Dean Foods. Motion: Rosen Second: Bergeron Vote: Aye: 7-0 05-0815-16 APPROVE FOOD SERVICE CONTRACT - BREAD 05-0815-17 APPROVE FOOD SERVICE COMMODITY PROCESSING CONTRACT Motion: That the Board of School Trustees approve the award of a contract for bread and bread products, valued at $183,796.00 to Alpha Baking and approve the award of a commodity processing contract, based on information provided above, to Stanz Food Service for chicken, turkey and cheese products and Gordon Food Service for bread sticks. Motion: Pieniazkiewicz Second: Bergeron Vote: Aye: 7-0 05-0815-18 APPROVE THE AWARD OF THE CONCRETE SLAB CONTRACT FOR THE CONSTRUCTION OF THE NEW LINCOLN PRIMARY CENTER 05-0815-19 APPROVE THE AWARD OF THE MASONRY CONTRACT FOR THE CONSTRUCTION OF THE NEW LINCOLN PRIMARY CENTER 05-0815-20 APPROVE THE AWARD OF THE CARPENTRY AND WOOD TRUSSES CONTRACT FOR THE CONSTRUCTION OF THE NEW LINCOLN PRIMARY CENTER 05-0815-21 APPROVE THE AWARD OF THE PRE-CAST CONCRETE PLANK CONTRACT FOR THE CONSTRUCTION OF THE NEW LINCOLN PRIMARY CENTER Motion: That the Board of School Trustees approve the award of construction contract for the Concrete Slab contract at the new Lincoln Primary Center, valued at $876,800.00, to Haggerman Construction Inc.; the construction contract for the Masonry contract at the new Lincoln Primary Center, valued at $2,378,000.00 to Casteel Construction Inc.; the award of construction contract for the Carpentry and Wood Trusses contract at the new Lincoln Primary Center, valued at $390,000.00 to Brown and Brown, Inc.; and the Pre- Cast Concrete Plank contract at the new Lincoln Primary Center, valued at $122,950.00 to Stresscore. Motion: Jones Second: Bergeron Vote: Aye: 7-0
05-0815-22 APPROVE CHANGE ORDER #1 TO THE MASONRY RESTORATION CONTRACT WITH TRISCO SYSTEMS. INC. AT RILEY HIGH SCHOOL Motion: That the Board of School Trustees approve this Change Order Number 1 valued at an addition of $65,672.00 to the Riley High School Masonry Restoration Construction Contract with Trisco Systems, Inc. Motion:Bergeron Second: Pieniazkiewicz Vote: Aye: 7-0 05-0815-23 APPROVE CHANGE ORDER #1 TO THE CONSTRUCTION CONTRACT WITH DUDECK ROOFING FOR POOL ROOF REPLACEMENT AT WASHINGTON HIGH SCHOOL 05-0815-24 APPROVE CHANGE ORDER #1 TO THE ELECTRICAL CONSTRUCTION CONTRACT WITH TRANS TECH ELECTRIC, L.P., FOR THE ADDITION AND PARTIAL REMODELING PROJECT AT WASHINGTON HIGH SCHOOL 05-0815-25 APPROVE CHANGE ORDER #1 TO THE GENERAL CONSTRUCTION CONTRACT WITH CASTEEL CONSTRUCTION FOR THE ADDITION AND PARTIAL REMODELING PROJECT AT WASHINGTON HIGH SCHOOL 05-0815-26 APPROVE CHANGE ORDERS #1 AND #2 TO THE MECHANICAL CONSTRUCTION CONTRACT WITH D.A. DODD, INC., FOR THE ADDITION AND PARTIAL REMODELING PROJECT AT WASHINGTON HIGH SCHOOL Motion: That the Board of School Trustees approve change orders in agenda items 23, 24, 25, and 26 for the renovation and partial remodeling of Washington High School. Motion: Pieniazkiewicz Second: Bergeron Vote: Aye: 7-0 05-0815-27 APPROVE CHANGE ORDER #1 TO THE WHEELCHAIR LIFT CONTRACT WITH CASTEEL CONSTRUCTION, INC. AT SWANSON PRIMARY CENTER Motion: That the Board of School Trustees approve Change Order Number 1, valued at an addition of $2,530.00, to the Wheel Chair Lift contract with Casteel Construction, Inc. at Swanson Primary Center. Motion: Barnbrook Second: Bergeron Vote: Aye: 7-0
05-0815-28 APPROVE POTENTIAL CHANGE ORDERS TO THE CONSTRUCTION CONTRACTS AWARDED TO BUILD THE NEW LINCOLN PRIMARY CENTER Motion: That the Board of School Trustees concur with the above listed potential change orders to the construction contracts to build the new Lincoln Primary Center, and that any change orders pertaining to this work be approved providing the value of the effort does not change. Motion: Bergeron Second: Rosen Vote: Aye: 7-0 05-0815-29 REJECT THE STRUCTURAL STEEL CONTRACT BID FOR THE CONSTRUCTION OF THE NEW LINCOLN PRIMARY CENTER Motion: That the Board of School Trustees approve the rejection of the structural steel bid for the construction of the new Lincoln Primary Center. Motion: Bergeron Second: Barnbrook Vote: Aye: 7-0 ITEMS FROM CLOSED SESSION None HEARING OF VISITORS: NONAGENDA ITEMS Speaker Mary Ann Zimmerman Oletha Jones June Waterman Jim Banner Subject HR Agenda Item, RIF ed teachers recalled, staffing and Washington NEA survey Policies Parental response to children s behavior, and the increase in class sizes Whole grain food in cafeteria, students becoming successful citizens, ISTEP tests in the fall, and recommended books BOARD COMMUNICATIONS Speaker Bill Sniadecki Ann Rosen Dawn Jones Sheila Bergeron Subject School uniform process School uniform process Consequences of not wearing uniforms
BOARD COMMUNICATIONS (con t) Speaker Ralph Pieniazkiewicz Dawn Jones Bill Sniadecki Marcia Hummel Sheila Bergeron Ann Rosen Kim Barnbrook Joan Raymond Dawn Jones Ann Rosen Ralph Pieniazkiewicz Marcia Hummel Ralph Pieniazkiewicz Subject Current dress code Survey process Process Process Ad hoc committee Explorers Program ADJOURNMENT There being no further business to discuss, the meeting was adjourned at 7:48 p.m. Motion: Bergeron MINUTES NEXT MEETING These minutes were taken by Susan Pace. The next regular meeting of the Board of School Trustees is scheduled for Tuesday, September 6, 2005, 5:30 p.m. at the Education Center, 635 South Main Street, South Bend, Indiana.