TECHNOLOGY REPLACEMENT TASK FORCE MEETING Tuesday, July 13, :00 p.m.-3:00 p.m. SSC 277. Minutes

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TECHNOLOGY REPLACEMENT TASK FORCE MEETING Tuesday, July 13, 2010 2:00 p.m.-3:00 p.m. SSC 277 Minutes Members present: Lee M.

1 TECHNOLOGY REPLACEMENT TASK FORCE MEETING Tuesday, July 13, :00 p.m.-3:00 p.m. SSC 277 Minutes Members present: Lee M. Colaw, Lynn Thornton, Delton Moore, Jeff Gibson, John Chaka, Terry Berg and Mark Hanna, Jerry Moller Members absent: None Guests: None I. Approval of Minutes Will approve by . II. Action Items Mark made the motion to approve requests as requested, John seconded the motion. All items approved as requested. a. TRTF Funds 1. Linda Hendrick (ITS- Networking) (1) Annual Support for network taps $1, Req * 2. Linda Hendrick (ITS- Networking) (4) LogMeIn Rescue software Renewal $4, Req. * Linda Hendrick (ITS Networking) (3) R.A.R.E. system for AIT5 tape drive $2, and (1) Library on site Maintenance $ 1, = $4, Req * 4. Lee M. Colaw (ITS) for new VP s office (4) Dell G Series 24in monitors $1, Req * 5. Linda Hendrick (ITS Networking) (1) Packeteer Support Software $ 3, Req * 6. Lee M. Colaw (ITS) (1) Angel Contract Renewal $ 66, Req Linda Hendrick (ITS- Networking) (1) Bradford Networks Annual Maintenance $7,361.55* Req * 8. Gil Carnahan (Sciences & Engineering/Electronics Systems Technology) (1) Cisco Systems $11, Returned without action due to no budget allocation 7/12/ Terry Kleffman (ITS- Programming) (1) E commerce-volume Base Fee period 7/01/10-3/30/11 $6, Req * 10. Terry Kleffman (ITS Programming) (1) E commerce-volume Base Fee period 7/01/09-6/30/10 $62.00 Req *

2 11. Terry Kleffman ( ITS Programming) (1) HP Support Service Agreement $4, Req * 12. Duane Lintner (CIS)(1) Snap deploy Gov Connection $2, Req * 13. Jeff Gibson (TIC Center ) (44) Air mouse Elite LP Keyboard $5, Req * 14. Terry Kleffman ( ITS Programming) (1) Canon Dr Scanner $2, req * 15. West Campus Bldg. C, rm117 (1) Smart Classroom $ Req * 16. CUB Second Floor Badger Den 208 (1) Smart Classroom $12, Req * 17. Jeff Gibson (IT TIC)(4) Polycom VoiceStation 300 $1, Req.28571* 18. Jeff Gibson (ITS- TIC) (2) Canon RE 455x Doc Cam TAA $2, Req * 19. Jeff Gibson (ITS- TIC) (1) Dell 3130 cn Duplexer w/4yr warranty $ Req Jeff Gibson (ITS- TIC) (2) Dell PC w/3 yr. warranty $1, Req Jeff Gibson (ITS- TIC) (1) Dell 5330 dn Monochrome Laser Printer w/5yr. NBD Onsite Response $ Req * 22. Linda Hendrick (ITS- Networking) (13) INX Catalyst Switches, WAP, Power Injectors $110, Req * b. Perkins Funds 1. Building S Automotive - Automotive Program Support Proposal - 26, Patterson Dental -$6, Req * CDWG - $5, Req * CDWG - $ Req * Dell - $ Req * Dell - $2, Req * Dell - $ Req INX - $10, Req * Deep Surplus - $45.40 Req c. Department Funds 1. Terry Kleffman (ITS- Programming) (1) Renewal Roc Software $3, Req * 2. Jenna McFall ( College Relations) (2) Design Premium License + Upgrade plan (2 yrs) $ Req * 3. Heather Voran (Instructional Services) (1) Inspiration software $79.95 pd. for by dep. cc.* 4. Linda Powell (library) (4) Barcode Scanners $ Req * 5. Charles Proctor (KACV-TV) CUC and Meyers Information Systems $57, Req and Req * 2

3 6. Janice Newburg (CTL) (1) Respondus Software License for $2, Req * 7. Linda Hendrick ( Telecom) Accuta Institutional membership renewal $ Req * 8. Donald Abel(Mass Communications) (3) Final Draft upgrade $ Req * 9. Danita McAnally (Assessment & Development) (1) TK20 Maintenance & Support for TK20 system $8, Req * 10. Jena McFall (College Relations) (2) Dell PC OptiPlex 780 Minitower $2, Req * 11. Dale Longbine (Customer Service) (1) renewal of Diamond software $1, Req * 12. Kim Hays (Manufacturing) (1) Alibre Expert Software $ Req Cheryl Oldham (Behavioral Studies/Carter Fitness Center (1) MicroFit Health Wizard $ Req * 14. Jeff Gibson (ITS- TIC) (3) LifeCams HD for Notebooks $ pd. cc * 15. Jeff Gibson (ITS- TIC) (4) Sound Bar speakers $97.96 Req * 16. Duane Lintner (CIS) (1) GovConnection software $ Req * 17. Kay Mooney (Financial Aid) (1) Canon Dr- 4010C Scanner + 2 yr. care pack $2, pd. cc 18. Linda Hendrick (ITS Networking) (1) INX Orion UPG Maintains $5, Req Lee Proctor ( KACV-FM) (1) Television Monitor Dynex $ Req * 20. Renee Vincent (Moore Campus) (2) Smart Classroom equipment $29, Req * $ Req * 21. Lana Jackson (language Communications & Fine Arts) (5) ipad with Wi-Fi 64 GB $3, Req * 22. Delton Moore (Assesment and Development) (5) Licenses Adobe Pro 9 Req Jeff Gibson (TIC Center ) (1) 42 Class 1080p 240 LCD HDTV $ Req.28554* pd. cc 24. Jeff Gibson (TIC Center ) (2) Whole House FM Transmitter 2.0 $ Req * pd. cc 25. Jeff Gibson (TIC Center ) (2) Digital Audio to Analog Audio Converter $ Req * pd.cc d. Other Funds 1. Cara Crowley (Assessment & Development) (25) GP Steam Software $3, Req.28216* 2. WSC Library Wireless Project-$29, Title V Custom Networks, Inc. $ Req * INX $27, Req * 3

4 ProVantage $ Req * Dexon $1, Req.28335* Deep Surplus $ Req * 3. Lisa Lucero (HEP) (15) Learning Essentials Series $14, Req * 4. Patsy Lemaster (CTL) (1) Angel Contract Renewal $ 51,900 Req * Title V e. Bond Projects 1. Jones Hall- Building Renovation- $10, Req * 2. Jones Hall Building Renovation - $1, Req * 3. Jones Hall Building Renovation - $1, Req * 4. Biology Bldg. Building Renovation - $72, Custom Networks, Inc. $ Req * BlackBox $ Req * INX $64, Req * Provantage $ Req * Oberon $ Req * Dexon $1, Req * DeepSurplus $ Req * Graybar $ Req * Forerunner $2, Req * 5. Biology Bld. Building Renovation - $159, Lubbock Audio Visual, Inc $61, Req * Lubbock Audio Visual, Inc. $73, Req * Lubbock Audio Visual, Inc. $ Req * Dell $10, Req * CDWG $14, Req * III. Discussion Items a. Budget FY2010 Lee discussed plans to bring the TRTF budget to an end in preparation for the close of the fiscal year. Orders must be submitted to Purchasing before July 31, 2010, in order that AC can receive the items before August 31, b. Budget FY Lee passed out and reviewed the FY 2011 TRTF budget projections with the membership. He pointed out numerous budget reductions required across the College. Hereford and Dumas campuses are in separate funding pools and will not be affected by the reductions. Lee and Jeff will negotiate pricing for the FY 2011 replacement program for desktops and laptops to be purchased. Lee emphasized the need to continue to research new and emerging technologies, and that TRTF would continue to acquire new technology at a reduced rate. Student technology fees may have to be adjusted in the future years to offset increased cost projections from the vendor community. Bond expenditures are continuing to increase, 4

5 New Business which in turn will increase the life cycle support costs in future years. A question was asked as to how AC plans to maintain a lower budget with the ever increasing costs of technology. Several options were discussed on ways to save; for example, the Telephone System could be replaced with a Unified Communications system, could be outsourced to Google or Microsoft, the Portal would not be replaced in two years when the current contract expires. TRTF discussed a change in philosophy for the computer labs. Lee mentioned there were over one thousand computers currently being used for general purpose computing on the campus. AccuTrack was purchased last fall which would help track lab usage; however, due to personnel issues and separate databases, it had proven to be extremely difficult to accurately identify usage trends. Cost per copy printing operations is another idea to reduce support costs. July 27, 2010 will be the last meeting until after the beginning of the fall semester The next meeting is scheduled for September 7, * Indicates prior approval by Terry Berg and/or Lee M. Colaw. Membership Terry Berg Lee M. Colaw Lynn Thornton Mark Hanna Jerry Moller Delton Moore Jeff Gibson John Chaka 5

Introduction of committee members. The projected budget for FY13 is $1,146,642.00

Introduction of committee members. The projected budget for FY13 is $1,146,642.00 Meeting Minutes FY13 Student Technology Fee Committee Meeting called to order on April 11, 2012 at: 12:00pm In Attendance: Abraham George, CIO; Mary Covington, Exec. Dir. IT Services; Wayne Summers, Dept.