Regional Advisory Committee Friday, October 13, :00 a.m. St. Cloud Police Department th Ave. N., St. Cloud, MN City of St.

Transcription

1 Regional Advisory Committee Friday, October 13, :00 a.m. St. Cloud Police Department th Ave. N., St. Cloud, MN City of St. Cloud Agenda 1. Call to Order 2. Roll Call 3. Revisions and Approval of Agenda 4. Revisions and Approval of Minutes from September 8, 2017 (P1-9) 5. Communications a. Governor Dayton Supports Buildout of FirstNet's Nationwide Public Safety Broadband Network in Minnesota (P10-12) b. Full ARMER participation plan for Sanford Health Systems/F-M Ambulance (P13-42) 6. Reports a. SRB/ARMER Update; MnDPS/MnDOT 1. MnDOT/RIC 2. SECB (No Report) 3. OTC (Al Fjerstad) (P43-46) 4. Interop STR Workgroup (Micah Myers) (P47) 5. Finance Committee (No Report) 6. Legislative Committee (No Report) 7. Steering Committee (No Report) 8. State Interop Data Committee (Kristen Lahr) (P48) b. Regional Leadership Group (Next Mtg. October 23, 2017) c. NG-911 Committee (Judy Diehl) d. EMAC Committee (Erin Hausauer) e. Owners and Operators Committee (Kristen Lahr) f. User Committee (Paul McIntyre) g. EMS/Hospital Sub-Committee (Paul McIntyre) h. Executive Committee (Micah Myers) 7. Emergency Services Board (Next Mtg. December 20, 2017) 8. Updates from Partners on Current Projects a. Website Project (Live Overview of Site) b. Motorola IV&D (Integrated Voice & Data) City of St Cloud Pilot Project (P49-50) 9. General Discussion and New Business a. Regional Project Priority List for 2016 SHSP & SECB Grant SHSP Grant Application (P51) 2. Regional Coverage Issues (P52) b. Attendance Standard Compliance Process (Update) (P53-54) c Draft Meeting Schedule (Requires Action) (P55) d. Current Representative List (P56-57) e. Other 10. Old Business a. Policy on CMNESB Contracts 11. Upcoming Meetings a. November 17 Benton County (3 rd Friday of the month) b. December 8 Big Stone County 12. Adjournment

2 Regional Advisory Committee Friday, September 8, :00 a.m. Wright County Sheriff s Office 3800 Braddock Ave. NE, Buffalo, MN Wright County Members/Alternates Present: 1. Micah Myers, Chair & Brandon Larson City of St. Cloud 2. Kyle Dusing Benton County 3. Tom Egan Douglas County 4. Sheriff Troy Langlie Grant County 5. Sheriff Dan Hartog Kandiyohi County 6. Al Fjerstad Mille Lacs County 7. Victoria Ingram Morrison County 8. Keith VanDyke Otter Tail County 9. Kristen Lahr Stearns County 10. Dona Greiner Stevens County 11. Bill McGeary Swift County 12. Mike Wisniewski Todd County 13. Lynn Siegel Traverse County 14. Sheriff Rick Fiedler Wilkin County 15. Jeremy Wirkkula Wright County Members/Alternates Absent: 16. Big Stone County 17. Pope County 18. Sherburne County 19. Meeker County 20. Wadena County Guests Present: Paul McIntyre Gold Cross Marcus Bruning Northern Regional Interoperability Coordinator, ECN Mark Smith DSC Communications Mike Kahl Granite Electronics Chris Meier Motorola Mike Mihelich Motorola Dereck Leyde Northland Business Meeting was called to order by Chair Micah Myers at 9:58 a.m. 15 of the 20 members in attendance with a quorum present. Revisions and Approval of Agenda: Kandiyohi County made a motion to approve the RAC Agenda. Stevens County seconded, motion carried

3 Approval of Minutes: Al Fjerstad requested the following changes: Page #2 under AT&T Devices for Coverage Testing: He does not see Mille Lacs County until year 4-5. Add joining FirstNet after Mille Lacs County. Page #3 under SECB ARMER update: No cost to tax papers. Change papers to payers. Page #4 under OTC: Northeast region, said we have just done it this way all the time. Add he before said. Page #5 under State Interop Data Committee: Benefits with AT&T and FirstNet is the research. Leave this sentence alone. Page #5 under NG-911 Committee: Where is your emergency, it is their job to call. Add the proper PSAP after call. Page # 5 under NG-911 Committee: Fjerstad added the issue has all been corrected. Change to recent. Page # 6 under BDA Policy: Fjerstad was up at PD doing updates on radios. Change sentence to: Fjerstad found out about installation when at PD doing updates on radios. Page #7 under BDA Policy: Fjerstad said he does not need the control channel information, it is a broadband one. Change broadband to multiband system. Page # 7 under BDA Policy: They pointed it to a Crow Wing County site Change they to the outside antenna is pointed to a Borden Lake site in Crow Wing County. Dona Greiner requested on page #2 under AT&T Devices for Coverage Testing: In Morris it was awesome, but there were maybe only one or two bars in Big Stone. Add and rural Stevens after Big Stone. Todd County made a motion to approve the amended RAC minutes from August 11, Swift County seconded, motion carried. Communications: a. AT&T Devices for Coverage Testing Devices are out there changing hands to different agencies. Brandon Larson has been pushing spreadsheets and getting them back from agencies. Marcus Bruning asked how we are doing the testing. Larson discussed the tests: (1) Measure bars of service; (2) Larson has also provided apps for through point and speed testing. Bruning suggested the OOKLA app. b. Minnesota Task Force One Regional Resource Request Included in the packet is a letter from Ron Jansen. Reason we put this on here is more of a tracking purpose. Chair Myers said he had looked back through O&O minutes, he thought resources were open, just wanted to request who had them. c. STR Availability for Super Bowl Recommendation to get to ESB. Do we want to make the STR available? Discussions at Executive level on what happens in an emergency? Larson said it just depends if Douglas County is willing to fulfill their responsibility to transfer, or if we need to schedule. Al Fjerstad stated we need to relocate it down to the Twin Cities. Fjerstad suggested leaving it in Bloomington with Butch. Tom Egan concurred, in the event that they need it, it should be really close. Bruning added that other regions have offered up a portion of their cache radios. Larson responded they are good on radios. Al Fjerstad made a motion to make it available by staging it in Bloomington during the time period they need it. Tom Egan seconded. Motion carried. d. COML Training COML course is happening in October. Larson sent an updated this morning since some information changed particularly the dates. Cathy Anderson included the prereqs, ICS300 is a request. Chair Myers added the Northeast would cover accommodations

4 Reports: SRB/ARMER Update; MnDPS/MnDOT: 1. MnDOT: (Marcus Bruning) Marcus Bruning reported that he has not been to a Central RAC meeting. He has information on training and exercise. Northwest angle had a drowning last year. They had no ARMER coverage north of Flag Island. They put a repeater up in the Northwest angle available for MN and Canada. Exercise was in August where they did testing on the water. There was good coverage on the repeater. Border Patrol, federal and state assets were there. If you did respond up there it would probably be on an STAC. COML class is open to other regions. Dispatcher class in Duluth. ICS class. System Administrator training in Duluth. FirstNet delivered the state plan in June. MN was in a good position. Committees were brought together again to put together our expectations. Televate identifed each one as met, partly or not met. There were 15 items they were not able to answer, but those are not deal breakers. AT&T wants to earn your business, got our state plan committed to 22 additional towers in MN. FirstNet is just an option. There will be other commercial carriers. Verizon has been meeting regularly with ECN. They are dedicated to building a FirstNet core. They did not need the bandwidth was their response. Testing continues to support our demands for coverage. Any testing we can do and the testing you are doing is much appreciated. Let Bruning know if you need additional devices. Director Mines is starting a Strategic Planning Committee this fall. Committee determines what happens in emergency communications for the next couple of years. Recommendation is someone from technical and the elected side. There was good discussion at the last Regional Leadership meeting. Questions were forwarded to Micah Myers. Next Regional Leadership meeting is schedule on October 23 rd. If you would like to see something on the agenda let Bruning know. Minnesota MnGEO office created a PSAP boundary viewer. For use primarily in this text to 911. It is important to assist PSAPs in the region. First live test will happen in this region on September 12 th. A few state ARMER sites are remaining in the North, one in the Northwest and a couple along the boundary waters. Grants workgroup did a good job of utilizing grant money. Used to send back $300,000 every year, but that has ended. $61,000 was left in the SECB which rolled over and $0 in SHSP. National Weather Service standard will go into effect in January 2018, or when the region is ready. Northwest has extended an invitation to a meeting on October 11 th during the Northwest RAC meeting. Bruning discussed RF coverage. Making the resource available to us as part of Homeland Security. Contact Marcus Bruning or Jim Stromberg. PSAP firewall process still remains in MN management and budget. ECN is doing website work on the NG911 pages updating existing information and links. The second phase is new content. Continuity of Operations (COOP) Planning Workshop is October 25 th from 8:30 a.m. 4:00 p.m. starting at 9:00 a.m. APCO/NENA meeting is Noon to 1:00 p.m. Free training by APCO/NENA. Each county will be required to submit a COOP plan by March 31 st of COMU standard is ready for approval. We will have a COML and COMT program. Director Mines and program managers met regarding interop coordinators. They are not abandoning the region. ARMER outage reports. Cass County, North Dakota participation plan was approved by SECB in August. Reviewed by Steering and all the other committees. ECN is working with MnDOT on the contract. Brian Zastoupil is contemplating a new ½ cent tax. Borders, not a lot of procedures. Interop news Jim Stromberg was involved in a Motobridge solution that went well

5 Reports: (Continued) SRB/ARMER Update; MnDPS/MnDOT: (Continued) 1. MnDOT: (Marcus Bruning) (Continued) Chair Myers asked if the plan that Verizon provided to Director Mines was available for the public? Bruning responded it may not have been in a plan. Larson asked if the trainings were posted on any websites or just through meetings? Bruning responded the Northeast website is on its way to being good thanks to you guys. Larson pointed out he did not see the COOP training on ECN s website. 2. SECB: (Micah Myers) Chair Myers asked if the Cass County plan passed without discussion. It passed without discussion, it was recommended by the OTC to accept, voted unanimously. Standards were approved. 3. OTC: (Al Fjerstad) Meet again next week. Items on the September agenda were read. Chair Myers asked about the standard on board selection. Director Mines went through the standard and made suggested changes. 4. Interop: (Micah Myers) None. 5. Finance Committee: (Micah Myers) None. 6. Legislative Committee: (Micah Myers) None. 7. Steering Committee : Sheriff Hartog reported what happened last month was we moved Red River onto the state board. Bruning said the SECB asked that the contract negotiating comes back to Steering Committee. Chair Myers inquired about the Finance Committee. There will be a $195,000 onetime payment and $30,000/year depending on how much traffic. Talked about where the money will go. Director Mines worried $30,000 will go into the general fund. MnDOT s Mukhtar had concerns. Who will do the buildout? $30,000 utilizing 13% of the zone controller capacity. Contract will continue to assess how much of the zone controller is used. 8. State Interop Data Committee (Kristen Lahr) No meeting last month or this month. Regional Leadership Group (Next Meeting October 23, 2017) See MnDOT Report. Myers stated it is a very productive meeting. Strategic planning, we can post those on the website. We will be identifying people from the region when we do the agenda for the board. NG-911 Committee (Judy Diehl s Report) The CM NG911 Committee has not yet met this month; our conference call is scheduled for next Thursday. The Statewide NG911 Committee met last month on the 16th. Dan Craigie reported that the Firewall RFP is very close to being awarded and he hopes to have an announcement during our call next week. They still plan to install 48 firewalls before the end of this year. ECN has also determined two locations for shared CPE for PSAPs, and are working with the vendors to make the price point attractive; he will more information out to each county soon

6 Reports: (Continued) NG-911 Committee (Judy Diehl s Report) (Continued) Adam Iten is encouraging all Central MN Counties to fix any gaps or overlaps on the PSAP boundary map by September 12th. Dana Wahlberg noted there have been some issues with transferring Texts to between Vesta and Viper systems, and they are working on a solution. Central MN has completed and submitted all of our County 911 Plans. There will be an OEC/ICTAP Continuity to Operations Plan (COOP) Workshop on October 25th at the St Cloud Police Department training rooms pairing with the MN Chapter of APCO/NENA. John Dooley shared the IPAWS Standard and sample MOU for agencies that don t have the ability to send out their own IPAWS alerts. There will be a National test of the Emergency Alert System on September 27th at 1:20 p.m. All radio and television stations are required to comply. The Northeast Users Conference will be held on September 29th and 30th, all are welcome. The conference and meals are free. Cathy Anderson and Dana Wahlberg are working with Linda Muchow at Alexandria Technical College to develop training for Dispatchers for NG911. EMAC Update: There will be a special meeting coming up to address the amendment to the SHSP grant and workplan. There is Family Assistance Center training in November. Owners & Operators Committee: (Kristen Lahr) Discussion on standards. New standard in process of approval for subscriber surplus. Discussion regarding maintenance out of SMG for unused radio IDs. Distributed the list of the Central Region. Reviewed the list of Central s system admin encouraged it to be up-to-date submit to Brandon Larson. Discussed STR radio cache. Keeping firmware up-to-date and discussed possibility of funding for ESB to purchase remote speaker mics. Discussed what type of mic. We have a question for the group discussion at the next meeting with an estimation on both depending on which we go with. Tom Egan noted there are some batteries that are starting to go bad. Kristen Lahr asked if we could get a number of the batteries. Lahr said we have 60 batteries for the cache. It was asked at what percentage do they become problematic. Mike Kahl with Granite Electronics responded if it does not meet 70% they replace it. He has customers working on 40%, but they work near chargers. Egan thinks they will need to be replaced within a year. User Committee: (Paul McIntyre) Meeting next week. Tina Lindquist will be subbing for Paul McIntyre. EMS/Hospital Sub-Committee: Paul McIntyre reported we will have a talk with Jim Stromberg about the make-up of the group. If we continue as a formal subcommittee then we follow open meeting laws, formal membership, agendas/minutes, etc. The other alternate is to just become a workgroup. RIC Report: See MnDOT Report. Executive Committee: (Micah Myers) Did not meet. Next meeting is scheduled before the ESB

7 Emergency Services Board: (Next meeting September 27, 2017) a CMNESB Budget Update on budget, there were no objections to the budget. Budget will get sent out to the Auditors for Cut off will be the 17 th for agenda items. Updates from Partners on Current Projects: Website Project Update Getting content from the regions. Randy Willis from the Southwest came in for additional training. We are looking to get more content out there. Shari sends out the quorum. There is a tool for Opinion Poll. We could use it to determine quorums or other items. Al Fjerstad asked about adding calendar events to Outlook. Brandon Larson responded he has sent the question to CivicPlus. They do not currently have a way like the SECB. It is a couple extra clicks but you can import it. Fjerstad said he would like Brandon to make it a feature request. Motorola IV&D (Integrated Voice & Data) City of St. Cloud Pilot Project Things went smoothly. We have network connectivity. We have not been able to see live GIS data yet. Did brief testing on over the air, so far programming radio management tool seems to be working. Need to put in another router to address network connectivity for other participating agencies. Brandon has more testing to go. Myers stated for legacy radio testing for the XTS line they will require a flash kit upgrade from Motorola. Chris Meier with Motorola reported the flash is still available through the end of the year. The 5000 kits were done last year. If you have another vendor, you will just need the feature set in the radio. Mike Kahl from Granite Electronics can research the XTS or XTL cost. Larson discussed enhanced and classic data. Kristen Lahr is using width over the air programming. Myers added we received replacement radios and have now deployed them out for testing. As part of the radio upgrade, we will be able to do this fleet-wide. Next part of the project is more in-depth testing, afterwards we will start addressing governance and developing standards. Get an idea if it works for others with budgetary requests. Fjerstad asked if there will be grant money available? Myers stated we will start briefing more people on for testing. March standing agenda updates. Bruning suggested a presentation for what they have learned. BDA Policy 1. Grand Casino Mille Lacs BDA Project We do have a policy for BDAs. What is our recourse when someone puts it on? What can we do in our governance structure? Do we have authority to take it down? Al Fjerstad reported Sheriff Lindgren could not be here, but he has his questions: 1. Is this approved by the NE region? Marcus Bruning reported the matter came to the Northeast region last month. Northeast region recommended to support it and write a letter as well. Mille Lacs Band has been a member since inception in When was it approved? Bruning said it came before the RAC last month in August, the Northeast RAC. 3. What Participation Plan member brought it forward? - 6 -

8 Updates from Partners on Current Projects: (Continued) BDA Policy (Continued) 4. Can a region approve something for another region? Indoor BDAs require notification for the standard. Outdoor BDAs requires approval. Process to notify members of public safety. Does not require approval. Outdoor can cause interference. FCC Laws require to file papers with MnDOT. They did do that in March, but did not work with the participation plan holder. Bruning said the casino contacted DSC and arranged for it to be installed. Casino ordered it and installed it. Larson said FCC holders of licenses need to be notified, but it does not always happen. Bruning said they started reminding people at MnDOT that papers are needed. Mike Wisniewski added the BDA license holder of the frequency has the right to say shut it down. A question was asked what was taking place with the tribe and was it interfering? Fjerstad responded he is following-up. They are under Central MN Mille Lacs County s participation plan. What it says in the Central Region policy is that Fjerstad has to be notified as the System Admin. Sheriff Langlie stated it goes beyond the BDA in reading the standard. They have to seek your approval to do it according to our standard. Chair Myers said the bigger question is these are coming in by non-members. Another issue is in the hospital in Monticello. If FCC has these rules and they are not being enforced. Fjerstad replied Mark did do the paperwork with the state and FCC. 5. When a BDA is installed in one region and approved for that region can it be directed to another regions resource tower? (Borden lake) Bruning responded when the governance structure was established it was brought under ARMER under the Mille Lacs County participation plan. Bruning said they have been contacting them since. They are completing a full participation plan for approval. Northeast region will have to support that before it goes to the OTC. Bruning added it needs to go to Central first. Then they would have representation when they are utilizing resources within the Central Region. Chair Myers asked if they are doing a full plan, does Mille Lacs revise their plan and remove them? Bruning answered yes. It is before Tribal Solicitor General now, so their attorney, maybe in the next couple of months. 6. If a region approves a BDA but then wants it affiliated to a local resource (Wahkon Tower) does the local governing body need to approve as well? Fjerstad said he does not think it has to be the local governing body. Point antenna, does that need to be okay by Mille Lacs County Sheriff s Office? Bruning said the Northeast does not have that standard, but Central does. 7. This project today will be for limited radio count service, but if in the future there is a desire for casino security and all VHF radios to use once up and operational and a BDA is affiliated at a particular site will that affect BUSY on a 5 channel capacity site and who will pay for the additional costs that may come with adding and maintaining additional capacity in the future before this is approved? Bruning responded the beauty of the full participation plan is they will have to come to you. Amendment would be required by you before OTC. This is an issue right now with Pine County. Do they have access to LTACs, but Pine County is begging them to get LTACs. Benefit of them to get a plan. Fjerstad said he thinks subscribers would get pulled and they will have to go to another vendor. 8. Why was this approved installed and put into use without approval of either one or both radio boards? It was approved by the Northeast. There is new leadership at Tribal PD

9 Updates from Partners on Current Projects: (Continued) BDA Policy (Continued) 9. Who authorized this project, Monte Fronk, Jared Rosati, Sara Rice, Band Government? Who? The Casino contacted DSC directly. 10. Who paid the Bill or who was billed? The casino. 11. Was there direction, communication, instruction not to communicate until installed? to just do it, and ask for permission later? Bruning replied the first he heard about it was from you. 12. Seems the cart was put before the hourse on this project with money dictating and policy and procedure and protocol taking a back seat and it needs to be known who did it this was it was not Mille lacs County Already talked about. Fjerstad thanked Bruning saying it was very nicely stated that it was an oversight not handled by procedure or policy. Fjerstad said everyone in the room can learn. If you hear about a BDA going in you should look into it. Chair Myers asked who do we get notification from and what can we do to improve the notification process? Bruning replied you could research with the FCC if they have been notified, MnDOT keeps it on hand. If it is your frequency you are liable for what is on there. Myers said we have half a dozen, the one discovered there was no notification. Bruning responded the license holder has the right to kick them off. Larson said discussions with the vendor are very adamant to key up on the approval word. If it is a local enhancement site you do need approval for it. Larson reported after he found out about Monticello, CentraCare is now coming to him. Larson is looking in the Central Region standards and these projects do not need to come to the region as long as it is to the system holders. Fjerstad asked Mark if it was up and running. Mark Smith with DSC Communications replied it is running but it needs to be aligned. They have had calls from the tribe, but have not sent anyone to touch it. Fjerstad said he cannot make the decision without talking to the sheriff. Chair Myers responded the RICS or ECN meets with MnDOT. Maybe use as liaison when MnDOT gets notified to bring back to the region. General Discussion and New Business: Regional Project Priority List for 2016 SHSP & SECB Grant: SHSP Grant Application For the 2018 grant cycle the Grants Workgroup made changes to the hierarchy. See in the packet the dollar amounts available to grants is $189, Training was kept. Training is important as we have seen today. Continued efforts on GIS and firewall efforts. from Dustin Leslie. Overall grant pool is just over $500,000, but take out GIS, firewall and training. 2. Regional Coverage Issues (See Table) On page #36 you will see the re-application and on page #37 the current application. 3. GIS MSAG & ALI Clean-up Chair Myers stated in discussion with Director Mines GIS has been challenging to plan for 17 and 18. Myers had a conversation with Adam Iten. In 2018, Morrison County was listed. They were looking at a significant dollar amount to get cleaned-up, but Morrison County is taking care of it. Myers said he asked how they came up with the list. They came up with it from the answers in the back of the packet. Myers is looking for projects and proposals and he will revise the numbers and put in the full dollar amount. Ongoing maintenance is a requirement of the agency

10 General Discussion and New Business: (Continued) Regional Project Priority List for 2016 SHSP & SECB Grant: (Continued) 3. GIS MSAG & ALI Clean-up (Continued) In other items, look at the very last page of packet you will see the letter from Wilkin County. Myers asked that other counties provide the letter too. Myers said he would like a letter like this explaining the need to be put into the 2018 application. Fjerstad gave a proposal to Myers. Myers explained if your MSAG and ALI work has not been reported it is important for text to 911 the struggle is with edgework. Part of the requirement is commitment from agencies to keep up the data. ProWest puts that into proposals and they also put in for the CAD, an add-on that ProWest puts together. We include the request. Until you have a signed agreement we are still waiting for signed agreements for the re-application. Make sure we have a grant application in hand signing what you will get reimbursed for. Fjerstad said we will do it in Mille Lacs County whether we get it or not. Chair Myers would say to wait and it was his recommendation to. They have up d the grant applications. Next board meeting is the 27 th of December. We would like to present this to the board for approval. Then put it into the grant application due on the 1 st of December. Grant County moved. Stearns County seconded. Motion carried. Other None. 4. Attendance Standard Compliance Process Checks are going out for the ECN Conference. Letter we have from the board will be included in the checks if you are not in compliance. Big Stone County was looking for a letter from Kandiyohi County. Looking for suggestions to help. If you are not at these meetings you will not get this information. Mike Wisniewski said a good start is the letter and making sure it goes to the board chairs too. It is not just dealing with radio, now it is Next Gen, firewall, equipment, etc. Old Business: a. Policy on CMNESB Contracts Upcoming Meeting Date and Location: October 13 th City of St. Cloud November 17 th Benton County Adjournment: Todd County made a motion to adjourn the meeting. Mille Lacs County seconded, and the motion was carried unanimously to adjourn at 11:51 a.m. Minutes recorded by Shari Gieseke - 9 -

11 From: Subject: Date: Attachments: Miller, Melinda (DPS) FW: Governor Dayton Supports Buildout of FirstNet"s Nationwide Public Safety Broadband Network in Minnesota Wednesday, October 04, :19:57 PM 2017_10_04_FIRSTNET_optin_letter.pdf The Minnesota Department of Public Safety Emergency Communication Networks (ECN) division is pleased to announce Gov. Dayton s support for the buildout of FirstNet s nationwide public safety broadband network in Minnesota. Today s decision means first responders will have another option when choosing a wireless broadband provider. FirstNet offers priority and preemption and is dedicated to satisfying the unique needs and requirements of public safety responders. ECN staff began work in 2011 to define the requirements of a public safety wireless broadband network for Minnesota emergency responders. The experiences of public safety professionals proved that commercial wireless providers did not meet the reliability needs of first responders and were prone to congestion during high priority events. Major requirements were outlined in a report presented to the Statewide Emergency Communications Board (SECB) in August of In February of 2012, Congress passed the Middle Class Tax Relief and Job Creation Act creating the First Responder Network Authority (FirstNet). FirstNet s mission under the law is to build, operate and maintain a mission-critical, high-speed nationwide wireless broadband network dedicated to the use of public safety. In September of 2014, FirstNet kicked off their initial consultation with the states. Minnesota was the second state, following Maryland, to host a meeting. Many of you attended that first session to express your desires for this nationwide network. Over the last three years, ECN and the SECB have met with FirstNet many times, providing valuable feedback on the design and features necessary for this type of network. On June 19, a draft state plan was delivered to Minnesota. During the last few months, ECN and workgroup members of the SECB have met with AT&T, FirstNet s chosen vendor to discuss the proposed network. The SECB voted to support a decision to allow FirstNet to build this network in Minnesota on July 28. FirstNet, AT&T and its team of industry leaders are ready to deploy, operate, maintain and improve the FirstNet network in Minnesota and will assume all responsibility and costs. AT&T has a track record of deploying mission-critical networks for public safety, spanning more than 140 years. AT&T has committed to delivering the industry-leading next-generation communications products and services that Minnesota first responders require, supported by a dedicated sales and customer service team. Regards, Jackie Mines, Director Emergency Communication Networks Division Department of Public Safety

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14 Sanford Health F-M Ambulance ARMER 800 MHz Radio System Participation Plan

15 Sanford Medical Services (FM Ambulance), North Dakota 800 MHz ARMER Radio Participation Plan Contents 1. Introduction and ARMER System Application Client and Project Overview... 2 A. Agency Summary and Jurisdictional Coverage of New System... 3 B. Existing Agency Operations and Equipment Fargo-Moorhead Ambulance and Dispatch Air Ambulance Operations Local County-based EMS/Ambulance Operations Local City/County Hospitals ARMER/800 MHz Radio System Technical Planning A. System Planning Fargo-Moorhead Ambulance and Dispatch Air Ambulance Operations Local County-based EMS/Ambulance Services Local City/County Hospitals B. Local Enhancements C. Mobile and Portable Subscriber Radios D. Sanford FMA Talk Groups, Fleetmap and ID Requirements E. 800 MHz ARMER Traffic Usage Review F. 800 MHz System Coverage G. Legacy VHF Equipment H. Contingency Planning I. Training J. Interoperability K. Standards L. Maintenance M. System Administration Project Costs and Budget Project Implementation... 28

16 Sanford Health System (FM Ambulance), North Dakota 800 MHz ARMER Radio System Participation Plan 1 ARMER Participation Plan 1. Introduction and ARMER System Application Sanford Health System consists of multiple primary EMS/ambulance, Air Ambulance (AirMed), and Hospital service entities operating in many areas of Minnesota, providing these services to many local municipalities and public safety jurisdictions in western Minnesota, as well as the Fargo/Cass County, North Dakota area. Included in these entities are F-M Ambulance Service (FMA), AirMed Ambulance Services (five locations), and numerous city and county-based operations. Most of these entities are existing ARMER 800 MHz radio system users, operating through either an existing Limited Participation Plan or by the associated local county ARMER Participation Plans. As the Sanford F-M Ambulance, AirMed and other local ambulance operations have expanded, so has the need for additional radios, talk groups and radio system coverage, along with the need to incorporate all Sanford divisions into a single, Full ARMER Participation Plan. Sanford Health System and associated entities are requesting approval as a Full ARMER system user for the service entities included in this ARMER Participation Plan. Sanford requests that this application and plan be reviewed and approved by the following agencies and committees: Northwest Minnesota Regional Advisory Committee (NW RAC) and Emergency Communications Board (ECB) Central Minnesota Regional Advisory Committee (CM RAC) and Emergency Communications Board (ECB) Southwest Minnesota Regional Advisory Committee (SW RAC) and Emergency Communications Board (ECB) ARMER Operations and Technical Committee (OTC) State of Minnesota Emergency Communications Board (SECB) This ARMER Participation Plan for Sanford and associated entities has been developed based on the requirements for participation in and use of the ARMER radio system. Sanford desires to contract as required with the Northwest ECB, Southwest ECB, and Minnesota Department of Transportation (MnDOT) for use of the ARMER system once all approvals have been obtained. A list of the Sanford entities included in this plan are provided in Section 2. of this Plan document.

17 Sanford Health System (FM Ambulance), North Dakota 800 MHz ARMER Radio System Participation Plan 2 2. Client and Project Overview Sanford Health System is the parent company of the various EMS/ambulance, AirMed and Hospital services included in this ARMER Participation Plan. Most of these entities are current ARMER radio system users, and their use of ARMER is covered by either an existing county-based plan or Limited Participation plan. Sanford s operations have grown over the past several years, including expanded services and service areas for F-M Ambulance and AirMed operations, and the acquisition or management of these existing countybased ambulance and hospital services. As these expanded operations and radio needs have evolved, it became appropriate for Sanford to develop a Full ARMER Plan to encompass all operations. There are four agency components to this ARMER Plan: 1. F-M Ambulance (FMA) operations (including Dispatch services) 2. AirMed operations (Bemidji, Fargo, Sioux Falls, Bismarck and Dickinson) and dispatch services 3. Local county-based EMS/ambulance services and operations 4. Local hospital operations A review of each of these work groups is provided in the next section of this plan. The primary points of contact for this project and plan are: Don Martin Rey Freeman Operations Manager RFCC Consulting Fargo-Moorhead Ambulance Larkin Drive th St. So. Minnetonka, MN Fargo, ND Phone Phone rfreeman@isd.net Don.Martin@FMAmbulance.com It should be noted that future F-M Ambulance 800 MHz and ARMER radio operations and use have also been incorporated into the City of Fargo/Cass County, North Dakota 800 MHz/ARMER radio system plan, as well as the existing City of Moorhead/Clay County, Minnesota ARMER system participation plan. F-M Ambulance is considered an integral partner agency in public safety operations throughout the Fargo/Moorhead service area. As such, there may be some overlap in Talk Groups between these three agency plans and operations. However, Sanford and FMA will be obtaining and managing the actual ARMER radio ID s for all Sanford agencies through this new ARMER plan.

18 Sanford Health System (FM Ambulance), North Dakota 800 MHz ARMER Radio System Participation Plan 3 A. Agency Summary and Jurisdictional Coverage of System The following Sanford entities are included in this 800 MHz ARMER Participation Plan. As noted, most are existing ARMER system users through various existing ARMER plans: Table 1a: Sanford/FMA Ambulance and AirMed Agencies Entity/Agency Service Area Existing ARMER User? 1. F-M Ambulance Moorhead/Clay County, MN Fargo/Clay County, ND Yes (via Clay Co. MN) 2. AirMed Bemidji MN Northwest MN, Statewide Yes (Limited ARMER plan) 3. AirMed Fargo ND Northwest MN, Statewide Yes (Limited ARMER plan) 4. AirMed Sioux Falls SD Southwest MN, Statewide Yes (Limited ARMER plan) 5. AirMed Bismarck ND Western MN, Statewide Yes (Limited ARMER plan) 6. AirMed Dickinson ND Western MN, Statewide Yes (Limited ARMER plan) 7. Bagley Ambulance Clearwater County, MN No 8. Canby Ambulance Yellow Medicine County, MN Yes (YM County) 9. Hillsboro, ND Ambulance Norman County, MN No 10. Mahnomen Ambulance Mahnomen County, MN No 11. Murray County Ambulance Murray County, MN Yes (Murray County) 12. Rock County Ambulance Rock County, MN Yes (Rock County) 13. Thief River Falls Area Ambulance Pennington County, MN Yes (Pennington County) 14. Wheaton Ambulance Traverse County, MN Yes (Traverse County) 15. Worthington Ambulance Nobles County, MN Yes (Nobles County) F-M Ambulance, Hillsboro and Thief River Falls Area Ambulance services are dispatched by and receive calls for service from the F-M Ambulance dispatch center in Fargo. The remaining local ambulance services are currently dispatched by the local county PSAP, although calls are sometimes handed off to the F-M Ambulance dispatch center in Fargo. The AirMed services receive their dispatch services from the Sanford AirMed dispatch center in Sioux Falls, SD. Hospitals are shown on the next page.

19 Sanford Health System (FM Ambulance), North Dakota 800 MHz ARMER Radio System Participation Plan 4 Table 1b: Sanford Hospital Agencies Entity/Agency County or City Existing ARMER Plan 1. Bemidji Hospital Beltrami County NW RGNL EMS 2. Bagley Hospital Clearwater County NW RGNL EMS 3. Canby Hospital Yellow Medicine Co YM County 4. Fargo Hospital Cass Co/Fargo ND NW RGNL EMS 5. Hallock Hospital Kittson County NW RGNL EMS 6. Jackson Hospital Jackson County Jackson County 7. Mahnomen Hospital Mahnomen County NW RGNL EMS 8. Ortonville Hospital Big Stone County Big Stone County 9. Perham Hospital Otter Tail County Otter Tail County 10. Sioux Falls Hospital Sioux Falls SD SW RGNL EMS 11. Thief River Falls Pennington County NW RGNL EMS 12. Tracy Hospital Lyon County Lyon County 13. Westbrook Hospital Cottonwood County Cottonwood County 14. Wheaton Hospital Traverse County Traverse County Refer to the map on the next page for a general location of the Sanford agencies.

20 Sanford Health System (FM Ambulance), North Dakota 800 MHz ARMER Radio System Participation Plan 5 Map of Sanford Health System Ambulance and Hospital ARMER Locations

21 Sanford Health System (FM Ambulance), North Dakota 800 MHz ARMER Radio System Participation Plan 6 B. Existing Agency Operations and Equipment As noted in the previous section, many of the Sanford entities listed are existing ARMER radio system users, and will be incorporated into this plan for Sanford operations. The use of the ARMER 800 MHz Trunked Radio System has been shown to provide the best technology solution to meet the operational radio needs of public safety agencies throughout Minnesota. The key performance benefits provided by the ARMER system include: Radio Coverage (mobile and portable communications) System Capacity (Talk Groups through Trunking technology) Interoperability (a shared statewide radio network platform) Reliability (multiple tower sites, overlapping coverage, redundant site links) A review of each Sanford work group is provided in this section of the ARMER plan. 1. F-M Ambulance (FMA) operations (including Dispatch services) The F-M Ambulance division of Sanford is based in Fargo, North Dakota. From this location, they are the primary BLS and ALS ambulance/ems service provider for the following areas: City of Fargo and eastern Cass County, ND City of Moorhead and most of Clay County, MN Existing Operations: FMA currently owns and operates a VHF P25 repeater system located in downtown Fargo, along with remote voting receiver locations in other areas of town. This system provides reasonable good coverage in the Fargo area, as well as some coverage into Moorhead and Clay County MN. FMA also jointly operates an Alpha Numeric paging system with the RRRDC (Red River Regional Dispatch Center) and Cass/Clay County operations. The existing FMA dispatch center is equipped with a 2-position Motorola MCC5500 radio console system. This console system is connected to the existing VHF repeater system through VHF RF control stations. The MCC5500 console system is also connected to one 800 MHz RF control stations for access to ARMER talk groups, which is used for the following communications: Thief River Falls Area Ambulance, now on ARMER/800 Dispatch Operations: The F-M Ambulance dispatch center is a Secondary PSAP, whereby it does not receive direct calls from the public. A large percentage of their calls are transferred from the Red River Regional Dispatch Center (RRRDC) in Fargo, which is the primary PSAP for the Fargo/Cass County ND and Moorhead/Clay County MN service areas. Most of the radio communications for F-M Ambulance units is currently conducted on the VHF radio system, as the mobile and portable radios now in service are primarily VHF, although a few 800 MHz ARMER-capable radios have been purchased. It is the goal of FMA to replace all VHF radios with new 800 MHz ARMER-capable units in the near future.

22 Sanford Health System (FM Ambulance), North Dakota 800 MHz ARMER Radio System Participation Plan 7 The Fargo-based FMA operation currently has an inventory of 38 Mobile and 67 Portable radios. Most of these are VHF, but the same total number of 800 MHz/ARMER radios would be implemented at this location once the project is completed. Refer to Section 3.C. of this plan for details on mobile and portable radio inventories. 2. Air Ambulance (AirMed) Operations Sanford AirMed (Air Ambulance) operations are based in five locations, all of which provide service to agencies and locations in Minnesota. These locations are as follows, with the associated aircraft types: Fargo, North Dakota: One fixed-wing, one rotor-wing Bemidji, Minnesota: One rotor-wing Sioux Falls, South Dakota: Two fixed-wing, one rotor-wing Bismarck, North Dakota: One rotor-wing Dickinson, North Dakota: One fixed-wing Technisonics multi-band radios installed in the helicopters. All aircraft provide service to agencies in Minnesota. AirMed s current use of the ARMER system includes the Technisonics multi-band radios, as well as a group of five (5) 800 MHz portable radios (used in Bemidji), which is covered by the existing Limited Participation Plan established in July An existing Talk Group was established for AirMed use through the Limited plan; the EMSSA AIRAM is the only current talk group established in the ARMER system for use by Sanford AirMed, and it has Statewide Roaming privileges due to the nature of Air Ambulance operations. Dispatch Operations: The AirMed dispatch center is located in Sioux Falls SD, which serves the aircraft for all locations. Local and county agencies in Minnesota needing the AirMed services contact AirMed dispatch in Sioux Falls via 800 telephone number. The AirMed dispatch office then contacts the AirMed locations via telephone, UHF or ARMER 800 (Bemidji) radio systems. AirMed operations staff at these locations carry portable radios for local communications as well as with AirMed dispatch. The AirMed dispatch center is equipped with a 2-position Motorola MCC5500 radio console, which controls the various radio systems and resources, including two 800 MHz RF control stations. One control station is used on the EMSSA AIRAM1 talk group, and the other has been setup on the new AIRCOMM talk group. These RF control stations communicate over-the-air with the Beaver Creek ARMER site in southwest MN. A diagram of the AirMed Dispatch Center in Sioux Falls is shown on the following page.

23 Sanford Health System (FM Ambulance), North Dakota 800 MHz ARMER Radio System Participation Plan 8

24 Sanford Health System (FM Ambulance), North Dakota 800 MHz ARMER Radio System Participation Plan 9 3. Local County-based EMS/Ambulance Services and Operations All of the nine (9) city or county-based EMS/ambulance services listed in Section 2.A. of this plan (and shown below) receive their dispatch services from the local county PSAP which they are associated with. Many of these EMS agencies were locally owned and/or operated at some point in time, but have since been purchased or are managed by Sanford and now incorporated into Sanford and FMA operations. The 800 MHz radios being used by these entities are using ARMER ID s from the local county ARMER plan. A component of this Sanford ARMER plan is to bring these radios into the Sanford operations inventory, and assign new ID s obtained through the planning process. Table 2a: Sanford Health City/County-Based Ambulance Services Entity/Agency Service Area Existing ARMER 1. Bagley Ambulance Clearwater County, MN No 2. Canby Ambulance Yellow Medicine County, MN Yes (YM County) 3. Hillsboro, ND Ambulance Norman County, MN No 4. Mahnomen Ambulance Mahnomen County, MN No 5. Murray County Ambulance Murray County, MN Yes (Murray County) 6. Rock County Ambulance Rock County, MN Yes (Rock County) 7. Thief River Falls Ambulance Pennington County, MN Yes (Pennington County) 8. Wheaton MN Ambulance Traverse County, MN Yes (Traverse County) 9. Worthington MN Ambulance Nobles County, MN Yes (Nobles County) As noted above, Hillsboro ND and Mahnomen County Ambulance are not currently ARMER system users, but are included in this plan for future capability. Hillsboro is included because they provide Mutual Aid response to Norman County MN. No major operational changes are planned for these agencies, however Sanford intends to obtain one new talk group for each of these locations, to allow direct communications between F-M Ambulance dispatch in Fargo and the local ambulance service. This would be used to allow direct communications and event tracking after the initial call for service from the local agencies. The local EMS agencies have experienced issues with some of the local PSAPs not having sufficient personnel to provide good EMS service interaction, call tracking and event follow up.

25 Sanford Health System (FM Ambulance), North Dakota 800 MHz ARMER Radio System Participation Plan Sanford City/County Local Hospital Operations Sanford Health System operations include 14 city or county hospitals in Minnesota, and North and South Dakota. These hospitals are ARMER users through the associated ARMER plans as shown: Table 2b: Sanford City/County-Based Hospitals Entity/Agency County or City Existing ARMER Plan 1. Bemidji Hospital Beltrami County NW RGNL EMS 2. Bagley Hospital Clearwater County NW RGNL EMS 3. Canby Hospital Yellow Medicine Co YM County 4. Fargo Hospital Cass Co/Fargo ND NW RGNL EMS 5. Hallock Hospital Kittson County NW RGNL EMS 6. Jackson Hospital Jackson County Jackson County 7. Mahnomen Hospital Mahnomen County NW RGNL EMS 8. Ortonville Hospital Big Stone County Big Stone County 9. Perham Hospital Otter Tail County Otter Tail County 10. Sioux Falls Hospital Sioux Falls SD SW RGNL EMS 11. Thief River Falls Pennington County NW RGNL EMS 12. Tracy Hospital Lyon County Lyon County 13. Westbrook Hospital Cottonwood County Cottonwood County 14. Wheaton Hospital Traverse County Traverse County Each of these hospital locations is equipped with one or two ARMER radios, programmed for operations on statewide and local EMS and EHM talk groups. No changes are planned for these locations through this ARMER plan, other than to obtain new ARMER ID s for each of the radios.

26 Sanford Health System (FM Ambulance), North Dakota 800 MHz ARMER Radio System Participation Plan ARMER/800 MHz System Technical Planning Sanford Agencies A. System Planning The 800 MHz ARMER Trunked Radio System has been shown to be the best technology solution to meet the operational needs of the agencies included in this plan. Many of the entities included in this plan are existing ARMER system users, but the Sanford operational expansions noted previously will add radios and talk groups to their ARMER user base. It should again be noted that F-M Ambulance has been included in the existing Clay County, MN ARMER Participation Plan (2015), as well as the Cass County/Fargo, ND 800 MHz/ARMER Participation Plan that has recently been presented to the various ARMER committees and governing groups for review and approval. The ability of the Sanford agencies to work seamlessly with local public safety agencies on a daily basis and having a common radio system in place for all agencies is key to the success of operations. A review of the planned ARMER system use and/or changes to ARMER use for each group of Sanford operations is provided in the following sections. 1. F-M Ambulance (FMA) and Dispatch Operations The F-M Ambulance service division of Sanford is based in Fargo, North Dakota. From this location, they are the primary BLS and ALS ambulance/ems service provider for the following areas: City of Fargo and eastern Cass County, ND City of Moorhead and most of Clay County, MN F-M Ambulance plans to convert from their existing VHF system to 800 MHz ARMER operations. FMA desires the use of 800MHz/ARMER throughout the Clay County/Moorhead MN and Cass County/Fargo ND service areas, but recognize that these are potentially considered two different radio system and coverage service areas. Clay County has an existing ARMER plan (which includes FMA) and the new 800 MHz/ARMER radios to be implemented by FMA would be used for operations within Clay County under both the Clay County and this FMA ARMER plan. However, the Cass County/Fargo geographic area is currently not considered an ARMER system service area, even though the Moorhead tower site provides excellent coverage to mobile radios as well as portables when used on-street around the Fargo area. Nonetheless, FMA desires to use 800 MHz radio services throughout the entire service area. As such, they have been included in the 800 MHz/ARMER Plan recently completed by Cass County/Fargo ND, which establishes a 9-site 800 MHz P25 Trunked Radio subnetwork, which (if approved) would be connected to the ARMER Master Site in Detroit Lakes. If for some reason the Cass County/Fargo plan is not approved for connectivity to the ARMER Master Site, FMA will nonetheless be part of a new Cass County/Fargo 800 MHz network, and will program radios to work on both systems.

27 Sanford Health System (FM Ambulance), North Dakota 800 MHz ARMER Radio System Participation Plan 12 Dispatch Operations and Equipment: F-M Ambulance is planning for the purchase and installation of new Motorola MCC7500 radio control consoles at their Fargo dispatch facility. Four operator positions are planned for this installation, and it will be connected to the ARMER network through the Moorhead tower site via microwave radio link. MnDOT has advised that there are ports available at the Detroit Lakes Master Site for the connection and operation of this new console system. A total of 20 CCGW ports will be required in the new console system for the control of conventional VHF radio channels, along with 800 MHz RF control stations for recording and backup of 800 MHz Talk Groups. A total of four 800 MHz RF control stations are planned for backup operations and talk group recording. Refer to the diagram on the next page for an overview of the proposed dispatch console system for FM Ambulance. Voice Logging: The dispatch center will continue to use its existing local voice logging recorder for the recording of 800 MHz, ARMER and conventional channel radio traffic, through the local ARMER 800 MHz RF control stations planned for the dispatch center. A Trunked logging system is not included in the plan at this time. New Talk Groups will be established for FMA operations in the Cass County/Fargo and Clay County/Moorhead service areas. Some of these Talk Groups will potentially be sourced from the Clay County ARMER plan, others from the Cass County plan, as well as this new Sanford plan. The final configuration will ultimately depend on the approval (or lack) of the Cass County/Fargo 800 MHz system plan and connectivity to the ARMER Master Site in Detroit Lakes. Refer to Section 3.D. of this plan for an overview of the talk groups planned for F-M Ambulance operations. The F-M Ambulance dispatch center in Fargo will require access to the new individual talk groups established for the separate city/county-based ambulance services outlined in Section 3.A.3. of this plan. Because the field radios associated with these talk groups will be located in geographic areas away from Fargo, FMA recognizes the need for direct network connectivity to allow the routing of these talk groups to FMA Dispatch without causing traffic loading on the Moorhead or other local 800 MHz RF tower sites. Mobile and Portable Radios: The FMA 800 MHz/ARMER implementation for the Cass County/Fargo and Clay County/Moorhead operations would include the following new radios: 34 Mobile radios 67 Portable radios Refer to Section 3.C. of this ARMER plan for a summary of all 800 MHz/ARMER radios planned for Sanford agencies.

28 Sanford Health System (FM Ambulance), North Dakota 800 MHz ARMER Radio System Participation Plan 13 Sanford/F-M Ambulance Fargo Dispatch 800 MHz/ARMER Architecture

29 Sanford Health System (FM Ambulance), North Dakota 800 MHz ARMER Radio System Participation Plan Air Ambulance (AirMed) Operations The Sanford AirMed (Air Ambulance) operation is based in five locations, all of which provide service to agencies and locations in Minnesota. These locations are: Fargo, North Dakota Bemidji, Minnesota Sioux Falls, South Dakota Bismarck, North Dakota Dickinson, North Dakota All locations have aircraft (as noted in Section 2.B.2.) that provide EMS air transport services in Minnesota. Additionally, a group of five (5) 800 MHz portable radios are used at the Bemidji location. The AirMed s current use of the ARMER system includes the Technisonic multi-band radios installed in the aircraft, using the EMSSA AIRAM talk group. All of these radios are covered by an existing Limited Participation Plan established in July The existing EMSSA AIRAM1 Talk Group was established for AirMed use through the Limited plan; it has Statewide Roaming privileges due to the nature of Air Ambulance operations. The goal of the operation and this plan is to equip each aircraft with two 800 MHz ARMER-capable portable radios, for ground ops use when in Minnesota, in conjunction with the existing Technisonic multi-band radios. The Sanford AirMed dispatch center is located in Sioux Falls SD; The Sanford AirMed Dispatch Center currently contacts the individual AirMed offices via telephone or through VHF, UHF, or 800 MHz ARMER radio systems. The AirMed operations staff carry ARMER portable radios for communications when operating in Minnesota. The Bemidji AirMed operations group desires to use the ARMER system for ground operations at this location; The AirMed service is seeking a new dedicated talk group for communications with the Bemidji operations staff. It is understood that the ARMER system cannot be used for the operations in Sioux Falls, even though the ARMER system does provide on-street radio coverage at this location. Use in Fargo will be dependent on the Fargo/Cass County ND 800 MHz/ARMER system implementation. Five additional portable radios would be added for the Bemidji operation, and one base unit (control station). These radios and this talk group would only be used in the general vicinity of the AirMed operations base, located at the Bemidji airport. As such, access to only a limited number of ARMER tower sites would be needed for these operations (the east and west Bemidji tower sites). The AirMed dispatch center in Sioux Falls would access this new talk group through an 800 MHz RF control station, communicating with the Beaver Creek ARMER tower site in southwest Minnesota.

30 Sanford Health System (FM Ambulance), North Dakota 800 MHz ARMER Radio System Participation Plan Local County-based EMS/Ambulance Services and Operations The existing city/county-based EMS/ambulance services shown below will continue to receive primary dispatch services from the local county PSAP with which they are associated. The Bagely, Hillsboro and Mahnomen locations are new ARMER users, and they will also receive primary dispatch services from the local PSAP. Some existing agencies have expressed a need for additional ARMER radios, which is to be addressed through this project. The table below shows the current and future ARMER radio inventories for these agencies. Table 3: Sanford/FMA City/County Ambulance Service ARMER Radio Inventories Entity/Agency Qty of Existing ARMER Radios Total Future ARMER Radios 1. Bagley Ambulance Canby Ambulance Hillsboro, ND Ambulance Mahnomen Ambulance Murray County Ambulance Rock County Ambulance Thief River Falls Ambulance Wheaton MN Ambulance Worthington MN Ambulance Totals Note: The new ARMER radios for the F-M Ambulance service in the Cass County/Fargo and Clay County/Moorhead areas are not included in the above totals. Refer to Section 2.C. of this ARMER plan for a summary of all 800 MHz/ARMER radios planned for Sanford agencies. The 800 MHz radios being used by these entities are using ARMER ID s sourced from the local county ARMER plan. A component of this Sanford ARMER plan is to bring these radios into the Sanford operations inventory, and assign new ID s obtained through the planning process. The total number of ID s for all Sanford radios is presented in Section 2.D. of this plan. Another element of this plan is to establish one new talk group for each of these local agencies for direct communications with F-M Ambulance dispatch in Fargo. Even though the local city/county PSAP will remain the primary dispatch center for these agencies, there have been some operational challenges with lack of event follow up and support once the ambulance has been dispatched to an event. F-M Ambulance has implemented an event tracking and support system for these remote ambulance services, but they currently have limited communications capabilities for effective use. The only existing county-based ambulance service using this function is Thief River Falls Area Ambulance, which has been assigned the talk group EMS TRF via the Greater Northwest EMS ARMER plan. This talk group has tower site authorizations for the Pennington County area, as

31 Sanford Health System (FM Ambulance), North Dakota 800 MHz ARMER Radio System Participation Plan 16 well as at the Moorhead tower site, which allows the FMA Dispatch center in Fargo to access it through the 800 MHz RF control station at FMA. All other locations are currently using cellular telephones to communicate with FMA Dispatch in Fargo. It is the intent of F-M Ambulance to establish a new talk group for each of the other city/county based ambulance services. These talk groups would be established with ARMER tower site permissions for the general county-based service area required for their operations (as shown in Table 2 on page 7. FMA Dispatch in Fargo has implemented EMD (Emergency Medical Dispatch) procedures and protocols for working with the ambulance services. This is currently used only with F-M Ambulance units in the Cass County/Fargo and Clay County/Moorhead service areas, as well as Thief River Falls Ambulance. FMA Dispatch intends to implement this service for all of its ambulance services, once improved radio communications are in place via this project. In order to effectively connect these county-based talk groups to FMA Dispatch in Fargo, FMA is planning to implement a new MCC7500 radio console system in Fargo, with network-level connectivity into the ARMER network. This will avoid these remote county-based talk groups being routed through the 800 MHz repeaters at the Moorhead tower site, and causing for potential traffic congestion and site busies. F-M Ambulance also desires one new Talk Group with Statewide Roaming privileges for use by these city/county-based ambulance services. This talk group would be used and shared by all of these local ambulance services when conducting patient transport services. 4. Sanford City/County Local Hospital Operations As outlined in Section 2.B.4. of this plan, Sanford Health Systems owns or manages 14 hospitals within the operating range of the ARMER radio system. All of these hospitals are currently equipped with ARMER radios for use on statewide, local EMS and EMH talk groups. These radio are currently covered under Regional EMS or local county ARMER participation plans. No equipment or programming changes are planned for these locations, other than to obtain new ARMER ID s for the radios and incorporate them into the new Sanford ARMER plan. B. Local Enhancements There are no ARMER tower site or 800 MHz RF channel expansion enhancements planned with the Sanford/FMA ARMER implementation. The only local enhancement will be the new MCC7500 radio dispatch console planned for the FMA Dispatch center in Fargo, along with microwave radio connectivity into the ARMER Zone 6 Master Site through the Moorhead tower site.

32 Sanford Health System (FM Ambulance), North Dakota 800 MHz ARMER Radio System Participation Plan 17 C. Mobile and Portable Subscriber Radios Most of the EMS/ambulance and hospital agencies included in this plan are existing ARMER system users, but additional radios will be needed for other agencies as well. The conversion from VHF to 800 MHz ARMER for the other Sanford FMA services will require the purchase, programming and installation of new mobile and portable radios. The table below shows the existing and (future) total number of ARMER radios planned for Sanford/FMA Ambulance Service operations. The table on the next page shows the existing radio inventories for the hospitals included in this plan. Table 4a: Total Sanford/FMA Ambulance Service ARMER Radio Inventories Entity/Agency Existing Mobiles Existing Portable s Total Mobiles Total Portables Total Ctl Stations 1. F-M Fargo Dispatch F-M Ambulance a. AirMed Bemidji (Aircraft) b. AirMed Bemidji (Grnd Ops) a. AirMed Fargo (Aircraft) b. AirMed Fargo (Ground Ops) a. AirMed Sioux Falls (Aircraft) b. AirMed Sioux Falls Dispatch AirMed Bismarck (Aircraft) AirMed Dickinson (Aircraft) Bagley Ambulance Canby Ambulance Hillsboro, ND Ambulance Mahnomen Ambulance Murray County Ambulance Rock County Ambulance Thief River Falls Ambulance Wheaton MN Ambulance Worthington MN Ambulance Sanford Cache Radios Totals A total of 286ARMER/800 MHz radios are included in this plan for the Sanford/FMA Ambulance and AirMed agencies listed above. Hospitals are shown on the next page. The above quantities include a variety of different models of radios, with various features, options, and associated costs.

33 Sanford Health System (FM Ambulance), North Dakota 800 MHz ARMER Radio System Participation Plan 18 Table 4b: Total Sanford City/County Hospital ARMER Radio Inventories Entity/Agency County or City Total Portables Total Ctl Stations 1. Bemidji Hospital Beltrami County Bagley Hospital Clearwater County Canby Hospital Yellow Medicine Co Fargo Hospital Cass Co/Fargo ND Hallock Hospital Kittson County Jackson Hospital Jackson County Mahnomen Hospital Mahnomen County Ortonville Hospital Big Stone County Perham Hospital Otter Tail County Sioux Falls Hospital Sioux Falls SD Thief River Falls Pennington County Tracy Hospital Lyon County Westbrook Hospital Cottonwood County Wheaton Hospital Traverse County 1 2 Totals A total of 44 ARMER/800 MHz radios are included in this plan for all Sanford hospitals. A total of 330 ARMER radio system ID s will be needed for all Sanford agency radios, as identified in Section 3.D. of this ARMER plan.

34 Sanford Health System (FM Ambulance), North Dakota 800 MHz ARMER Radio System Participation Plan 19 D. Sanford FMA Talk Groups, Fleetmap and ID Requirements A new Fleetmap has been developed for Sanford FMA operations, based on the needs of participating agencies, and will have a total of 18 talk groups. Shown below are the talk groups planned for Sanford Health and FMA operations: Talk Group Name TG Alias Service Area 1 FMA Dispatch EMSSN FMA Disp Clay Co/Moorhead 2 FMA 1 Primary EMSSN FMA PRI Clay Co/Moorhead 3 FMA TAC 2 EMSSN FMA TAC2 Clay Co/Moorhead 4 FMA TAC 3 Encrypted EMSSN FMA TAC3E Clay Co/Moorhead 5 FMA Statewide Roam (new) EMSSN SW ROAM Statewide 6 AirMed Bemidji Base Operations EMSSA AIRAM2 Bemidji 7 Bagely Ambulance Operations EMSSN BAGELY Clearwater County 8 Canby Ambulance Operations EMSSN CANBY Yellow Medicine Co. 9 Luverne/Rock County Ambulance Operations EMSSN ROCK Rock County 10 Perham Area EMS Operations EMSSN PERHAM Otter Tail County 11 Murray County/Slayton Ambulance Operations EMSSN MURRAY Murray County 12 Thief River Falls Area Ambulance Operations EMSSN TRF Pennington County 13 Wheaton Area Ambulance Operations EMSSN WHTN Traverse County 14 Worthington Ambulance Operations EMSSN WORTH Nobles County 15 Mahnomen Ambulance Operations EMSSN MAH Mahnomen County 16 EMS SAAIRAM (AirMed Bemidji; existing Talk EMSSA AIRAM1 Statewide Group with Statewide Access) 17 Future Use 1 EMSSN Future 1 TBD 18 Future Use 2 EMSSN Future 2 TBD As noted previously in this ARMER Plan, Sanford FMA radios and operations have been included in both the existing Clay County, MN ARMER plan, as well as the proposed Cass County/Fargo, ND 800 MHz ARMER plan. Some talk groups for Sanford FMA use may be sourced from those plans as well. All regional and statewide interoperability talk groups will be incorporated into Sanford/FM Ambulance radios as defined and required by ARMER standards. A total of 330 ARMER system IDs are being requested for the Sanford FMA system implementation, which includes three year estimated totals: 266 for mobile and portable subscriber units 39 for PSAP and control station use 25 for future expansion Note 1: Of the total 330 ID s, 130 are existing in the system, and 200 are new ID s, so the net impact on the ARMER system will be an increase of 200. Note 2: The existing ARMER radios being used by the local city/county agencies will receive new ID s as part of the Sanford FMA ARMER plan and implementation.

35 Sanford Health System (FM Ambulance), North Dakota 800 MHz ARMER Radio System Participation Plan 20 E. 800 MHz ARMER Traffic Usage Review An ARMER plan typically includes a review of the amount of traffic expected to be added to the radio system from the mobile and portable radios identified in the participation plan. In this plan for Sanford entities, most of the radios are now in use by existing agencies, and therefore present no additional traffic loading on the system. The majority of the new radios being proposed for use on the system are associated with the F-M Ambulance service in the Cass County/Fargo ND and Clay County/Moorhead, MN service area. The use of these new radios in Clay County/Moorhead was included in the existing Clay County ARMER plan, and were included in those traffic calculations. The Clay County ARMER implementation included the addition of an 800 MHz RF channel at the Moorhead tower site to accommodate FMA traffic along with other local public safety operations traffic. The use of these new radios in Cass County/Fargo ND are included in the proposed 800 MHz system plan for these agencies, and were included in those traffic calculations. Also, the traffic generated by these radios when used in Cass County/Fargo will have no impact on ARMER tower sites in Minnesota. The remaining new radios are associated with the AirMed services, which will be operating on a wide area, statewide basis and as a result have minimal impact on ARMER system 800 MHz tower site resources. The only caveat to this is the AirMed dispatch center located in Sioux Falls SD, which communicates into ARMER through an RF control station into the Beaver Creek ARMER tower site. A single control station is now used, which is capable of access to dedicated Sanford AirMed talk groups. This is being expanded to a total of 3 control stations, however, the FSD AirMed dispatch office only has an average call volume of only 2 calls per day, which results in minimal radio traffic activity and associated radio system loading. F. 800 MHz ARMER Radio System Coverage Radio system range or coverage is considered the most critical function of any radio system, especially in public safety operations. While there are other important elements to a good system (equipment reliability, channel capacity), the ultimate factor by which a system s measure of success or failure is usually measured is how reliably it covers the intended service area. The Sanford city and county local EMS/ambulance services identified in this plan are existing ARMER radio system users, and report good ARMER system coverage throughout their service areas. The new radios planned for use by F-M Ambulance in the Cass County/Fargo ND service area are expected to have excellent mobile and portable radio coverage once this system is built and operational. Coverage maps for this proposed system are provided on the following pages. The new radios planned for use by F-M Ambulance in the Clay County/Moorhead, MN service areas will also experience excellent coverage from the existing ARMER tower sites. Coverage maps for these areas are provided on the following pages.

36 Sanford Health System (FM Ambulance), North Dakota 800 MHz ARMER Radio System Participation Plan 21 Map 1: 800 MHz ARMER Portable On-Street Radio Coverage Fargo ND This map was prepared and provided by Motorola for the Cass County/Fargo system plan. As shown, the predicted portable on-street coverage should be excellent throughout the entire service area.

37 Sanford Health System (FM Ambulance), North Dakota 800 MHz ARMER Radio System Participation Plan 22 Map 2: 800 MHz ARMER Portable 6db In-Building Radio Coverage Fargo ND This map was prepared and provided by Motorola for the Cass County/Fargo system plan. As shown, the predicted portable coverage from inside 6db loss buildings should be excellent throughout the entire service area.

38 Sanford Health System (FM Ambulance), North Dakota 800 MHz ARMER Radio System Participation Plan 23 Map 3: 800 MHz ARMER Portable On-Street Radio Coverage Clay County MN This map was prepared by RFCC for the Clay County/Moorhead ARMER system plan. As shown, the predicted portable on-street coverage should be excellent throughout the entire service area.

39 Sanford Health System (FM Ambulance), North Dakota 800 MHz ARMER Radio System Participation Plan 24 Map 4: 800 MHz ARMER Portable 6db In-Building Radio Coverage Clay County MN This map was prepared by RFCC for the Clay County/Moorhead system plan. As shown, the predicted portable coverage from inside 6db loss buildings should be very good throughout most of the service area. Overall, the portable radio coverage both expected and experienced from the Cass County/Fargo and Clay County 800 MHz ARMER systems will meet the service requirements of Sanford FMA agencies.

40 Sanford Health System (FM Ambulance), North Dakota 800 MHz ARMER Radio System Participation Plan 25 G. Legacy VHF Equipment Sanford and FMA agencies in the Cass County/Fargo area will continue to operate and control a number of existing VHF and UHF radio system channels, for local paging and interoperability. Emergency paging for fire and EMS operations is currently conducted through a UHF Alpha-numeric system shared with Cass County, Clay County, and the RRRDC. These existing systems will be retained for paging coverage. H. Contingency Planning In planning for ARMER system migration and connecting to the ARMER system the following failure modes are being addressed: 1. Loss of connectivity between the dispatch center and the 800 MHz and/or ARMER system. 2. Loss of network connectivity to the 800 MHz tower sites, which will result in the system reverting to Site Trunking mode. The primary method of redundancy for F-M Ambulance Dispatch operations in Fargo will be the implementation of multiple 800 MHz RF control stations for direct communications through the local tower sites, to be used in the event of microwave link failure. If scenario 1 occurs, the PSAP loses direct connectivity with the ARMER network, and talk group access and control is lost. The control stations will allow the Dispatch staff to access the agencyspecific and system interoperability talk groups over the air and function much like a mobile or portable radio. If scenario 2 occurs, (local ARMER sites lose connectivity to the master site in Detroit Lakes, or the master site experiences a failure), the sites will revert to a site Trunking mode, which results the sites operating independently from each other. The effect on field units is that they can only communicate with each other if they are in range of the same tower site. If they are not, communication is not possible. This is due to the local sites and network operating in a multicast mode of operation (rather than simulcast). I. Training Implementation of the 800 MHz Trunked Radio system for Sanford FMA agencies will follow the ARMER system requirement and associated operational standards which requires that all personnel who will be using the system receive proper training on the use, capabilities, and features of the system. Trunked radio systems, including the ARMER system, have operational requirements that differ from traditional conventional repeater systems, and it is necessary that dispatchers and end users be trained on the capabilities and proper operation of the system. The FMA administration recognizes this need, and will conducted in-house training for the all radio system users. Additional training is planned through the services of independent contractors recognized

41 Sanford Health System (FM Ambulance), North Dakota 800 MHz ARMER Radio System Participation Plan 26 by the state as proficient in the operation of the ARMER radio system. The program will include training for the following workgroups and functions: Radio end user training PSAP dispatchers Local system administrator Interoperability Funding for the end user and dispatcher training has been included in the project budget. J. Interoperability The need for interoperability is an important factor in Sanford FMA s plan to adopt the 800 MHz ARMER radio system, due to Clay County/Moorhead s recent conversion from VHF to 800 MHz ARMER. FM Ambulance operations in the Cass County/Fargo area remain on VHF, as do Cass County and Fargo public safety agencies. Radio interoperability will exist at multiple levels within public safety radio operations. However, having all local public safety operations using a common radio system platform is the preferred and easiest method to establish good interoperability. Sanford F-M Ambulance agencies and personnel will require access to both VHF and 800 MHz/ARMER radio systems for ongoing communications with the following entities: Clay County/Moorhead MN agencies operating on ARMER and VHF Cass County/Fargo ND agencies operating on VHF, eventually converting to ARMER 800 MHz Other local public safety agencies Hospitals and clinics in Minnesota To accommodate other communications between agencies that are not on the ARMER system in the short-term using legacy system technology, access to the ARMER radio system, a variety of interconnectivity options will be needed: A basic requirement will be for F-M Ambulance dispatch to continue operation of their VLaw MHz and other EMS base stations. Sanford FMA agencies will maintain the use of VHF radios in their vehicles, in conjunction with new 800 MHz radios.

42 Sanford Health System (FM Ambulance), North Dakota 800 MHz ARMER Radio System Participation Plan 27 K. Standards The primary technology standard applied to this project is that of the Project 25 (P25) ARMER system. The P25 standard is specifically for digital radios systems for public safety. In this case, the Phase 1 Frequency Division Multiple Access (FDMA) standard is currently in use. Sanford, F-M Ambulance and associated entities will adopt and comply with the standards published by ARMER, the State Emergency Communications Board (MN SECB) and the various Minnesota Regional Radio Boards. Use of these standards will ensure that users of the system will adopt the appropriate naming conventions, talk group usage, and other operational and technical standards that are in use throughout the ARMER system. L. Maintenance Sanford/FMA plans to establish a Maintenance Agreement with Motorola for service and maintenance of the MCC7500 radio dispatch consoles being proposed in this plan. They also agree to maintain the console system at the same required level of software version as is being used by the ARMER system. M. System Administration Local system administration for the proposed Sanford/F-M Ambulance 800 MHz/ARMER system implementation will be the responsibility of the F-M Ambulance operations staff in Fargo, with assistance as needed from the RRRDC Fargo administration.

43 Sanford Health System (FM Ambulance), North Dakota 800 MHz ARMER Radio System Participation Plan Project Costs and Budget Sanford/F-M Ambulance has been obtaining proposals for the radio system needed for their 800 MHz ARMER implementation from various local vendors including Motorola, and has been budgeting for the purchase and installation of this equipment. Shown below is a preliminary budget for the equipment and services required for this project. Project Cost Estimates: 1. Project Element 4-Position MCC7500 Radio Console System for FM Ambulance Dispatch in Fargo, ND Est. Cost $ 400, Microwave Radio Link to Moorhead ARMER Tower $ 40, MHz Mobile and Portable Radios $ 566, Training for Dispatchers and Radio Users $ 10, Radio Programming $ 10, Project Contingency 10% $ 90, Consulting & Project Management $ 25,000 Total Estimated Costs $1,141, Project Implementation Schedule An important function of this ARMER plan is to determine the operational and equipment needs for Sanford-FMA s implementation and expanded ARMER system use, along with the associated costs. Sanford FMA has been budgeting for some of these purchases; with this data now established, Sanford will be finalizing the funding for moving forward with this project. Once initiated, it is anticipated that the purchase, delivery, installation, programming, user training and final cutover to ARMER operations will require between 6 to 12 months to complete. Those Sanford FMA agencies not currently on ARMER will continue to use their existing VHF radio systems into the future until the new 800 MHz ARMER equipment is ready for use, and will retain such equipment as needed for Interoperability purposes.

44 STATEWIDE EMERGENCY COMMUNICATIONS BOARD OPERATIONS & TECHNICAL COMMITTEE Tuesday, September 12, :00 3:00 p.m. MEETING LOCATION MnDOT Arden Hills Training Center 1900 County Road I West, Shoreview, MN Chair: Joe Glaccum Vice Chair: Dave Thomson Call-in Number: Code: # Skype Link Call to Order AGENDA Approval of Agenda Approval of Previous Meeting s Minutes August 8 th, 2017 Announcements Action Items Wabasha County Participation Plan Amendment Request... Jeff Nelson Standard Greater Minnesota ECB/ESB Statewide Radio Board Member Selection... Cathy Anderson Standard Cross Spectrum Interoperability System 800 MHz National Mutual Aid Resources... Cathy Anderson Standard Cross Spectrum Interoperability System VLAW31 Resources... Cathy Anderson Standard Cross Spectrum Interoperability System VHF Variable Frequency Station (VFS) Resources... Cathy Anderson Allina Health Request for Additional Talkgroups...Victoria Vadnais City of La Crosse, WI ARMER Plan Amendment Request... Dave Pike New Business Old Business Saint Cloud IV&D Project... Micah Myers Non-Government Use of ARMER... Jim Stromberg Statewide Emergency Communications Board Operations and Technical Committee Meeting Agenda September 12, 2017

45 STATEWIDE EMERGENCY COMMUNICATIONS BOARD OPERATIONS & TECHNICAL COMMITTEE Regional Reports Northwest... Zastoupil/Dolan Northeast... Semmelroth/Watkins Northern RIC... Bruning Central... Fjerstad/Lahr Metro... Gunderson/Timm Southwest... Johnson/Flatten South Central... Wesley/Haeder Southeast... Peterson/Pike Other Reports MnDOT... Lee/Mohn/Thakur System Managers Group... Lee DPS Standing Reports o ARMER Projects... Stromberg o ARMER Standards Report... Anderson o Status Board Report... Anderson Adjourn Statewide Emergency Communications Board Operations and Technical Committee Meeting Agenda September 12, 2017

46 STATEWIDE EMERGENCY COMMUNICATIONS BOARD OPERATIONS & TECHNICAL COMMITTEE Tuesday, October 10, :00 3:00 p.m. MEETING LOCATION MnDOT Arden Hills Training Center 1900 County Road I West, Shoreview, MN Chair: Joe Glaccum Vice Chair: Dave Thomson Call-in Number: Code: # Skype Link Call to Order AGENDA Approval of Agenda Approval of Previous Meeting s Minutes September 12, 2017 Announcements Action Items DHS-ICE-HSI Participation Plan Amendment... Jeff Karel Hennepin Co. request to update VHF paging system... King Fung Nobles Co. Participation Plan Amendment... Kent Wilkening Standard Network Management... Cathy Anderson Standard Database Management... Cathy Anderson Standard System Login Naming... Cathy Anderson Standard System Security Groups... Cathy Anderson Standard Radio Aliases... Cathy Anderson Standard Telephone Interconnect... Cathy Anderson Standard Scanning... Cathy Anderson Standard Private Call... Cathy Anderson Standard Emergency Button... Cathy Anderson Standard PSAP Interoperability... Cathy Anderson Standard Use of Statewide EM Talkgroup SEMTAC... Cathy Anderson Standard StatusBoard... Cathy Anderson Murray Co. Participation Plan Amendment...Randy Donahue Met Council (Metro Transit) Participation Plan Amendment... Chad LeVasseur St. Cloud Participation Plan Amendment... Brandon Larson Statewide Emergency Communications Board Operations and Technical Committee Meeting Agenda October 10, 2017

47 New Business STATEWIDE EMERGENCY COMMUNICATIONS BOARD OPERATIONS & TECHNICAL COMMITTEE Old Business Saint Cloud IV&D Project... Micah Myers Regional Reports Northwest... Zastoupil/Dolan Northeast... Semmelroth/Watkins Northern RIC... Bruning Central... Fjerstad/Lahr Metro... Gunderson/Timm Southwest... Johnson/Flatten South Central... Wesley/Haeder Southeast... Peterson/Pike Other Reports MnDOT... Lee/Mohn/Thakur System Managers Group... Lee DPS Standing Reports o ARMER Projects... Stromberg o ARMER Standards Report... Anderson o Status Board Report... Anderson Adjourn Statewide Emergency Communications Board Operations and Technical Committee Meeting Agenda October 10, 2017

48 STATEWIDE EMERGENCY COMMUNICATIONS BOARD INTEROPERABILITY COMMITTEE Tuesday, September 19, :00 3:00 p.m. Meeting Location: By Conference Call & WebEx Only Chair: Dave Thomson Vice Chair: Tim Boyer Call-in Number: Access Code: WebEx Link Meeting No Password: Interop Call to Order AGENDA Approval of Agenda Approval of Previous Meeting s Minutes July 18, 2017 Announcements HSEM Seat Vacated with John moving from HSEM to ECN... Stromberg Action Items Create a COMU Subcommittee... Stromberg New Business Refresh the STR Subcommittee (Standard )... Stromberg NE STR Tower Deficiency... Steve Olson or John Hyde Old Business SECB Approved bylaws changes to add EMS-RB & Dept. of Health... Stromberg COMU Workgroup Update... Stromberg Letters to organizations represented on SECB committees... Stromberg Rotating position for HSEM regions Dooley Reports ECN Report... Stromberg Adjourn Statewide Emergency Communications Board Interoperability Committee Meeting Agenda September 19, 2017

49 STATEWIDE EMERGENCY COMMUNICATIONS BOARD INTEROPERABLE DATA COMMITTEE Tuesday, September 19, :00 11:00 AM Chair: Michael Risvold Vice Chair: Dave Deal Call-in Number: Code: # AGENDA Call to Order Approval of Agenda Approval of Previous Meeting s Minutes July 18, 2017 Announcements Action Items Discussion Items Scope of NTIA s Authority Regarding FirstNet Fees... Miller Carrier Proposals... Miller New Business Old Business Adjourn IDC Agenda September 19, 2017 Page 1

50 Reporting Period City of St Cloud IV&D Pilot Monthly Report submitted by Micah Myers 1. Major Topics/Issues/Activities. a. November 2016 Steering Committee approves the City of St Cloud IV&D Pilot. b. February 2017 Central MN O&O approves the City of St Cloud IV&D Pilot Motorola Roadmap Meeting Central MN RAC approves the City of St Cloud IV&D Pilot c. March 2017 OTC approves the City of St Cloud IV&D Pilot SECB approves the City of St Cloud IV&D Pilot d. April 2017 Motorola Project Kickoff meeting Equipment ordered Clean-up racks at radio sites e. May 2017 The 2 channel add was completed and our system is running on 12 channels. Working with Patrick the project manager to schedule a meeting regarding the Customer Enterprise Network (CEN) for connecting OTAP to our Radio Management server and GPS location services. ProWest, our mapping vendor, has requested and was granted access to the Motorola SDK/API. They will provide the City of St Cloud with an update when they have completed our mapping application. f. June 2017 Conference Call with ProWest, our mapping vendor, developing SOW. SOW should be delivered early part of August. g. July 2017 Conference call with Motorola and City staff discussing network connection and design. City staff and Motorola teams met and discussed networking connection and design. Discussions also surrounded the mapping solution for GPS and requirements of OTAP with the Radio Management programming server solution. h. August 2017 Motorola configured the Intelligent Middleware (IMW) and other equipment and worked with City staff to make the network connection needed. Motorola and City staff conducted initial testing and updates to subscribers for location services and OTAP

51 Reporting Period City of St Cloud IV&D Pilot Monthly Report submitted by Micah Myers i. We have Network connectivity. Have not been able to see live GIS data yet. Did brief testing on over the air, so far programming radio management tool seems to be working. Need put in another router to address network connectivity issues for other participating agencies. Legacy radio testing for the XTS line will require a flash kit upgrade from Motorola, the flash kit is still available through the end of the year. The 5000 kits were done last year. If you have another vendor, will just need feature set in the radio. Mike Kahl from Granite Electronics will research the XTS or XTL cost. We received replacement radios and have now deployed them out for testing. Next part of project is more in-depth testing, afterwards we ll start addressing governance and developing standards.

52 2018 SHSP Application Total Total Project Project Funding County/Location Item Description Budgeted Cost Match Eligible Start Date Status Stevens County GIS Mapping $21, $21, Application Mille Lacs County GIS Mapping $26, $26, Application Traverse GIS Mapping $22,525 $22, Application Wilkin GIS Mapping $26,880 $26, Application Subtotal $97,930 $97,930 TOTALS $97,930 $97,930

53 2016 SHSP/2017 SECB Reapplication 2017 Total Total Project Project Funding County/Location Item Description Budgeted Cost Match Eligible Start Date Status Big Stone County GIS Mapping $22, $22, Application Grant County GIS Mapping $26, $26, Application Wilkin Breckenridge ASR GTR equipment, 5 channel equipment $5,000 $2, In-Progress Stearns Redundant link to spur sites (Fiber link to MSO) $3,500 $1, Application SIP Firewall $4,182 $4, Application Subtotal $60,682 $56,432 TOTALS $60,682 $56,432

54 CENTRAL MINNESOTA REGIONAL RADIO BOARD FINANCE (320) FAX (320) MEMORANDUM To: Cc: From: Subject: Sheriff, County County/City Administrator Board Members Micah Myers, RAC Chair 7.X.X Committee Attendance Response to Non-Compliance Date: September 28, 2017 After review of the following committees (RAC, O&O, and USER) and the Emergency Services Board attendance records, your agency has fallen below the required Board and committee attendance level set by the Central Minnesota Emergency Services Board (CMNESB). Attached to this memo are the attendance records for the said B o a r d a n d committees. Also attached is the attendance standard. If your agency needs to replace a committee appointee on the following Board and committees (ESB, RAC, O&O, and USER) you ll find information on the process to replace those individuals attached to this correspondence. If your agency remains out of compliance according to the standard, your agency will not be eligible for C M N E S B grants starting in If you have any questions or concerns don t hesitate on contacting me micah.myers@ci.stcloud.mn.us or shari.gieseke@ci.stcloud.mn.us on getting back into compliance. Thank You, Micah Myers