ST. MICHAEL S HOSPITAL BOARD OF DIRECTORS

Transcription

1 ST. MICHAEL S HOSPITAL BOARD OF DIRECTORS MINUTES OF REGULAR SESSION Tuesday, May 10, :00 pm. 5:10 pm. Paul & Evelyn Higgins Conference Room, Bond Wing DIRECTORS PRESENT: Mr. Tom O Neill, Chair Dr. Richard Alway Ms. Nora Aufreiter Dr. Glen Bandiera Mr. Wayne Barwise Mr. John Cruickshank Ms. Ruth dacosta Mr. Bill Etherington, Vice Chair Ms. Ella Ferris Dr. Ralph George Mr. Tony Graham Dr. Vivek Goel Mr. Peter Gordon (via teleconf.) Mr. Doug Guzman Dr. Aaron Hong Dr. Bob Howard Ms. Colleen Johnston Mr. Claude Lamoureux Ms. Mary McConville Ms. Noella Milne Dr. Tom Parker Mr. Harry Singh Mr. Frank Techar Mr. Darryl White (via teleconf.) REGRETS: Ms. Hazel Claxton Ms. Kerry O Reilly Wilks Dr. Trevor Young Mr. John Ruetz Dr. Doug Sinclair St. Michael's Hospital Staff: Ms. Anne Craig, Recorder, Board of Directors Dr. Patricia Houston, VP Education Dr. Melanie Kohn, Director, Strategy & Corp Planning Ms. Mary Lowe, VP Communications & Public Affairs Ms. Mary Madigan-Lee, VP Human Resources Mr. Mike Mendonca, VP Facilities and Support Services Ms. Alayne Metrick, President SMH Foundation Mr. Mike Keen, Sr. Director, Planning & Development Dr. Doug Sinclair, EVP and Chief Medical Officer Dr. Art Slutsky, VP Research Ms. Mary Lou Toop, Chief Financial Officer Ms. Anne Trafford, VP Quality, Performance, IM & CIO Guests: Ms. Lindsay Beavers, Collaborative Learning Specialist Ms. Bev Bulmer, Dir., Health Disciplines Practice & Education Dr. Julie Maggi, Dir., Postgrad Programs, FitzGerald Academy Mr. Andrew McLeod, Exec. Assistant, Education Ms. Colleen McNamee, Corporate Nursing Education Leader Ms. Sasha Miles, Manager, Student Centre Ms. Stephanie Mooney, Project Manager, Clinical Education Ms. Tova Nathanson, Manager, Academic Affairs Dr. Molly Zirkle, Director, Fitzgerald Academy Minutes Board of Directors, May 10, 2016 Page 1

2 1. CALL TO ORDER The meeting was called to order at 4:01pm. B. Etherington opened with a prayer. 2. DECLARATION OF CONFLICT OF INTEREST No board conflicts were declared. 3. EDUCATION SESSION P. Houston acknowledged the presence of members of the education team and provided an overview of the changes that have occurred in the education portfolio over the last 7 years, particularly regarding the student experience and evolution of the governance model for managing student education and driving the strategic plan. P. Houston was thanked for all of her work in the education portfolio and all agreed that she is leaving a remarkable legacy at SMH. The board wished her well in her new role as the Vice Dean, Undergraduate Education at the University of Toronto. 4. APPROVAL OF PREVIOUS MINUTES (April 12, 2016) T. O Neill thanked both B. Etherington and T. Graham for chairing the last two board meetings. T. Graham moved that the minutes of April 12, 2016 be approved. The motion was seconded by B. Etherington and carried. 5. REPORT OF THE CHAIR T. O Neill noted that the Governance and Nominating committee met in April and discussed succession planning and preparation for the upcoming accreditation. In addition, Melanie Kohn has helped to create a new reference manual based on the OHA s best practices which has been loaded to the Board s resource centre. This will be considered a living document and the GNC committee will review the materials regularly. Regarding the upcoming accreditation survey, the mock review with an experienced surveyor went well and we are ready to meet the survey team in the morning of May 16 th. Preliminary results will be announced at the next board meeting. 6. REPORT OF THE PRESIDENT B. Howard s report to the board was included in the agenda package for board members for review. The board was reminded that the June meeting will function as our Annual General Meeting and it will be followed by the annual dinner to celebrate our outgoing board members. The MOHLTC has approved variation requests on 3.0 and ongoing health infrastructure renewal projects to improve patient care. A Minister s Zoning Order has been issued to protect the flight path. Preliminary figures for the 2015/2016 indicate a balanced year. Final numbers will be available after the audit. Several patient engagement initiatives are now underway. Currently we have 28 local citizens who are committed to help improve care at St. Michael s. Congratulations to Andrew Baker who was recently awarded a lifetime achievement award from Trillium Gift of Life for his work and leadership in organ donation following circulatory arrest. Federal legislation regarding Physician Assisted Dying has not yet been passed but it does set the context for the issue. Minutes Board of Directors, May 10, 2016 Page 2

3 The media report for the month of April 2016 was appended to the agenda package for information. 7. REPORT OF THE FOUNDATION A. Metrick reported the following: Work continues on the new strategic plan. More details will be provided at the September or October meeting. Donations are still being accepted for the Inspire 2018 campaign, particularly to close out specific goals such as the Emergency department, Centre for Urban Health Solutions (formerly the Centre for Research on Inner City Health), new surgical robot, the Eaton endowed Chair in Multiple Sclerosis, etc. The next Angel s Den will be held June 1 st. Malachy s Soiree will be held on Sept. 29 th (benefitting the Neonatal ICU). Planning has also begun for the 2017 Gala. The Young Leaders also have several fundraising activities planned. Going forward for the next two years, the Foundation is fleshing out details for new fundraising opportunities. The donor wall is being relocated to the Bond St. lobby during the renovations. The MS Clinic will be moving to the newly renovated space on 9-Donnelly. 8. MOTIONS AND COMMITTEE HIGHLIGHTS 8.1. Business Service Committee Minutes April 13, 2016 Meeting Minutes of the April 13 th BSC meeting were provided for review. M. L. Toop provided an overview of the Hospital Services Accountability Amending Agreement which is being extended for 2016/2017. This service accountability agreement is between SMH and the TCLHIN to deliver various volumes and activities within agreed funding. The agreement includes several schedules including the funding allocation (agreed to with TCLHIN in March), reporting requirements, performance indicators & volumes (including wait times). At the April BSC meeting the committee recommended approval of the Amending Agreement. That the 2016/2017 Hospital Services Accountability Amending Agreement between the Toronto Centre LHIN and SMH be approved as presented. The motion was moved by C. Johnston. It was seconded by H. Singh and carried Report May 5, 2016 Meeting Preliminary data for 2015/2016 shows that we will finish with a small ($51K) surplus on the operations line and a $3M deficit corporately. The audit is continuing and no items of concern have been raised. The Provincial budget increase to hospitals from the MOHLTC funding for 2016/2017 will likely include an additional $5M for SMH. Despite the increase, the TCLHIN is also aware that the submitted budget will include a shortfall Flight Path Update A Minister s Zoning Order was put in place on May 3 rd to protect the flight path. Any questions to board members regarding the MZO can be directed to speak to Mary Lowe, Vice-President Communication & Public Relations. Minutes Board of Directors, May 10, 2016 Page 3

4 8.2. Medical Advisory Committee Minutes March 7, 2016 and April 4, 2016 Minutes of the Mar. 7 th and Apr. 4 th MAC meetings were distributed for information Medical Staff Appointments April 4, 2016 T. Parker provided a review of the medical staff appointment approved at the May Medical Advisory Committee meeting. That the following medical appointment be approved: Active Caroline Ruderman, Department of Family and Community Medicine The motion was moved by B. Etherington. It was seconded by C. Lamoureux and carried Quality Committee Minutes March 7, 2016 meeting Minutes of the March 7 th Quality meeting were provided for review Report April 28, 2016 meeting B. Etherington reported that the April meeting focussed on preparation for the May Accreditation review as well as strategies to improve Senior Care and ongoing patient and family engagement activities Planning and Construction Committee Minutes April 26, 2016 (draft) Draft minutes of the April 26, 2016 meeting were distributed for information. Several guests attended the first part of the April meeting: J. McKendrick, Exec. Vice-President of Infrastructure Ontario the committee had a good discussion with him and he confirmed that IO has no concerns with the progress of the project at this time. Two representatives from the Independent Certifier (Altus Group) participated in an explanation of the concerns noted in their monthly reports. All concerns are being addressed. M. Smith from Diamond Schmitt Architects provided input regarding the quality of the work done to this point, including the newly renovated areas. He confirmed that the work is up to standard. The committee was reassured by all third-party feedback received. It was agreed that IO will be invited back to future meetings on a quarterly basis, and Altus and DSAI will be invited to each meeting. The board was also reminded about upcoming work regarding the demolition of the south stairwell in the Cardinal Carter Wing. Work is expected to begin in November, once the new building is up, and strategies to deal with noise and vibrations are currently being developed. 9. IN CAMERA SESSION Minutes Board of Directors, May 10, 2016 Page 4

5 10. CLOSURE AND DATE OF NEXT MEETING The regular session of the meeting was adjourned at 5:10pm. The next meeting will be held Tuesday, June 14, 2016 from 4:00-5:30pm. Mr. T. O Neill, Chair Date Dr. R. Howard, President and CEO Date Minutes Board of Directors, May 10, 2016 Page 5