BOARD OF GOVERNORS Approved Minutes Open Session

Transcription

1 hi BOARD OF GOVERNORS Approved Minutes Open Session Wednesday, March 13, :30 a.m. RGO Members Present: Bonnie DuPont, Interim Chair Joe Doolan, Interim Vice-Chair Elizabeth Cannon, President Jim Dinning, Chancellor* (8:30-9:30) Hardave Birk, Board Member representing the Students Union Gord Currie, Board Member representing Senate Paul Farion, Board Member representing the Alumni Association Hamid Habibi, Board Member representing the University of Calgary Faculty Association John Hickie, Board Member representing the Alumni Association Kabir Jivraj, Public Board Member* Patricia Johnson, Board Member representing the Alberta Union of Provincial Employees, Local 52 Ken McKinnon, Public Board Member Franco Rizzuti, Board Member representing the Graduate Students Association Mike Shaikh, Public Board Member Vincent St. Pierre, Board Member - Student-at-Large Robert Thompson, Board Member representing General Faculties Council Steve Wilson, Public Board Member *via telephone Officials Present: Dru Marshall, Provost and Vice-President (Academic) Edward McCauley, Vice-President (Research) Jonathan Gebert, Vice-President (Finance and Services) Gary Durbeniuk, Vice-President (Development) Bob Ellard, Vice-President (Facilities Management and Development) Diane Kenyon, Vice-President (University Relations) Karen Jackson, General Counsel Observers and Guests: Kevin Barry, Chair, Alberta Union of Provincial Employees, Local 52 Darlene Crowell, Associate Vice-President (Strategic Communications) James Robertson, CEO, West Campus Development Corporation Jo-Ann Bance, Executive Director, President s Office Secretary Susan Belcher, University Secretary Scribe: Ruth Corbett, Governance Coordinator Regrets: Brenda Kenny, Public Board Member Nick Kirton, Public Board Member

2 March 13, 2013 Approved Minutes - Open Session Page 2 of 7 Roll Call and Welcome Ms. DuPont called the meeting to order and confirmed quorum. 1. Approval of the Agenda Motion: McKinnon/Johnson That the approve the Agenda for the March 13, 2013 meeting. 2. Conflict of Interest No conflicts were declared. 3. December 6, 2012 Open Session Minutes Motion: Thompson/Shaikh That the approve the minutes of the Open Session of the December 6, 2012 Board meeting. 4. Remarks from the Interim Chair Ms. DuPont thanked Board members for their attendance at the March 12, 2013 dinner and presentation on Directors and Officers insurance coverage. Ms. DuPont alerted the Board to the importance of stakeholder collaboration in support of the administration in facing challenges resulting from the budget announcement. A mandate letter from the Provincial government is expected and will be circulated to the Board. Members were encouraged to attend upcoming University budget town halls planned for March 21 and 27, Ms. DuPont advised members to be prepared for meeting schedule changes for the review and approval of the Comprehensive Institutional Plan (CIP) to meet the Provincial government s deadline of May 31, Ms. DuPont confirmed that Board member interviews with the Board consultant have been completed and the results will be discussed at a special session to be held on April 16, Ms. DuPont reported on her recent activities as Interim Board Chair, in particular a Campus Alberta Strategic Directions Committee meeting to preview budgetary issues and a meeting with Thomas Lukaszuk, the new Minister for Enterprise and Advanced Education (EAE). Ms. DuPont commended Dr. Cannon for effectively specifying the University s needs at these meetings and for her leadership in relation to post-secondary sector issues. 5. Report from the President 5a) President s Activity Report

3 March 13, 2013 Approved Minutes - Open Session Page 3 of 7 The Update on Activities was circulated with the Agenda. There were no questions. 5b) President s Report to the Board Dr. Cannon presented the President s Report to the Board that was included in the Agenda package, noting that the new format is intended to facilitate progress reporting on institutional plans and priorities. In light of the budget announcement, Dr. Cannon expressed her confidence in the administration and the Board as the implementation of the Eyes High strategic plan and vision continues. The benefits of the University s financial stability and strong consultation process were noted; however, it is recognized that some activities will slow down. Dr. Cannon confirmed that the recruitment of additional faculty is key to the strategic plan and will continue. In response to a question about leadership development and succession planning for the Executive Leadership Team (ELT), Dr. Cannon advised that a process was initiated last year and was presented to the Human Resources and Governance Committee. As the process is refined, ELT members will undertake succession planning for positions in each of their portfolios. Dr. Cannon reported that the University s fundraising total year-to-date is over $116 million towards the target of $120 million. 6. Committee Reports 6.1 Report from the Finance and Property Committee (FPC) Dr. Jivraj presented the Report from FPC which was included in the Agenda package, highlighting FPC s recommendation for Capital Plan revisions. There were no questions. 6.2 Report from the Executive Committee Ms. DuPont presented the Report from the Executive Committee which was included in the Agenda package, highlighting the Committee s discussion of the Institute for Teaching and Learning (ITL). 7. Information Reports from Board Members 7.1 Report from the Chancellor The Chancellor s Report was included in the Agenda package. Mr. Dinning alerted Board members to the Chancellor s Golf Tournament on June 26, Mr. Dinning commended Dr. Cannon for her positive and constructive response to the budget announcement. Mr. Dinning suggested that the administration consider placing a newspaper advertisement in celebration of the University s success in being awarded $7.4 million in matching Canadian Foundation for Innovation (CFI) funds. 7.2 Report from the Board Member nominated by the Alumni Association Dr. Hickie presented the report which was included in the Agenda package, highlighting strategic planning for alumni relations that is targeted for completion in the summer of 2013.

4 March 13, 2013 Approved Minutes - Open Session Page 4 of Report from the Board Member nominated by the Senate Mr. Currie presented the Senate report that was included in the Agenda package, encouraging Board members to attend upcoming events such as the Lecture of a Lifetime, the Night of the Dino, and the PUSH 2013 art student exhibition. 7.4 Report from the Board Member nominated by General Faculties Council (GFC) The report was included in the Agenda package. Dr. Thompson advised the Board that the ITL and Department of Emergency Medicine proposals on the Board Agenda have been thoroughly vetted through the appropriate department, faculty, and GFC committees before presentation to GFC and the Board. Dr. Thompson highlighted GFC s approval of the International Strategy and the Academic and Research chapters of the CIP. 7.5 Report from the Board Member nominated by the University of Calgary Faculty Association (TUCFA) Dr. Habibi presented the report that was included in the Agenda package and encouraged Board members to attend the Inspired Service Awards taking place on March 19, Report from the Board Member nominated by the Students Union (SU) Mr. Birk presented the report that was included in the Agenda package, noting that the SU Presidentelect and the incoming SU student-at-large will be in attendance at the April 30, 2013 Board meeting. 7.7 Report from the Board Member nominated by the Graduate Students Association (GSA) Mr. Rizzuti presented the report that was included in the Agenda package, highlighting the GSA election results. Mr. Rizzuti also reported on the GSA s pre-budget conversation with the new Minister of EAE and the GSA s optimism for a positive relationship with the Ministry of EAE. On behalf of ELT, Dr. Marshall thanked the SU and GSA student representatives for their positive leadership. Ms. DuPont expressed the Board s appreciation for the commitment and dedication shown by the student representatives to the University and the Board. 7.8 Report from the Board Member nominated by Local 52 of the Alberta Union of Provincial Employees (AUPE), Local 52 Ms. Johnson presented the report that was included in the Agenda package, highlighting the attendance of five AUPE members at a Province-wide labour school. Mr. Dinning left the meeting. 8. West Campus Development Trust (WCDT) Report Mr. Robertson joined the meeting to present the WCDT Report that was included in the Agenda package, highlighting the appointment of Mr. McKinnon to the WCDT Audit, Risk and Finance

5 March 13, 2013 Approved Minutes - Open Session Page 5 of 7 Committee, the approved budget for 2013, and the establishment of the WCDT offices within Yamnuska Hall. Mr. Robertson gave a PowerPoint presentation on the latest activities of the WCDT, including the status of the Master Plan and next steps. The Board discussed the following: The effectiveness of the application to the City of Calgary for land use is an important step towards facilitating financial forecasting for land development and consideration of the management of services to the West Campus. Mr. Ellard added that the potential for the University s Co-gen facility to provide power to the West Campus is being explored. The residential housing concept will be a combination of rental and sale units; however, in response to a concern that the information presented did not include family housing, Mr. Robertson noted that more research is required on residential planning to ensure that the development attracts as many segments of the population as possible The University s lease of land to WCDT was necessary to protect the University s charitable status, and next steps involve the WCDT sub-leasing the land to developer(s) A stakeholder working group, comprising representation from the University, the City of Calgary, and local communities, is established and holding frequent meetings in the community. A working group will be engaged to respond to the feedback and comments and to consider recommendations. The Board discussed the challenges associated with community engagement and encouraged continuing efforts in this regard. Mr. Robertson closed his presentation by noting that the WCDT has adopted a transparent approach to the development of the lands, and he encouraged Board members to visit the WCDT website for more information. Mr. Robertson left the meeting Capital Plan Revisions Mr. Ellard provided a summary of the proposal for revisions to the Capital Plan that was included in the Agenda package, clarifying that approval will ensure progress on the projects outlined, given that the budget for the new year will not be approved until sometime in May. Mr. Ellard confirmed that all projects are fully funded. Motion: McKinnon/Jivraj That the, on the recommendation of the Finance and Property Committee, the Vice-President (Facilities Management & Development), and the Vice-President (Finance and Services), approve the Quarter revised Capital Plan, as set forth in attachments 1, 2 and 3 of the Agenda documents. 10. Institute for Teaching and Learning (ITL) Documentation for this item was included in the Agenda package and Dr. Marshall gave a PowerPoint presentation. Background information on GFC s approval of an integrated framework for teaching and learning was provided. Potential opportunities for faculty and student engagement, experiential learning, professional development, teaching, scholarship and innovation, and the notion of a college of discovery, innovation and learning, were highlights of the presentation. The idea that the ITL will be

6 March 13, 2013 Approved Minutes - Open Session Page 6 of 7 a touchstone for teaching and learning, a centre for community-engaged learning and a portal for the post-secondary system, serving community groups and other universities and colleges, was discussed. Dr. Marshall confirmed that both existing and new resources will be utilized. In response to questions about the importance of measuring success and the value of the initiative, Dr. Marshall advised that metrics are currently being identified, and opportunities such as the potential to improve the transition of students between high school and university through new connections with the K-12 system are anticipated. Dr. Marshall agreed with the suggestion that regular conferences could be held in the ITL in a variety of disciplines, utilizing leading community and visiting scholars. Motion: Wilson/Rizzuti That the approve the overall strategy and concept for an Institute for Teaching and Learning, as described in the Agenda document. Mr. Farion joined the meeting. 11. Creation of the Department of Emergency Medicine Documentation for this item was included in the Agenda package. Dr. Marshall advised the Board that the division of Emergency Medicine has evolved and grown to include over 150 clinical people, and confirmed that the proposal to elevate the division to the status of a department is recommended by GFC. Motion: Johnson/Jivraj That the, on the recommendation of General Faculties Council, approve the formation of an academic Department of Emergency Medicine within the Faculty of Medicine, as set forth in the attachment to the Agenda documents, effective immediately. 12. Naming Items 12.1 Naming a space in the Schulich School of Engineering Mr. Durbeniuk presented the proposal for naming the Alberta Motor Association Active Traffic and Demand Management Laboratory, and clarified that the original agreement to establish and fund a research chair was unsuccessful; therefore, an amending agreement has been entered into that stipulates that a portion of the donor funds is to be re-directed to match a CFI grant for renovations to the laboratory. Motion: Birk/St. Pierre That the Board of the Governors, on the recommendation of the President, and in accordance with the Naming of Physical and Academic Entities Policy, approve the naming of the Alberta Motor Association Active Traffic and Demand Management Laboratory (ENF 330), effective immediately, for a

7 March 13, 2013 Approved Minutes - Open Session Page 7 of 7 period ending on December 31, 2022, as per Section 8(a) in Amending Agreement II between the Alberta Motor Association and the University of Calgary Naming a space in the Faculty of Medicine Mr. Durbeniuk presented this proposal to name a space in the Faculty of Medicine, highlighting Nicole Perkins long term support of the Faculty of Medicine and the University, and her dedication and involvement in the Reach! campaign. Motion: Rizzuti/Shaikh That the Board of the Governors, on the recommendation of the President, and in accordance with the Naming of Physical and Academic Entities Policy, approve the naming of the Nicole Perkins Microbial Communities Core Labs located in adjacent Rooms 2580, 2590 and 2590A, Health Sciences Centre in the Calvin, Phoebe and Joan Snyder Institute for Chronic Diseases in the Faculty of Medicine, effective immediately and for the life of the space. 13. Board Meeting Calendar for (the Calendar ) Ms. DuPont introduced the Calendar that was included in the Agenda package, noting that the intention is to ensure that meetings align with University business deadlines, and to amend the motion to indicate approval in principle. Motion: Thompson/McKinnon That the approve the Board Meeting Calendar for , as set forth in the attachment to the Agenda documents, in principle 14. Other Business There was no other business. 15. Motion to adjourn open session and move to closed session Motion: Shaikh/Wilson That the adjourn the open session and move to the closed session following the break. Ms. Susan Belcher University Secretary