Minutes of Board Work Study Meeting Monday, December 04, 2017 Board of Trustees Katy Independent School District

Transcription

1 Minutes of Board Work Study Meeting Monday, December 04, 2017 Board of Trustees Katy Independent School District A Work Study Meeting of the Board of Trustees of the Katy Independent School District was held on Monday, December 04, 2017 in Room 601 of the Miller Career and Technology Center, 1734 Katyland Drive, Katy, Texas, with the following Board members present: Courtney Doyle, Rebecca Fox, Charles Griffin, Bill Lacy, George Scott, and Ashley Vann. Bryan Michalsky was absent. 1. Call to Order At 5:30 p.m. Board President Ashley Vann opened the meeting. 2. Closed Meeting Board President Ashley Vann announced that the Board was convening in Closed Meeting as authorized by the Texas Open Meetings Act, Texas Government Code Section et seq. concerning the sections and purposes listed below. The Board then adjourned to Closed Meeting. 2.1 Consultation with Board's attorney. (Texas Government Code : For the purpose of a private consultation with the Board's attorney on any or all subjects or matters authorized by law; and Texas Government Code : For the purpose of a private consultation with the Board's attorney by telephone conference call.) 2.2 Consider Board approval of the purchase of property for District functions. (Texas Government Code : For the purpose of discussing the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person.) 2.3 Consider Board approval of the personnel report. (Texas Government Code : For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.) 2.4 Discuss Board duties. (Texas Government Code : For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.) 3. Reconvene from Closed Meeting The Board reconvened into Open Meeting at 6:41 p.m. Board President Ashley Vann called the meeting to order. Superintendent Dr. Lance Hindt verified that the provisions of Section et seq. of the Texas Government Code were met in accordance with the public notice of the meeting. 3.1 Consider Board approval of the purchase of property for District functions. Moved by Charles Griffin seconded by Courtney Doyle that the Board of Trustees enters into an agreement to purchase from the University of Houston an approximate acre parcel of property for a total acquisition cost estimated not to exceed $7,236,000. Motion passed by a 6 to O vote. 3.2 Consider Board approval of the personnel report. Moved by Courtney Doyle seconded by Charles Griffin that the Board of Trustees approves the personnel report as recommended by the superintendent in Closed Meeting. Motion passed by a 6 to O vote. 4. Reports 4.1 Junior Reserve Officers Training Corps (JROTC) Program Requirements and Future JROTC Program Expansion (Katy Independent School District Strategic Design Goal 1.6). Mr. Kenneth Gregorski, Deputy Superintendent Department, presented.

2 4.2 Katy Independent School District 2017 Demographic Update. Dr. Pat Guseman and Ms. Kris Pool, Population and Survey Analysts (PASA), presented. 4.3 Planning for Growth: Results of the Community Feedback Survey on the Attendance Boundary Modifications (ABM) Associated with Elementary School #41 and Recommendations. Dr. Shelby Mcintosh, K12 Insight, presented. 5. Consent Agenda 5.1 Consider future Board approval of the attendance boundary modifications (ABM) for the school year. Mr. Lee Crews, Chief Operations Officer and Ms. Kris Pool, Attorney & Chief Data Analyst, Population and Survey Analyst (PASA), presented. It was recommended that the Board of Trustees approves the attendance boundary modifications (ABM) for the school year. 5.2 Consider future Board approval of a Ground Lease Agreement to Eco-Site, LLC for the construction and installation of a 100-foot cell tower located at Cardiff Junior High School. Mr. Mark Tiedt, Executive Director of Maintenance and Operations, presented. It was recommended that the Board of Trustees approves a Ground Lease Agreement to Eco Site, LLC for the construction, installation, maintenance, repair, replacement, and operation of a 100-foot cell tower located at Cardiff Junior High School as depicted on the attached lease documents. 5.3 Consider future Board approval of the method of purchase for the minor renovation project involving various areas of Katy High School. Mr. Mark Tiedt, Executive Director of Trustees approves the method of purchase for the minor renovation project involving various areas of Katy High School utilizing the Job Order Contracting method. 5.4 Consider future Board approval of the method of purchase for the installation of concrete paving at the Central Maintenance Annex, concrete repair and replacement at the Support Services Complex, and the repair and installation of asphalt pavement at Mayde Creek Junior High School and Mayde Creek Elementary School. Mr. Mark Tiedt, Executive Director of Maintenance and Operations, presented. It was recommended that the Board of Trustees approves the Competitive Sealed Proposal method of purchase for the concrete paving at the Central Maintenance Annex, concrete repair and replacement at the Support Services Complex, and the repair and installation of asphalt pavement at Mayde Creek Junior High School and Mayde Creek Elementary School. 5.5 Consider future Board approval of the method of purchase and award of Not-to-Exceed contract pricing for the installation of a fire sprinkler system at Creech Elementary School at the University of Houston Cinco Ranch site. Mr. Mark Tiedt, Executive Director of Trustees approves the Job Order Contracting method of purchase and the award of Notto-Exceed contract pricing for the installation of a fire sprinkler system to Brown & Root utilizing the National IPA Contract No. R at Creech Elementary at the University of Houston Cinco Ranch site. 5.6 Consider future Board approval of the contract to replace water softener systems at identified locations. Mr. Mark Tiedt, Executive Director of Maintenance and Operations, presented. It was recommended that the Board of Trustees awards the contract for replacement of water softener systems at identified locations to Rainbow Water Purification utilizing Buy Board Contract# Consider future Board approval of the contract to replace the carpet flooring on the second floor at the Education Support Complex and the Merrell Center. Mr. Mark Tiedt, Executive Director of Maintenance and Operations, presented. It was recommended that For videos of Board meetings go to Page 2

3 the Board of Trustees approves the contract for the replacement of the carpet flooring on the second floor at the Education Support Complex and the Merrell Center to Brown & Root utilizing the National IPA Contract No. R Consider future Board approval of the recommendation to authorize the superintendent or his designee to execute an electricity supply contract on behalf of Katy Independent School District. Mr. Mark Tiedt, Executive Director of Maintenance and Operations, presented. It was recommended that the Board of Trustees approves the recommendation to authorize the superintendent or his designee to execute an electricity supply contract on behalf of Katy Independent School District for up to sixty (60) months, as long as the price complies with a benchmark effective energy rate of below $0.045 per kwh plus transmission and distribution, and any PUC Assessment and Gross Receipts Tax Charges. 5.9 Consider future Board approval of the contract to replace the cafeteria and gym flooring at Sundown Elementary School. Mr. Mark Tiedt, Executive Director of Maintenance and Operations, presented. It was recommended that the Board of Trustees approves the contract for the replacement of the cafeteria and gym flooring at Sundown Elementary School to Brown & Root utilizing the National IPA Contract No. R Consider future Board approval of the contract to replace HVAC chillers and associated equipment at various identified facilities. Mr. Mark Tiedt, Executive Director of Trustees approves the contract for the replacement of the baseball field fencing at Katy High School and Taylor High School to Brown & Root utilizing the National IPA Contract No. R Consider future Board approval of the contract to replace the baseball field fencing at Katy High School and Taylor High School. Mr. Mark Tiedt, Executive Director of Trustees approves the contract for the replacement of HVAC chillers, condensers, pumps and associated equipment at the Support Center Complex, West Transportation, Opportunity Awareness Center, Rhodes Stadium, McMeans Junior High, Schmalz Elementary, King Elementary and Hutsell Elementary to Hunton Services utilizing the Choice Facilities Contract #14/021JN Consider future Board approval of the delivery method for the $609 Million Bond Authorization capital construction projects and approval of the selection criteria for evaluating construction contractors and construction managers. Ms. Lisa Kassman, Executive Director of Facilities, Planning, and Construction, presented. It was recommended that the Board of Trustees approves the retention of VLK Architects, Inc. for design services associated with Elementary School #42 for a fee of 3% of the final construction cost and approves the Competitive Sealed Proposal (CSP) delivery method Consider future Board approval of design services and construction delivery method associated with Elementary School #42. Ms. Lisa Kassman, Executive Director of Facilities, Planning, and Construction, presented. It was recommended that the Board of Trustees approves the retention of VLK Architects, Inc. for design services associated with Elementary School #42 for a fee of 3% of the final construction cost and approves the Competitive Sealed Proposal (CSP) delivery method Consider future Board approval of a proposal for the reconstruction of Sue Creech Elementary School. Ms. Lisa Kassman, Executive Director of Facilities, Planning, and Construction, presented. It was recommended that the Board of Trustees awards a contract to Satterfield & Pontikes Construction, Inc. for the reconstruction of Sue Creech For videos of Board meetings go to Page 3

4 Elementary School in the amount of $5,500,000 and approves the total project cost not to exceed $5,979, Consider future Board approval of a construction proposal for preliminary earth work at the new secondary campus complex (High School #9 and Junior High School #16}. Ms. Lisa Kassman, Executive Director of Facilities, Planning, and Construction, presented. It was recommended that the Board of Trustees awards a contract to Joslin Construction Texas, LLC for the preliminary earth work at the new secondary campus complex (High School #9 and Junior High School #16) in the amount of $1,579,723 and approves the total project cost not to exceed $1,732, Consider future Board approval of Amendment Three to the Stewart Builders, Inc. Construction Manager at Risk contract for the Guaranteed Maximum Price related to the Agricultural Sciences Center Expansion. Ms. Lisa Kassman, Executive Director of Facilities, Planning, and Construction, presented. It was recommended that the Board of Trustees approves Amendment Three to the Stewart Builders, Inc. Construction Manager at Risk contract related to the Agricultural Sciences Center Expansion for the total Guaranteed Maximum Price of $29,816,359 and approves the total project cost associated with Amendment Three not to exceed $33,493, Consider future Board approval of the December 2017 budget amendments. Ms. Sharri Butterfield, Director of Budget & Treasury, presented. It was recommended that the Board of Trustees approves the District's December 2017 budget amendments. This item was moved from the Consent Agenda, to be placed on the December 11, 2017 agenda as an Action Item Consider future Board approval for Benefit Consulting Services within the District health plan. Mr. Lance Nauman, Director of Risk Management, presented. It was recommended that the Board of Trustees approves the selection of Arthur J. Gallagher & Company to provide benefit consulting services for the District health plan Consider future Board approval of the legal policies and adoption of the local policies included in Board Policy Update 109. Ms. Bonnie Holland, Associate Superintendent for Administration, Governance and Legal Affairs, presented. It was recommended that the Board of Trustees approves the legal policies and adopts the local policies included in Board Policy Update 109. This item was moved from the Consent Agenda, to be placed on the December 11, 2017 agenda as an Action Item Consider future Board approval of the Job Order Contract method to complete installation of data cabling, audio video cabling, electrical installation services, and wall preparation and minor repair associated with the installation of SMART Boards, projectors, televisions and classroom computers in campuses, portable buildings and other District facilities as needed during the school year. Ms. Brenda White, Director of Project Management, and Mr. Joe Christoffersen, Director of Technology Operations, presented. It was recommended that the Board of Trustees approves the Job Order Contracting method for data cabling, audio video cabling, electrical installation services and wall preparation and minor repair associated with the installation of SMART Boards, projectors, televisions, computers in campuses, portable buildings, and other District facilities throughout Katy Independent School District using the lnterlocal Agreement purchasing method through the Harris County Department of Education Choice Partners Cooperative contracts 16/054 JN-04 and 15/041 JN-05 for the Not-To-Exceed price of $900, Information Item 6.1 Board Member Report - Texas Association of School Boards (TASS} December Board Meeting. Mr. George Scott, Board Member and TASS Board of Director for Region 4, For videos of Board meetings go to Page 4

5 6.2 Position E, requested that this item be placed on the December 11, 2017 Regular Board Meeting agenda, for time's sake. 7. Open Forum Deborah Pattillo spoke in appreciation of the character of the schools involved in the TWI/Bilingual programs. Courtney Johnson spoke to the critical window for students to acquire language skills and in support of the TWI program. 8. Future Meeting 8.1 Regular Board Meeting. Board President Ashley Vann announced that the Board will hold a Regular Board Meeting on Monday, December 11, Adjournment oard President Ashley Van ourned the meeting at 9:21 p.m. Secretary, Board of Trustees Approved: January 22, 2018 For videos of Board meetings go to Page 5