VILLAGE OF LANSING JOURNAL AND REGULAR PROCEEDINGS OF THE REGULAR BOARD MEETING OF THE MAYOR AND BOARD OF TRUSTEES April 18, 2017

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1 VILLAGE OF LANSING JOURNAL AND REGULAR PROCEEDINGS OF THE REGULAR BOARD MEETING OF THE MAYOR AND BOARD OF TRUSTEES April 18, 2017 CALL TO ORDER Mayor Abbott called the Regular Board Meeting to order at 7:27 p.m. Roll call revealed the following trustees present: Eidam, Kapteyn, Stole, Skrbina, Manno and DeLaurentis PRESENTATION OF MINUTES Mayor Abbott requested any corrections or additions to the minutes of the Regular Board Meeting held March 21, There were none. Mayor Abbott asked for a motion to approve the minutes. Trustee Stole so moved. Trustee Kapteyn seconded. Nays 0 -Trustees: Stole, Kapteyn, Eidam, Skrbina, Manno, and DeLaurentis MAYOR S REPORT Mayor Abbott, read the annual Proclamation for Flood Awareness Week stating that the week of April 23 rd 29 th is hereby declared as Flood Awareness Week in the Village of Lansing. Mayor Abbott requested a motion from the Board to Approve the Re-Appointment Gerry Hartog to Serve a Five Year Term on the Fire & Police Commission. Trustee Eidam so moved.! 1

2 Nays Trustees: Eidam, DeLaurentis, Kapteyn, Stole, Skrbina and Manno Mayor Abbott explained that in the fall of 2016, Cook County passed a Resolution effective July He continued explaining this Resolution s intention will raise the minimum wage in Cook County one dollar every year (over and above the federal minimum wage) until the year Approximately thirteen neighboring communities thus far have elected to opt out. Additionally Cook County is requiring every business in Cook County provide 40 hours of sick pay to part time and full time employees beginning July 1, Mayor Abbott recommended the new Administration read the handout carefully and become familiar with the details of the Resolution if they choose to opt out before the July 1, 2017 deadline. Mayor Abbott supported and encouraged the Board to opt out of the above mentioned items. He reminded the Board of the leasehold tax issue that Lansing did not opt out of and cautioned the new Administration to carefully consider their decision. Lastly, Mayor Abbott announced the two IDOT Resurfacing Projects scheduled for this year. The two roads to be resurfaced are Torrence Avenue (I-80 south to Glenwood Dyer Road) and 186 th street (Torrence Avenue east to Wentworth Avenue). The letting for the IDOT Resurfacing Project is scheduled for June 16, ATTORNEY S REPORT No report provided. COMMITTEE REPORTS FINANCE Trustee Kapteyn offered a motion to approve the following: Payroll for period ending March 25, 2017, in the amount of $492, Payroll for period ending April 8, 2017, in the amount of $511, General Prepaid Bills for March 22, 2017, in the amount of $6, General Prepaid Bills for March 29, 2017, in the amount of $230, Manual EBC Bills for March 31, 2017, in the amount of $ General Bills for April 4, 2017, in the amount of $244, General Prepaid Bills for April 5, 2017, in the amount of $3, Manual INS Bills for April 10, 2017, in the amount of $34, General Prepaid Bills for April 12, 2017, in the amount of $164, General Bills for April 18, 2017, in the amount of $929, Reclassifications for March 29, 2017, in the amount of $0.00 Reclassifications for April 12, 2017, in the amount of $0.00 Trustee Stole seconded.! 2

3 Nays 0 -Trustees: Kapteyn, Stole, Eidam, Skrbina, Manno and DeLaurentis INSURANCE No report provided. PUBLIC WORKS Trustee Manno requested that a representative of Public Works be present at all of the future Board Meetings. He also announced to the residents that beginning April 1, yard waste toters have been picked up on regular trash pick-up days. Trustee Manno added that residents requiring blacktop road repairs should contact Public Works. Trustee Manno offered a motion Authorizing the Approval of the Rebid Contract for the 2017 Ridge Road Pavement Striping Project. Trustee Kapteyn seconded. Nays Trustees: Manno, Kapteyn, Eidam, Stole, Skrbina and DeLaurentis PUBLIC SAFETY Trustee Skrbina reported that all sworn members of the Police Department attended the annual Use of Force training during the month of April. He reported the success of the Coffee with a Cop event, organized by Sgt. Tim Glinski, was held at Dunkin Donuts on April 5, Upcoming events include Lansing Airport s hosting of Touch a Truck on April 29 th from 10 am-2 pm. Additionally, the IDEA sponsored National Prescription Take Back Day is scheduled for April 29 th between 10 am and 2 pm. Unused or unwanted prescriptions should be dropped off at the Lansing Police Department. Trustee Skrbina reported the Fire Department responded to 358 calls for the month, of which 279 were ambulance calls. The Fire Inspection Bureau conducted 142 inspections in that same month. A training seminar was conducted by the University of Chicago Aeromedical Network (UCAN) providing training for burn victims. A four day fire investigation training was attended by four Lansing fire investigators. Additionally, Engineer Kevin Karl and Firefighter Chad Kooyenga were certified in Water Operations.! 3

4 YOUTH CENTER & LNN Trustee Eidam reported the Youth Center s average daily attendance for the month was 46 students. The well-attended events of the Youth Center included volunteering at the District 158 Family Learning Celebration, the Annual Lock-In and a trip to JAK s Warehouse in celebration of the youth s providing over 100 hours of service. The current project is the scheduling and planning of the 5 th Grade year-end parties. AVIATION AND ECONOMIC DEVELOPMENT Trustee Stole presented the Agenda items numbered 4-15 that provided for authorization to commence the Fox Pointe Project. The items included Site Improvements, Landscape Improvements, Earthwork, Concrete, Masonry, Structural Steel, Ornamental Iron Work, Carpentry Construction, Roofing, Plumbing, HVAC and Electric. Trustee Stole shared his respect of JMA Architects and Robinson Engineering s extensive work, yet stated his desire to more completely understand the cost portion, the timing and process of the different features and their relationship to each other in a methodical manner. He also inquired whether the agenda listings could be segmented out, dealing first with the two infrastructure items and then address the balance of the items at a later date. Village Engineer, Jeff Pintar explained the critical path of seeding the grass, explained what the site improvements actually encompass and the differences and correlation between the civil bidding and building structures bidding. A continued discussion regarding the bidding process, advertising of bids, local interest in bidding the project and final process ensued. Mr. Pintar shared the complex project required general contractors along with sub-contractors due to the size and intricacies of the project. Mr. Maciejewski, JMA Owner/Architect, explained the nuances and differences between civil work and the building Trustee Stole requested that Mr. Maciejewski provide a memo segmenting the costs of the bidding. Trustee Eidam also requested Mr. Maciejewski to provide a list of those persons who requested plans and of those chosen. Mr. Maciejewski agreed to comply by providing the requested information along with options for cost reduction. After continued viewpoints were expressed, it was decided to table Items 6-15 until the May 2, 2017, Board Meeting. It was decided to move forward with a vote regarding Items 4 and 5 this evening and focus on Items 6-15 at the May 2, 2017 meeting. Trustee Stole asked Mayor Abbott to table Items Mayor Abbott agreed. Trustee Stole offered a motion to Authorize the Fox Pointe Site Improvement Bid to Iroquois Paving Corporation as low bidder. Trustee Stole stated the bid was $2,400, ! 4

5 Stole, DeLaurentis, Eidam, Kapteyn, Skrbina, and Manno. Trustee Stole continued to offer a motion to Authorize the Fox Pointe Landscape Improvement Bid to KGI Landscaping as low bidder. Trustee Stole stated the bid was $196, Stole, DeLaurentis, Eidam, Kapteyn, Skrbina, and Manno. Trustee Stole informed the audience that Mr. Travis Bandstra had left his employment as Economic Development Coordinator and taken another job. He complimented Mr. Bandstra s accomplishments and his outstanding performance while serving as the village s Economic Development Coordinator. Trustee Stole delivered the Economic Development report sharing Bravo Property s anticipated hearing date in order to request a zoning petition to amend their PUD for a development area around St. Anthony s. Bravo intends to build a one story, 60 unit memory care facility. He also updated the ongoing Ridge Road façade projects of Jack s Pub and Beggars Pizza. He continued to announce the Bernice Road façade plans for Bragg s Auto and JJ Kelley s. BUILDINGS & ADA Trustee DeLaurentis announced the Building Department issued 255 permits with a valuation of one million dollars. They performed 320 inspection in March. Plans for the new Dunkin Doughnuts located at Torrence Avenue have been approved. Additionally, the owner of the building will be doing a complete façade renovation of the building. Plans for a remodel of the All Star Gas station located at Torrence Avenue have been approved for an expansion of the store, replacement of the pumps and new tanks. TJ Grossi, Building Commissioner, reminded residents to not place branches in the alleys for pick up. The chipper truck does not go down the alleys. Branches should be placed at the front curb.! 5

6 PUBLIC COMMENT Ms. Barb Gaffney, Grant Street, Lansing, IL expressed her right to speak publicly by addressing Trustee Manno and Trustee Eidam sharing specific opinions and derogatory comments regarding the election and behavior. Mr. Anthony J. Arens, Whiteman Lane, Lansing, IL shared his irritation with the village s bidding process, the village s engineering firm and criticized the manner in which the projects are supervised and completed. Mr. Robert Malkas, nd Street, Lansing, IL questioned whether Resolution 996 (Commercial Operator Concession Agreement with Midwest Aero Space) was created by the legal department and disagreed with the date stated during this evening s meeting in regards to the airport s leasehold tax. Ms. Marilyn Aiken, 3540 Monroe, Lansing, IL shared positive comments regarding the Fallen Heroes display at the Historical Society at the Lansing Library. Resident, Park, Lansing, IL spoke of a 6 year vacant home next door to her home, that is in despicable condition and requested the village s assistance. NEW/OLD BUSINESS Trustee Kapteyn read a heartfelt statement regarding his appreciation to Mayor Abbott, village employees and residents of Lansing as he completes his second term as a Trustee. At 8:42 p.m., Mayor Abbott asked for a motion to go into the Executive Session to discuss Personnel & Collective Bargaining Agreements. Trustee Eidam so moved. Nays Trustees: Eidam, DeLaurentis, Stole, Skrbina, Manno and Kapteyn. Mayor Abbott asked for a motion to return to the Regular Board Meeting at 9:40 p.m. Trustee Kapteyn so moved. All Trustees signified their agreement by saying Aye.! 6

7 Mayor Abbott asked for a motion to adjourn the Regular Board Meeting at 9:41 p.m. Trustee Kapteyn so moved. All Trustees signified their agreement by saying Aye. Respectfully submitted, Donna Kooyenga Lansing Village Clerk /dk! 7