NILES PARK DISTRICT Minutes of Regular Board Meeting Held at Howard Leisure Center Tuesday, June 21, :00pm

Transcription

1 ` NILES PARK DISTRICT Minutes of Regular Board Meeting Held at Howard Leisure Center Tuesday, June 21, :00pm BOARD MEMBERS PRESENT: Dennis O Donovan, President Christopher Zalinski, Vice President Julie Genualdi, Treasurer (arrived at 6:30 p.m.) Pat Byrne, Commissioner Ray Czarnik, Commissioner ATTORNEY PRESENT: STAFF MEMBERS PRESENT: Dan Shapiro, Attorney Joseph LoVerde, Executive Director Tom Elenz, Director of Finance Julie Jentel, Marketing Robin Brey, Office Manager, Program Supervisor Brad Markovich, Tam Tennis Assist. Manager Lindsay Brubaker, Program Administrator Peter Dubs, Golf Course Manager Paul Nielsen, Athletic Director Marty Stankowicz, Hockey Director Jim Majewski, Supt. of Park Services GUEST PRESENT: Mary Ann & Robin Miller, Niles Residents Laura Batterberry, Ken Osum and Craig Polte WIGHT Construction 1. CALL TO ORDER. called the meeting to order at 6:00 p.m. 2. ROLL CALL. All commissioners were present except Treasurer Genualdi (arrived at 6:30p.m.) 4. CHANGES TO AGENDA. None. 5. CONSENT AGENDA APPROVAL.

2 A. Minutes of the Regular Board Meeting of May 17, 2016 and Executive Session. B. Voucher List as Presented June 21, 2016 Disbursements. Approval of Disbursements: VOUCHER LIST OF BILLS PRESENTED FOR APPROVAL ON JUNE 21, SUMMARY BY FUND: General Fund 70, Recreation 89, Ice Rink 38, Swimming Pool 6, Golf Course 21, Handicapped 42, Paving and Lighting 19, General Liability 118, Capital 60, Grand Total: $465, A motion was made by, seconded by to approval the minutes of the Regular Board Meeting and Executive Session held on May 17, 2016 and also the voucher list as presented on June 21, 2016 in the amount of $465, Recording Secretary Brey called the roll: The motion passed TREASURER S REPORT. reviewed the Treasurer s Report. A motion was made by, seconded by to approve the Treasurer s Report as presented. Recording Secretary Brey called the roll: The motion passed REPORTS OF PARK OFFICIALS.

3 A. President s Report. stated that the transition of the park district should be an easy move. B. Attorney s Report. Attorney Shapiro stated that under New Business we will have the Prevailing Wage Ordinance. 8. BOARD REPORTS stated instead of reading their board report that was submitted that everyone state what will be happening for the next month. Brad Markovich -Tam Tennis Brad stated that the summer is quiet because tennis is being played outdoors. We are now working towards getting the pro shop up and running. We are also starting to prepare getting donations for the Harvest Hustle. asked if we have a stringer available. Brad answered by saying that there is a Tennis Pro on hand to do it. Julie Jentel - Marketing Julie stated that she is continuing to work on the Fall programs. The summer basketball will start on the 27 th, Kenny has supplied Julie with everything needed for the website. Concert banners and Pole Banners have been put up on Main Street. Updates are ongoing on the website. Marty Stankowicz - Iceland Camp started last week, number of participants are greater than last year. Still looking to get roller hockey on the outdoor rink. asked if we have offered any ice to Notre Dame for the fall. Marty said they want 1 day 2 slots. We have confirmed that time with Notre Dame. We are going to offer their time to Maine. Jim Majewski -Park Services Jim stated that he is obtaining pricing on gym floor refurbishing for August. New recycling bins have been ordered for the parks. July 4 th preparations are on-going. A meeting was held with Executive Director LoVerde, on restructuring the department. Lindsay Brubaker - Pioneer Park Lindsay said that every Friday is Family Fun Night at Pioneer Park. In June we have camps, church groups, school groups coming in. We also have had 100 kids from the end of the year school. We are hosting girls 3 rd, 4 th, 7 th, and 8 th grade and we also have end of the year girls softball at Pioneer Park. We will be hosting another tournament in July, Back-to-School night coming up in August and our co-ed 14 tournament in September.

4 Pool Niles T-ball league held their party at the pool. Lindsay would like to recommend doing this for boys baseball, girls softball all in one day along with the Niles T-Ball league. said he was at Pioneer Park and that it looks very nice. He asked about the concession cart. Lindsay said that last year they had the cart out last year 8 weeks straight and only made $7.00. suggested that Marty take over the concession cart. He said that the concession cart can be profitable. Executive Director LoVerde said that if we give the concession to Marty it will be his responsibility to use the cart at all locations. also asked why we don t have any interns at the park district. asked about an update on the Future s league. Lindsay answered by saying that as of today there was 3 teams that are interested and waiting to hear from the 4 th team. If there are 4 teams we can run the league. Lindsay said that marketing was done to fill this program but have not had any luck in filling the program. said he was at Pioneer Park Mini-Golf and noticed trash on the course and suggested that each hour a staff member should go out and pick up the trash. Also menus have been put in the dugouts at Pioneer Park. stated that the commissioners will be periodically checking the parks and will then let Executive Director LoVerde know if something needs to be done or looked at. Robin Brey -Recreation Upcoming events Give-a-ways and candy has been ordered for July 4 th, the band is set. Concerts in the park will start on July 8 th and run through August 12 th. Summer camp registrations is increasing daily. Joe LoVerde We have reorganized the Park Services Department. We are aware we are shorthanded; however, the new structure we created will work out in the future. The reason we fall behind is because we took a picture and built a commemorative park with our staff. Executive Director LoVerde said we have saved the park district thousands of dollars by completing projects like the commemorative park. He is very confident in saying that under his supervision and the staff the park district property taxes have not gone up due to the work being done by the staff. Tom Elenz - Finance

5 9. NEW BUSINESS. Tom said that the audit is complete and will be submitted to the board in July. It was good year for the NPD financially. We are also going to start next month for additional monies for the Caldwell property. We will be having a conference call in July with Moody s to go out to try to improve our bond rating. Paul Nielsen - Athletics Paul stated all the new programs that will be starting up. Basketball participants have increased. All our courts are being used along with the gym at Niles Family Fitness. Soccer camp will begin in August. Camps are increasing daily. Expenses are lower this year. asked whose idea was it to eliminate score keepers at Pioneer Park. Paul said that this was a department decision and the umpires are using the transmitters. feels that there should be score keepers and not depend on the umpires to use the transmitters. Executive Director LoVerde said that this change should have been brought up with the board before the change took place. Peter Dubs - Golf Course Peter stated that the bulk of our summer programming had begun and that our focus for the immediate future was making sure all those programs run safely and smoothly before schools start back up in August. Our next big marketing push will be for the Junior Golf Games outing scheduled for August 5 th. We are currently reaching out to local businesses for donations for our raffle or prizes we can include in goodie bags. After summer programming concludes our focus will be the promotion of our new Halloween themed night-golf outing for the kids later in October. Jim Stoneberg - Golf Course Maintenance Jim said that they will be making annual insecticide application to help prevent white grub damage to turf this fall. Bi-monthly preventive fungicides, fertilizer and growth regulator. Trimming the4 perimeter fence of the course to keep as much air movement as possible to keep disease pressure down. Mid-season grinding and sharpening of 28 reels. With weekly mowing of 7 days on greens and 3 to 4 times a week to tee s, collars/approache3s and fairways the task is very important to maintain healthy turf. A. COMMEOMORATIVE SIGNING FOR TAM O SHANTER MUSEUM Executive Director LoVerde spoke of the history of Tam O Shanter Golf Course and how it changed the broadcasting of the game. Executive Director LoVerde introduced Mary Ann Miller who worked for George May s son Dale who in turn gave his sister

6 Dorothy her contact information. In 2012 George May s daughter Dorothy called Mary Ann and spoke over 2 hours telling her stories and how she treasured her father s memory and the golf course. It was very important to her and that whatever she wanted to donate that Mary Ann would make sure it was safe. Mary Ann stated that she knows the donations will be well taken of. A picture was then taken when the commemorative signing took place. B. AWARD DEMOLITION CONTRACT Executive Director LoVerde stated that the bid for the demolition took place for Caldwell property last week. We received 3 bids: Johler Inc. $167,480. Robinette Demolition $312,950. Alpine Demolition $400,000. Executive Director LoVerde is requesting approval to award the Demolition contract to Johler, Inc. in the amount of $167,480. A motion was made by, seconded by to award the Demolition contract to Johler, Inc. in the amount of $167,480. Recording Secretary Brey called the roll: Treasurer Genualdi The motion passed 5-0. C. CHANGE DATE FOR JULY 19 TH BOARD MEETING (CHAMBER GOLF OUTING). It was agreed by the Board of Commissioners to change the Board Meeting to Wednesday, July 20 th at 6:00p.m. D. DISCUSSION/APPROVAL PREVAILING WAGE ORDINANCE NO. 16-O-101. A motion was made by, seconded by to approve Ordinance No. 16-O-101 PREVAILING WAGE ORDINANCE. Recording Secretary Brey called the roll:

7 Treasurer Genualdi The motion passed OLD BUSINESS. A. UPDATE ON CALDWELL PROPERTY Laura Batterberry of Wight Construction presented the final design of the new building on Caldwell. Executive Director LoVerde stated that minor changes will come up (concessions, etc.) which will be handled at the time of the interior design. Craig Polte of Wight Construction stated the timeline of completion on the building. He said that the demolition will begin after July 4 th which will take days at that point you will see the steel structure. Concrete for the building will begin in September, along with the interior design will be done at the same time. Exterior work will also start in September (before the winter weather) and interior work will be throughout the winter. Completion for the building should be done by June MISCELLANEOUS was presented with a plaque for his induction into the 16 Hall Of Fame. It is remarkable that one person gets in the hall of fame - now Ray has joined his brother (Eggs). 16 Softball is a better game because of the Czarniks. The plaque will be placed at Golf View. 12. ADJOURNMENT. A motion was made by, seconded by to adjourn the Regular Board Meeting. Recording Secretary Raschillo called the roll: Treasurer Genualdi The motion passed 5-0. APPROVED: President Board Secretary

8 Board of Commissioners Date: July 20, 2016