Board of Education Saskatoon School Division No. 13 Meeting of the Saskatoon Board of Education

Transcription

1 Board of Education Saskatoon School Division No. 13 Meeting of the Saskatoon Board of Education TUESDAY, DECEMBER 10, 2013 Board Room st Street East 7:00 p.m. Please Note: All public Board meetings are audio recorded. AGENDA 1. Roll Call 2. Playing of O Canada 3. Adoption of Agenda 4. Comments/Concerns/Questions from the Public (Maximum 5 minutes per speaker; 20 minutes total; comments must be related to specific agenda items) 5. Approval of Minutes of Last Meeting November 19, 2013 (unapproved) 6. Delegations 7. External Reports/Presentations a. Celebrating Excellence: Esri Canada Award of Excellence 8. Business Arising from the Minutes 9. Unfinished Business a. Items Arising from the Committee of the Whole 10. Correspondence

2 11. Reports of Committees and Trustees 12. New Business Decision a. Photocopier Equipment Central Print Shop Request for Proposal T b. Contract Approval for Caretaking Supplies c. Trustee Danielson s Notice of Motion Regarding P3s (Public Private Partnerships) 13. Reports from Administrative Staff Information a. Core Strategy Update: Tier III Reading Intervention b. Facilities for Learning Update c. Trustee Professional Development and Community Events Account Reports 14. Notices of Motion 15. Questions by Trustees 16. Questions from the Public NEXT REGULAR MEETING: At the call of the Chair or Tuesday, January 14, :00 p.m.

3 UNAPPROVED MINUTES OF THE INAUGURAL MEETING: of the Board of Education of the Saskatoon School November 19, Division No. 13 of Saskatchewan, held on Tuesday, 2013 November 19, 2013 at 12:00 noon. MEMBERS PRESENT: Ms. Donna Banks, Ms. Kathleen Brannen, Mr. Dan Danielson, Ms. Bronwyn Eyre, Ms. Holly Kelleher, Mr. Vernon Linklater, Ms. Colleen MacPherson, Mr. Ray Morrison, Mr. Darrell Utley, Mr. Kevin Waugh Election of Board Chair: Mr. Garry Benning, Chief Financial Officer, called the meeting to order and outlined the process for election of Board Chair and highlighted section 111(1) from The Local Government Election Act, outlining voting procedure if a tie vote occurs. Election of Board Chair Mr. Garry Benning, called for nominations for the office of Board Chair. Education. Ms. Banks nominated Mr. Morrison to serve as Chair of the Board of Ms. MacPherson moved that nominations cease. Mr. Morrison accepted the nomination and was declared Chair of the Board of Education. Mr. Morrison provided comments as the newly elected Board Chair. Election of Vice Chairs: Ms. MacPherson nominated Ms. Eyre to serve as Vice Chair of the Board of Education for the first six-month term. Mr. Utley nominated Ms. Banks to serve as the Vice Chair of the Board of Education for the first six-month term. Election Of Vice Chairs Ms. Eyre nominated Ms. MacPherson to serve as Vice Chair of the Board of Education for the second six-month term. Mr. Waugh nominated Mr. Utley to serve as Vice Chair of the Board of Education for the second six-month term. Ms. Kelleher moved that nominations cease. Both Ms. Banks and Ms. Eyre accepted the nomination. Ms. MacPherson asked that her name be withdrawn. A vote was held and Ms. Eyre was declared Vice Chair of the Board of Education for the first six-month term. Mr. Utley was declared Vice Chair for the second six-month term. Minutes of the November 6, 2012 Inaugural Board Meeting: Minutes of Minutes of the November 6, 2012 Inaugural Board Meeting were approved at the November 20, 2012 Regular November Board meeting. 6, 2012 Inaugural Board Meeting Confirmation of Professional Services: Confirmation of Professional Board Solicitor Ms. Kelleher moved that the Board appoint Services Mr. Reynold Robertson of Robertson Stromberg to serve as its primary, but not exclusive, solicitor for 2014.

4 UNAPPROVED Insurance Broker Ms. MacPherson moved that the Board appoint Marsh Canada to serve as its insurance broker for Cost Analyst - Ms. Kelleher moved that the Board appoint Mr. Ken Leier of KDL Consulting as its Cost Analyst for After Board discussion, Ms. Kelleher withdrew this motion. Mr. Danielson moved that this motion be tabled to the Regular Board meeting of December 10 th, to allow administration to provide further information. CARRIED (8-2) (Trustees Linklater and Utley voted against the motion) Confirmation of External Audit Services - KPMG was appointed Confirmation auditors at the May 15, 2007 Board meeting. Their contract was renewed until August 31, of External Audit Services Banking Authority: Mr. Linklater moved that the requirements with regard to Banking Authority be approved as follows and that they be effective until the next Inaugural Meeting. Banking Authority a. Transfers of funds between bank accounts are primarily handled by electronic transmission. The Accounting Branch has been given the security access to enable transfer of funds. If transfers are affected by way of paper transmittals that the chief financial officer be authorized on his signature alone to transfer funds, as may be necessary, between any and all bank accounts in the name of the Saskatoon School Division No. 13 of Saskatchewan. b. That the form required by the bank for signing authorities and temporary borrowing power be duly completed; the chair or vice chair, together with the chief financial officer, act as signing authorities for the Board. c. That payroll cheques be issued on the signature of the chief financial officer alone, provided that both the chair and chief financial officer signs the cheque and voucher each month for the total paid from General Account into Payroll Account. Borrowing Authority: Ms. Banks moved that the form required by the bank for borrowing be approved for the 2014 calendar year. Borrowing Authority SASKATCHEWAN SCHOOL DIVISION BORROWING RESOLUTION Whereas pursuant to Section 319 of The Education Act, 1995 the Board of Education of a school division may by resolution authorize its Chair or Vice Chair and Chief Financial Officer to borrow: The amount of a) any sum of money that may be required for necessary expenditures of the board of education the borrowing pending receipt of the proceeds of taxes and other revenue; must be and; resolution must be sufficient to b) any sum of money that the board of education considers necessary to provide for its current cover the expenditures on the security of operating grants payable to the school division pursuant to aggregate Section 310, where borrowing pursuant to clause (a) is insufficient to do so. borrowing for the current year. Now, therefore, be it resolved by the Board of Education of the Saskatoon School Division No. 13 of Saskatchewan, (hereinafter referred to as "the Board") as follows:

5 UNAPPROVED In order to 1. That the Board or chair or vice chair and chief financial officer on behalf of the Board claim the are hereby authorized to borrow from institutions approved under the laws of Canada, security of up to $35,000,000 to meet the expenditures of the said School Division until the proceeds legislative of taxes and operating grants payable to the said School Division for 2014 are available grants, the Board and the and to pay or agree to pay interest on the monies borrowed either in Board and the advance or at maturity, at such rates as may be agreed upon at the time of borrowing. Bank must notify the Minister of 2. The said sum of $35,000,000 and interest shall be repayable within 2014 and shall be Finance and a first charge upon the uniform tax levy for the year in which the loan was made and Department of in addition shall be secured by operating grants which may be payable to the School Education of. Division at any time. the fact, giving parti- 3. That the said loan may be secured by the promissory note or an operating loan agreement culars of the of the said chair or vide chair and chief financial officer given on behalf of the said Board loan as and the said chair or vice chair and treasurer are hereby authorized and empowered to provided by execute and give such promissory note or an operating loan agreement on behalf of the S.319(2) of said Board as may be required by the said Bank. The Education Act, That this resolution shall take effect on January 1, 2014 Committees of the Board: Policy 6, Section 1.8, of Board Policy indicates that selection of representatives to internal committees and external committees will be determined at the first Board meeting subsequent to the Inaugural Meeting. Therefore, representation to these committees will be found in the minutes of the Regular Board Meeting of November 19, Committees of The Board Disposal of Ballots: Ms. MacPherson moved that the Board approve the destruction of the ballots used during the Inaugural Meeting. Disposal of Ballots Mr. Waugh moved that the Board adjourn the Inaugural Meeting. The Inaugural Meeting adjourned at 12:33 p.m. Secretary of the School Division Board Chair

6 UNAPPROVED MINUTES OF A MEETING: of the Board of Education of the Saskatoon School Division No. 13 of November 19, Saskatchewan, held on Tuesday, November 19, 2013 at 3:00 p.m MEMBERS PRESENT: Ms. Donna Banks, Ms. Kathleen Brannen, Mr. Dan Danielson, Ms. Bronwyn Eyre, Ms. Holly Kelleher, Mr. Vernon Linklater, Ms. Colleen MacPherson, Mr. Ray Morrison, Mr. Darrell Utley, Mr. Kevin Waugh Following discussions in Committee of the Whole, Mr. Morrison moved that the Board rise and report. The meeting adjourned at 6:15 p.m. Secretary of the School Division Board Chair

7 UNAPPROVED MINUTES OF A MEETING: of the Board of Education of the Saskatoon School Division No. 13 of November 19, Saskatchewan, held on Tuesday, November 19, 2013 at 7:00 p.m MEMBERS PRESENT: Mr. Ray Morrison (Board Chair), Ms. Donna Banks, Ms. Kathleen Brannen, Mr. Dan Danielson, Ms. Bronwyn Eyre, Ms. Holly Kelleher, Mr. Vernon Linklater, Ms. Colleen MacPherson, Mr. Darrell Utley, Mr. Kevin Waugh Agenda: Mr. Utley moved approval of the agenda. Agenda Minutes: Ms. Eyre moved approval of the minutes of the Committee of the Whole Meeting, Regular Board Meeting and the Annual Meeting of Electors held November 5, 2013 Minutes Celebrating Excellence We Grow Together: Mr. Dean Newton, Celebrating Superintendent of Education, introduced students and staff from Caswell School and Centennial Collegiate. Excellence - Ms. Susan Pattison, Principal of Caswell School and Mr. Tom Sargeant, Principal of We Grow Centennial Collegiate provided the Board with background information on how the partnership between the Together two schools has blossomed and introduced staff members responsible for the partnership Ms. Myra Comrie and Ms. Tracy Schnell-Persson. Ms. Schnell-Personn, Ms. Comrie and students from Caswell School and Centennial Collegiate shared how this partnership has impacted them. Audited Financial Statements September 1, 2012 to August 31, 2013: Ms. Banks moved that the Board approve the Audit Findings Report for the year ended August 31, 2013, and that this report be included as part of the evidence of the quality indicators for the Director s evaluation. Audited Financial Statements September 1, 2013 to August 31, 2013 Director s Report to the Board June 1, 2013 to November 1, 2013: Director s Mr. Linklater moved that the Board approve the Director s Report to the Board for the period June 1, 2013 Report to the to November 1, 2013 to be included as part of the evidence of the quality indicators for the Director s annual Board June 1, evaluation to November 1, 2013 Director s Contract: Ms. MacPherson moved that the Board approve the contract extension mutually agreed upon by the Saskatoon Board of Education and Mrs. Avon Whittles, effective August 1, 2014 to July 31, Director s Contract Reports of Committees and Trustees: Reports of Committees Trustee Kelleher reported on her attendance at the Saskatchewan and Trustees School Boards Association fall general assembly. Trustee Linklater reported on his attendance at the SSBA fall general assembly and a recent meeting with the Saskatchewan Party MLAs. He also highlighted his upcoming trip to China as part of a Saskatoon Public Schools delegation.

8 UNAPPROVED Trustee Banks reported on her attendance at the Care and Share reception on October 8 th, Ward 3 town hall meeting, the media announcement regarding nutrition funding from PotashCorp, a school visit to Lester B. Pearson School, school community council assembly meeting, the media announcement regarding the Ministry s Student First initiative, Remembrance Day services at Fairhaven and Lester B. Pearson schools and the SSBA fall general assembly. Ms. Banks also reported on her attendance at numerous Saskatoon Public Schools Foundation meetings. Trustee Danielson reported his attendance at the SSBA fall general assembly and the Remembrance Day service on November 11 th. Trustee MacPherson highlighted the tour of Willowgrove School she attended with Trustees Brannen and other Saskatoon Public School administrators. Trustee Brannen reported on her attendance at the meeting with Saskatchewan Party MLAs, SSBA fall general assembly and the tour of Willowgrove school. Trustee Eyre reported on her attendance at the school community council meeting at Prince Philip School and Remembrance Day services at Aden Bowman and Walter Murray Collegiates. Trustee Utley reported on his attendance at the Remembrance Day service at Roland Michener School and the SSBA fall general assembly where the Vincent Massey School drummers were featured. Board Chair Morrison reported on his attendance at the Remembrance Day service on November 11 th, the funding announcement at the Saskatoon Trades and Skills Centre on November 14 th and We Day celebrations. Appointments to Committees of the Board: Mr. Utley moved that the Board approve the appointments to the committees of the Board as indicated by trustee interest and recommended by the board chair and vice chair as follows: 1. Board Pension Committee: Trustees Danielson, Linklater and MacPherson. 2. Board Discipline Committee: Trustees Banks, Eyre and Waugh. Appointments to Committees of the Board Banks and Utley. 3. Public Section, Saskatchewan School Boards Association: Trustees 4. Okicīyapi Educational Partnership: Trustees Brannen and Kelleher. 5. Saskatchewan High Schools Athletics Association: Trustee Kelleher Morrison. 6. Saskatoon Public Schools Foundation Inc.: Trustees Brannen and Audited Financial Statements September 1, 2012 to August 31, 2013: Mr. Danielson moved that the Board approve the Audited Financial Statements for the year ended August 31, Audited Financial Statements September 1, 2012 to August 31, 2013 Annual Report (Tabling of Documents) September 1, 2012 to August 31, 2013: Ms. Brannen moved that the Board approve the Annual Report for the year ended August 31, Annual Report (Tabling of Documents) September 1, 2012 to August 31, 2013

9 UNAPPROVED on the following issues: Reports from Administrative Staff: Reports were received, for information, Reports from Literacy for Life Update Administrative Human Resources Report October, 2013 Staff Financial Results for the Period September 1, 2013 to October 31, 2013 Notice of Motion: Trustee Danielson served notice that at the December Notice of 10, 2013 Board meeting he will move the following motion: Motion The Provincial Government has announced that it intends to build several new schools under a new construction model known as P3s (Public Private Partnerships). Local taxpayers whom the Saskatoon Public School Board is elected to represent will be asked to pay a share of the cost, which is expected to be about thirty-five percent of the total cost in addition to their contribution through taxation to the provincial government share. However, not many details have been announced. In order for the Saskatoon Public School Board to determine a position on the new P3 Model (Public Private Partnership) for Building Schools to serve our students it will be necessary to obtain the answers to a number of related questions. I hereby serve notice of a motion that I will bring forward at the next meeting whereby the Saskatoon Public School Board, through our Chair, submits a list of relevant questions intended to obtain answers from the Minister of Education, Ministry of Education and the new government agency called Sask. Builds. These questions stated below attempt to determine the advantages of moving to a P3 Public-Private Model from the Public School Model. It is understood that complete answers to all these important questions may not be available immediately, but like with any solid business plan these answers will need to be obtained before the partners are able to sign an agreement. 1. In a P3 Public Private Partnership, who will the members of the partnership be in addition to the Saskatoon Public School Board and what do the private partners bring to the table, in terms of land, cash contributions or donated services? What role will the city of Saskatoon have in this P3 Model and what will it contribute to the schools? 2. How will the shared use of the new schools with the Greater Saskatoon Catholic School Board be determined and what are the requirements for that agreement? What areas of the new schools will be shared? 3. Will the cost of building the new schools under the P3 Private Partnership Model be less than with a Public Model. If so what determines that lower cost? Will the interest rate paid on the funding be lower? Will the amortization period be longer reducing the annual cost but extending the pay period for a larger long- term cost? How long will that payment structure extend? Who will carry the mortgage on their books? Will it be the School Division? Province? Private Builder? Or other agency? Will the payments be back-end loaded pushing the higher proportion of cost into the future? What portion of the payment will be for private profit sometimes called a risk premium, above the real costs of construction? Who will hold title to the property and who will be responsible for maintenance and insurance costs? How much does establishing and maintaining the new Sask. Builds Agency add to the cost of schools? 4. Will local contractors, suppliers and workers who are also local taxpayers benefit from the construction process under the P3 Model as they have under the Public Model? 5. Will the school design be flexible enough to accommodate local needs, and will the general public and school students or staff continue to have the required access to the facility or will that access be restricted or come with extra charges? Who will be the partners in the joint use agreement and how will that differ from the current public agreements? Questions From Trustees: Trustee Waugh asked administration to provide him with more information on school playgrounds. Questions From Trustees

10 UNAPPROVED Ms. MacPherson moved that the Board adjourn to the call of the Chair or the Committee of the Whole Board meeting of Tuesday, December 10, 2013 at 3:00 p.m. The meeting adjourned at 8:29 p.m. Secretary of the School Division Board Chair

11 SASKATOON BOARD OF EDUCATION 7a MEETING DATE: DECEMBER 10, 2013 TOPIC: CELEBRATING EXCELLENCE: ESRI CANADA AWARD OF EXCELLENCE FORUM AGENDA ITEMS INTENT [ ] Board Meeting [ ] Correspondence [ ] Information [ ] Committee of the Whole [ ] New Business [ ] Decision [ ] Reports From Administrative Staff [ ] Discussion [ ] Other: External Reports / Presentations BACKGROUND Strengthening Our Learning Community Strategic Direction: Our Students Learning goal states: Our students will engage in relevant and challenging learning opportunities to enhance their academic, personal, and social/cultural growth. Our People goal states: Our people will be committed to a constructive educational culture that values people, excellence, and life-long learning. Our Community goal states: We seek to build with our community shared ownership and responsibility for the well-being and education of our children and youth. Our Organizational goal states: Our organization will be principled, innovative, collaborative, accountable, and effective. CURRENT STATUS There are many examples of excellent work being done by our students, staff and members of our communities. The Saskatoon Board of Education has much to be proud of and, as such, we celebrate the achievement of our students, staff and communities continually. On September 17, 2013, Saskatoon Public Schools was presented with an Award of Excellence by Esri Canada for its outstanding use of GIS (Geographical Information Systems). The award recognized division efforts to design and develop new Web based mapping applications that support school division planning and provide the public with information on program and school locations within the city. The award was accepted on behalf of Saskatoon Public Schools by Mr. Daryl Koroluk (Chief Technology Officer) and Ms Susan Bonnor (Programmer/Developer) at the Esri Regina Users conference. PREPARED BY DATE ATTACHMENTS Mr. Daryl Koroluk, Chief Technology Officer December 4, 2013 None

12 SASKATOON BOARD OF EDUCATION 12a MEETING DATE: DECEMBER 10, 2013 TOPIC: PHOTOCOPIER EQUIPMENT, CENTRAL PRINT SHOP REQUEST FOR PROPOSAL T FORUM AGENDA ITEMS INTENT [ ] Board Meeting [ ] Correspondence [ ] Information [ ] Committee of the Whole [ ] New Business [ ] Decision [ ] Reports From Administrative Staff [ ] Discussion [ ] Other: BACKGROUND The main black and white printer in the print centre at Central Office was purchased years ago. An additional black and white printer was purchased eight years ago. The two color copiers in the print centre were on lease contract which expired August 31, A request for proposal (RFP) was issued April 24, 2013 for the replacement of all copy/print equipment in the print centre. This RFP was sent to seven firms and was advertised on the Board s public website as well as on the provincial government s tender site. The RFP closed May 17, 2013 with proposals being received from three firms. An evaluation committee including the chief technology officer, the supervisor of technical operations and support, the budget and audit manager, the manager of the Central Resource Centre, a school principal and the manager of purchasing services evaluated and scored the three proposals using the evaluation criteria as issued in the RFP document A decision was made in June to defer any recommendation to the Board on an award of the RFP until after a study was completed by a Master of Business Administration (MBA) student through the Edwards School of Business at the University of Saskatchewan. The report submitted, as a result of the study, detailed the role of the print centre in achieving lower costs and improved service standards at Saskatoon Public Schools. The report was provided to the Board. After receiving the report, a decision was made to replace only the color copiers in the print centre at this time and to continue to use the existing black and white copiers. It is estimated that we can use the existing black and white copiers for another three years. The attached evaluation summary spreadsheet shows that the committee scored the proposal submitted by Xerox Canada the highest.

13 FINANCIAL IMPLICATIONS The cost of the photocopiers will be funded from reserves. The repayment of the reserves would occur over three years with a reduction in expenses at the print centre (as a result of more basic black and white copying being done at the school level). PREPARED BY DATE ATTACHMENTS Mr. Garry Benning, Chief Financial Officer December 4, 2013 Evaluation Summary Mr. Gord Mortson, Manager of Purchasing Services Mr. Scott Tetrault, Manager, Central Resource Centre RECOMMENDATION Proposed Motion: That the Board award a contract for the purchase of two color photocopiers to be used in the print centre for a total of $120,358 plus applicable taxes and for on-going supply of consumables and service to Xerox Canada.

14 Evaluation Summary, Print Shop Equipment, Color Equipment only Western Business Points Xerox Machines, Ricoh Criteria Item Avaiable Konica Minolta Equipment Technical Specifications/Functionality Service Pricing Corporate capabilities, references Reporting Capabilities and Ability to address Strategy and Direction outlined in RFP Value Add Presentation Total Points Avaiable Purchase Price: $ 120, $ 98, $ 165, Maintenance Cost per copy.06 per copy.05 per copy

15 SASKATOON BOARD OF EDUCATION 12b MEETING DATE: DECEMBER 10, 2013 TOPIC: CONTRACT APPROVAL FOR CARETAKING SUPPLIES FORUM AGENDA ITEMS INTENT [ ] Board Meeting [ ] Correspondence [ ] Information [ ] Committee of the Whole [ ] New Business [ ] Decision [ ] Reports From Administrative Staff [ ] Discussion [ ] Other: BACKGROUND The current contract for caretaking supplies with Pinnacle Distribution will expire December 31, The contract includes cleaning products, toilet tissue, paper towel, garbage bags and a variety of supply items used by our caretakers. CURRENT STATUS Request for proposals were invited through invitations to vendors, listed on Saskatoon Public Schools website and advertised on the SaskTenders website. Six proposals were received. After an initial evaluation a short list of two companies was created for more in depth evaluation. The two companies selected were Pinnacle Distribution and Unisource. The point system used in the evaluation takes into account the following criteria: range and quality of product, pricing, ability to provide services, order processing efficiency/administrative cost and value added extras. The evaluation committee scored the proposal from Pinnacle Distribution the highest. Pinnacle also provided the best overall pricing. FINANCIAL IMPLICATIONS The procurement of caretaking supplies for Saskatoon Public Schools is approximately $300,000 per year taken from operating accounts. PREPARED BY DATE ATTACHMENTS Mr. Garry Benning, Chief Financial Officer December 4, 2013 Evaluation Summary Mr. Gord Mortson, Manager of Purchasing Services Evaluation Pricing Mr. Randy Holfeld, Manager of Maintenance and Operations RECOMMENDATION Proposed Motion: That the Board approve the award of tender for caretaking supplies to Pinnacle Distribution for a five-year period beginning January 1, 2013.

16 Company: Pts. Avaiable Request for Propoal T , Evaluation Summary Pts. Assigned Pinnacle Distribution Reasoning Pts. Assigned Reasoning Range & Quality Can supply all but 1 product, good quality 24 Could not supply all products 1. Ability to address full line of products with a quality solution: Delivery within 24 hours, local stock example: no toilet tissue dispenser, cleaning rag 2. Turnaround time from time of oder to delivery of product We know their product well, no training Did not address time line to delivery orders, stock is in Winnipeg 3. Other required. Pricing Lowest price and lowest delivery cost. 20 second lowest pricing overall. $25 delivery fee for orders under 1. Overall pricing $7 delivery fee for orders under $150 $ Sustainability over term of contract Guarenteed pricing for 3 years Price guarantee for 1 year only. Ability to provide services Access to experiences dedicated contact person Our contact is the company president. Quick response to requirement. Local dedicated contact person. Invoicing handled from Winnipeg. 2. Experience working with schools. Have had contract for a number of years Have a number of school division 3. References and knows our schools. accounts 4. Other Good references. Good references Have worked with our system in the Order processing efficiency/admin. cost Proven they can work with our system. past. Contact is through Winnipeg. 1. Ability to adapt to SPS order system Reports are available, will work at Were not clear on reports they can 2. Ability to provide useful reports getting others offer. Value Added Extras Other recommendations for cost & service efficiencies Can supply single unit quantities, schools don't have to order full cases. 2. Training & Support Comprehensive training programs. not clear on training offered. 3. migration to Green system Wide sample of products for green system. Wide sample of products for green system. 4. migration to chemical dispensing system Have the ability to migrate to chemical dispensing system. 5. Other Total: Unisource Have the ability to migrate to chemical dispensing system. Page 1

17 Request for Proposal T , Caretaking Materials Summary of Pricing Submitted Pinnacle Unisource Cleaning Products/Soaps $ 44, $ 62, Mops, Brooms etc. $ 8, $ 6, Paper Towel, Toilet Tissue, garbage bags $ 146, $ 135, Misc. Supplies $ 12, $ 13, Totals $ 212, $ 218,601.91

18 SASKATOON BOARD OF EDUCATION 12c MEETING DATE: DECEMBER 10, 2013 TOPIC: TRUSTEE DANIELSON S NOTICE OF MOTION REGARDING P3S (PUBLIC PRIVATE PARTNERSHIPS) FORUM AGENDA ITEMS INTENT [ ] Board Meeting [ ] Correspondence [ ] Information [ ] Committee of the Whole [ ] New Business [ ] Decision [ ] Reports From Administrative Staff [ ] Discussion [ ] Other: BACKGROUND At the November 19, 2013 Board meeting, Trustee Danielson served notice that at the December 10, 2013 Board meeting he will serve the following motion: The Provincial Government has announced that it intends to build several new schools under a new construction model known as P3s (Public Private Partnerships). Local taxpayers whom the Saskatoon Board of Education is elected to represent will be asked to pay a share of the cost, which is expected to be about thirty-five percent of the total cost in addition to their contribution through taxation to the provincial government share. However, not many details have been announced. In order for the Saskatoon Board of Education to determine a position on the new P3 Model (Public Private Partnership) for building schools to serve our students it will be necessary to obtain the answers to a number of related questions. I hereby serve notice of a motion that I will bring forward at the next meeting whereby the Saskatoon Board of Education, through our Chair, submits a list of relevant questions intended to obtain answers from the Minister of Education, Ministry of Education and the new government agency called Sask. Builds. These questions stated below attempt to determine the advantages of moving to a P3 Public-Private Model from the Public School Model. It is understood that complete answers to all these important questions may not be available immediately, but like with any solid business plan these answers will need to be obtained before the partners are able to sign an agreement. 1. In a P3 Public Private Partnership, who will the members of the partnership be in addition to the Saskatoon Board of Education and what do the private partners bring to the table, in terms of land, cash contributions or donated services? What role will the city of Saskatoon have in this P3 Model and what will it contribute to the schools? 2. How will the shared use of the new schools with the Greater Saskatoon Catholic School Board be determined and what are the requirements for that agreement? What areas of the new schools will be shared? 3. Will the cost of building the new schools under the P3 Private Partnership Model be less than with a Public Model. If so what determines that lower cost? Will the interest rate paid on the funding be lower? Will the amortization period be longer reducing the annual cost but extending the pay period for a larger long- term cost? How long will that payment structure extend? Who will carry the mortgage on their books? Will it be the school division? Province? Private builder? Or other agency? Will the payments be back-end loaded pushing the higher proportion of cost into the future? What portion of the payment will be for private profit sometimes called a risk premium, above the real costs of construction? Who will

19 hold title to the property and who will be responsible for maintenance and insurance costs? How much does establishing and maintaining the new Sask. Builds Agency add to the cost of schools? 4. Will local contractors, suppliers and workers who are also local taxpayers benefit from the construction process under the P3 Model as they have under the Public Model? 5. Will the school design be flexible enough to accommodate local needs, and will the general public and school students or staff continue to have the required access to the facility or will that access be restricted or come with extra charges? Who will be the partners in the joint use agreement and how will that differ from the current public agreements? PREPARED BY DATE ATTACHMENTS Trustee Dan Danielson December 4, 2013 None RECOMMENDATION Proposed Motion: That the Saskatoon Board of Education, through Board Chair Ray Morrison, submit the following questions to the Minister of Education, Ministry of Education and the new government agency called Sask. Builds : 1. In a P3 Public Private Partnership, who will the members of the partnership be in addition to the Saskatoon Board of Education and what do the private partners bring to the table, in terms of land, cash contributions or donated services? What role will the city of Saskatoon have in this P3 Model and what will it contribute to the schools? 2. How will the shared use of the new schools with the Greater Saskatoon Catholic School Board be determined and what are the requirements for that agreement? What areas of the new schools will be shared? 3. Will the cost of building the new schools under the P3 Private Partnership Model be less than with a Public Model. If so what determines that lower cost? Will the interest rate paid on the funding be lower? Will the amortization period be longer reducing the annual cost but extending the pay period for a larger long- term cost? How long will that payment structure extend? Who will carry the mortgage on their books? Will it be the school division? Province? Private builder? Or other agency? Will the payments be back-end loaded pushing the higher proportion of cost into the future? What portion of the payment will be for private profit sometimes called a risk premium, above the real costs of construction? Who will hold title to the property and who will be responsible for maintenance and insurance costs? How much does establishing and maintaining the new Sask. Builds Agency add to the cost of schools? 4. Will local contractors, suppliers and workers who are also local taxpayers benefit from the construction process under the P3 Model as they have under the Public Model? 5. Will the school design be flexible enough to accommodate local needs, and will the general public and school students or staff continue to have the required access to the facility or will that access be restricted or come with extra charges? Who will be the partners in the joint use agreement and how will that differ from the current public agreements?

20 SASKATOON BOARD OF EDUCATION 13a MEETING DATE: DECEMBER 10, 2013 TOPIC: CORE STRATEGY UPDATE: TIER III READING INTERVENTION FORUM AGENDA ITEMS INTENT [ ] Board Meeting [ ] Correspondence [ ] Information [ ] Committee of the Whole [ ] New Business [ ] Decision [ ] Reports From Administrative Staff [ ] Discussion [ ] Other: BACKGROUND In 2012, the Learning Disability Strategic Committee consulted with Terry Baptiste and Heather Dobson, Literacy Specialists with the Kelowna School Division and examined the research of Sally Shaywitz, Richard Allington, and Timothy Rasinski to develop a Tier III intensive reading program called Roadways to Reading. Roadways to Reading was designed to provide intensive, individualized and targeted intervention for students with severe reading difficulties. This locally developed program was trialed in four elementary schools during the school year. Based on positive results in the four schools, program funds were redirected to pilot the Tier III intensive reading program, Roadways to Reading in additional schools during the school year. CURRENT STATUS This fall, the Roadways to Reading program expanded into ten elementary schools, and will expand into an additional nine elementary schools in the new year. The Roadways to Reading program includes explicit instructional strategies, coordinated instructional sequences, ample opportunities for student practice and individualized student materials aligned to the five key elements associated with learning to read: phonemic awareness, phonics, fluency, vocabulary, and comprehension. Mrs. Kim Swan, Coordinator of Student Services and Mrs. Donnalee Weinmaster, Superintendent of Education will provide a brief overview of the Roadways to Reading program and share how this Tier III intervention is making an impact on our students reading. Please view the video Roadways to Reading on the trustee portal prior to the meeting: PREPARED BY DATE ATTACHMENTS Mr. Barry MacDougall, Deputy Director of Education December 4, 2013 Video Posted on the Mrs. Donnalee Weinmaster, Superintendent of Education Trustee Portal

21 SASKATOON BOARD OF EDUCATION 13b MEETING DATE: DECEMBER 10, 2013 TOPIC: FACILITIES FOR LEARNING UPDATE FORUM AGENDA ITEMS INTENT [ ] Board Meeting [ ] Correspondence [ ] Information [ ] Committee of the Whole [ ] New Business [ ] Decision [ ] Reports From Administrative Staff [ ] Discussion [ ] Other: BACKGROUND The Board is periodically provided with Facilities for Learning updates, for its information and reference. CURRENT STATUS Attached is a copy of the Facilities for Learning update, dated December 4, PREPARED BY DATE ATTACHMENTS Mr. Stan Laba, Superintendent of Facilities December 4, 2013 Facilities for Learning Update

22 Facilities for Learning Update Regular Board Meeting December 4, Willowgrove New School: Work is progressing well on site. Over the last two months most of the interior concrete slab work has been completed, while interior walls, partitions, and rough-ins for mechanical and electrical services are well underway. Temporary heat is being provided, and the contractor expects that recent progress & momentum on the site will continue through the winter into spring. The contractor believes it is on schedule for occupancy by staff and students at the end of August /2014 Portable Classrooms: Following is the updated time/work schedule for the 12 portables purchased in April 2013: Dundonald Dr. John G. Egnatoff Silverspring Both units occupied. Both units occupied. Both units have been delivered to the site. Work on site by general contractor is underway. Expect occupancy at end of January Lakeview Expect delivery to site by mid December Expect work on site to end of January Expect occupancy at end of January W.P. Bate Expect delivery to site by mid January Expect work on site to end of February Expect occupancy at end of February 2014 Centennial Expect delivery to site by mid February Expect work on site to end of March Expect occupancy at end of March /2015 Portable Classrooms: The Ministry of Education has requested that school divisions submit their requests for new portable classrooms in 2014/2015 by no later than December 31, It is expected that Saskatoon Public Schools will require more portables, given preliminary enrollment projections for 2014/2015. Further discussion is required in the near future. 4. P3 New Schools: Senior administration continues to meet regularly with staff from the Ministry of Education, Sask. Builds and the other four school divisions. A 3P (Production Preparation Process) Consultant is expected to be hired in the very near future. A meeting was held recently with City and Land Branch staff to confirm a process for discussing options re. land transfer/acquisition for the new schools in Saskatoon. 5. Caroline Robins Renovations: Phase 1 of the work including relocation and upgrading of three early years classrooms, and associated exterior work has been completed. Phase 2 of the work including relocation and upgrading of the 1

23 learning resource centre and the new technology centre is currently underway and is expected to be completed in January Phase 3 of the work including a new 50 space early learning care centre at the school is expected to start in early February 2014 and be completed by the end of May Roofing Projects: Partial roofing replacement work is nearing completion at Vincent Massey, Victoria and Silverwood Heights schools. Brevoort Park is expected to start later in December 2013 and be completed in March Administration is working with RMIS (Roof Management and Inspection Services), its roofing consultant, to prioritize roofing replacement projects for 2014/ Playground Redevelopment/Replacement Projects: There are a large number of playground projects being contemplated for 2014/2015 or shortly thereafter. Many are still at pre-development stage (i.e. committees being formed, fundraising being initiated). For any persons or organizations who are interested in finding out more about playground development guidelines, an information package is available from the facilities department /2015 Capital Plan Priorities: Administration will update a list of 2014/2015 capital plan priorities for the Board s review in January It is expected that facility funding for 2014/2015 capital plan priorities will be approved by the Board as part of its budget approval in April or May Year Capital Construction Plan : Administration will update the five year capital construction plan, for the Board s review in January This Plan is required to be approved by the Board, and then submitted to the Ministry of Education by the end of February or early March

24 SASKATOON BOARD OF EDUCATION 13c MEETING DATE: DECEMBER 10, 2013 TOPIC: TRUSTEE PROFESSIONAL DEVELOPMENT AND COMMUNITY EVENTS ACCOUNT REPORTS FORUM AGENDA ITEMS INTENT [ ] Board Meeting [ ] Correspondence [ ] Information [ ] Committee of the Whole [ ] New Business [ ] Decision [ ] Reports From Administrative Staff [ ] Discussion [ ] Other: BACKGROUND At the June 25, 2002 Board meeting, the Board passed a motion regarding Trustee education which reads, in part, quarterly financial reports of accounts to be made to the Board by Administration.. CURRENT STATUS Attached are summaries as of November 28, 2013 of Trustee professional development and community events account reports. Trustees with specific questions are asked to contact Mr. Garry Benning prior to the Board meeting. PREPARED BY DATE ATTACHMENTS Mr. Garry Benning, Chief Financial Officer November 29, 2013 Trustee professional development and community events account reports

25 Trustee Professional Development and Community Events Account September 1, August 31, 2014 Trustee Banks Date Convention Expenses Amount Spent net gst Amount Left Education Amount at September 1, 2013 Carry Forward from $ 4, $ (115.69) Total $ 4, Nov-13 SSBA AGM per diem $ $ $ 3, Total Spent/Balance at November 28, 2013 $ $ 3,999.30

26 Trustee Professional Development and Community Events Account September 1, August 31, 2014 Trustee Brannen Date Convention Expenses Amount Spent net gst Amount Left Education Amount at September 1, 2013 Carry Forward from $ 4, $ 1, $ 5, Nov-13 SSBA fall assembly/ssba Members Councper diem $ 5, Total Spent/Balance at November 28, 2013 $ $ 5,067.48

27 Trustee Professional Development and Community Events Account September 1, August 31, 2014 Trustee Danielson Date Convention Expenses Amount Spent net gst Amount Left Education Amount at September 1, 2013 Carry Forward from $ 4, $ 3, Total $ 7, Total Spent/Balance at November 28, 2013 $ - $ 7,714.28

28 Trustee Professional Development and Community Events Account September 1, August 31, 2014 Trustee Eyre Date Convention Expenses Amount Spent net gst Amount Left Education Amount at September 1, 2013 Carry Forward from $ 4, $ 4, Total $ 8, Total Spent/Balance at November 28, 2013 $ - $ 8,747.32

29 Trustee Professional Development and Community Events Account September 1, August 31, 2014 Trustee Kelleher Date Convention Expenses Amount Spent net gst Amount Left Education Amount at September 1, 2013 Carry Forward from $ 4, $ 4, Total $ 8, Total Spent/Balance at November 28, 2013 $ - $ 8,648.66

30 Trustee Professional Development and Community Events Account September 1, August 31, 2014 Trustee Linklater Date Convention Expenses Amount Spent net gst Amount Left Education Amount at September 1, 2013 Carry Forward from $ 4, $ 3, Total $ 7, November 6, 2013 November 6, 2013 Confucius Institute - China delegation Confucius Institute - China delegation airfare $ 1, $ 1, $ 5, airfare $ $ $ 5, November 6, 2013 Confucius Institute - China delegation preconference wkshp $ $ $ 5, November 19, 2013 SSBA fall assembly per diem $ $ $ 5, November 20, 2013 Confucius Institute - China delegation China visa fee $ $ $ 5, November 27, 2013 Board planning and development - full day sessionper diem $ $ $ 4, Total Spent/Balance at November 28, 2013 $ 2, $ 4,938.93

31 Trustee Professional Development and Community Events Account September 1, August 31, 2014 Trustee MacPherson Date Convention Expenses Amount Spent net gst Amount Left Education Amount at September 1, 2013 Carry Forward from $ 4, $ 3, Total $ 7, Total Spent/Balance at November 28, 2013 $ - $ 7,966.16

32 Trustee Professional Development and Community Events Account September 1, August 31, 2014 Trustee Morrison Date Convention Expenses Amount Spent net gst Amount Left Education Amount at September 1, 2013 Carry Forward from $ 4, $ 3, Total $ 8, November 18, 2013 bnai brith dinner ticket $ $ $ 8, Total Spent/Balance at November 28, 2013 $ $ 8,292.64

33 Trustee Professional Development and Community Events Account September 1, August 31, 2014 Trustee Utley Date Convention Expenses Amount Spent net gst Amount Left Education Amount at September 1, 2013 Carry Forward from $ 4, $ 3, Total $ 8, November 18, 2013 SSBA AGM and Future of our Schools per diem $ $ $ 7, Total Spent/Balance at November 28, 2013 $ $ 7,378.74

34 Trustee Professional Development and Community Events Account September 1, August 31, 2014 Trustee Waugh Date Convention Expenses Amount Spent net gst Amount Left Education Amount at September 1, 2013 Carry Forward from $ 4, $ 1, Total $ 5, September 23, 2013 SSBA Education & Certificate Program - Module 1 Registration $ 1, $ 1, $ 3, November 28, 2013 SSBA Education & Certificate Program - Module 2 Registration $ 1, $ 1, $ 1, Total Spent/Balance at November 28, 2013 $ 3, $ 1,953.46