Chairman Richard Mecum and Commissioners Kathy Cooper, Billy Powell, Scott Gibbs and Jeff Stowe

Transcription

1 HAL L COUNT Y B OARD OF COM MIS S IONE RS WORK S E S S ION MINUTES Hall Cou n ty Govern men t Ce n ter 2 nd Floor 2875 B row ns Bri dge Road, Gai nesvil l e, GA May 11, : 00 a.m. 1. Call to Ord er Chairman Mecum called the meeting to order at 10:04 a.m. Present Chairman Richard Mecum and Commissioners Kathy Cooper, Billy Powell, Scott Gibbs and Jeff Stowe Also present were County Administrator Randy Knighton, Assistant County Administrator Marty Nix, Commission Clerk Lisa Ritchie and County Attorney Bill Blalock 2. Appointment for Consideration a. Hospital Authority Unexpired Term of Mr. Ricky Presley to 12/31/ Commissioner Billy Powell, District 1 Commissioner Powell stated he would have the nominations on Thursday, May 14, at the Commissioners Voting Meeting. There was a consensus to add item 2.a. to the May 14, 2015 Commissioners Special Called Meeting Agenda. 3. Report from Business License Susan Rector Susan Rector, Business License Director, addressed the Board regarding items 3.a. and 3.b. a. First Reading and Public Hearing for The Twisted Oar, 6900 Lanier Islands Parkway, Buford, Ga ; Business Type: Restaurant; License Type: Malt Beverage, Wine and Distilled Spirits Consumption on the Premises; Owner: C E Res. LLC.; Licenseholder, Charles Cary Eubank, President ; Registered Agent: Alex Laidlaw, Hall County Resident; Commission District 1 Page 1 of 8

2 Ms. Rector stated that there were some issues with question 16 of the application regarding arrests and/or convictions. Mr. Nix stated that Mr. Eubanks had not been convicted of any alcohol related arrests. Mr. Eubank addressed the Board. He stated that he made a mistake filling out the application. He said he misunderstood the question. There was a consensus to add item 3.a. to the May 14, 2015 Commissioners Special Called Meeting Agenda for a First Reading and Public Hearing. b. First Reading and Public Hearing to adopt a resolution to modify Hall County Code Section to exclude non-profits from regular licensing regulations for special events. Ms. Rector stated currently non-profit organizations are required to have events catered. If the resolution is passed, non-profits would be required to get written permission from the County and go to the State to get a license if they wish to sell alcohol. Commissioner Stowe inquired about liability issues when events are hosted at County Parks. Mr. Blalock recommended adding a condition to make sure the County is covered. Commissioner Gibbs stated that the County would need a Certificate of Insurance. Commissioner Stowe inquired about what the County currently does with rentals. Mike Little, Parks & Leisure Director recommended adding it as a part of the application process as Parks & Leisure does. There was a consensus to add item 3.b. to the May 14, 2015 Commissioners Special Called Meeting Agenda for a First Reading and Public Hearing. 4. Rep ort f ro m Correctional Institute Warden Walt Davis Warden Walt Davis addressed the Board regarding item 4.a. a. Consider Approval of New Capacity Agreement with the Department of Corrections. Warden Davis stated that item 4.a. is a renewal of the contract with the State Department of Corrections to house State inmates. Chairman Mecum asked what percentage of the inmate population works on the work detail program. Page 2 of 8

3 Warden Davis said approximately 160% work on work detail. Other inmates work to keep the facility running. He said that the officers of Hall County do a great job working the inmates and making sure they are productive. Commissioner Gibbs stated that the greatest benefit is during emergencies such as the recent ice storm; the work detail program certainly reduces the costs to the County. Warden Davis stated without the inmate labor during the ice storm it would have been very difficult and much more expensive for the County to do the cleanup that they did. Chairman Mecum asked how much the County/Community saved during the ice storm by using inmate labor. Warden Davis said that the County saved $2.5 million in free labor. He said it was probably well over $3 million with Municipalities. There was a consensus to add item 4.a. to the May 14, 2015 Commissioners Special 5. Rep ort f ro m Parks and Leisure Mike Little Mike Little, Director, Parks & Leisure Services, addressed the Board regarding item 5.a. a. Consider approval of Lease Agreement with USACEE (United States Army Corps of Engineers) for Wahoo Creek and authorize the Chairman of the Board of Commissioners to execute the Agreement. Mr. Little stated that the timeline is July Mr. Nix, Assistant County Administrator, stated that this is a standard lease. There was a consensus to add item 5.a. to the May 14, 2015 Voting Meeting Consent Agenda for further consideration. 6. Rep ort f ro m Planning Srikanth Yamala Srikanth Yamala, Planning Director, addressed the Board regarding item 6.a. a. Review the proposal of Carol Allen to relocate a mobile home within Lake Lanier Mobile Home Park, a 9.95± acre tract located on the west side of Clarks Bridge Road, 550± ft. from its intersection with Edgewater Drive; a.k.a Clarks Bridge Road; Tax Parcel Commission District 4. Mr. Yamala stated that the Planning Commission approved item 6.a. with one condition. Page 3 of 8

4 Commissioner Stowe inquired about future development so no other mobile homes could be added. Mr. Yamala said an additional condition could be added that no future lots can be created. There was a consensus to add item 6.a. to the May 14, 2015 Commissioners Special Called Meeting Agenda. 7. Rep ort f ro m Pu b lic Work s Ken Rea rd en Ken Rearden, Public Works & Utilities Director, addressed the Board regarding items 7.a. through 7.k. a. Approve Landfill Tipping Fee Agreement between Hall County and Red Oak Sanitation and Recycling for the purpose of allowing Red Oak Sanitation to dispose of its municipal waste by depositing it in the Hall County landfill and authorize Chairman to execute Agreement. Commission Districts 1, 2, 3, & 4. Mr. Rearden stated that Red Oak Sanitation and Recycling wishes to negotiate a reduction in their tipping fees. They are guaranteeing 400 tons of waste per month. They are currently disposing the waste in Homer. Commissioner Powell was concerned with the life of the landfill with a rate of 400 tons a month. Mr. Rearden said the new equipment at the landfill would increase the life of the landfill for more than 30 years. Commissioner Gibbs said that the $30 rate would not be good for the County especially since Municipalities are paying more. He said Red Oak would still pay less by not driving to Homer. Mr. Knighton directed Mr. Rearden to get costs from Republic prior to the Special Called Meeting on Thursday, May 14, There was a consensus to add item 7.a. to the May 14, 2015 Commissioners Special Called Meeting Agenda. b. Approve Intergovernmental Agreement to convey land between the Hall County Board of Commissioners and the Hall County Board of Education for construction of the new Sardis Road compactor site and authorize Chairman to execute Resolution. Commission District 2. Commissioner Gibbs said that he would be unhappy if he was a neighbor of an above the ground garbage disposal. Page 4 of 8

5 Mr. Rearden said they could build a retaining wall but it would reduce the lanes from 3 to 2. Commissioner Gibbs said it looks like a dump and if he lived in a neighboring area he would not be happy. Commissioner Cooper said there was a wooded area that would shield the site. Commissioner Powell said they could leave it above ground until the right-of-way was widened; at that time they could build a retaining wall. There was a consensus to add item 7.b. to the May 14, 2015 Commissioners Special c. Approve proposal from E.R. Snell, as Hall County s on-call contractor, for materials and labor for a pipe replacement under Calvary Church Road at a cost of $99,800 and authorize Chairman to execute related documents. Commission District 1. Mr. Rearden said the road would be closed for 2 to 3 weeks. There was a consensus to add item 7.c. to the May 14, 2015 Commissioners Special d. Approve Intergovernmental Agreement between Hall County and the City of Gainesville for provision of sanitary sewer service to the Mulberry Creek/Crystal Farms Sewer System and authorize Chairman to execute agreement. Commission District 1. Mr. Rearden stated that there was activity in that area to develop and the agreement is needed to turn the pumps on. There was a consensus to add item 7.d. to the May 14, 2015 Commissioners Special e. Approve Intergovernmental Agreement between Hall County and the City of Gainesville for the purpose of establishing the responsibilities and obligations concerning the billing, collection and transfer of monies received from customers utilizing the Gainesville Water System and the Hall County Sanitary Sewer System and authorize Chairman to execute agreement. Commission Districts 1 & 3. Mr. Rearden said this agreement would allow for the City of Gainesville to add the County s sewer service onto their water bills. Also, Gainesville would provide customer service and receive all calls. The agreement proposed date is October 1, Page 5 of 8

6 There was a consensus to add item 7.e. to the May 14, 2015 Commissioners Special f. Approve release of $53,000 Irrevocable Letter of Credit for Sidewalks in Holly Meadows Subdivision. Commission District 3. g. Approve extension of Guaranty Performance/Maintenance Agreement in the amended amount of $56, for streets in Harbour Point Villas 3B Subdivision. Commission District 2. h. Approve extension of $151,527 amended Irrevocable Letter of Credit for the streets and sidewalks in Village at Deaton Creek Phase 3B, Unit 7 Subdivision. Commission District 1. i. Approve acceptance of $118,076 Irrevocable Letter of Credit for sidewalks in Holly Meadows Subdivision. Commission District 3. j. Approve acceptance of $18,466 Irrevocable Letter of Credit for sidewalks in The Preserve at Mulberry Subdivision. Commission District 1. k. Approve acceptance of $62, Irrevocable Letter of Credit for Sidewalks in The Preserve at Mulberry Subdivision. Commission District 1. There was a consensus to add items 7.f. through 7.k. to the May 14, 2015 Commissioners Special Called Meeting Consent Agenda for further Consideration. 8. Other Business a. Intergovernmental Agreement between the City of Gainesville and Hall County Mr. Knighton stated that the Intergovernmental Agreement is related to the formation of a Citizen Review Committee regarding SPLOST VII. The Agreement defines the specifics and composition of the Committee. The terms will be for 1 year. There was a consensus to add item 8.a. to the May 14, 2015 Commissioners Special b. SPLOST VII Citizen Review Committee Appointments Commissioner Cooper stated that she plans to appoint Mark Pettitt. Commissioner Powell stated that he plans to appoint Brent Holcomb. Commissioner Gibbs stated that he plans to appoint Douglas Aiken. Commissioner Stowe stated that he plans to appoint Carol Werner. Chairman Mecum stated that he plans to appoint Robert Horne. Page 6 of 8

7 Commissioner Powell stated that he would like to add the 6 th appointment, Mr. Brian Gracey. He said that Mr. Gracey sent in an application and has expressed a great deal of interest. There was a consensus to add the appointments to the SPLOST VII Citizen Review Committee, as stated, to the May 14, 2015 Commissioners Special Called Meeting Consent Agenda for further consideration. 9. Rep ort f ro m Cou n ty At torn ey B ill B lalock Mr. Blalock stated that he would have the deed for the sale/resale of the property, off of highway 52, ready for the Special Called Meeting on Thursday. There was a consensus to add the deed to the May 14, 2015 Commissioners Special Called Meeting Agenda. 10. Rep ort f ro m Cou n ty Ad m i n i s t r a t o r R a n d y K n i g h t o n a. May 14, 2015 Special Called Meeting at 3:00 p.m. b. Memorial Day Holiday, Monday, May 25, 2015 c. May 25, 2015 Work Session rescheduled to Tuesday, May 26, 2015, at 3:00 due to the Memorial Day Holiday Mr. Knighton made the announcements; items 10.a. through 10.c. Mr. Knighton stated that at the last meeting, April 23 Commissioners Voting Meeting, the Board approved landfill equipment, Kleeman MS15z Screen, and stated that the funding would come from SPLOST VI. The funding should come from the landfill budget. There was a consensus to add the corrected funding information to the May 14, 2015 Commissioners Special 11. Public Commen ts 2 min u tes p er sp ea k er/20 min u tes maxi mu m Douglas Aiken, 6230 Brady Road, Murrayville, addressed the Board and thanked the Commission for the Wahoo Creek item. Mr. Aiken asked the Commission to allow the public to ask questions at the Budget Forums. Page 7 of 8

8 12. Commission Time Commissioner Kathy Cooper, Commission District 1, did not have any items to report. Commissioner Billy Powell, Commission District 2, did not have any items to report. Commissioner Scott Gibbs, Commission District 3, did not have any items to report. Commissioner Jeff Stowe, Commission District 4, did not have any items to report. Chairman Richard Mecum did not have any items to report. 13. Ad jou rn With no further business, Chairman Mecum adjourned the meeting at 11:04 a.m. Page 8 of 8