RECORD OF BOARD PROCEEDINGS (MINUTES)

Transcription

1 RECORD OF BOARD PROCEEDINGS (MINUTES) Stanford, KY, Feb. 13, 2014 The Lincoln County Board of Education met Thursday, Feb. 13, 2014 at 6:32 PM in the Central Office Board Room. The following members were present: Jim Kelley, Tom Blankenship, Denny Hogue, Theresa Long and Tim Jackson. Mr. Kelley called the meeting to order at 6:32 PM. Board Order No. 219 Set the Agenda Upon a motion by Tim Jackson and seconded by Theresa Long, the board set the agenda with one exception. Under the Consent Agenda Items, item 7g-Permission to Bid, will need action taken. Mr. Hogue, Mr. Kelley, Mr. Jackson, Mr. Blankenship and Ms. Long voted yes. Board Order No. 220 Minutes Upon a motion by Tom Blankenship and seconded by Tim Jackson, the board approved the minutes from the Jan. 9, 2014 regular meeting and the Jan. 23, 2014 Special and Working meetings. COMMUNICATION ITEMS a. Staff Recognition Pam Hart recognized certified personnel that have served for 20+ years. Those recognized were presented with a certificate and a pin and are as follows: Jennifer Bandura Sally Conatser Carolyn Day Christy Denny Charles Fegan Beckey Miller Stacy Johnson Pam Hart Karen Hatter Sandra Upchurch Chris Mingo Scott Montgomery Doug Pendygraft Eva Rankin Kim Dillard Bruce Smith Jennifer Malone Laura Wesley

2 Jimmie Dean Hayes Carol Ferguson Suzanne Montgomery Sherlene Wilcher Mechele Watkins b. Staff Achievements Karen Hatter made the board aware of the efforts of school personnel who have supplemented the District s revenue through grant writing. These individuals contribute additional time above their regular duties to prepare grant requests. The 21 st Century Community Learning Grant has just been awarded to Stanford Elementary through the efforts of Pam Hart and Colleen Benson. c. Status of District Programs and Services Bruce Smith reported on the District s compliance on required drills. Bruce Smith reported on the number of non-resident contracts with surrounding counties and the number of students transferring out of and into Lincoln County. Angela Cain and Christine Killen reported on Kindergarten Readiness in Lincoln County. Jon Lehr and Leonel Martinez-Perez, representing Harshaw Trane, gave a report on the energy savings in utility costs resulting from the Energy Conservation Projects at Crab Orchard Elementary, Hustonville Elementary and Waynesburg Elementary. The cumulative validated energy savings through the Intelligent Service Program for January 2011 thru December 2013 was $326,312. Ernie Tacogue was also present. Mike Smith, representing Sherman Carter Barnhart, presented a Title IX Corrective Cost Proposal Report for Lincoln County High School. He was accompanied by Eric Lowe. There was a question as to whether we would need a construction contractor. Mike Smith responded that for a project of this size (less than $2.0 million), KDE did not require a construction contractor. TREASURER S REPORT Board Order No. 221 Salaries and Claims Upon a motion by Tim Jackson and seconded by Denny Hogue, the board approved the salaries and claims as presented.

3 Mr. Jackson, Ms. Long, Mr. Kelley, Mr. Hogue and Mr. Blankenship voted yes. School Activity Accounts were reviewed. SUPERINTENDENT S REPORT The board reviewed the personnel report, minutes of the District Core Leadership Team Meeting, Site Based Decision Making Minutes and the Superintendent s non contract days. Board Order No. 222 Local Board Code of Ethics Upon a motion by Tim Jackson and seconded by Theresa Long, the board adopted the Local Board Code of the Ethics as recommended by KSBA. Mr. Jackson, Ms. Long, Mr. Kelley, Mr. Blankenship and Mr. Hogue voted yes. There was discussion about setting the date for specific local board trainings. Karen Hatter suggested that she contact Brad Hughes at KSBA about his availability before setting a date. The three (3) hours of training would cover Board Ethics and the Roles and Responsibilities of School Board Members. The deadline for the training is March 28, CONSENT AGENDA ITEMS Board Order No. 223 Consent Agenda Items Upon a motion by Tim Jackson and seconded by Denny Hogue, the board approved the following items on the consent agenda: a. Leaves Requests 1. Maternity leave for six weeks 2. Maternity leave beginning Mar. 21 for 8 weeks and Family Medical Leave Act through the end of school. b. Facility Requests 1. Underwood Auditorium Steppin Out Studio of Dance Mar. 14, 2014-G. Leigh 2. LCHS Cafeteria Crab Orchard High School Alumni Association-June 13, 2014 and June 14, 2014-Frankie L. Nunn. c. Fund Raiser Requests 1. Stanford PTO Mountain Empire Cookie Dough-B. Hon 2. Stanford Elementary Spring Fling Fund Raiser-B. Hon d. Students Trips 1. Lincoln Co. ATC HOSA State Competition Mar , 2014-Louisville, KY A. Tracy

4 2. LCHS Bank-EKU Honors Bank Feb , 2014 Richmond, KY-D. Mayberry 3. LCHS FBLA State Competition April 14-16, 2014-Louisville, KY- N. Sutton 4. LCHS FFA to Spencer Co. H.S.-Over 50 miles-leadership Development-H. Franklin e. Grant Writing Permissions 1. Permission to apply for Kellogg Foundation Grant in the amount of $7,000. (B. England) 2. Permission to apply for a Wal-Mart Grant in the amount of $ (B. England) 3. Permission to apply for Office Depot grant to support a Crab Orchard Elementary activity. f. Grant Acceptance 1. Permission to accept the 21 st Century Community Learning Center Grant for Stanford Elementary. Mr. Blankenship, Mr. Hogue, Mr. Kelley, Mr. Jackson and Ms. Long voted yes. ACTION ITEMS Board Order No. 224 Renew Snack Vending Upon a motion by Denny Hogue and seconded by Theresa Long, the board voted to renew the snack vending with Davis Vending for the school year at the same price as the previous year. Mr. Blankenship, Mr. Hogue, Mr. Kelley, Mr. Jackson and Ms. Long voted yes. Board Order No. 225 Bid Pest Control Upon a motion by Theresa Long and seconded by Tim Jackson, the board voted to bid pest control for the school year. Ms. Long, Mr. Hogue, Mr. Kelley, Mr. Blankenship and Mr. Kelley voted yes. Board Order No. 226 Renew Garbage Disposal and Pickup Upon a motion by Tim Jackson and seconded by Theresa Long, the board voted to renew garbage disposal and pick up with Republic Services for the school year at the same price as the previous year. Mr. Jackson, Ms. Long, Mr. Kelley, Mr. Hogue and Mr. Blankenship voted yes. Board Order No. 227 Staffing Allocation Formulas Upon a motion by Tim Jackson and seconded by Denny Hogue, the board approved the revised Staffing Allocation Formulas for the school year.

5 Mr. Jackson, Ms. Long, Mr. Kelley, Mr. Hogue and Mr. Blankenship voted yes. Board Order No. 228 LCMS Bookkeeper Days Upon a motion by Tim Jackson and seconded by Denny Hogue, the board voted to reduce the number of days for the Lincoln County Middle School Bookkeeper from 239 to 219 per year. This position will be vacated by a retiring bookkeeper and the position will then be posted at 219 days. Ms. Long, Mr. Jackson, Mr. Kelley, Mr. Blankenship and Mr. Hogue voted yes. Board Order No. 229 Help at the Helping Hands FRC Upon a motion by Tom Blankenship and seconded by Tim Jackson, the board gave permission to hire additional help at the Helping Hands FRC during the maternity leave of the coordinator. Mr. Jackson, Ms. Long, Mr. Kelley, Mr. Hogue and Mr. Blankenship voted yes. Board Order No. 230 SFCC Offer of Assistance Upon a motion by Tim Jackson and seconded by Theresa Long, the board accepted the SFCC Offer of Assistance for annual debt service in the amount of $29,279. Ms. Long, Mr. Jackson, Mr. Kelley, Mr. Blankenship and Mr. Hogue voted yes. Board Order No. 231 Move Playground Equipment Upon a motion by Denny Hogue and seconded by Theresa Long, the board voted to table the request to move playground equipment behind the gym at Highland until more information is available concerning costs. Mr. Blankenship, Mr. Hogue, Mr. Kelley, Mr. Jackson and Ms. Long voted yes. Board Order No. 232 Highland Basketball Court Upon a motion by Denny Hogue and seconded by Theresa Long, the board voted to table the request for permission to pour concrete for a basketball court inside the current walking track at Highland Elementary until more details are available concerning costs and labor. Mr. Hogue, Ms. Long, Mr. Kelley, Mr. Blankenship and Mr. Jackson voted yes.

6 Board Order No. 233 Fencing at Kings Mountain Memorial Community Center Upon a motion by Denny Hogue and seconded by Theresa Long, the board approved a request to allow the installation of fencing and mulching around the playground at Kings Mountain Memorial Community Center. The Community Center must be licensed by the State of Kentucky in order for the YMCA to sponsor after school programs. The fencing and mulching are required to pass the inspection. The Community Center will finance the project. Mr. Hogue, Ms. Long, Mr. Kelley, Mr. Blankenship and Mr. Jackson voted yes. Board Order No. 234 Surplus LCHS Shop Equipment Upon a motion by Tim Jackson and seconded by Theresa Long, the board gave LCHS permission to declare a Rockwell wood lathe, 2 floor model Rockwell Delta drill presses and a Rockwell Delta radial arm saw as surplus equipment. Mr. Jackson, Ms. Long, Mr. Kelley, Mr. Blankenship and Mr. Hogue voted yes. Board Order No. 235 Surplus Concrete Bleachers Upon a motion by Theresa Long and seconded by Tim Jackson, the board gave permission to surplus the concrete bleachers behind the Lincoln County Board of Education offices. Surplus property will be sold by sealed bids. Mr. Jackson, Ms. Long, Mr. Kelley, Mr. Blankenship and Mr. Hogue voted yes. Board Order No. 236 Amended School Calendar Upon a motion by Tim Jackson and seconded by Denny Hogue, the board approved an amended school calendar that would eliminate the 2 remaining days of Spring Break. Mr. Jackson, Ms. Long, Mr. Kelley, Mr. Blankenship and Mr. Hogue voted yes. Board Order No. 237 FRYSC Continuation Program Plans Upon a motion by Theresa Long and seconded by Tim Jackson, the board approved the FRYSC Continuation Program Plans. Program budgets will be presented to the Board at a later date for approval.

7 Board Order No. 238 Shortened Week for Therapy Upon a motion by Tom Blankenship and seconded by Theresa Long, the board gave permission for two students to receive a shortened week for the length of time needed for additional therapy as determined by the doctor. Board Order No. 239 AP Incentives at LCHS Upon a motion by Tim Jackson and seconded by Theresa Long, the board approved payment of AP exam fees for students who are eligible for free or reduced lunch at $20 per exam fee and agreed to reimburse student exam fees for those who obtain qualifying scores. The Board also agreed to provide a $100 incentive to students for a qualifying score of 3, 4 or 5 on AP exams in Social Studies. Advanced KY provides a $100 incentive to students who make a qualifying score of 3, 4 or 5 on their AP exams in Science, Math and English. ADDENDUM ITEMS Board Order No. 240 School Improvement Grant Upon a motion by Tim Jackson and seconded by Denny Hogue, the board gave permission to LCHS to apply for a School Improvement Grant that would provide $1.5 million over a three-year funding period. Board Order No. 241 CARES Community Grant Upon a motion by Theresa Long and seconded by Tim Jackson, the board gave permission to apply for a grant sponsored by Eastern Kentucky University entitled CARES Community Grant which is designed to support the activities of LCHS s Patriot Club. The maximum award amount is $10,000. Board Order No st Century Position Created at Stanford Upon a motion by Tim Jackson and seconded by Theresa Long, the board gave permission to establish the site coordinator s position to lead the daily activities of the 21 st Century Grant Activities at Stanford Elementary School.

8 Board Order No. 243 Facilities Request by Central Sparxs Upon a motion by Tim Jackson and seconded by Denny Hogue, the board gave permission to Central Sparxs (AAU basketball team) to host a tournament by using gyms at LCMS, LCHS and Stanford Elementary pending proof of insurance. Board Order No. 244 Medical Leave Upon a motion by Tim Jackson and seconded by Denny Hogue, the board approved request for medical leave thru March 5, Mr. Jackson, Mr. Hogue, Mr. Kelley and Mr. Blankenship voted yes. Ms. Long abstained. Board Order No. 245 Overnight Stay in Lexington Upon a motion by Denny Hogue and seconded by Theresa Long, the board gave permission to 8 th grade boys basketball team to stay overnight in Lexington for a state tournament if weather becomes inclement. The boy s booster fund will pay for the rooms. Board Order No. 246 Executive Session Upon a motion by Tim Jackson and seconded by Theresa Long, the board voted to go into executive session at 8:25. The board returned from executive session at 9:18 PM Board Order No. 247 Student Discipline and Placement Upon a motion by Denny Hogue and seconded by Theresa Long, the board voted to place a 9 th grade student at the Lincoln County Alternative School for one calendar year and that the student submit to daily search until end of 1 st semester.

9 Board Order No. 248 Adjourn Upon a motion by Tim Jackson and seconded by Theresa Long, the board voted to adjourn at 9:20 PM. Mr. Blankenship, Ms. Long, Mr. Kelley, Mr. Hogue and Mr. Jackson voted yes. Jim Kelley, Chairman Karen Hatter, Interim Secretary