BOARD MEMBERS PRESENT:

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1 MINUTES OF THE DARLINGTON COUNTY BOARD OF EDUCATION REGULAR MEETING HELD ON MONDAY JUNE 13, 2016 AT 6:00 PM IN THE BOARD/ COMMUNITY CONFERENCE ROOM, 102 PARK STREET, DARLINGTON, SOUTH CAROLINA BOARD MEMBERS PRESENT: Connell Delaine, chairman; Warren Jeffords, vice-chairman; Charles Govan, secretary; Dr. Thelma Dawson, Wanda Hassler, Jamie Morphis and Maureen Thomas Absent: Billy Baldwin OTHERS: Dr. Eddie Ingram, Dr. Willie Boyd, Dr. Jane Hursey, Carlita Davis, Ashley Smith, Diane Sigmon, Arlene Wallace, Christopher McKagen, Audrey Childers, Jack Weaver, Tina Mahoney, Cathy Wanner, Karen Andrews, Kelley Dickerson, Allison Baker, Julie Mahn, Francena Johnson, Valerie Sawyer, Tara King, Tonette Jones, Rhonda Bailey, Carolyn Williams, Ella Fields, Donna Barrett, Frank Hickman, K. Cauthen, Daniel Watson, Tracy Mitchell, Kellie Spivey, Mike Spivey, Kim Evans, Matt Evans, Lisa Carr, Derek Schroedge, Jim Faile with the Messenger and Morning News and Barbara Jenkins, secretary. 1. CALL MEETING TO ORDER, FOIA STATEMENT, PRAYER AND PLEDGE: Chairman Delaine called the meeting to order at 6:05 p.m. He read the South Carolina Freedom of Information Act Statement, Section (e), South Carolina Code, 1987, as amended, acknowledging that all media in the immediate area have been notified of the date, time, location and the agenda of this meeting. Mrs. Wanda Hassler led the Pledge of Allegiance and Mrs. Maureen Thomas gave the invocation. 2. APPROVAL OF AGENDA: Dr. Thelma Dawson made a motion to approve the agenda as presented by the administration. Mr. Warren Jeffords seconded the motion, which carried. Charles Govan, Dr. Thelma Dawson, Wanda Hassler, Warren Jeffords, Jamie Morphis, Maureen Thomas and 3. CITIZENS' COMMENTS: A. Guidelines for Public Participation in Board Meetings: Chairman Connell Delaine read the guidelines contained in Policy BCBI relative to public participation in board meetings. Chairman Delaine stated that four persons registered for public participation. He then asked Tina Mahoney to make her presentation. Tina Mahoney addressed the Board in reference to transgender. She referenced President Obama s letter about transgender and Title IX. She stated that she had a problem with the entire situation especially in the elementary schools and noted that there are already problems in the school s restroom and this will just add to it. Matt Evans addressed the Board about transgender. He stated that he needed a direct answer from the Board on their plans so he can make the decision whether to allow his children to remain in the district. Mike Spivey addressed the Board in reference to transgender and wanted to know what the school board issue is on transgender. Derek Schroeder addressed the Board in reference to transgender and stated that he was opposed to the Transgender restrooms and asked the Board to make a decision not based on money. 4. HONORS, AWARDS, RECOGNITIONS: A. Clean Schools of the Month: Chairman Delaine asked Mr. Ervin McElveen, Supervisor of Operations/Maintenance/Transportation, to make his presentation. Mr. McElveen stated that the Clean School Committee has inspected all the schools using district criteria. The cumulative scores from the Clean Schools of the Month are averaged to determine the winners of the Clean Schools of the Year. The Clean Schools of the Year for are Carolina Elementary School, Division I (325 or less students) and Darlington County Institute of Technology, Division II (326 or more students). Mrs. Donna Barrett, principal, Mr. Frank Hickman, lead custodian, along with Mrs. Ella Fields and Ms. Carolyn Williams, custodians, received the award for Carolina Elementary School. Mr. Bert Guerry, Director, Ms. Debbie Perkins, lead custodian, along with Steve Waiters and Claudette Page 1 of 5

2 Washington, custodians, received the award for Darlington County Institute of Technology. Each custodian was given a monetary award for their hard work. 5. CONSENT ITEMS: A. Minutes: Chairman Connell Delaine asked for a motion on the minutes of the May 6, 2016, budget work session. Mrs. Maureen Thomas made a motion to approve the minutes of the May 6, 2016, budget work session. Mrs. Wanda Hassler seconded the motion, which carried. Charles Govan, Maureen Thomas, Wanda Hassler, Jamie Morphis, Dr. Thelma Dawson, Warren Jeffords and Chairman B. Minutes: Chairman Connell Delaine asked for a motion on the minutes of the May 9, 2016, regular meeting. Mr. Warren Jeffords made a motion to approve the minutes of the May 9, 2016, regular meeting. Dr. Thelma Dawson seconded the motion, which carried. Charles Govan, Maureen Thomas, Wanda Hassler, Jamie Morphis, Dr. Thelma Dawson, Warren Jeffords and Chairman 6. POLICY ITEMS: A. BEDB-R (1) - AGENDA (Revised Policy): Mr. Warren Jeffords made a motion to approve BEDB-R (1) - Agenda (revised policy) for second reading. Mr. Charles Govan seconded the motion, which carried. Charles Govan, Maureen Thomas, Wanda Hassler, Jamie Morphis, Dr. Thelma Dawson, Warren Jeffords and Chairman B. IJNDB-E (5) DIGITAL CITIZENSHIP CONTRACT - CODE OF CONDUCT (Proposed Policy Exhibit): Mr. Warren Jeffords made a motion to approve IJNDB-E (5) Digital Citizenship Contract - Code of Conduct (proposed policy exhibit) for second reading. Mr. Charles Govan seconded the motion, which carried. Charles Govan, Maureen Thomas, Wanda Hassler, Jamie Morphis, Dr. Thelma Dawson, Warren Jeffords and Chairman Connell Delaine voted for the motion. C. IJNDB-E (6) DIGITAL CITIZENSHIP CONTRACT DIGITAL RIGHTS (Proposed Policy Exhibit): Mr. Warren Jeffords made a motion to approve IJNDB-E (6) Digital Citizenship Contract Digital Rights (proposed policy exhibit) for second reading. Mr. Charles Govan seconded the motion, which carried. Charles Govan, Maureen Thomas, Wanda Hassler, Jamie Morphis, Dr. Thelma Dawson, Warren Jeffords and Chairman Connell Delaine voted for the motion. D. IJNDB-E (7) LAPTOP PROGRAM RESPONSIBILITES AND EXPECTATIONS (Proposed Policy Exhibit): Mr. Warren Jeffords made a motion to approve IJNDB-E (7) Laptop Program Responsibilities and Expectations (proposed policy exhibit) for second reading. Mr. Charles Govan seconded the motion, which carried. Charles Govan, Maureen Thomas, Wanda Hassler, Jamie Morphis, Dr. Thelma Dawson, Warren Jeffords and Chairman E. JB-EQUAL EDUCATIONAL OPPORTUNITY/NONDISCRIMINATION (Revised Policy): Mr. Warren Jeffords made a motion to approve JB-Equal Opportunity/Nondiscrimination (revised policy) for second reading. Mr. Charles Govan seconded the motion, which carried. Charles Govan, Maureen Thomas, Wanda Hassler, Jamie Morphis, Dr. Thelma Dawson, Warren Jeffords and Chairman F. JFAB-ADMISSION OF NONRESIDENT STUDENTS (Revised Policy): Mr. Warren Jeffords made a motion to approve JFAB-Admission of Nonresident Students (revised policy) for second reading. Mr. Charles Govan seconded the motion, which carried. Charles Govan, Maureen Thomas, Wanda Hassler, Jamie Morphis, Dr. Thelma Dawson, Warren Jeffords and Chairman G. JII-STUDENT CONCERNS, COMPLAINTS, AND GRIEVANCES (Revised Policy): Mr. Warren Jeffords made a motion to approve JII- Student Concerns, Complaints, and Grievances (revised policy) for second reading. Mr. Charles Govan seconded the motion, which carried. Charles Govan, Maureen Page 2 of 5

3 Thomas, Wanda Hassler, Jamie Morphis, Dr. Thelma Dawson, Warren Jeffords and Chairman H. IKA/IKA-R-GRADING/ASSESSMENT SYSTEM -Revised Policy and Administrative Ruling: Mr. Charles Govan made a motion to approve IKA/IKA-R-Grading/Assessment System - revised policy and administrative ruling for first reading. Mrs. Maureen Thomas seconded the motion, which carried. Charles Govan, Maureen Thomas, Wanda Hassler, Jamie Morphis, Dr. Thelma Dawson, Warren Jeffords and Chairman Connell Delaine voted for the motion. 7. REPORTS/ADMINISTRATION PRESENTATIONS: A. Next Regular Meeting: The next regular Darlington County Board of Education meeting is scheduled for July 11, 2016, at 6:00 p.m. in the Board/Community Conference Room at the Administrative Annex, 102 Park Street in Darlington. B. May 2016 Financial Statements: The Board received the revenue and expenditure statements through the month of May 2016 as information. C. Balanced Calendar Presentation: Chairman Delaine asked Mrs. Allison Baker, Federal Programs Director, to make her presentation. Mrs. Baker and committee members gave an update on the implementation of the balanced calendar to be held at Washington Street and West Hartsville Elementary Schools. The balanced calendar is being planned for the school year. Committee members, Rhonda Bailey, Tonette Jones, Francena Johnson, Tara King, Valerie Sawyer, and Julie Mahn entertained questions from the Board after their presentation. D. Digital Transformation Update: Chairman Delaine asked Mrs. Diane Sigmon to make her presentation. Mrs. Sigmon gave an update on the Digital Transformation Plan. She stated that thanks to Ashley Smith for the school year there will be 1 to 1 MacBooks in all high schools and 2 to 1 with ipads in grades K-8 schools. They will receive 3,650 ipads and 750 MacBooks. She also stated that the May 31, 2016 staff development went well. The district has 8 new Google certified educators and 20 master instructors for Schoology. Mrs. Sigmon stated that she will be meeting individually with principals. She also noted that Hartsville High School has 100% of their textbooks digital. She also informed the Board that Ms. Carla Jefferson, our PBS representative, was selected to go to a summit in California. 8. ACTION ITEMS: A General Fund Budget and Supplements/Allocations Manual: Mr. Charles Govan made a motion to approve the General Fund Budget and Supplements/Allocations Manual for second reading as presented by the administration. Mr. Warren Jeffords seconded the motion, which carried. Charles Govan, Dr. Thelma Dawson, Wanda Hassler, Jamie Morphis, Warren Jeffords, Maureen Thomas and Chairman Connell Delaine voted for the motion. B. Right of Way Easement for Town of Lamar: Mr. Warren Jeffords made a motion to approve the Right of Way Easement for the Town of Lamar as presented by the administration. Mrs. Maureen Thomas seconded the motion, which carried. Charles Govan, Dr. Thelma Dawson, Wanda Hassler, Jamie Morphis, Warren Jeffords, Maureen Thomas and Chairman C Janitorial Supplies: Mr. Warren Jeffords made a motion to approve the Janitorial Supplies as presented by the administration. Mr. Charles Govan seconded the motion, which carried. Charles Govan, Dr. Thelma Dawson, Wanda Hassler, Jamie Morphis, Warren Jeffords, Maureen Thomas and Chairman D Bread Products for Darlington County School District: Mrs. Maureen Thomas made a motion to approve the Bread Products for Darlington County School District as presented by the administration. Mr. Charles Govan seconded the motion, which carried. Charles Govan, Dr. Thelma Dawson, Wanda Hassler, Jamie Morphis, Warren Jeffords, Maureen Thomas and Chairman E Student Accident and Athletic Accident Insurance Coverage: Mr. Charles Govan made a motion to approve the Student Page 3 of 5

4 Accident and Athletic Accident Insurance Coverage as presented by the administration. Mrs. Maureen Thomas seconded the motion, which carried. Charles Govan, Dr. Thelma Dawson, Wanda Hassler, Jamie Morphis, Warren Jeffords, Maureen Thomas and Chairman F Insurance Benefits Enrollment and Supplemental Voluntary Benefits Services: Mrs. Wanda Hassler made a motion to approve the Insurance Benefits Enrollment and Supplemental Voluntary Benefits Services as presented by the administration. Mrs. Maureen Thomas seconded the motion, which carried. Charles Govan, Dr. Thelma Dawson, Wanda Hassler, Jamie Morphis, Maureen Thomas and Chairman Connell Delaine voted for the motion. Mr. Warren Jeffords abstained from voting. G Chapters 1 and 17 Construction Inspection and Testing Services: Mrs. Maureen Thomas made a motion to approve the Chapters 1 and 17 Construction Inspection and Testing Services as presented by the administration. Mrs. Charles Govan seconded the motion, which carried. Charles Govan, Dr. Thelma Dawson, Wanda Hassler, Jamie Morphis, Warren Jeffords, Maureen Thomas and Chairman Connell Delaine voted for the motion. 9. SUPERINTENDENT'S UPDATE: Board Calendars were shared with the Board. Board Requests were shared with the Board. South Carolina School Boards Officer/Board nominations are due June 24, The School Law Conference will be held August 27-28, 2016 in Charleston, SC. Hotel Room Block Opens June 27, 2016 at 8:30 a.m. Notify Superintendent s office by June 23, 2016 The Board work session will be held Friday, July 1, 2016 at the Administrative Office. Estimates are being secured for the draining ditch at Cain Elementary School. Mr. McElveen and Mr. Wingate are working with me on a summer painting plan.. The Butler Reunion Golf Tournament is being held on Friday, July 1, 2016, and the tailgate will be on Saturday, July 2, BOARD MEMBER INPUT Dr. Thelma Dawson wanted to know what is going to be done at Darlington County Institute of Technology (DCIT) to make it more attractive and improve it. Charles Govan stated he hopes that the programs at DCIT are conducive of the employment needs of this area. Mr. Warren Jeffords stated that guidance counselors must sell the programs at DCIT and encourage students to attend.he stated that graduation went really well this year and everyone was well-behaved.he also wanted to know where the district was on the restrooms in Lamar and where is the district on dual-credit courses for Lamar High School. Chairman Delaine thanked the Board for the support of the passing of his sister. He encouraged the Board to visit summer programs. Mr. Delaine wanted to know about HVAC in schools. He stated that he attended graduation at Marlboro County High School and shared their program. Finally, Mr. Delaine wanted to know if the summer feeding program was moving smoothly. 11. PERSONNEL ACTIONS: Mr. Charles Govan made a motion to approve all personnel actions including the addendum.mrs. Maureen Thomas seconded the motion, which carried.charles Govan, Dr. Thelma Dawson, Wanda Hassler, Jamie Morphis, Warren Jeffords, Maureen Thomas and Chairman 12. EXECUTIVE SESSION: A. Executive Session: Mr. Charles Govan made a motion to enter into executive session to discuss policy and personnel.mrs. Wanda Hassler seconded the motion, which carried.charles Govan, Dr. Thelma Dawson, Wanda Hassler, Jamie Morphis, Warren Jeffords, Maureen Thomas and Chairman Connell Delaine voted for the motion. The Board entered into executive session at 8:00 p.m. Page 4 of 5

5 B. Return to Public Session: Mr. Charles Govan made a motion to return to public session. Mr. Warren Jeffords seconded the motion which carried. The Board returned to public session at 8:57 p.m. C. Executive Session Action Item(s): Mr. Charles Govan made a motion to approve the stipend of $4000 as discussed for the employee. Mrs. Maureen Thomas seconded the motion, which carried. Charles Govan, Dr. Thelma Dawson, Wanda Hassler, Jamie Morphis, Warren Jeffords, Maureen Thomas and Chairman 13. ADJOURNMENT: Mr. Warren Jeffords moved, with a second by Mrs. Wanda Hassler that the meeting be adjourned. The motion passed. The meeting adjourned 8:59 p.m. Respectfully submitted, Charles Govan, secretary Page 5 of 5