King and Queen County Board of Supervisors Meeting. Monday, March 13, :00 P.M.

Transcription

1 King and Queen County Board of Supervisors Meeting Monday, March 13, :00 P.M. King and Queen County Courts and Administration Building General District Courtroom Minutes of the Meeting INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES Chairman Morris called the meeting to order. Mr. Bailey provided the invocation followed by the Pledge of Allegiance to the Flag of the United States. It is noted that Mr. Burns and Mr. Simpkins were not present for the meeting. APPROVAL AND SIGNING OF THE FEBRUARY 2017 MINUTES A motion was made by Ms. Alsop and seconded by Mr. Bailey to approve the February 13, 2017 minutes as presented. APPROVAL AND SIGNING OF THE MARCH 2017 WARRANTS AND APPROPRIATIONS AND SCHOOL REVENUE FOR JANUARY 2017 A motion was made by Ms. Alsop and seconded by Mr. Bailey to approve the March 2017 warrants and appropriations, subject to audit. A motion was made by Ms. Alsop and seconded by Mr. Bailey to approve the January 2017 School Operating Fund revenue appropriation in the amount of $579, (misc.: $1,411.43, State: $571,146.90, Fed: $6,519.65) PUBLIC COMMENT PERIOD 1

2 Chairman Morris opened the public comment period, asking that those who wish to speak to please state their name and district and to please limit their comments to three (3) minutes. Mrs. Ann Marie Voight, Stevensville District, was present expressing concern of Lucky Dog trash trucks running up the County empty. Mrs. Voight further commented that she has spoken with Pete and Steve at the landfill of her concerns and was told that the trucks are going to Warsaw to pick up chips, and further expressed that she would like to see it stopped. Mrs. Voight also commented that the light was out on the tower and that she lost internet service the day the electricity went off. After hearing no further comments, the public comment period was closed. SCHOOL SUPERINTENDENT AND SOCIAL SERVICES DIRECTOR REPORTS School Superintendent Carol Carter was present to provide a report to the Board: The average daily membership for February was 823 and budgeted on 795 Invited the Board to the School Board Meeting to be held on March 15th Advised that February was Black History Month Advised that last month they recognized Jerry Davis as our Central High Alumnus and will be honoring Dr. Cadell Jordan Jones who is a medical doctor in Newport News. Advised that SOL writing testing begins tomorrow Advised that spring break will be April 10 th 17 th Advised of the JV Sports teams track and field, JV Soccer and Softball Thanked the Board for listening to them relating to their budget and bring back CTE back to the high school. Social Services Director Betty Dougherty provided an update on the following: Children s Services Act Program and the 2016 Audit commenting that the program is currently serving 5 children under the special education category, 2 in foster care and 1 young adult in the fostering futures program, compared to last year, where they were serving a total of 16 children, 3 foster children, 12 children in special education and 1 child for mental health services. Advised that their projected CSA expenditures for FY17 are $348,964 Advised of the on-site visit by the Program Auditors from the Office of Comprehensive Services and provided a copy of that report along with a summary to the Board. REGISTRAR REQUEST FOR INCREASE OF $5,000 FOR PART-TIME COMPENSATION EXPLANATION OF BUDGET REQUEST FOR FY18 DIANE KLAUSEN 2

3 Registrar Diane Klausen was present asking for a budget amendment in the amount of $6, for part-time compensation for her office through the current physical year. Mrs. Klausen commented that she was asking for the increase to fulfill her part-time obligations. Mrs. Klausen advised the Board that her office was advised in April that the General Registrar s Office would go full-time in July and it did not dawn on her to go back and request a budget amendment at that time. Now that the office was open 5 days a week, she would need 2 people. Mrs. Klausen further commented that she was pretty much out of money and apologized for that. Ms. Alsop questioned that when the state mandated that they were to go to five days and convert, does the County have to fund this. County Attorney, Thomas Swartzwelder commented that the only position that was converted was the Registrar herself, which was converted from a mandatory part-time position to a mandatory full-time position. The potential for additional parttime help for next year was a newer statute that says you now have to have someone that capably to step into the Registrar s shoes, if the Registrar is incapacitated/sick and believes that she felt she needed additional part-time work to cover the hours. Mrs. Morris questioned Mrs. Klausen why she needs $6, for part-time. Mrs. Klausen responded that she now has two people to pay for part-time and she budgeted $10,000 for one person for the year and another person was hired when the office went five days a week. BUDGET EXPLANATION FOR FY18 REGISTRAR S OFFICE Mrs. Klausen advised that her budget request was asking for an increase of $10,000.00, increasing from $5, to $15, in order to support two part-time employees, explaining her handout relating to the mandated full-time status effective July 1, 2016, the responsibilities of the Registrar s Office, increase in voter registration activity and a substitute registrar to fill in, in case of emergency. Mrs. Morris advised that she has spoken to several localities concerning the interpretation and the need for additional part-time help, some are saying that they do not have enough to have additional workers in the office five days a week. Mrs. Klausen explained that she needed two employees and was trying to align enough workers to work should she have to be out of the office. Mrs. Klausen commented that she needs $6, to get her to July 1. Mrs. Morris asked County Attorney Tom Swartzwelder if he had found the code interpretation. Mr. Swartzwelder commented that it does not say you have to hire additional personnel, but that 3

4 the Registrar has to have someone trained and ready to step in to his/her shoes. The statue is not new, but it looks like there is some greater focus on this where they have a person to step in. Ms. Alsop expressed that we have people that have worked that need to be paid and questioned if there is enough work for two part-time people. After discussion, a motion was made by Mr. Bailey and seconded by Ms. Alsop to approve $6, which includes FICA match for this budget year. BUDGET AMENDMENT SOCIAL SERVICES/CSA The Board was advised that the state increased the funding for administration of the CSA Program from $12,500 to $16,378 which increases the local match by $1, Even though localities have been requesting an increase for many years, this increase was not anticipated when the budget was developed for FY17. A motion was made by Ms. Alsop and seconded by Mr. Bailey to approve the budget amendment in the amount of $1, APPOINTMENTS/REAPPOINTMENTS TO VARIOUS BOARDS AND COMMISSIONS Planning Commission Stevensville District (to replace Freddy Byrd) TABLED Board of Zoning Appeals OPEN TO ALL DISTRICTS (to replace James L. Dabney) TABLED COUNTY ADMINISTRATORS COMMENTS County Administrator Thomas Swartzwelder had the following comments: Advised that Mr. Simpkins had a death in the family 4

5 Advised that he had some unpleasant budget news that being the Jail and Merrimac Center will possibly go over budget, first time since he has been here. Merrimac is costing around $15,000 a month. Advised that next month he will have the water management plan that is mandated by the State. Advised that there were seven (7) responses on the HVAC project (consultants). Mr. Simpkins had expressed interest in being the Board member in helping make a decision on the consultant. Dr. Carter has asked that all work start in the summer and is on schedule. BOARD OF SUPERVISOR COMMENTS Ms. Alsop had the following comments: Thanked everyone for coming out to the meeting Advised that she had the opportunity to attend an EMS town hall meeting that was held here at the Courthouse with almost every fire and rescue department present. The Executive Director of PIMS was here to go over new regulations and provided suggestions of what they need to do to get more volunteers. Ms. Alsop further commented that Mr. Hunter, EMS Coordinator has been meeting with the Chiefs and felt that she did not think that the Chiefs had been going back to their squads (worker bees) to update them on what was going on. Advised that she attended 2 full days of classes conducted by PIMS at the Glenns Campus. Ms. Alsop further commented that she was seeing great things happen. Wished everyone a great month. Mr. Bailey had the following comments: Thanked everyone for coming Be safe going home Mrs. Morris had the following comments: Piggybacking off of Ms. Alsop s comments, she felt that King and Queen is fortunate to have Mr. Hunter as our EMS Coordinator. He has done a fabulous job keeping the fire and rescue departments in sync, as well as the money that he has brought in through grants. You go anywhere throughout the County and you hear his name, best thing since sliced bread. He has got King and Queen going in the right direction as far as fire and rescue is concern. Everyone should tell him what a great job he is doing. Thanked everyone for coming out to the meeting. Wished everyone a safe trip home. 5

6 IT IS ORDERED THAT THE BOARD BE ADJOURNED: A motion was made by Ms. Alsop and seconded by Mr. Bailey to adjourn the meeting. Doris H. Morris, Chairman K. Diane Gaber, CMC, Deputy Clerk 6