Oklahoma Higher Education Employees Interlocal Group a/k/a OKHEEI Group

Transcription

1 Oklahoma Higher Education Employees Interlocal Group a/k/a OKHEEI Group Minutes of Regular Meeting State Regents 655 Research Parkway Oklahoma City, Oklahoma Video Conferencing Sites: East Central University Science Hall, Room E 14 th St Ada, OK (580) Attendees: Jessica Kilby, Ty Anderson Northern Oklahoma College Vineyard Library, Room 106F 1220 E Grand Ave Tonkawa, OK (580) Attendees: Designee Shannon Cranford Northwestern OK State University Herod Hall, Regents Conference Room 709 Oklahoma Blvd Alva, OK (580) Attendees: Designee Cheryl Ellis Western Oklahoma State College Business Office, Room A36D 2801 N Main Altus, OK (580) Attendees: Tricia Latham Thursday, August 3, :00 a.m. 1. Announcement of Filing Meeting Notice and Posting of the Agenda in Accordance with the Open Meeting Act. The OKEEHI Group Board of Trustees met in regular session at 10:00 a.m., August 3, 2017, at State Regents, 655 Research Parkway, Oklahoma City, Oklahoma. Notice of the meeting had been properly filed with the Secretary of State by December 15, 2016, and a copy of the Agenda posted by 10:00 a.m. on August 2, 2017, in compliance with the Open Meetings Act. a. Call meeting to order Chair Dennis Westman (MSC) called the meeting to order at 10:07 a.m. b. Attendance The Following OKHEEI Board of Trustees were present:

2 The following Trustees were absent: none The following guests were present: Whitney Popchoke, OKHEEI Nancy Gerrity, Regional University System Administrative Office Courtney Jones, Seminole State University Justine Mankin, University of Central Oklahoma Kathy Dunn, Rose State College Kim Andrade, Redlands Community College Ty Anderson, East Central University via itv Dawn Thurber, East Central University via itv April Nelson, Western Oklahoma State College via itv Marjorie Roberson, Southeastern Oklahoma State University via itv Debbie Maness, Southeastern Oklahoma State University via itv Jennifer Moore, Southeastern Oklahoma State University via itv Dorothy Owens, Southeastern Oklahoma State University via itv Rachel Kanady, NFP David Spence, NFP David Maschino, NFP c. Approval of minutes of OKHEEI Special Board Meeting: Braden Brown (SSC) made the motion, seconded by Brenda Burgess (SWOSU), to approve the minutes of the July 25, 2017 Special Meeting.

3 2. Discussion and possible action of 2018 Health Assessment options. Rachel Kanady (NFP) Rachel Kanady (NFP) discussed the 2018 Health Assessment options. NFP has the recommendation to add a preventive care screening/visit to the current online assessment. Could use Total Wellness for preventive care screenings (like Catapult, who we currently use). Can do vaccines, if institutions want Will be preventive, so won t cost members anything Will go to institutions, including rural institutions Would include employees and spouses. Wouldn t have to be BCBS members only, as long as the individual brings their insurance card. BCBS could pull a report that lists all members that have completed preventive screenings & these members would be included on that report NFP recommends giving employees a premium credit instead of a deductible incentive. Whitney Popchoke (OKHEEI) voiced the concern that this would increase institution cost, as it would be a guaranteed cost versus the potential cost of a deductible incentive. In addition, all institutions pay 100% of at least one plan, so the premium credit may not be the best option at this time. Krista Norton (Rose) stated that, as long as the current Rose President is there and they are able, Rose will pay 100% of the highest benefit plan available. This means the premium credit doesn t make sense to Rose State. Sheridan McCaffree (RUSO) brought up the option of allowing members to complete EITHER the online Health Assessment OR the preventive care screening (biometric screening). In future years, OKHEEI could then transition to just allowing the biometric screening. Diane Feinberg (UCO) made a motion, seconded by Sheridan McCaffree (RUSO) that NFP will create a communication to send out within the next 30 days stating that for the 2018 deductible credit, members over the age of 18 can complete the online Health Assessment, a biometric screening prior to the end of the year, or they could have already had a physical through their physician. Voting against the motion:

4 MOTION PASSES WITH A VOTE OF 12:1 YEA 3. Discussion and possible action of 2018 UHC Rates and Plan Changes. Whitney Popchoke (OKHEEI) Whitney Popchoke (OKHEEI) presented the handout with the 2018 UHC rates and plan changes. Jena Marr (RCC) made a motion, seconded by Krista Norton (Rose) to accept the 2018 UHC rates and changes. 4. Discussion and possible action of allowing retirees to add dental insurance during Open Enrollment, if they previously waived or dropped coverage. Whitney Popchoke (OKHEEI) Tricia Latham (WOSC) asked whether allowing the retirees to join the dental plan would affect the current rates? Yes, there is the potential that if they have high claims, they could increase rates for all active and retired employees, if we allow them back on the plan from year to year. Whitney Popchoke (OKHEEI) If we did not allow the retirees back on to the OKHEEI plan, they could still get dental insurance on their own at a relatively similar cost. Tricia Latham (WOSC) made a motion, seconded by Jessica Kilby (ECU) to keep the dental benefits the same as years past and not let retirees back on the plan once they waive or drop it. Sheridan McCaffree (RUSO) stated that no motion or vote is needed if you aren t making a change.

5 5. ZeroCard a. Discussion and possible action of ZeroCard administrative fee David Spence (NFP) presented the three (3) administrative cost options through ZeroCard. 1) 22.5% of claim cost; 2) $5 PEPM plus 3% of claim cost; 3) 15% of claim cost. Whitney Popchoke (OKHEEI) stated that the administrative costs will be effective September 1, 2017, unless OKHEEI will also agree to a 2018 contract. If OKHEEI votes to utilize ZeroCard in 2018 (at the August meeting), they will make the administrative fees retroactive to August 1, Looking at the handouts provided, depending on the growth of claims, either option 2 or option 3 would be the best options. NFP recommends Option 2 because they assume utilization will increase over time. Brenda Burgess (SWOSU) made a motion, seconded by Phyllis Chappelle (NSU) to change the ZeroCard administrative fees to Option 2, which is $5 PEPM plus 3% of claim cost, effective September 1, b. Update on ZeroCard detail report David Spence (NFP) and David Maschino (NFP) stated that they need more detailed claims information from ZeroCard, but they will get that and have BCBS complete a spot check of claims to compare the savings. Still a concern that there could be a double filing between ZeroCard and BCBS. Should have detailed report to separate for utilization purposes by the September meeting. Whitney Popchoke (OKHEEI)

6 6. Discussion and possible action of HealthSmart s performance and RFP for Justine Mankin (UCO) Whitney Popchoke (OKHEEI) Whitney Popchoke (OKHEEI) stated that, while there hasn t been a lot of negative feedback for HealthSmart, there has been some and an RFP for these services hasn t been conducted since prior to There were issues with Open Enrollment last year, but we believe those have hopefully been corrected for 2018 Open Enrollment. Justine Mankin (UCO) UCO has had reporting issues with HealthSmart, plus the Open Enrollment problem. They would like to see an RFP with potentially less COBRA fees and less manual processes. Diane Feinberg (UCO) made a motion, seconded by Brenda Burgess (SWOSU) to go out for an RFP for HealthSmart s services for Fiscal Year Discussion and possible action on how institutions pay for Open Enrollment booklets. Rachel Kanady (NFP) Rachel Kanady (NFP) announced to the group that American Fidelity agreed to print and distribute all of the OKHEEI Open Enrollment Books at no charge to OKHEEI. The question was raised about ZeroCard being included in the Open Enrollment books, since the board has not voted to keep ZeroCard for NFP recommended either creating an insert with ZeroCard s information to include with the book at a later time or including ZeroCard s information and then explaining to employees that it is no longer a benefit. Brenda Burgess (SWOSU) made a motion, seconded by Krista Norton (Rose) to accept free Open Enrollment guides from American Fidelity without ZeroCard s information.

7 8. Discussion and election of OKHEEI officers to take effect October Whitney Popchoke (OKHEEI) The new chair members will be effective in September, not October. As the current Vice Chair, Brenda Burgess will automatically move into the Chair position. Sheridan McCaffree (RUSO) made a motion, seconded by Brenda Burgess (SWOSU) to elect Patti Neuhold as the new Vice Chair of the OKHEEI Board, effective September Abstaining: Krista Norton (Rose) volunteered to be the Secretary of the OKHEEI Board, effective September 2017.

8 9. Update on BCBS/Integris Negotiation. Whitney Popchoke (OKHEEI) Whitney Popchoke (OKHEEI) gave an update on the BCBS and Integris negotiation. According to her conversation with Marvin Bontrager (BCBS), the sticking point is more with the contract itself and is not a financial issue. Integris wants BCBS to automatically apply Integris contract to any new hospitals that it acquires. BCBS either cannot/will not/does not want to do this. BCBS has issues/concerns with surprise billing and BCBS being held liable for billing from Integris. There is currently a short extension through August 31. The 90 day transition period would make Integris in-network to November, but Integris states that this does not apply to them. BCBS and Integris Legal are working this out. BCBS is sending a letter out this week to all members. Tricia Latham (WOSC) wants to know the number of members that this is being sent to. Whitney Popchoke will get from BCBS. 10. Benefit Coordinator s Report None 11. Chair s Report Plan Document Update? Whitney Popchoke (OKHEEI) supposed to get a template plan/wrap document from NFP. Waiting on that, so we can create the plan document that will go along with the SPD from BCBS. Will have an update at the next meeting. 12. OKHEEI Board Member s Comments and Announcements

9 MetLife Certificate Update? No Update Notice needed if we remove ZeroCard? 60 days. Sheridan McCaffree (RUSO). Would like to add an update on the MetLife, Plan Document, and BCBS SPD to the next agenda. 13. New Business a. None 14. Adjournment Sheridan McCaffree (RUSO) made a motion to adjourn, seconded by Krista Norton (Rose). Chair Dennis Westman (MSC) adjourned the meeting at 12:00 p.m.