The New Mexico Public Procurement Association 2009 Spring Conference & Vendor Fair March 11 th, 12 th, and 13 th, 2009 AGENDA

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1 The New Mexico Public Procurement Association 2009 Spring Conference & Vendor Fair March 11 th, 12 th, and 13 th, 2009 AGENDA Wednesday, March 11, 2009 NOTE: WE ARE OFFERING TWO IN-STATE CERTIFICATION CLASSES TODAY. REQUEST FOR PROPOSAL AND SPECIFICATIONS. THE SPECIFICATIONS CLASS IS LIMITED TO 25 PEOPLE, SO PLEASE INDICATE THE CLASS YOU WANT TO ATTEND ON YOUR REGISTRATION. ONCE THE SPECIFICATIONS CLASS IS FILLED, ALL OTHER REGISTRANTS WILL BE ASSIGNED TO THE RFP CLASS. 7:30 AM to 8:00 AM Registration 8:00 AM to 8:15 AM Welcome Address 8:15 AM to 11:00 AM CLASS 1 - REQUEST FOR PROPOSALS Educational Speaker: Michael Vinyard, CPPB, State Purchasing Director (In-State Certification Class 8 Hours) 11:00 AM to 11:30 AM Special Guest, Mr. Ralph M. Oropello Chief Operating Officer, New Mexico Abilities 11:30 AM to 12:45 PM LUNCH on your own 12:45 PM to 5:00 PM REQUEST FOR PROPOSALS (cont.) OR 8:15 AM to 11:30 AM CLASS 2 SPECIFICATIONS (limited to 25) Educational Speakers: Kathy Sanchez & Fran Dunaway-Saiz, State Purchasing Division (In-State Certification Class 8 Hours) 11:30 AM to 12:45 PM LUNCH on your own 12:45 PM to 1:15 PM Special Guest, Mr. Ralph M. Oropello Chief Operating Officer, New Mexico Abilities 1:15 PM to 5:00 PM SPECIFICATIONS (cont.) 5:30 PM to 6:30 PM NMPPA Social with Prizes in the Hotel Lobby IMPORTANT NOTE: Due to the 2009 Legislative Session, Wednesday s instructor, State Purchasing Director Mike Vinyard, may be called to Santa Fe regarding pending legislation. If he is unable to teach the class, or only a portion of the class, other NMPPA Board Members will step up to complete the RFP class.

2 7:30 AM to 8:15 AM Registration 8:15 AM to 8:30 AM Announcements Thursday, March 12, :30 AM to 10:30 AM AUDITING PROCEDURES / HOME RULES Mr. Steve Archibeque, CPA, Senior Audit Manager State of NM Auditor s Office 10:30 AM to 10:45 AM BREAK 10:45 AM to 11:15 AM NMPPA IN-STATE CERTIFICATION Audrey Torres, NMPPA In-State Chair 11:15 AM to 11:30 AM BUSINESS ENVIRONMENTS 11:30 AM to 12:30 PM LUNCH Provided by NMPPA 12:30 PM to 2:30 PM NMPPA VENDOR FAIR Various Vendor Guest Speakers & Prizes NOTE: Must have complete Vendor List signed to be eligible for Attendance Certificate & Prizes 2:30 PM to 3:30 PM PROCUREMENT CARDS / AKA P-CARDS Bank of America, SPD Contract Holder 3:30 PM to 4:00 PM DIESEL EPA RULES UPDATE Burt "Prospector" Hall, NMDOT Contract Holder NMPPA Gold Sponsor 4:00 PM to 4:15 PM BREAK 4:15 PM to 4:30 PM NATIONAL OFFICE FURNITURE 4:30 PM to 4:45 PM AUTOMATED ELECTION SERVICES 4:45 PM to 5:00 PM NMPPA MANAGER & BUYER OF THE YEAR AWARD Presented by Kathy Sanchez, NMPPA Vice President

3 8:00 AM to 8:30 AM Registration Friday, March 13, :30 AM to 11:30 AM How to conduct an effective COMPETITIVE NEGOTIATION, BEST AND FINAL OFFER process" Educational Speaker: Terry Davenport, NMDOT Objective: This training session will address the negotiation phase of a public solicitation and an effective Best & Final Offer (BAFO) process that produces results. This training session will be a lecture format highlighted with contemporary examples including effective negotiation strategies and negotiation tips. Questions are encouraged and will be answered throughout the presentation. This training is intended for public purchasing personnel who have experience with the Request For Proposals solicitation method and process. Each attendee will be provided with a printed copy of the PowerPoint presentation. Mr. Davenport presented this training originally in March Since that time he as revised and enhanced the presentation with new material. NEGOTIATIONS DEFINED BAFO PROCESS SUCCESS STORIES COMPETITIVE NEGOTIATION PROCESS STRATEGY KEYS FOR SUCCESS BAFO APPROACHES THE EVALUATION FINALIST NOTIFICATION LETTER NEGOTIATION EXERCISE HOW TO DO IT THE BAFO PROCESS NEGOTIATION TIPS QUESTIONS AND ANSWERS WRAP UP 11:30 AM to 12 NOON 2009 Legislative Session Update (if any) Close of Conference Please continue to read Bio s of our distinguished Educational Speakers!!! EDUCATIONAL SPEAKERS:

4 Mr. Michael C. Vinyard State Purchasing Agent, State of New Mexico Past-President, New Mexico Public Procurement Association Mr. Michael Vinyard has served as the New Mexico State Purchasing Agent and Director of the State Purchasing Division since his appointment by Governor Bill Richardson on January 1, He is also a Past-President of the New Mexico Public Procurement Association (NMPPA), having served as President during 2003 and Mr. Vinyard served as an Information Systems Procurement Specialist, also with the New Mexico State Purchasing Division, for almost five years before being appointed as Director and State Purchasing Agent. He also previously served as Vice President and Communications Chairperson for NMPPA. A retired Air Force Officer, Mr. Vinyard has been awarded both Bachelors and Masters Degrees in the Information Systems Field. He was deeply involved in military procurement for almost 17 years, through hands-on procurement activities, development and implementation of policy, and the educating of professionals in the proper and most efficient application of procurement policies and practices. Following his retirement from the Air Force in 1994, Mr. Vinyard served as a lobbyist and computer specialist for the Paralyzed Veterans of America. His desire to serve the public at large, in the procurement arena, brought him to the State Purchasing Division in early Mr. Vinyard is accredited by the National Institute of Governmental Purchasing (NIGP) as a Certified Professional Public Buyer (CPPB) and serves as an instructor for NIGP, teaching numerous procurement classes. Steve B. Archibeque, CPA Senior Audit Manager NM Office of the State Auditor Steve Archibeque, CPA, is the Senior Audit Manager for the NM Office of the State Auditor. He has 24 years of auditing experience including 6 years as an internal auditor at the NM Department of Transportation and 18 years of financial auditing experience with the NM Office of the State Auditor. Steve holds a B.A. degree in accounting (1984) and an M.B.A. from New Mexico Highlands University (1985). Steve has been a Certified Public Accountant since He is a member of the American Institute of Certified Public Accountants, the New Mexico Society of Certified Public Accountants, and the Association of Government Accountants. Steve has extensive experience performing financial audits of numerous state and local governments in New Mexico and is an expert in governmental auditing, accounting and financial reporting.

5 How to conduct an effective competitive negotiation, Best & Final Offer process Presented by: Mr. Terry S. Davenport *** *** Mr. Terry Davenport is a retired state purchasing officer with over twenty years of experience and a nationally recognized information technology (IT) procurement expert. He has written, conducted or supervised hundreds of information technology and other types of complex procurements for the State of New Mexico. He is the author of the New Mexico Request for Proposals Procurement Guide, a document that has gained widespread acceptance as a national best practice. In 1999 Mr. Davenport demonstrated his knowledge and skill by planning, organizing, writing, conducting and administering the first national computer equipment contracts sponsored by the Western States Contracting Alliance (WSCA). With the usage by thousands of governmental entities in forty states, over $5 billion in sales in the first four years and hundreds of millions of dollars in combined savings, Mr. Davenport s contracts established a new yardstick for the measurement of cooperative purchasing success. His was the first successful multi-state WSCA contract. Mr. Davenport has been an invited speaker for numerous state, regional and national public purchasing conferences. He is both a pioneer and an authority on the request for proposals (RFP) procurement process. Mr. Davenport has trained hundreds of governmental purchasers in the RFP best procurement practices and other public purchasing techniques. Mr. Davenport was a founding member and officer of NMPPA.