Motion to accept Kent Seegmiller as Vice Chair for the Foundation Board of Directors. M/S/P.
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1 Board of Directors Unadopted Meeting Minutes Thursday, January 22, 2015 Meeting 4:00 pm to 5:30 pm Bertolini Associates Lounge, SR Campus Members Present: Paul Yeomans Chair, Jeff Bricker, Wendy Brown, Don Chigazola, Julia Cooper, Don Edgar, Curt Groninga, Lupe León, Tom McGinley, Sue Nelson, Norm Owen, Tom Schwedhelm, Kent Seegmiller Members Absent: Committee Representatives: Staff: Guests: James Kimball, Frank Chong, Douglas Roberts, Bill Carle, Matthew Hunstock, Charles Reichel, Bill Vick, Henry Beaumont Brian Marvin and Laurie Beard (Bear Cub Athletic Trust) Doris Tolks (Friends of Petaluma Campus Trust) Kate McClintock, Sarah Laggos, Chris Chang Weeks, Tina Laws, Carolyn Cole-Schweizer Robert Ethington - Dean I, Student Affairs and Engagement Programs 1. Call to Order and Introductions Called to order at 4:03 pm. All Board members introduced themselves. Ms. McClintock introduced new Foundation employees Chris Chang Weeks, Development Manager. 2. Approval of 11/20/2014 Minutes () Motion to accept the minutes from 11/20/2014 as presented. M/S/P. 3. Public Comment No public comments. 4. SRJC President s Report Dr. Chong Not Present 5. SRJC Foundation Chair Report Mr. Yeomans Mr. Yeomans reported on: Board Retreat March 26, 2015 Doyle Library 4 th Floor Reading Room 8:00 am 1:00 pm - This year s retreat will focus on the review of the current 3-5 year Strategic Advancement Plan. - Individual Development Plans for each Board member.
2 Page 2 of 5 Board Nominations Mr. Yeomans announced that Kent Seegmiller agreed to take on the role of Vice Chair of the Foundation Board of Directors, replacing Jim Kimball. Mr. Seegmiller will follow Mr. Yeomans as chair in Motion to accept Kent Seegmiller as Vice Chair for the Foundation Board of Directors. M/S/P. New Board Member nominations. Mr. Seegmiller gave a brief synopsis of Ms. Shirley Ward s background. (Bio available upon request). She retired from Bank of America as the Executive Vice President in the Corporate Human Resources division. She currently serves on the AAA Northern CA, Nevada and Utah and in Sonoma County Board. She is also currently a member of the Women s Health Initiative at Santa Rosa Memorial Hospital and Rotary Club of Santa Rosa. Ms. McClintock noted Shirley has established a scholarship at SRJC. Her background includes a great deal of activity in serving on nonprofit boards. Motion to approve the nomination of Shirley Ward to SRJC Foundation Board of Directors. M/S/P. Bylaws Committee Mr. Yeomans discussed the need to review and update the Foundation Board bylaws, for accuracy and relevance. Board members stepped forward to serve on the Review Committee. Jeff Bricker, Norm Owen, Tom Schwedhelm, Lupe León, and Don Chigazola. 6. Student Center Fee Referendum Presentation Mr. Ethington Mr. Ethington arrived at 4:15 pm. He gave a brief presentation on the mandatory $1.00/student unit fee (capped at $10.00/year) and the potential to increase the fee. The new fee would generate over $200K a year in operational support for student services. Mr. Ethington requested $15K from the Foundation to fund a campaign manager to run the proposed Student Center Fee Referendum campaign. The campaign manager will receive $4K/month for four months; $3K will be spent on marketing/advertising. Ms. Nelson inquired if there have been similar past campaigns. Mr. Ethington stated yes and they were so close to passing but fell short of student votes. To pass, 20% of students have to vote and we need 2/3rds of the votes. He stated that attaining the 2/3rds votes has always been met, but getting the 20% of students to vote is the challenge. He feels confident that hiring a campaign manager will allow them to get that 20% or more to vote in this campaign. Mr. Ethington mentioned that Jake Facile from the Measure H campaign is a candidate for the campaign manager position. Ms. McClintock stated that the Foundation is still in the Measure H filing status of 501(h). Since $195K of the $177,465 approved by the Board for Measure H has been spent, $17K is still available to support this effort. Motion to approve the request for funding and give $15K from the Foundation operating budget to support the Student Center Fee Referendum. M/S/P.
3 Page 3 of 5 Personnel Committee Formation Mr. Yeomans requested Board member participation on a Personnel Committee. Members Kent Seegmiller, Lupe León, and Curt Groninga volunteered. Motion to approve creation of a Personnel Committee with Board members Kent Seegmiller, Lupe León, and Curt Groninga. M/S/P. Mr. Yeomans announced the President s Address will be May 28, The President s Medallion Award recipients are Laurie Beard and the Rotary District Treasurer s Report Ms. McClintock reported on behalf of Doug Roberts YTD Financials- December 2014 (Attachment) Ms. McClintock reported total assets are $47.3M up $414K due to the Doyle dividend check of $325K and miscellaneous contributions. Investments had a net loss of $1.02M, a $140K increase over October. Contributions of $1.4M up $715K from October. $325K from Doyle dividends. $390K from contributions. Operating expenses are up $246K from October. Foundation Budget to Actuals December 2014 (Attachment) Ms. McClintock reported revenue is 9% higher, expenses are 17% lower. Overall the Foundation is currently operating in the positive. 8. Committee Reports (3 minutes) Investment Committee - Mr. Chigazola for Doug Roberts (handout) Mr. Chigazola reviewed SRJC Total Fund Performance, Asset Class Performance, and Foundation Investment Asset Allocation and Diversification with overall total assets of $40M. Last quarter global markets were challenged. Graystone advises to stay the course. Strategy will be steady over the next 12 months. Portfolio is well diversified. Ag Trust Committee (Mr. Beaumont) Absent, no report. Bear Cub Athletic Trust Committee (Ms. Beard) Ms. Beard introduced Brian Marvin as the new Bear Cub Athletic Trust Committee Chair effective February 6, Ms. Beard noted she will remain on the committee as an advisor. The BCAT Golf Tournament was successful, raising $21K. The Polenta Feed is this Saturday, January 24, 2015 at St. Eugene s Cathedral, Becker Hall at 5:30 p.m. Tickets are $25.00 with a silent auction and a live band. Mr. Marvin noted that he is honored to have the opportunity to work alongside BCAT committee members. He hopes to bring in new ideas and approaches to generate money. SRJC is in the process of hiring a new athletic director. Friends of Petaluma Campus Trust Committee (Ms. Tolks)
4 Page 4 of 5 Ms. Tolks reported: - Friends of Petaluma Campus Trust Committee voted in a new board member Lori Enochs. - Adjusting monthly meeting schedule to more closely follow Foundation schedules. No meetings in summer. - The Petaluma Community Breakfast is on Thursday, June 7, 2015 at 7:30 am on the Petaluma campus. Alumni and Friends Association (Ms. Laggos) Ms. Laggos reported: - President s Circle update. Still need $20K to reach goal of $120K - Power of the Purse - March 5, Alumni & Friends will be at Day Under the Oaks May 3, 2015 and will have again the annual photo competition. - The alumni mentoring program has over 60 registered mentors. The focus right now is getting students to sign up and make a connection. - Kicking off 1960s reunion. Carolyn Cole-Schweizer will coordinate the event. 9. Executive Director s Report- Ms. McClintock Advancement Report (PowerPoint Presentation) Ms. McClintock presented a PowerPoint which included the following items: - Ways of Giving - Outright 93%, Bequests 6%, and Deferred/Annuities 1% - Gift Designations - Areas where donors are giving this year. Foundation Scholarships 43%, Doyle Scholarships 29%, Programs 15%, President s Circle 4%, Operating (unrestricted) 2%, and Other (non-gifts) 7% - Fund Status - Endowed 15% and Non-Endowed 85% - Reviewed 5 Year Fundraising Summary - All Gifts Year To Date $2,065,741 - Snapshot of donors and how gifts were secured: $10K+ Gifts = $1,157,585 ($562,585 Foundation/$595,000 Doyle) Audit Report Ms. McClintock reported that the audit came back without any findings. A copy was passed around for Board members to review. Action item had no motion made. Scholarship & Program Distribution Report (handout) Ms. McClintock gave a brief review of the outline provided. The SRJC Scholarship and Financial Aid office recently confirmed that SRJC is #1 in the State of California Community Colleges for scholarship awards to students. SRJC is the only California Community College that is giving over $1M a year. This report was approved by the Investment Committee.
5 Page 5 of 5 Distribution rate 3.5% calculated on June 30 balance/averaged over 5 years. - This fiscal year ten new endowments for distribution were added. Total of the new invested funds is $618K. Distribution from these funds will be about $22K. - Focus areas for the new awards: Athletics, Industrial Trade and Technology, Culinary Arts, Music, Engineering, Physics and Nursing, Child Development and Communications. - Estimated total amount of Foundation awards for FY 15/16 is $1.14M. (excludes Doyle and Business/Community Awards) - Last year awarded approximately $1.05M. - Estimating 1,200 awards to students and program areas. - Last year 1,050 awards from the Foundation funds. Motion to approve the 15/16 SRJC Scholarship & Program Distribution Report. M/S/P. 10. General Board Discussion Ms. McClintock announced that Chris Chang Weeks, Development Manager is with us full-time and that Judy Aquiline and Connie Wolfe will be leaving us at the end of February. Mr. Edgar spoke about the SRJC Wine Classic event and encouraged members to attend. 11. Other Business None Adjourn at 5:31 pm Upcoming meetings: Thurs., 2/12/2015, 7:30 to 9:00 am Investment Committee meeting, Plover Room #526 Thurs., 3/26/2015, 8:00 am to 1:00 pm Foundation Board Retreat, Doyle Library, 4 th Floor Reading Room
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