PowerPoint for Scientific Presentations

Transcription

1 PowerPoint for Scientific Presentations A Hands-On Workshop Medical University of South Carolina James H. Nicholson March 27, 2002

2 D.O.A. Most bad presentations started that way; without a clear concept of exactly what the presenter wanted to say.

3 Planning the Presentation 1.Who is the audience and what do they already know? 2.What information do they really need to leave with? 3.Everything else is irrelevant

4 I am going to give you a long speech today I didn t have time to prepare a short one Winston Churchill

5 Things you should NEVER say in an oral presentation I apologize for this slide.. I don t really want you to read this slide.. This isn t something you need to remember You already know this..

6 Basic PowerPoint Steps 1. Format presentation 2. Enter text 3. Insert Images Tables Graphs 4. Set up presentation 5. Output and storage

7 Setting the Look Use the MASTER slide to set: Colors FontsFonts Style Save style as.pot file

8 WARNING!!! Fonts have to be present on the presentation computer in order to display correctly Use basic universal fonts Arial Times New Roman Greek symbols can be a problem! Create and present with the same computer Or test run your presentation

9 Font Wars (As Presented) Comic Sans Σψµβολσ (Symbol) Broadway Brush Script Beesknees Curlz Old English Text Any difference between the fonts (as typed) and (as Practice presented) Slide represent a font that is not available on the presentation computer

10 Creating Text Slides Slide layouts Relative formatting X Different from word processing Bullets Promoting/demoting text X Don t use tab Cut & paste Text boxes

11 Going, Going, Gone If you are too long winded and just keep on adding to your slides s word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class If you are too long winded and just keep on adding to your slides s word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class If you are too long winded and just keep on adding to your slides s word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class If you are too long winded and just keep on adding to your slides s word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class If you are too long winded and just keep on adding to your slides s word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class If you are too long winded and just keep on adding to your slides s word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class If you are too long winded and just keep on adding to your slides s word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class If you are too long winded and just keep on adding to your slides s word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class If you are too long winded and just keep on adding to your slides s word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class If you are too long winded and just keep on adding to your slides s word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class If you are too long winded and just keep on adding to your slides s word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class If you are too long winded and just keep on adding to your slides s word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class If you are too long winded and just keep on adding to your slides s word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class If you are too long winded and just keep on adding to your slides s word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class If you are too long winded and just keep on adding to your slides s word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class If you are too long winded and just keep on adding to your slides s word after word after word and try to put it all on one slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class If you are too long winded and just keep on adding to your slides s word after word after word and try to Practice put it all on one slide Slide you will soon notice that your writing will just get smaller and smaller until it becomes very hard to read from the back of the class If Hit you the are Esc too key long to winded exit Slide and Show just keep if you on need adding to review to your the slides techniques s word after on this word slide. after Follow word and the directions. try to put it When all on finished one slide click you on will the soon Slide notice Show that your Icon writing at will just get smaller and smaller until it becomes very hard to read from the back of the class

12 Text Tips Use phrases Present the essentials Use your oral presentation to: Elaborate, explain, illuminate Dazzle, amaze, amuse That at least justifies your presence Reading the slides to your audience is boring and insulting

13 Memory by Association The Audio Visual Effect We remember things by association. Every piece of information in our memory is connected to other pieces in some way Information that is presented as both audio AND visual is better remembered One image can only support one concept

14 Adding Images Graphic files Photos Line art Clip art Drawing

15 Image Sizes PowerPoint 1024 x 768 LCD projector Note: physical size of 7.5 x 10 makes dropping the image easier into the PowerPoint format

16 Photos (Bit Maps) JPEG files Most universal Most compact Resolution Full screen (projector) 1024x768 pixels Approx 1MB file

17 Line Art & Graphic Images Indexed Color (Limited Palette) Use.BMP or.gif file Set transparent color

18 Clip Art (Vector Graphics) Drawing files Resolution is independent of size Can be easily taken apart and edited Small file size Use.WMF

19 Drawing Tools Use to annotate images Use to generate images Draw Tools Grouping Order Distribute Align

20 Your Drawing Should Look Like This

21 WARNING!!! Use standard file types (JPEG) Avoid platform specific file types (PICT) Make sure that the graphic supports the text Use graphics and effects selectively Avoid excess cuteness

22 Creating Tables Step 1 2 Enter text action Set up columns and rows use Table tool Keyboard 3 Highlight key points Format & color

23 Inserting PowerPoint Charts Select slide layout - graph Insert data Widgets Choose chart type Use chart options to customize

24 Your Chart Might Look Like This Depending on the Choices You Made st Qtr 2nd Qtr 3rd Qtr 4th Qtr East West North

25 Excel Worksheet 7E % Hemolyzed /2/2001 6/16/2001 6/30/2001 7/14/2001 7/28/2001 8/11/2001 8/25/2001 9/8/2001 9/22/ /6/2001 Week of 10/20/ /3/ /17/ /1/ /15/ /29/2001 1/12/2001 1/26/2002 2/9/2002

26 Using Slide Sorter to Arrange Your Presentation Use slide sorter To arrange and hide slides To cut & paste slides To generate automatic summary slides Use notes page to annotate slides Use outline to generate handouts Exporting to text

27 PowerPoint Output Files.ppt file Hardcopy 35mm Slides Network Zip CD Handouts.pps file Presentation Show File LCD Projector

28 Export Options (save( save as) images.gif.jpg.bmp.png.wmf Documents Web Page.html Adobe Acrobat File.pdf Web Site Universal Format

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30 Reasons To Animate To give eye relief To keep audience attention To keep the audience focused animate bullet lists animate graphs by element by series To better illustrate dynamic processes

31 REMEMBER Less is More!!!!! If in Doubt Leave it OUT!

32 Your Chart Animation Should Look Something Like This Lost Confused Bewildered 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr

33 Your Sound File Should Play Like This Insert file crashburn.wav here from your floppy (a) drive

34 Your Movie File Should Play Like This The Main Requirement for Being Successful at MUSC Insert file waterwalk.avi here from your floppy (a) drive

35 Your Animation Should Play Like This

36 Complex Animations Sailing Snorkeling Partying

37 Congratulations! You can now safely turn off your brain