Local Update of Census Addresses Program Promotional Workshop

Transcription

1 Local Update of Census Addresses Program Promotional Workshop Will Your Community Be Ready? US Census Bureau Chicago Regional Office Stanley D. Moore, Regional Director 1 Welcome to the Local Update of Census Addresses program Promotional Workshop. Please make sure you have signed the attendance roster that is on the table. 1

2 Topics The Decennial Census What is LUCA? LUCA Schedule, KEY dates LUCA Terms & Concepts LUCA Participation Options Security and Confidentiality Requirements Responsibilities of Census, Locals What Should I Do Now to Prepare? Products & Formats Resources: MAF/TIGER Partnership Software 2 The goal of this LUCA Orientation/Promotional workshop is to help you determine whether your government wants to participate in the LUCA 2010 program, what your participation options are, and what you can do now to get ready for the program. It was originally designed to give a broad overview of LUCA, but we would also like to share some technical details so that you can start to prepare for the program even before you receive the official invitation letter. To that end, these are the topics we will cover: The Decennial Census What LUCA is LUCA schedule, KEY dates Terms & Concepts Participation options Security and Confidentiality Requirements What the responsibilities Responsibilities of the Census Bureau and Local government are What you can do now to prepare Partipation Products & Formats And at the end we ll talk about the MAF/TIGER Partnership Software The workshop should last approximately 2 hours. We ll take a break partway through or whenever you think we need one. Please be aware that the workshop is geared toward meeting everyone s needs. So if you have a lot of experience in working with Census data and products, some of what we discuss today may be a review for you. If we don t touch on topic or answer a question that you may have, please feel free to ask throughout the presentation. If you have a question, chances are someone else probably has the same question or maybe just hasn t thought of it yet. 2

3 THE DECENNIAL CENSUS 3 For background, we d like to start with a quick overview of the Decennial Census, and how the LUCA program fits into the Decennial process. 3

4 The Decennial Census What? Count The census is a count of everyone residing in the United States: in all 50 states, Puerto Rico and the Island Areas. Who? Everyone All residents of the United States must be counted. This includes people of all ages, races, ethnic groups, citizens and non-citizens. When? Every 10 years Every 10 years, and the next census occurs in Census questionnaires will be mailed or delivered to every household in the United States in March The questions ask the respondent to provide information that is accurate for their household as of April 1, The Census Bureau must count everyone and submit state population totals to the U.S. President by December 31, What? Count The census is a count of everyone residing in the United States: in all 50 states, Puerto Rico and the Island Areas. Who? Everyone All residents of the United States must be counted. This includes people of all ages, races, ethnic groups, citizens and non-citizens. When? Every 10 years Every 10 years, and the next census occurs in Census questionnaires will be mailed or delivered to every household in the United States in March The questions ask the respondent to provide information that is accurate for their household as of April 1, The Census Bureau must count everyone and submit state population totals to the U.S. President by December 31,

5 The Decennial Census (con t) Where? Everywhere in the U.S. The census counts everyone residing in the United States: in all 50 states, Puerto Rico and the Island Areas. People should be counted where they live and sleep most of the year. Why? The U.S. Constitution (Article I, Section 2) mandates a headcount of everyone residing in the United States. The population totals determine each state s Congressional representation. The numbers also affect funding in your community and help inform decision makers about how your community is changing. Census affects funding in your community Census affects your voice in Congress Census affects your representation in state and local government Census informs your community's decision-makers 5 Where? Everywhere in the U.S. The census counts everyone residing in the United States: in all 50 states, Puerto Rico and the Island Areas. People should be counted where they live and sleep most of the year. Why? The U.S. Constitution (Article I, Section 2) mandates a headcount of everyone residing in the United States. The population totals determine each state s Congressional representation. The numbers also affect funding in your community and help inform decision makers about how your community is changing. TEXT BOX: I d like to take a few minutes to point out why the census is so important to your community. As a local government, the Decennial Census count has a direct impact on the amount of funding you receive from the state, which is based on your population count. Census affects funding in your community In Illinois, each person represents approximately $ 120 per person per year in funding from the STATE, based in general on income tax, sales tax, and motor fuel tax. So multiply that amount by 10 years and it s about $1200/per person over the decade. If we miss just ONE person in the census, that amounts to about $1200 over the decade. Other estimates put the figure at roughly $340/person/year in funding received from both the federal and state governments. Census affects your voice in Congress Mandated by the U.S. Constitution, the census is also used to apportion seats in the U.S. House of Representatives and to redistrict state legislatures. Census affects your representation in state and local government Census data are used to define legislature districts, school district assignment areas and other important functional areas of government. Census informs your community's decision-makers The census is like a snapshot that helps define who we are as a nation. Data about changes in your community are crucial to many planning decisions, such as where to provide services for the elderly, where to build new roads and schools, or where to locate job training centers. 5

6 The Decennial Census (con t) How? The Census Bureau will mail or deliver questionnaires to each address on our Master Address File in March We will mail a second form to households that do not respond to the initial questionnaire. Households that still do not respond will be called or visited by a Census worker. THE HOW of taking the Census is why the LUCA program is so important. If an address is not on our address list, called the Master Address File, the household will not receive a census questionnaire. If an address is not included in the census, even if it is a legitimate address, we cannot add it to the census counts after the census has been completed if it was not included in the census process. 6 How? The Census Bureau will mail or deliver questionnaires to the housing units on our address list in March We will mail a second form to households that do not respond to the initial questionnaire. Households that still do not respond will be called or visited by a Census worker. THE HOW of taking the Census is why the LUCA program is so important. If an address is not on our address list, called the Master Address File, the household will not receive a census questionnaire. If an address is not included in the census, even if it is a legitimate address, we cannot add it to the census counts after the census has been completed if it was not included in the census process. 6

7 LOCAL UPDATE OF CENSUS ADDRESSES LUCA 7 So, what is LUCA? 7

8 What is LUCA? Decennial Census Partnership Program that offers all tribal, state, and local governments the opportunity to review and update the Census Bureau s residential address list and maps Mandated by the Census Address List Improvement Act of 1994 (Public Law ) Requires that the designated census liaison and all reviewers maintain the confidentiality of the information on the census address list 8 LUCA is: A Decennial Census Partnership Program that offers all tribal, state, and local governments the opportunity to review and update the Census Bureau s residential address list and maps It is mandated by the Census Address List Improvement Act of 1994 (Public Law ), which allow the Census Bureau to share it address list with local governments for census purposes, And it requires that the designated census liaison and all reviewers maintain the confidentiality of the information on the census address list 8

9 What is LUCA? (con t) Local address list submissions are validated during the pre-census Address Canvassing Operation by field staff using GPS equipped handheld devices Results from Address Canvassing Operation (including valid LUCA addresses) are used for the census questionnaire mailing universe Provides feedback to the local government for each address submission or comment Provides an appeals process through an independent agency to resolve disputes 9 Local address list submissions are validated during the pre-census Address Canvassing Operation by field staff using GPS equipped handheld devices. The address canvassing operation is where census staff are assigned specific census blocks and then traverse each block, updating the Census Bureau s Master Address File by verifying units that are already listed on the MAF, correcting addresses, deleting non-existent units, or adding any missing housing units. The LUCA addresses will be included in Address Canvassing. We will attempt to capture a structure coordinate (latitude and longitude point) for every housing unit we visit during the address canvassing operation. The picture on the slide shows the actual device we ll be using in the field. The results from the Address Canvassing Operation (including valid LUCA addresses) are used for the census questionnaire mailing universe. We will provide feedback to the local government for each address submission or comment LUCA includes an appeals process through an independent agency to resolve disputes 9

10 LUCA Changes from Census 2000 There is a single review cycle There is a longer review period (120 days) More advance notice so that governments can prepare and budget resources More comprehensive communication and periodic follow-up to answer questions There are three options for participation Census will offer a GIS software package for governments without their own GIS (MAF/TIGER Partnership Software) Local Address submissions will be validated during the pre-census Address Canvassing Operation by field staff using GPS-equipped handheld computers 10 This slide is just for informational purposes. If you participated in LUCA for Census 2000, you may be interested in how LUCA 2010 differs from the last time we offered the program. There is a single review cycle (Last time there were several cycles, depending on how the Census Bureau s address list was being developed for different areas for 2000) There is a longer review period (120 days) (last time there was a 90-day review cycle) More advance notice so that governments can prepare and budget resources, that s why we re offering promotional workshops ahead of the official invitation letter More comprehensive communication and periodic follow-up to answer questions There are three options for participation Census will offer a GIS software package, called the MAF/TIGER Partnership Software, for governments without their own GIS Local Address submissions will be validated during the pre-census Address Canvassing Operation by field staff using GPS-equipped handheld computers 10

11 LUCA SCHEDULE Time Frame January/February 2007 March-June 2007 Activity LUCA advance notice letters mailed to the highest elected official and other contacts in all active functioning governments. LUCA Promotional Workshops July 2007 July 2007 to January 2008 August-October 2007 August 2007 to April 2008 April 2008 to October 2008 November 2008 to May 2009 June 2009 to October 2009 September 2009 to December 2009 September 2009 to January 2010 LUCA invitation letters and registration materials mailed to the highest elected official and other contacts of each government. Invited governments register for LUCA and the Census Bureau ships the LUCA review materials to each participating government. Technical Training Workshops: participation products, options and formats, mechanics of updating address list and maps, submission requirements. LUCA participants review and update the address list and return their comments to the Census Bureau s Regional Office within 120 days of receipt of materials. CLOSEOUT: APRIL 4, 2008 Census Bureau reviews the participant s LUCA submission and updates the Master Address File and TIGER geographic database. Census Bureau prepares for and conducts the Address Canvassing Operation using GPS equipped hand-held computers. Census Bureau processes feedback materials to the LUCA participants showing how we processed each government s LUCA submissions. LUCA participants review their LUCA feedback and have the opportunity to appeal the results to the LUCA Appeals Office. LUCA Appeals Office reviews and adjudicates appeals

12 Key LUCA Dates October 31, 2007: November 19, 2007: December 4, 2007: December 31, 2007: April 4, 2008: If LUCA registration materials are returned by this date, local government will not be included in the 2008 Boundary and Annexation Survey mailout Latest date to to return registration package in order to receive the full 120 day review period Last date the Bureau will ship LUCA materials with a guarantee of 120 days for review. Last date the Bureau will accept registration packages Last date the Census Bureau will accept LUCA submission materials 12 October 31, 2007: If LUCA registration materials are returned by this date, local government will not be included in the 2008 Boundary and Annexation Survey mailout (because LUCA participation negates the need to participate in BAS, since the local government will update their boundaries in LUCA) November 19, 2007: Latest date to to return registration package in order to receive the full 120 day review period December 4, 2007: Last date the Bureau will ship LUCA materials with a guarantee of 120 days for review. December 31, 2007: Last date the Bureau will accept registration packages April 4, 2008: accept LUCA submission materials Last date the Census Bureau will 12

13 LUCA TERMS & CONCEPTS 13 Before we get into a more detailed discussion of LUCA, I d like to share some Census Terms and Concepts that are key to the discussion. These may be familiar to some or perhaps many of you. For those of you that fall into this category, you can consider this part of the presentation a review. For others, you will need to understand these definitions and concepts to successfully work with us on the LUCA Program. 13

14 Housing Unit A single family house, townhouse, mobile home, trailer, apartment, group of rooms or a single room occupied as a separate living quarters, or if vacant, intended for occupancy as a separate living quarters. A separate living quarters is one in which one or more occupants (or intended occupants, if vacant) live separate from any other individual(s) in the building and have direct access to the living quarters without going through another living quarters, such as from outside the building or through a common hall. Acceptable housing units: Houses, townhouses, condominiums, apartments Living quarters in a nonresidential structure (church apartment) Mobile homes or trailers occupied as living quarters Residences under construction habitable as of Census Day 14 HOUSING UNIT: A single family house, townhouse, mobile home, trailer, apartment, group of rooms or a single room occupied as a separate living quarters, or if vacant, intended for occupancy as a separate living quarters. A separate living quarters is one in which one or more occupants (or intended occupants, if vacant) live separate from any other individual(s) in the building and have direct access to the living quarters without going through another living quarters, such as from outside the building or through a common hall. Acceptable housing units: Houses, townhouses, condominiums, apartments Living quarters in a nonresidential structure (church apartment) Mobile homes or trailers occupied as living quarters Residences under construction habitable as of Census Day 14

15 Group Quarters A place where people live or stay in a group living arrangement that is normally owned or managed by an entity or organization providing housing and/or services for the residents. This is not a typical house-hold type living arrangement. These services may include custodial or medical care, as well as other types of assistance, and residency is commonly restricted to those receiving those services. People living in group quarters are usually not related to each other. 15 A place where people live or stay in a group living arrangement that is normally owned or managed by an entity or organization providing housing and/or services for the residents. This is not a typical house-hold type living arrangement. These services may include custodial or medical care, as well as other types of assistance, and residency is commonly restricted to those receiving those services. People living in group quarters are usually not related to each other. 15

16 Acceptable Group Quarters Correctional facilities Juvenile facilities Nursing homes Hospitals with long-term care College residences Worker dormitories Religious group quarters Shelters or group homes Construction habitable on Census Day 16 Acceptable Group Quarters include: Correctional facilities Juvenile facilities Nursing homes Hospitals with long-term care College residences Worker dormitories Religious group quarters Shelters or group homes Construction habitable on Census Day 16

17 Unacceptable Housing Units and Group Quarters Condemned/scheduled demolition Conversion to non-residence Nonresidential storage Nonresidential office or building Ceremonial purpose building Construction not habitable on Census Day 17 Unacceptable Housing Units and Group Quarters include: Condemned/scheduled demolition Conversion to non-residence Nonresidential storage Nonresidential office or building Ceremonial purpose building Construction not habitable on Census Day 17

18 City-Style Address Housing units and group quarters in the US with a house number and street name address, such as 123 W. Main Street. City-style addresses for housing units in multi-unit structures (apartment buildings) contain a unit designator (Apt 101 or Suite D). These designators are part of the housing unit address and are included in the address record. Some city-style addresses, referred to as E-911 addresses, are used only to provide location for emergency services, such as police, fire, and rescue. 18 CITY-STYLE ADDRESS: is an address with a house number and a street name, such as 123 W. Main St. Sometimes the house number includes an alpha character, such as W25422 Baseline Road. Housing units in multi-unit structures, such as apartment buildings, often contain a unit designator, for example Apt. 101, or Apt. A, Apt B, Apt C, or maybe Suite D. These unit designators are part of the housing unit address and are included in the census address record. NOTE: Some city-style addresses are E911 addresses, which are not used for mailing purposes, but are only used to provide location information for emergency services such as police, fire and rescue operations. We include the E911 addresses in our address list (if known, and we have them on the list), even though the mailing addresses for the houses are PO Boxes. 18

19 Noncity-Style Address Addresses with no house number and/or street name. The majority of noncity-style addresses are located in the more sparsely settled areas. Noncity-style mailing addresses include: Rural route and box number (RR #2, Box 301) Post Office Box (PO Box 321) Highway contract route and box number (HCR 1, Box 56) General delivery You cannot determine the location of the housing unit from a noncity-style address. 19 NonCity-style Addresses: Are Addresses with no house number and/or street name. You cannot determine the location of the housing unit from the address. The majority of non city-style addresses are located in the more sparsely settled areas. Non city-style mailing addresses include: Rural route and box number (Example RR # 2, Box 301) Post Office Box (PO Box 321) Highway contract route and box number (HCR 1, Box 56) General delivery 19

20 Census Tract Statistical subdivisions of a county population, average 4000 Boundaries follow visible features Can and do cross jurisdictional boundaries Defined to meet data user needs 6-digit number Example: Census Tract 11 in De Kalb County, IL Tract numbers can have suffixes: Examples: In this graphic, the census tract boundary is indicated by the heavy red line. 20 Now let s talk a little about some types of census geography that you ll need to understand for LUCA. This census geography is used to determine geocodes. Census Tracts are: Statistical subdivisions of a county population, Average 4000 Boundaries follow visible features Defined to meet data user needs 6-digit number Example: Census Tract 11 in DeKalb County You will notice on the map that Tract 11 is shown as 11 on the map. Tract numbers can have suffixes: Examples: You can look at the map of DeKalb County,IL posted around the room for examples of tracts. (Note to Presenter: take the time to show attendees the maps and point our the census tract boundaries on them). 20

21 Census Block Subdivisions of Census Tracts Generally bounded by visible features and legal boundaries Smallest unit of data tabulation Have 4-digit numbers. Can also have an Alpha suffix such as 1000A, 1000B, etc. In this graphic, Census Blocks are indicated by the 4-digit red numbers printed in the center of the block (2003, 2007). 21 Census Blocks are: Subdivisions of Census Tracts Generally bounded by visible features and legal boundaries Smallest unit of data tabulation Have 4-digit numbers. Can also have an Alpha suffix such as 1000A, 1000B, etc. We ll talk more about the block suffixes shortly. 21

22 Census Block Includes all the housing units located within the boundaries of the block (Please note these are fictitious addresses) 22 Let s take a closer look at a census block. In this example, for illustration purposes, we ve overlain census block boundaries on aerial photography for the area. If we look at block 2080 (Block number printed in RED near the center of the block), we can see that the boundaries are formed by streets on all sides: Elyse Lane on the west, Keller Terrace on the north and east sides, and Short Terrace on the South. The Census Bureau s address list for block 2080 should include all the housing units located INSIDE the block boundaries. PLEASE NOTE THAT THESE ARE ALL MADE-UP ADDRESSES. So the address list should have, starting at the southwest corner and traveling clockwise: (point these out on the slide as you are talking) 501 Elyse Lane 507 Elyse Lane 515 Elyse Lane 523 Elyse Lane 531 Elyse Lane (you will notice the actual address for this property is 531 ELYSE LANE, even though it appears from the aerial photo the driveway and front of the house face Keller Terrace) 558 Keller Terrace 528 Keller Terrace 520 Keller Terrace 512 Keller Terrace 504 Keller Terrace Does everyone understand that the address list will contain ONLY the addresses that are located INSIDE the block boundaries? (Of course, if addresses are missing or shown in the incorrect block, then they would need to be added or the block number corrected.) This is a pretty easy example. In more rural areas, blocks can be very irregular in shape, and are often bounded by railroad tracks, streams, rivers, etc. 22

23 Two Components to LUCA MASTER ADDRESS FILE (THE ADDRESS LIST) The MAF is the Census Bureau s address list that is used to deliver a census questionnaire to households. The MAF contains both city-style and noncity-style addresses The MAF contains geocodes (State, County Census Tract, and Census Block) TIGER (GEOSPATIAL DATABASE) TIGER APPLICATIONS: MAPPING: produce field maps for data collection GEOCODING: - determines the geographic location of every housing structure - data tabulation DISPLAYING DATA PRODUCTS: On-Line and Printed Materials Road features and boundaries, boundaries, boundaries are important! 23 Now that we ve discussed terminology, let s talk about LUCA itself. The MASTER ADDRESS FILE (MAF) is Census Bureau s list of all the residential (city-style and non city-style) addresses. The MAF also contains geocodes (State, County, Census Tract, and census block) for each address. TIGER: TIGER is the acronym for Topologically Integrated Geographic Encoding and Referencing System. It s the Census Bureau s geospatial database, or if you prefer, our electronic map. TIGER is used for: Mapping: we produce all the maps, whether electronic or paper, for the collection of data in the field. Geocoding: TIGER is used to assign a Census tract and Census Block to each address. Once data have been collected, the geographic boundaries in TIGER are used to tabulation the data: i.e., determine the housing unit and population counts for all the geography: blocks, tracts, municipalities, townships, counties, states, voting districts, etc. Displaying Data Products: TIGER is used to produce the digital geographic data we release, as well as our on-line and printed products. I d like to make a note here about the importance of how critical it is to update the road features and boundaries in TIGER for your jurisdiction. Because TIGER is ultimately used for data tabulation, whatever governmental unit boundaries are reflected in TIGER is how the data are tabulated. So if the boundaries are incorrect, your count will be likely be incorrect as well. Take the time to carefully review your boundaries and make updates and/or corrections if they re needed. 23

24 LUCA In LUCA, you can: Update the Census Bureau s Master Address File or Submit Your Address List to the Census Bureau or Challenge the count of Housing Units by census block Depends on which participation option is chosen With all options, can submit updates to TIGER 24 In LUCA, You can Update the Census Bureau s Master Address File, or You can Submit your address list to us for processing or You can Challenge the count of housing units by census block. How and what you can do depends on the participation option you choose. Will all options, you can submit updates to our our TIGER database. 24

25 What are the LUCA participation options? Option 1: Full Address List Review (Title 13) (City-style addresses and noncity-style address tallies) Option 2: Local Address List Submission (Title 13) (City-style addresses ONLY) Option 3: Local Address List Submission (Non-Title 13 Option) (City-style addresses ONLY) 25 So what are the participation options for LUCA? The participation options refer to the address list component of LUCA. TIGER (map) updates are pertinent to all three participation options. We ll go over a broad overview of the 3 LUCA options, including both the Address Review and TIGER review, and then we can discuss in greater detail each option, the LUCA product formats, and feedback. 25

26 What are the LUCA participation options? Option 1 Full Address List Review with Count Review (Title 13 Option) Intended for gov ts that have time & resources for reviewing and commenting on Census Bureau s address list Requires Title 13 confidentiality agreement & self-assessment checklist Receives the Address List (both city-style & noncity-style addresses) and Address Count List Address list is in computer-readable format (only gov ts with 6,000 or fewer addresses can request a paper address list) (Local Government does the address matching) 26 Option 1 allows you to review the entire Census address list for your jurisdiction. This includes both city-style addresses (addresses that contain a house number and street or road name, e.g., 101 Main Street) and noncity-style addresses (e.g., PO Box, Rural Route, etc.) This option allows you to update any city-style address on the Census address list as well as add new city-style addresses. For census blocks containing all noncity-style addresses, you can only challenge the count of addresses on the address count list. If a census block has a mix of city-style and noncity-style addresses, you can update individual city-style addresses or challenge the count of addresses for the census block, but you cannot do both. All LUCA liaisons and reviewers must sign and return a confidentiality agreement form. The LUCA liaison is also required to perform a data security self-assessment that must be signed and returned with the confidentiality agreement form. The address list is provided in computer-readable format. Only governments with 6,000 or fewer addresses can request a paper list. (This amounts to about 1,000 pages, since there are approximately 6 addresses printer per page). 26

27 What are the LUCA participation options? Option 1 Full Address List Review with Count Review (Title 13 Option) (con t) Participant can comment on and update the city-style Census addresses, including adding addresses May challenge address tallies in census blocks with noncity-style addresses (or city-style, if not updating the address list for that block) May update map features and legal boundaries Receives detailed feedback after field verification May appeal the results to an outside agency (Local Government does the address matching) 27 In Option 1, the participant: Can comment on and update the city-style Census addresses, including adding addresses May not comment on the noncity-style addresses May challenge address tallies in census blocks with noncity-style addresses (or city-style, if not updating the address list for that block) They can also: May update map features and legal boundaries Receives detailed feedback after field verification May appeal the results to an outside agency 27

28 What are the LUCA participation options? Option 2 Local Address List Submission (Title 13 Option) (new option for 2010) Intended for govt s that don t have time and resources to update the Census Bureau s address list Requires Title 13 confidentiality agreement & self-assessment checklist Participant receives the Census address list for reference Submits the local address list (city-style addresses only) in pre-defined format for the Census Bureau to match to the MAF (only computer-readable lists accepted) May update map features and legal boundaries Receives detailed feedback on the local address submissions after field verification May appeal the results to an outside agency (Census Bureau does the address matching) 28 Option 2 is a new option for The Title 13 Local Address List Submission option allows you to submit your local computer-readable address file (city-style addresses only) in a pre-defined Census Bureau format. The Census Bureau will provide our address list and address count list (computer-readable files only) as a reference for your jurisdiction. The address list includes both city-style and noncity-style addresses. You cannot update the Census address list or challenge the address counts. The Census Bureau will match your local address file to ours and make updates to our address list. All LUCA Liaisons and reviewers must sign and return a confidentiality agreement form. The LUCA liaison is also required to perform a data security self-assessment that must be signed and returned with the confidentiality agreement form. Of course, you submit updates to TIGER, both map features and boundaries. You will receive detailed feedback on your local address submissions after the Address canvassing operation. May appeal the results to an outside agency. 28

29 What are the LUCA participation options? Option 3 Local Address List Submission (Non-Title 13 option) (new in 2010) Does not require a confidentiality agreement Participants DO NOT receive Census address list Participants submit their city-style address list for the Census Bureau to match to the MAF (only computer-readable lists accepted) May update map features and legal boundaries Receive updated maps and address tallies after field verification May not appeal the results (Census Bureau does the address matching) 29 Option 3 is also a new option for The Non-Title 13 Address List submission option offers you an opportunity to submit your local computer-readable address file (city-style addresses only) to the Census Bureau. Under this option, you do not receive the Census address list. However, you do receive, as a reference, as address count list (computer-readable only) that contains address counts for each of the census blocks within your jurisdiction. Again, you can submit updates to TIGER, both map features and boundaries. You will receive updated maps and address tallies after the Address Canvassing operation. You may may not appeal the results. 29

30 LUCA: Key Point Under all options, every address MUST have a geocode (state, county, census tract & census block) Without a geocode, we are unable to process the address, thus it won t be included in the address canvassing operation This applies to all LUCA participation options, whether correcting or adding an address under Option 1, or submitting your address list under Options 2 & 3 30 There s a key point I d like to mention about LUCA addresses. Under all options, every address, whether you are correcting or adding an address in Option 1, or submitting your address list in Options 2 & 3, must have a geocode assigned to it. Otherwise we cannot process the address. We need the geocode in order for addresses to be included in the address canvassing field assignments. Because assignments are made by census block or groups of census blocks, the geocode is required for the address to be included on the list. 30

31 TIGER (Map) Updates TIGER updates are requested under all 3 Participation Options Can update boundaries and street features and their attributes 3 methods to submit TIGER updates On Census Bureau paper maps Digitally, via the Census-Bureau-provided TIGER shapefile Via the MAF/TIGER Partnership Software 31 As mentioned previously, TIGER updates are requested under all 3 Participation Options. You can update both the legal boundaries and street features and their attributes. There are 3 methods to submit TIGER updates: On Census Bureau paper maps Digitally, via the Census-Bureau-provided TIGER shapefile Via the MAF/TIGER Partnership Software We ll talk about the MAF/TIGER Partnership Software near the end of the workshop. 31

32 TIGER (Map) Updating 2010 LUCA will use CURRENT Census Blocks, not Census 2000 Tabulation Blocks (The base number will be same, but many blocks are now suffixed, making them new, different blocks) Do not use your own GIS for FINAL Census block geocoding: you must use CURRENT Census Blocks, which may be different than Census 2000 blocks you have in your GIS. (Also do not use the most recent version of the TIGER/Line files; the block numbers may have changed since last release) If participating digitally, the Census Bureau will send you a shapefile generated from the TIGER database with current census blocks If participating on paper, use the Census Bureau LUCA maps for the current block numbers Everyone has the option of using the MAF/TIGER Partnership Software, which contains current blocks LUCA will use CURRENT Census Blocks, not Census 2000 Tabulation Blocks. (The base number will be the same, but many blocks are now suffixed, making them new, different blocks) I ll show you an example on the next slide. Do not use your own GIS for FINAL Census block geocoding: you must use CURRENT Census Blocks, which again may be different than Census 2000 blocks you have in your GIS. (Also do not use the most recent version of the TIGER/Line files; the block numbers may have changed since last release) This is probably more applicable to jurisdictions experiencing annexations and detachments. If you decide to participate digitally, the Census Bureau will send you a shapefile generated from the TIGER database with current census blocks If you decide to participate on paper, you will use the Census Bureau LUCA maps for the current block numbers. Everyone has the option of using the MAF/TIGER Partnership Software, which contains current blocks. 32

33 Census 2000 Blocks vs. Current Blocks Will County, IL Tract , Block 2059 Block 2059: Census 2000 Block Block 2059: Current Census Block 33 This is an example of Block 2059 and the difference between Census 2000 Block 2059 and Current Block 2059A, 2059B, 2059C, 2059D, etc. On the left, the boundaries of block 2059 are highlighted by the heavy red line. It includes a substantial portion of the area south of the creek. (Point out the boundaries of the block on the slide.) On the right, we see how block 2059 no longer exists as a single block, but is now block 2059 A, 2059 B, 2059 C, 2059 D, 2059 E, 2059 F and 2059 G. Each is these is a unique block. (Point out the blocks on the slide.) If you were to give us addresses with the geocode of just 2059, we wouldn t be able to process the block because 2059 is no longer a valid block number. 33

34 TIGER File Realignment (MTAIP) Before (Hamilton Co., IN) Some counties have completed TIGER realignment, but not all After (Hamilton Co., IN) 2000 TIGER Local GIS File (2004) st Edition TIGER/Line 34 If you plan to update TIGER digitally, your ability to easily use the TIGER shapefile in your own GIS may be affected by whether your county has been completed through our MAF/TIGER Accuracy Improvement Program. The Census Bureau has been improving the spatial accuracy of the street features and boundaries in the MAF/TIGER database. The Census Bureau has been using, wherever possible, digital files submitted by state, local, and tribal governments to improve the location of streets and other features in TIGER. We have been working mostly with county-level governments. If we have been able to use the county s GIS information to realign TIGER, there is a greater likelihood that digital submissions from governments who have provided spatial files will closely align with improved TIGER making both boundary corrections and legal changes easier to identify. It will also facilitate the addition and correction of new features in TIGER. Conversely, if your county supplied a local GIS file to use in MTAIP, and the TIGER file has not yet completed the MTAIP process, or if TIGER was realigned using another method, it will not spatially align with your GIS, which may make it more challenging to update digitally. If you are unsure of whether your county has completed the TIGER realignment process, you can contact the geography staff at the Regional Office who can tell you. Their contact information is listed on the last slide of the presentation. In the map on the LEFT, the street features from 2000 TIGER are shown on the right in BLUE. The street features from the LOCAL GIS file are shown in red, and you can see that not only is TIGER 2000 not particularly accurate spatially, we re also missing a lot of the street features from growth. The map on the right shows the same area after TIGER was realigned using the local GIS as a reference, and we harvested the features we were missing from the local file and added them to TIGER. Even though the Local GIS file (in red) is actually shown on the map on the right, TIGER now aligns so well with the local file and with the new features added, you can t tell the difference. 34

35 Indiana MTAIP Status 18: Realignment Complete; Local File used as reference 16: Realigned, not finalized, in various stages of QA 21: Counties at Contractor 1: Future Realignment using Local GIS as Reference 36: Realignment complete; Other Sources used as reference 35 35

36 2010 LUCA PARTCIPATION OPTIONS & FORMATS SUMMARY : Census Bureau Activity Census Bureau Activity Provides Address list to LUCA Participant Format Provides Count of Addresses by block OPTION 1 Full Address Review (Title 13) YES Includes city-style and non city-style addresses Paper (less than 6,000 addresses only), Computerreadable, or MAF/TIGER Partnership Software YES Note: Cannot comment on comment on addresses & challenge the HU count in same block OPTION 2 Local Address List Submission (Title 13) YES Includes city-style and non city-style addresses For Reference Only Gov t may not comment on list Computer-Readable ONLY or MAF/TIGER Partnership Software YES Note: Cannot comment on address Count List OPTION 3 Local Address List Submission (Non-Title 13) NO NA YES Note: Cannot comment on address Count List Format Address List Add Page Paper, Computer-readable, or MAF/TIGER Partnership Software YES Computer-readable ONLY or MAF/TIGER Partnership Software NO Computer-readable ONLY or MAF/TIGER Partnership Software NO Format Provides Maps Format Provides Feedback to Participating Government HIDING BOX Paper Add page not required for digital participants or MAF/TIGER Partnership Software YES Paper or digital Shapefile or MAF/TIGER Partnership Software If paper, map sheet to block number relationship list provided. YES - Detailed Feedback Processing Report-tallies of actions submitted by GU and tallies of actions taken by the Bureau - Updated 2010 Census Address List - Updated address count list - Updated maps of the jurisdiction NA YES Paper or digital Shapefile or MAF/TIGER Partnership Software If paper, map sheet to block number relationship list provided. YES - Updated 2010 Census Address List - Updated address count list - Updated maps of the jurisdiction NA YES Paper or digital Shapefile or MAF/TIGER Partnership Software If paper, map sheet to block number relationship list provided. YES - Updated address count list - Updated maps of the jurisdiction 36 Method of distribution and receipt of materials for both address list and maps depends upon option chosen You can refer to this same table in your handouts. We ll go over it together. 36

37 2010 LUCA PARTCIPATION OPTIONS & FORMATS SUMMARY: LUCA Participant Activity LUCA Participant Activity OPTION 1 Full Address Review, Title 13 OPTION 2 Local Address List Submission (Title 13) OPTION 3 Local Address List Submission (Non-Title 13) Signs Title 13 Confidentiality Statement & Self-Assessment Checklist YES YES NO Updates the Census Bureau s Address list FORMAT Challenges Address COUNTS in blocks Provides Their Address List FORMAT Updates MAPS (TIGER) YES Note: Gov t cannot comment on noncity-style addresses YES Note: Cannot both challenge count and update address list in the same block NO (Participant is updating the Census Bureau s List) YES NO NO YES Computer-readable ONLY, predefined format or MAF/TIGER Partnership Software YES NO NO YES Computer-readable ONLY, predefined format or MAF/TIGER Partnership Software YES FORMAT Paper or digital shapefile or MAF/TIGER Partnership Software Paper or digital shapefile or MAF/TIGER Partnership Software Paper or digital shapefile or MAF/TIGER Partnership Software 37 Go over the table Do you have any questions about the participation options, product formats or anything else?? 37

38 WHICH OPTION SHOULD YOU CHOOSE? 38 Now that we ve discussed the participation options, which one should you choose? 38

39 Option Selection Guidelines 100% noncity-style addresses Option 1 required Predominately noncity-style addresses - Option 1 suggested 100% city-style addresses or recent conversion to city-style addressing, Option 1 or 2 suggested Cannot meet security or confidentiality requirements - Option 3 is recommended 39 The following factors should be considered when making a participation option decision. If your jurisdiction is 100% noncity-style addresses, your ONLY option is Option 1. This will allow you to review the Address List and Address Count List, and if you find discrepancies, you can challenge the count of addresses for any or all census blocks. If your jurisdiction is predominately noncity-style addresses, Option 1 is suggested. Option 1 allows you to update the individual city-style addresses or to challenge the count of addresses for any or all census blocks. Remember, if you choose Option 1, you cannot update addresses and challenge the count of addresses within the same census block. If your jurisdiction is 100% city-style addresses, or if you have undergone address conversion to city-style addressing, Option 1 or Option 2 are suggested. * Option 1 offers you more flexibility to review the address list to add, correct, and delete addresses and identify nonresidential addresses and addresses that are not in your jurisdiction. * Option 2 offers the opportunity to review the address list and compare your list to ours. If you cannot meet the security and confidentiality requirements in place to secure Title 13 materials or prefer not to sign the Confidentiality Agreement Form, Option 3 is recommended. 39

40 Review Questions If you re a government that has only non-city style addresses, what is your only option for participation? Answer: Option 1 Why? Because all you can do is challenge the address counts by block, you can t update noncity-style addresses nor can you submit a list of noncity-style addresses. My government has approximately 7,000 addresses. Can I request a paper list? Answer: NO Why? Only governments with 6,000 or fewer addresses may request a paper address list. 40 If you re a government that has only non-city style addresses, what is your only option for participation? Option 1 Why? Because all you can do is challenge the address counts by block. The Bureau only accepts local address lists for city-style addresses. My government has approximately 7,000 address, can I receive a paper list? NO 40

41 Review Questions Which Options have the ability to appeal feedback results? Answer: Option 1 & 2 Participants Why: Because both option participants signed the confidentiality agreement and will be able to see the Updated Census Address List Option 3 participants will only receive updated tallies of housing units by block as feedback. Can I sign up for a computer-readable list and get paper maps? Answer: Yes Why: You can request different product formats for your address list and your maps NOTE: If elect MTPS, then that s your format for all products 41 Which Options have the ability to appeal feedback results? Answer: Option 1 & 2 Participants Why: Because both option participants signed the confidentiality agreement and will be able to see the Updated Census Address List Option 3 participants will only receive updated tallies of housing units by block as feedback. Can I sign up for a computer-readable list and get paper maps? Answer: Yes Why: You can request different product formats for your address list and your maps DOES ANYONE HAVE ANY QUESTIONS ABOUT PARTICIPATION OPTIONS? 41

42 STATION BREAK 42 Now might be a good time to take a break before we go on. Let s be back in minutes. 42

43 CONFIDENTIALITY & SECURITY REQUIREMENTS 43 43

44 Title 13 U.S.C. Provides for confidential treatment of censusrelated information Requires all parties with access to Title 13 materials to abide by Confidentiality and Security Guidelines Requires Census Bureau to protect confidentiality of all information it collects 44 Title 13 of the United States Code provides for confidential treatment of censusrelated information, including individual addresses and structure points that identify the location of housing units and group quarters on Census Bureau maps for select areas. It requires that all liaisons, reviewers, and anyone with access to Title 13 materials abide by Confidentiality and Security Guidelines. It also requires that the Census Bureau maintain the confidentiality for all the information that it collects. 44

45 Title 13 U.S.C. Respondents place their trust in the Census Bureau This trust is critical to the success of the Census Bureau s mission Access to Title 13 U.S.C. information is temporary, but the commitment to maintain confidentiality is permanent 45 The Census Bureau takes Title 13 very seriously. Our respondents trust in confidentiality is critical to the success of the Census Bureau s mission to produce accurate, relevant data. While access to Title 13 of the US Code-protected information is temporary, the commitment to keep the information confidential is permanent. If you are a LUCA reviewer, and you leave the government for whatever reason, you will need to sign the Return/Destruction form that will be included in the User Guide. MAKE SURE YOU DO THIS BEFORE YOU LEAVE THE GOVERNMENT, because we will need to have everyone Sign-out of the program by signing and dating the form. 45

46 Title 13.U.S.C. The punishment for violating Title 13 U.S.C. is a fine of up to $250,000 and/or 5 years imprisonment

47 Confidentiality Agreement Required of Option 1 and 2 participants Must appoint LUCA liaison to assume responsibility for Title 13 compliance All reviewers must follow guidelines and sign Confidentiality Agreement (page 30) 47 The Confidentiality Agreement requirements apply to Option 1 and Option 2 Participants. Each participating government must designate a LUCA liaison who accepts the responsibility for protecting and safeguarding Title 13 materials. The LUCA Liaison, reviewers, and anyone with access to Title 13 materials must read, understand, and agree to abide by the confidentiality and security guidelines. The LUCA liaison and all reviewers are required to sign and return the Confidentiality Form to the Census Bureau. You can look at the Confidentiality Agreement form in your packet. 47

48 Security Guidelines Nondisclosure Secure information Use Passwords Log off computer when not in use Store materials when not in use Return or destroy all Title 13 materials (page 32) The Census Bureau may make an on-site visit 48 Our security guidelines require: NONDISCLOSURE Do not disclose Title 13 USC information to anyone not authorized to review Title 13 materials. SECURE INFORMATION Do not leave a room unattended where address information is stored. Lock the room when you leave. USE COMPUTER PASSWORDS Assign a unique user-id and password for LUCA liaisons and reviewers. Encrypt passwords. Log off when not in use. RETURN to SECURE STORAGE AFTER USE Return any Title 13 data to secure storage when you are not using it. RETURN OR DESTROY ALL TITLE 13 MATERIALS All Title 13 materials and all copies must be returned to the Census Bureau or destroyed according to the Census Bureau s specific guidelines after the appeals process is complete. The LUCA liaison is required to verify the return or destruction of the Title 13 materials by signing and returning the Return/Destruction form included in your User Guide. All liaisons and reviewers are required to sign and return this form at the completion of the LUCA Program. Should any liaison or reviewer leave before the completion of the program, they are required to sign-out of the program by signing and dating this form and returning it to the Census Bureau. 48

49 The Self-Assessment Checklist Designed to help you affirm you can meet Title 13 requirements Completed and signed by the LUCA liaison Census Bureau will not ship Title 13 materials until signed checklist is received Checklist is on Page 34 of Guide 49 The Self-Assessment Checklist is: Designed to measure participants ability to meet the Census Bureau s security requirements. Any participant who cannot meet the requirements listed on the checklist is not eligible for Option 1 or Option 2 participation. The LUCA liaisons for Option 1 and Option 2 must complete and return the form. The Census Bureau reviews the checklists. If any confidentiality problems are evident, the Census Bureau will contact affected participants and attempt to work out a satisfactory resolution to the problem. The Census Bureau will not ship Title 13 materials to participants until the signed form is received and evidence of adequate security measures exists. You can refer to the Self-Assessment Checklist in your packet. 49

50 PARTICIPATION RESPONSIBILITIES 50 Let s talk about responsibilities both the Census Bureau s and the Local Government s. 50

51 Census Bureau Responsibilities Offer technical training Provide necessary materials Provide procedural and technical assistance Process submitted updates Conduct Address Canvassing Operation Provide feedback materials 51 We will offer technical training to all LUCA participants. There will be: Classroom training Computer-based training modules on CD-ROM or DVD User Guides tailored to the participation option. We will provide the necessary LUCA materials. We will provide procedural and technical assistance by: Not only providing a LUCA User Guide, but also Through the Census Bureau s Regional Office, which provides answers to the general questions Help Desk, which provides answers related to computer-readable applications We will process LUCA updates. We will conduct a 100% address canvassing (field check) operation. The Census Bureau will visit each census block during this operation to update its address list and validate LUCA updates. We ll provide feedback materials for local government review. 51

52 Participant Responsibilities Option 1 and Option 2 Select LUCA reviewers Sign and return Registration Form (pages 41 & 42 of the Guide) Confidentiality Agreement Form Self-Assessment Checklist Understand procedures and Census Bureau terminology Secure all Title 13 U.S.C. materials Review materials and return updates Return or destroy Title 13 U.S.C. materials 52 he responsibilities of Option 1 and Option 2 LUCA participants are: Select the LUCA Liaison and reviewers Sign and return the REGISTRATION FORM, CONFIDENTIALITY AGREEMENT FORM, AND THE SELF-ASSESSMENT CHECKLIST. Read, understand, and agree to abide by the Census Bureau s Confidentiality and Security Guidelines. Understand the procedures for conducting the local address review, as well as Census Bureau terminology and concepts. Within 120 calendar days of receiving LUCA materials, complete the address list review for Option 1, Submit your address list for Option 2, and for both both options, submit map updates. After the appeals process is complete, return to the Census Bureau or return all Title 13 materials. 52

53 Participant Responsibilities Option 3 Select LUCA reviewers Sign and return Registration Form Understand procedures and Census Bureau terminology Review materials Submit local address list and updated maps 53 he responsibilities of Option 3 LUCA participants are: Select the LUCA Liaison and reviewers Sign and return the REGISTRATION FORM. Understand the procedures for participating in LUCA, as well as Census Bureau terminology and concepts. Within 120 calendar days of receiving the LUCA materials, submit your local address list and updated maps. 53

54 Responsibilities Comparison RESPONSIBILITY OPTION 1 Title 13 Full Address Review OPTION 2 Title 13 Local Address List Submission OPTION 3 Non-Title 13 Local Address List Submission Sign and return the Registration Form x x x Sign a Confidentiality Agreement Form Complete the Self-Assessment Checklist Understand the procedures for conducting the local address review, as well as Census Bureau terminology x x x Within 120 calendar days of receiving LUCA materials, complete the address list review and return updated materials to the Census Bureau. Verify the return or destruction of any remaining Title 13, U.S.C. materials. The LUCA liaison acknowledges this action by signing and dating the Return/Destruction of Title 13, U.S.C. Materials form found the appendix of the User Guide. x x x x x x x x x 54 This table summarizes the responsibilities of the LUCA participants for each of the LUCA Options. You can use this as a reference if you need a refresher on responsibilities before you determine which option is right for your government. 54

55 WHAT SHOULD I DO NOW TO PREPARE? 55 Although the LUCA invitation letter isn t scheduled to be mailed until July of this year, you may want to start your preparations for participation now, assuming you plan on participating. 55

56 What Should I Do Now to Prepare? Determine your resources: Do you have an address list for your jurisdiction? Does your address list have census geocodes? (State, County, Census Tract and Census Block) Is your list in paper or electronic format? (Note: the Census Bureau will only accept your address list if it is electronic, in our pre-determined format, and has current census geocodes on each address, unless you choose Option 1) Do you have staff to work on the program? 56 56

57 What Should I Be Doing Now to Prepare? (con t) Get your address list in shape, including geocodes If you don t have an address list, you may want to create one (if your jurisdiction is small enough). Organize it by census block. You may designate another level of government or an agency (county planning department, regional planning agency, etc.,) to assist When resources are limited, the Census Bureau recommends focusing on areas where addresses are more likely to be missed or incorrect 57 Get your address list in shape, including geocodes. Even though earlier in the presentation we said not to use your own GIS for FINAL geocoding, it s probably worthwhile to go ahead now and assign preliminary geocodes to your addresses. You can see whether you re missing anything. You will want to use the Census Bureau-provided Geography products to assign the FINAL geocodes. If you don t have an address list, you may want to create one (if your jurisdiction is small enough). Organize it by census block. You may designate another level of government or an agency (county planning department, regional planning agency, etc.,) to assist you or conduct the review for you. When resources are limited, the Census Bureau recommends focusing on areas where addresses are more likely to be missed or incorrect. 57

58 Priority Areas New construction E-911 address conversion Single-family/multi-family home conversions Warehouses converted to residential lofts Mobile home parks or scattered mobile homes Apartment buildings with irregular or missing numbering schemes for the individual units Recently added territory Addresses near jurisdictional boundaries Areas where Census Bureau maps don t match yours 58 The types of areas that should be considered as priority when your resources are limited include: New construction E-911 address conversion Single-family/multi-family home conversions Warehouses converted to residential lofts Mobile home parks or scattered mobile homes Apartment buildings with irregular or missing numbering schemes for the individual units Recently added territory Addresses near jurisdictional boundaries 58

59 Suggested Local Address Sources New construction and occupancy permits E-911 address files Planning and zoning records Local utility records 59 Some of the address sources we suggest as potential resources for LUCA include: New construction and occupancy permits E-911 address files Planning and zoning records Local utility records 59

60 LUCA PRODUCTS & FORMATS 60 60

61 Census Bureau s Address List Paper (Option 1 ONLY, < 6000 Addresses) Computer-Readable (Sent to Options 1 & 2) 61 61

62 Census Bureau s Paper Address List (Option 1, < 6000 Addresses Only) 62 62

63 Address List Add Page Used by Option 1 paper format to add city-style addresses 63 63

64 Address List Computer-Readable Record Layout (sent to Option 1 and Option 2 Participants) All spreadsheet and database programs can read and understand the files. Format: ASCII Pipe-Delimited Field Types: Text Text qualifier: none Includes: Geocodes (State, County, Census tract, Census block) Address information Group quarters identification Fields: 26 Maximum length: 462 characters Length of individual record may vary Refer to Handout for Record Layout: in the Back of the Guide 64 The format of the computer-readable file we will send to Option 1 and Option 2 Participants is an ASCII pipe-delimited file. The fields are text. The list includes: Geocodes (state, county, census tract and census block) Address information Group Quarters identification There are 26 fields With a maximum length of 462 characters Each individual record may vary in length PLEASE REFER TO THE HANDOUT that shows the address List Record Layout. 64

65 Example City Style Address PL MAIN ST Y 65 Computer-Readable File Record Layout Each address record has a maximum length of 462 characters and contains 26 fields of information. Entity code is listed for each record. Street name is in 7 separate fields. The city-style address flag field indicates whether the address record can be updated. A Y indicates YES, it is a city-style address and can be updated. An N indicates NO, it is not a citystyle address and cannot be updated. Field 26 contains a Y, indicating that this is a city-style address and can be edited. 65

66 Example NonCity Style Address PL SCOTT LEVEL ROAD 2-STORY BRICK W/ATTACHED GARAGE ON LEFT BOX N 66 Field 26 contains an N, indicating that this is a noncity-style address and cannot be edited. 66

67 Address Count List Count of housing unit and group quarters addresses for each census block inside your jurisdiction Used to compare address counts between the Census Bureau and your local address list All participants receive this List Only Option 1 can challenge address counts Paper (available only to Option 1, <6000 addresses only) Computer-readable (All options) 67 67

68 Address Count List - Paper 68 68

69 Address Count List Computer-Readable Record Layout (sent to Option 1, Option 2 and Option 3 Participants) Fields: 9 Maximum length: 57 Length of individual record may vary Page 59 Shows the Address Count Record Layout Maximum Character Length Field Name Entity ID Code State Code County Code Census Tract and Suffix Census Block and Suffix Census Count of Housing Unit Addresses Local Count of Housing Unit Addresses Census Count of Group Quarters Addresses Local Count of Group Quarters Addresses 69 The format of the Address Count computer-readable file we will send to Option 1, Option 2, and Option 3 Participants is an ASCII pipe-delimited file. The fields are text. There are 9 fields, with a maximum character length of 57, and the length of an individual address record may vary. REFER TO THE HANDOUT for the Address Count List Record Layout. 69

70 Pipe-delimited Computer-Readable Address Count List: PL Computer-Readable Address Count List Total Row Layout: TOTAL Computer-Readable Address Count List Pipe-Delimited Layout This is how the Address Count List appears before importing the file into your spreadsheet program. This example is for a place, entity ID code PL , in the state of Idaho. The state code is 16, the place code is 22233, and the county code is 089. There are 765 housing unit addresses and three (3) group quarters addresses in Census Tract , Census Block Total Row Layout The last row is a total row that records the total number of Census Blocks (45), Census Bureau Housing Unit Addresses (825), and Census Bureau Group Quarters Addresses (3) on the Address Count List. 70

71 Paper Map Street Census tract boundary Census block number Incorporated place name and FIPS entity code Street name Unnamed road Water feature Census tract number Railroad Census block boundary 71 71

72 Map Sheet to Block Number Relationship List 72 Map Sheet to Block Number Example In this example, block # 2013 in Census Tract is located on map sheet numbers 1 and 2. 72

73 Shapefiles Overview Created to facilitate electronic updates Require the use of GIS software Contains no Title 13 information Provided in Environmental Systems Research Institute (ESRI) shapefile format Provided in an all lines layer shapefile Provided with shapefile layers for legal boundary edits 73 Census Bureau Maps Digital Shapefiles Provided if requested for use with a Geographic Information System (GIS) o GIS experience is necessary. Call the Help Desk if you need assistance. 73

74 Electronic Address List Submission (Option 2 & Option 3 Participants) Save files in Census Bureau predefined pipe delimited ASCII text file format Fields: 17 Maximum Character Length: 361 Save to a CD-ROM, DVD, or a diskette Page 53 Shows the Record Layout for Address List Submission 74 For electronic Address List submission (For Option 2 & 3 Participants): See the HANDOUT for the record layout for Electronic Address List submission. Files must be in ASCII pipe-delimited text file format. o The format contains 17 fields of information. This is the information that you must provide, as appropriate, for each address, including geocodes state code, county code, census tract number, and census block number. o A layout template of this format will be included in the Readme file on the CD-ROM that you will receive from the Census Bureau. o The format instructions will be included in your 2010 Census LUCA User Guide. IF YOU DO NOT SEND US YOUR FILE IN THE FORMAT REQUESTED, WE MAY NOT BE ABLE TO PROCESS YOUR FILE. WE HAVE LIMITED STAFF AND LITTLE TIME TO TRY TO MANIPULATE YOUR FILE TO MAKE IT COMPLY WITH OUR FORMAT. 74

75 Census Bureau s MAF/TIGER Partnership Software 75 This is the last section of the workshop. We re going to cover the MAF/TIGER Partnership Software that the Census Bureau will offer as an alternative method for submitting information for the LUCA program. 75

76 Purpose of the Application PC-based and web interface that will provide participants with an additional method of submitting updates for geographic programs. Goals Reduce paper products Make Participation more convenient Reduce processing cycle time Supports the President s E-Government initiatives 76 The MTPS is just an alternative method for submitting your updates. It was developed to: Reduce Paper Products Make Participation more convenient Reduce processing Cycle Time And it also supports the President s e-government initiatives 76

77 Census Bureau s MAF/TIGER Partnership Software Allows you to import your own address list and digital shapefiles for comparison to Census Bureau s data Appropriate for any level of government without GIS software Ensures that all updates meet Census Bureau s formatting requirements 77 The software: Allows you to import your own address list and digital shapefiles for comparison to Census Bureau s data Is appropriate for any level of government without GIS software Requires Windows 98 or better Ensures that all updates meet Census Bureau s formatting requirements MTPS PC Hardware Requirements You will need to provide: PC with Windows 98 operating system or newer (cannot use Macintosh) 128 MB RAM memory minimum (ideal 1 GB) 10 GB free space minimum (ideal 80 GB) on your hard drive CD-ROM or DVD ROM read/write drive Note: Access to the Internet is not required. 77

78 MAF/TIGER Partnership Software PROVIDES: Basic GIS capabilities Basic area feature editing (for BAS) Basic linear feature editing (for feature updates) Basic structure point editing For Option 1 Participants, editing of the: Address List Address Count List 78 The software provides: Basic GIS capabilities Basic area feature editing (for BAS) Basic linear feature editing (for feature updates) Basic structure point editing For Option 1 participants, editing of the: Address List Address Count List 78

79 MTPS - Startup Start MTPS Enter User Name Enter Password 79 At the start-up of the MTPS, you will enter a username and password that will be supplied to you separately from the CD-ROM. 79

80 Participant Information Appears at initial startup after first install Can be accessed later Click LUCA > Update User Information 80 Because the CD-ROM is shipped to the designated LUCA liaison, it will be prepopulated with the pertinent information. 80

81 Setup Choices Start with the Computer Based Training (CBT) first Click Run Computer Based Training Click Go directly to MTPS Click OK 81 There are two choices to start when you receive the software: 1) Run the MAF/TIGER Partnership Software Computer-Based Training or 2) Run the Computer-Based Training We STRONGLY recommend that you complete the CBT first, even if you think you re very experienced in GIS. 81

82 Computer Based Training (CBT) Adobe Flash Player, formerly known as Macromedia Flash Player, is required to use the CBT 82 THE CBT requires that your computer have Adobe Flash player installed. If you don t have it, you can download the Flash player from 82

83 Select Partnership Program Click LUCA > Open Click BAS > Open 83 There are two programs to select from in the MAF/TIGER Partnership Software: The LUCA option is used for reviewing the address list, address count list, and reviewing the features in TIGER. The BAS option is used for submitting governmental unit boundary annexations, detachments, and/or corrections. Remember, governments that submit their LUCA registration materials by October 31, 2007 will NOT be included in the 2008 BAS mailout, so we expect that any boundary changes will come from your LUCA participation. 83

84 LUCA Partnership Module Review Program The primary purpose is updating addresses Do not focus on the spatial accuracy of the provided lines Add new lines only when lines are missing 84 84

85 Options 1 & 2 - Title 13 Option 1 - Title 13 Access to Address List Access to Address Count List Comment on Census Bureau s address list Option 2 - Title 13 Access to Address List (comparison only) Access to Address Count List (comparison only) No comment on Census Bureau s address list 85 The option you choose will determine what you can and cannot do in the MAF/TIGER Partnership Software. In both Options 1 & 2, you have access to the Census Bureau s Address List and the Address Count List. In Option 1 you re commenting on the Address list; in Option 2 you are NOT. You are only submitting your address list to the Census Bureau. 85

86 Options 1 & 2 - Title 13 cont'd Map Map Address Count List HIDING BOX Address List Address List 86 This is what the MTPS screen will look like for Option 1 & 2 Participants. The map of the jurisdiction (from TIGER) showing features as well as census geography is in the main window, the address COUNT list is shown on the right, and the address LIST is shown below the map window. 86

87 Option 1 Participants- Title 13 cont'd Update census address records and add new records Update Address Count List (only if do not update the address list in that same block) Add linear features Edit linear feature attributes Save changes 87 Option 1 Participants will be able to: Update census address records and add new records Update Address Count List (only if you do not update the address list in that same block) Add structure points Update structure point attributes Add linear features Edit linear feature attributes Save changes 87

88 Address List Census Bureau s MAF/TIGER Partnership Software (MTPS) 88 Address list slide. Here is an example of what the address list looks like. The fields in green cannot be updated. The addresses highlighted in green are non-city style addresses and cannot be updated as well. We enlarged a couple of sections of the address list so they are easier to see. The first section shows the Action Code column along with the Census Geography of where the address is located; State Code, County Code, Tract Code and Block number. The second section shows a portion of the city-style address information; House number, prefix direction (such as North or West), Prefix Type (such as US HWY or ST HWY), Street Name and Suffix Type (such as Road or Avenue). 88

89 Address Count List Census Bureau s MAF/TIGER Partnership Software (MTPS) Select a block (on the map) Block will be selected in the Address Count List Enter new values, if different from Census counts 89 This is a close-up of the address Count List. Option 1 participants will be able to update the count of addresses in a block if they believe it differs from the Census s count. Again, this is only if they do not comment on any city-style addresses in that block. 89

90 Line Editing Toolbox (for editing roads) Using Toolbars Add Line Edit Line Attributes Save Edits LUCA Toolbox (for editing the address list and address count list) Pick Block Add a new address record Move structure point 90 MTPS Toolboxes The MTPS provides toolboxes to organize the tools you need to make changes to the maps and address lists. 90

91 Option 2 Participants Title 13 Cannot comment on the Census Address list Submits local list (can import local list in electronic format into MTPS, for COMPARISON ONLY) Add linear features Edit linear feature attributes Save changes 91 Option 2 participants cannot comment on the Census Address list. They will submit their local list. The software is designed to allow participants to import their list into the MAF/TIGER Partnership Software, for comparison purposes only. They can also submit the map updates. 91

92 Option 3 Non-Title 13 Map Address Count List 92 This is what the MTPS screen will look like for Option 3 Participants. The map of the jurisdiction (from TIGER) showing features as well as census geography is in the main window, the address COUNT list is shown on the right. Option 3 participants do not get the Census Bureau s address list (because they do not sign the confidentiality agreement).. Remember, the address count list is for reference purposes only; the participant is simply submitting their list to the Census Bureau. 92

93 Option 3 Participants Non Title 13 Access to Address Count List only (counts are for reference ONLY) Submits local list Add linear features Edit linear feature attributes Save changes 93 93

94 BAS MODULE window 94 This is what the initial BAS window will look like for updating your boundaries. You will be able to show annexations, detachments, and correct boundaries in the software. I don t really have of other information to share on the BAS module at this time. There will be explicit instructions on how to work with the BAS module. 94

95 ESRI to Offer ArcGIS Extension for LUCA 95 The extension will read Census Bureau-provided spatial data in shapefile format, provide a toolbox of census-specific workflow tasks (incorporating business rules and data validation), and output a revised shapefile in the required census format. This extension will replicate the task and technical functionality of the census Master Address File/Topologically Integrated Geographic Encoding and Referencing (MAF/TIGER) Partnership Software (MTPS) in an ArcGIS environment. 95

96 More on LUCA 96 You can find more information on LUCA our LUCA website at: You might also want to check the website periodically for updates. 96

97 Next Steps July 2007 LUCA invitations will be mailed July 2007 to January 2008 LUCA program registration and materials shipment August 2007 to November 2007 LUCA Training Workshops August 2007 to April 2008 LUCA Review 97 97

98 NEXT STEPS Find out what s happening in your county: who s participating If you represent a county: are you able/willing to work the entire county? Or at least help the jurisdictions without resources? If you re an MPO/RPC, can you assist your customers? 98 98

99 Questions? Geography Section U.S. Census Bureau Chicago Regional Office Oak Brook, Illinois (630)