Minutes of Meeting Tuesday 4 th August 2015

Transcription

1 Ref: DAB 129/15 Minutes of Meeting Tuesday 4 th August 2015 Venue: DAB Boardroom 1 Eversholt Street 8 th Floor London NW1 2DN Time: 10:15 13:30 Board Members/Alternates) present: Richard Morris (Chairman) Lee Robinson Jonathan Seager Veronica S. Bolton Neil Dodd John Thomlinson Peter Craig Darren Broderick Alex Kenney Carew Satchwell Andy Rowe In attendance: Mark Southon DAB Secretary Ana Maria Sanchez PA to DAB Secretary Apologies Chris W. Johnson Nigel Oatway (Deputy Chairman) Matthew Courtliff Observers Chris Howard - ORR DAB-129 4th August 2015 Minutes FINAL Page 1

2 1. Welcome / Apologies / Noting of Alternates. As shown on page 1. No one attended on behalf of Nigel Oatway nor Chris Johnson 2. Minutes of last meeting (14 th July 2015) a) Accuracy The minutes of the last meeting will be signed by the Deputy Chairman on his return to the Board; in recognition that they provided an accurate account of the meeting. b) Matters Arising Attribution of delays caused by stopping for domestic animals guidance note. Lee Robinson was concerned that the application of the Animal Welfare Act had not been taken in to consideration when providing this guidance. She had asked for confirmation from the RSPCA as to whether this Act applied to the Railway. A response to this is pending. The Board discussed the matter and concluded that the guidance was given based on the information that was available at the time. ATW could potentially use this further information in the event that they decided to challenge the guidance. It was noted that although the Rule Book implies that Drivers may continue their journey even if there is a dog or other domestic animal on the line, many Drivers may choose to stop as past experience has seen trains being delayed for long periods of time due to shoes being knocked off for example, as happened at Sydenham recently. The application of Signallers General Instructions was also raised as this is more prescriptive regarding when to caution for animals. Carew Satchwell and the Chairman both confirmed that these instructions are endorsed by Industry and as such they carry the same weight as the Rule Book. It was suggested that in future, guidance requests that where the Rule Book is quoted that parties set out their interpretation and the RSSB are actually asked in advance (either by the parties of by the ) to confirm the correctness of the interpretation. The template for Requests for Guidance will be amended to highlight this requirement. The Board agreed that the guidance note was therefore appropriate (with the alterations proposed by members prior to the meeting) and ought to be provided to the parties as the guidance provided could be challenged. Action 129/15-01: The to amend the Request for Guidance template to highlight the need to explain their understanding of Rule Book quotes. Action 129/15-02: The to provide ATW and Network Rail with the guidance note for the attribution of delays caused by stopping for domestic DAB-129 4th August 2015 Minutes FINAL Page 2

3 animals. Guidance regarding the attribution of delays caused by the late signing on due to a delayed lodging turn. Some alterations were received by Board members and were agreed during the meeting. It was also noted that VTEC had accepted the incidents prior to receiving the formal guidance note. The DAB Secretary is re-writing the previous next day crew provision proposal for change to reflect this guidance and will submit the revised proposal to the September DAB meeting. Action 129/15-03: The to provide VTEC and Network Rail with the guidance note for the attribution of delays caused by booking on late after a delayed lodging turn. Action 129/15-04: The Secretary to submit a proposal for change to the DAG to reflect the attribution of delays caused by booking on later after a delayed lodging turn. c) Actions The actions were reviewed and updated as shown in Appendix A. 3. DAB Business review recommendations The Board discussed the recommendations and confirmed which recommendations were now complete. This would be recorded within the project plan. NTF-OG had had a similar update and was pleased with the progress in all areas. Both NTF-OG and the DAB were concerned with the level of training provision provided. NTF-OG has nominated Iain Flynn from Network Rail to be their sponsor and will work closely with Alex Kenney and the Secretary to drive the resolution of this matter. A question is to be posed to NTF-OG as to how they see the DAB s remit should the DAB lead and direct how attribution should look in CP6 or should DAB be a provider of a service to Industry i.e. help guide the discussions but ultimately deliver what is required of the attribution process. DAB felt it was the latter but the question will be posed to NTF-OG to gauge their opinion. A review of training will be part of the October DAB meeting The Chairman raised the implications of improved focus on Right Time Railway and how data recording potentially becomes more detailed. It was suggested DAB consider having a presentation with a RTR representative either from DfT or Network Rail to ensure PDAC is still appropriate. Alex Kenney reminded DAB members that PDAC was as much a part of DAB as the DAG and has been a poor relation so a review of PDAC is long overdue. DAB-129 4th August 2015 Minutes FINAL Page 3

4 The Secretary highlighted that an action to carry out an audit each year but felt that it was not DAB s place to do an official audit. It was suggested that the DAB business review recommendation be combined with the informal investigations emanating from KPI data reviews (as was carried out on the Southeast Route) and also in line with Surgeries. 4. Joint responsibility A paper was provided in advance of the meeting. The Board supported the consideration to provide improved references within the DAG to refer to section of the DAG to make sure that joint responsibility criteria was considered appropriately in all cases. The Board supported the recommendation to define physical works as well as train borne to ensure the relevant circumstances that do not constitute joint responsibility are set out in more detail. As previous work streams it was suggested that examples are provided of common scenarios to give the DAG users a steer on application (Including termini, incidents involving coping stones, terminating short etc.). Additionally as stated within the paper was to review and clarify the station closure section so that joint responsibility criteria can only be applied in the appropriate circumstances (i.e. not closed by default or by a non-responsible person). Critically the recording of the time of station closure and opening is often overlooked and in essence the DAG cannot apply if these facts are not known. This element of recording is required to allow for the correct sections of the DAG and in future, the E- DAG to be applied. It was also suggested that the DAB remind users that many aspects of compensation emanating from incidents at stations should be progressed through the Station Access Contract and not through Schedule 8 which is part of the Track Access Contract. The initial version of the e-dag was demonstrated covering examples of joint responsibility incidents. It was well received and supported for further development in line with proposals developed through the joint responsibility work stream. Action 129/15-05 The to progress with the recommendations as written within the Joint Responsibility Guidance paper including examples of application DAB-129 4th August 2015 Minutes FINAL Page 4

5 5. Regulation A paper providing a problem statement regarding the attribution of delay caused by the reaction to regulating trains was submitted to the Board prior to the meeting.. The Board agreed that specific guidance on correct or wrong regulation was not possible due to the many factors involved and that every regulation situation was, by nature, different. However, it should be possible to set out considerations that attribution and resolution staff should consider before determining whether regulation was correct or not. The Board members were asked to let the Secretary know of any consideration they believe should be factored and asked that the Secretary collate these and provide the DAB with a proposal for consideration in relation to attribution of delays caused by the regulating of trains. Initial thoughts were to include a review of similar scenarios, sphere of operation, taking post regulation events into consideration (would the Signaller had known at the time), regulation policies (specific and generic). Action 129/15-06 The Secretary to provide the Board with suggested elements for consideration in relation to attribution of delays caused by the regulating of trains. Request that a Network Rail Local Operations Manager come and present to the DAB in October the logical reasoning behind the regulating of trains and consideration made in decision making. 6. Reactionary Delay A paper providing another example of reactionary delay which would from part of the process note suite was submitted to the Board prior to the meeting. The Board reviewed the content and agreed that of the two suggested attribution methods, attribution 2 would be the correct application. Action 129/15-07 The to submit reactionary delay application example 6 to the suite of reactionary delay application examples which are to form part of the appendix to the DAG. 7. Meeting Management The following agenda items were identified for the next meeting on September 8th 1. Business as usual 2. Proposals for Change to the DAG 3. P code delays matrix proposal 4. Development of data capture systems GPS, ited presentation DAB-129 4th August 2015 Minutes FINAL Page 5

6

7 Appendix A Action Ref. Brief Description Who When The to work with Network Rail to obtain confirmation as to whether it would be possible to configure the TRUST system to prohibit the acceptance of incidents that were held with a holding code; and provide a costing in principle of such a change. 124/15-02 Update : A costing for the change has been requested from the supplier. Network Rail is awaiting a reply. Update : Costing returned at 21,448 plus VAT Refer to 127/15-01 The Phase 1 complete Update : The purchase order has been raised so that ATOS can presume work. Delivery timescales have yet to be confirmed however, there is an expectation that it will be available for April The Secretary to submit the proposal for change to the Network Code to replace the word manage to: lead, monitor to Ed Neave of CRC for approval and, to work with Nigel Oatway to progress the proposal for change to allow the DAB to make non-material changes without Industry consultation. 126/ Update: The Network Code wording has been sent to the Secretary of the CRC, Ed Neave for processing. The Secretary Part Update: Nigel Oatway is progressing the proposal for change to the Network Code, to allow DAB to make non-material changes without Industry consultation Update: The CRC to provide Nigel Oatway with their decision. DAB-129 4th August 2015 Minutes FINAL Page 7

8 Action Ref. Brief Description Who When Review of Regulation:- Examples of regulation disputes from Operators via the Level 2 teams Review of the aim of regulation (PPM / reduce overall delay Review of regulation in the Rule book 127/ Update: A workshop is scheduled to be held on the 4 th August to start the process of understanding the depth of the issue and what if anything could be done to provide guidance. 128/ / / Update: Note Item 6 of 129/15 minutes The to write and publish a guidance note to assist in the attribution of delays caused by trains stopping for animals. Closing statement The guidance note was submitted to the parties on 5 th August The to set up a sub-group to consider and propose a change to the DAG covering the attribution of delays caused by animal incursion where no strike occurs. The to write and publish a guidance note to assist in the attribution of delays caused by crew booking on later after a lodging turn. Closing statement The guidance note was submitted to the parties on 5 th August August 2015 DAB-129 4th August 2015 Minutes FINAL Page 8

9 Action Ref. Brief Description Who When 128/15-04 The to re-write and re-submit the previous Proposal for Change (DAB/P239) that covers next day crew provision (previously put on hold pending Lodging request for guidance) to include the DAB s conclusions in this matter. September /15-05 The to submit to ORR for approval those proposals for change which have been approved as per item 5 128/ / / /15-01: The to convene a sub group to review and propose revised submissions for both Next Day Stock Provision and Ice and Frost on OLE Update: A sub-group meeting was scheduled for the 11 th August to undertake the task. The to submit Reactionary delay example 4, attribution 1 and Reactionary delay example 5, scenario 1 and attribution A1 and scenario 2 and attribution B1 to the September DAG appendix Closure statement: The process notes have been distributed to the same parties who receive the PfC. to the DAG. The to publish and distribute those process notes which have been approved, prior to the same being published in to the September DAG. Closure statement: The process notes have been distributed to the same parties who receive the PfC to the DAG. The to amend the Request for Guidance template to highlight the need to explain their understanding of Rule Book quotes. August 2015 The August 2015 DAB-129 4th August 2015 Minutes FINAL Page 9

10 Action Ref. Brief Description Who When 129/ / / / / /15-07 The to provide ATW and Network Rail with the guidance note for the attribution of delays caused by stopping for domestic animals. The to provide VTEC and Network Rail with the guidance note for the attribution of delays caused by booking on late after a delayed lodging turn. The Secretary to submit a proposal for change to the DAG to reflect the attribution of delays caused by booking on later after a delayed lodging turn. The to progress with the recommendations as written within the Joint Responsibility Guidance paper including examples of application. The Secretary to provide the Board with suggested elements for consideration in relation to attribution of delays caused by the regulating of trains. Request that a Network Rail Local Operations Manager come and present to the DAB in October the logical reasoning behind the regulating of trains and consideration made in decision making. The to submit reactionary delay application example 6 to the suite of reactionary delay application examples which are to form part of the appendix to the DAG. The August 2015 The August 2015 The September 2015 The October 2015 The October 2015 The August 2015 DAB-129 4th August 2015 Minutes FINAL Page 10