Komatsu America ASC X Payment Order / Remittance Advice. Implementation Guideline. January 10, Table of Contents.

Transcription

1 Komatsu America 400 ASC X2.820 Implementation Guideline January 0, 2002 Table of Contents Page Introduction General Rules Segments 2 Fields 6 Example 2

2 ASC X2 VERSION 004 RELEASE 00 PAYMENT ORDER /REMITTANCE ADVICE 820 Introduction This document provides the format and establishes the data content of the Payment Order / Remittance Advice transaction set. This transaction provides Komatsu America s suppliers with detailed information about payments made and associated check or wire transfer numbers. It also provides detailed information regarding payment amounts to be applied to specific supplier invoices. This document does not address requirements for Electronic Funds Transfers (EFT). General Rules. The ENT segment in the Detail section, is required for syntactical correctness. No data is used from this segment. 2. Komatsu America requires functional acknowledgments (997) for all EDI transactions sent. 400 X2.820 Komatsu America 0/20/03 Page:

3 ASC X2 VERSION 004 RELEASE 00 PAYMENT ORDER / REMITTANCE ADVICE Table PAGE POS. USED? SEG. ID. SEGMENT NAME REQ. MAX USE LOOP REPEAT 7 00 Yes ST Transaction Set Header M Yes BPR Beginning Segment for M 030 NTE Note / Special Instruction O > 035 TRN Trace O Yes CUR Currency O Yes REF Reference Numbers O > Yes DTM Date / Time Reference O > LOOP ID - N > Yes N Name O 080 N2 Additional Name Information O > 090 N3 Address Information O > 00 N4 Geographic Location O 0 REF Reference Numbers O > 20 PER Administrative Communications Contact O > 30 RDM Remittance Delivery Method O 40 DTM Date / Time Reference O Table 2 PAGE POS. USED? SEG. ID. SEGMENT NAME REQ. MAX USE LOOP REPEAT LOOP ID - ENT > 9 00 Yes ENT Entity O LOOP ID - NM > 020 NM Name O 030 N2 Additional Name Information O > 040 N3 Address Information O > 050 N4 Geographic Location O 060 REF Reference Numbers O > 070 PER Administrative Communications Contact O > LOOP ID - ADX > 080 ADX Adjustment O 090 NTE Note / Special Instruction O > 00 PER Administrative Communication Contact O > 05 DTM Date / Time Reference O LOOP ID - REF > 0 REF Reference Numbers O 20 DTM Date / Time Reference O > LOOP ID - IT > 30 IT Baseline Item Data (Invoice) O LOOP ID - REF > 40 REF Reference Numbers O 4 DTM Date / Time Reference O 400 X2.820 Komatsu America 02/20/03 Page:2

4 ASC X2 VERSION 004 RELEASE 00 PAYMENT ORDER / REMITTANCE ADVICE 820 PAGE POS. USED? SEG. ID. SEGMENT NAME REQ. MAX USE LOOP REPEAT LOOP ID - SAC > 42 SAC Service, Promotion, Allowance, or Charge Information O 43 TXI Tax Information O > LOOP ID - SLN > 44 SLN Subline Item Detail O LOOP ID - REF > 45 REF Reference Numbers O 46 DTM Date / Time Reference O > LOOP ID - SAC > 47 SAC Service, Promotion, Allowance, or Charge Information O 48 TXI Tax Information O > LOOP ID - RMR > 0 50 Yes RMR Remittance Advice Accounts Receivable Open Item Reference O 60 NTE Note / Special Instruction O > 70 REF Reference Numbers O > 0 80 Yes DTM Date / Time Reference O > LOOP ID - IT > 90 IT Baseline Item Data (Invoice) O LOOP ID - REF > 200 REF Reference Numbers O 20 DTM Date / Time Reference O LOOP ID - SAC > 202 SAC Service, Promotion, Allowance, or Charge Information O 203 TXI Tax Information O > LOOP ID - SLN > 204 SLN Subline Item Detail O LOOP ID - REF > 205 REF Reference Numbers O 206 DTM Date / Time Reference O > LOOP ID - SAC > 207 SAC Service, Promotion, Allowance, or Charge Information O 208 TXI Tax Information O > LOOP ID - ADX > 20 ADX Adjustment O 220 NTE Note / Special Instruction O > 230 PER Administrative Communications Contact O > LOOP ID - REF > 240 REF Reference Numbers O 250 DTM Date / Time Reference O > LOOP ID IT > 260 IT Baseline Item Data (Invoice) O LOOP ID - REF > 270 REF Reference Numbers O 27 DTM Date / Time Reference O 400 X2.820 Komatsu America 02/20/03 Page:3

5 ASC X2 VERSION 004 RELEASE 00 PAYMENT ORDER / REMITTANCE ADVICE 820 PAGE POS. USED? SEG. ID. SEGMENT NAME REQ. MAX USE LOOP REPEAT LOOP ID - SAC > 272 SAC Service, Promotion, Allowance, or Charge Information O 273 TXI Tax Information O > LOOP ID - SLN > 274 SLN Subline Item Detail O LOOP ID - REF > 275 REF Reference Numbers O 276 DTM Date / Time Reference O > LOOP ID - SAC > 277 SAC Service, Promotion, Allowance, or Charge Information O 278 TXI Tax Information O > LOOP ID - TXP > TXP Tax Payment O TXI Tax Information O > LOOP ID - DED > DED Deductions O LOOP ID - LX > 290 LX Assigned Number O 295 REF Reference Numbers O > 300 TRN Trace O > LOOP ID NM > 305 NM Individual or Organization Name O 30 REF Reference Numbers O > 35 G53 Maintenance Type O LOOP ID - AIN > 320 AIN Income O 325 QTY Quantity O > 330 DTP Date or Time or Period O > LOOP ID - PEN > 335 PEN Pension Information O 340 AMT Monetary Amount O > 345 DTP Date or Time or Period O > LOOP ID - INV > 350 INV Investment Vehicle Selection O 355 DTP Date or Time or Period O > LOOP ID - N9 360 N9 Reference Identification O LOOP ID - AMT > 370 AMT Monetary Amount O 380 REF Reference Identification O > LOOP ID - N > 390 N Name O 400 REF Reference Identification O > 400 X2.820 Komatsu America 02/20/03 Page:4

6 ASC X2 VERSION 004 RELEASE 00 PAYMENT ORDER / REMITTANCE ADVICE 820 PAGE POS. USED? SEG. ID. SEGMENT NAME REQ. MAX USE LOOP REPEAT LOOP ID - EMS > 40 EMS Employment Position O 420 ATN Attendance O > 430 AIN Income O > 440 PYD Payroll Deduction O > LOOP ID - RYL > 450 RYL Royalty Payment O LOOP ID - NM > 460 NM Individual or Organization Name O LOOP ID - LOC > 470 LOC Location O LOOP ID - PID > 480 PID Production/Item Description O 490 DTM Date/Time Reference O LOOP ID - PCT > 500 PCT Percent Amounts O 50 QTY Quantity O LOOP ID - AMT > 520 AMT Monetary Amount O 530 ADX Adjustment O > LOOP ID - ASM > 540 ASM Amount and Settlement Method O 550 ADX Adjustment O Summary PAGE POS. USED? SEG. ID. SEGMENT NAME REQ. MAX USE 00 Yes SE Transaction Set Trailer M LOOP REPEAT 400 X2.820 Komatsu America 02/20/03 Page:5

7 ASC X2 VERSION 004 RELEASE 00 PAYMENT ORDER / REMITTANCE ADVICE 820 ISA INTERCHANGE CONTROL: M ID 3/3 ISA ISA0 I0 Authorization Information M ID 2/2 00 Qualifier ISA02 I02 Authorization Information M AN 0/0 not used ISA03 I03 Security Information Qualifier M ID 2/2 00 ISA04 I04 Security Information M AN 0/0 not used ISA05 I05 Interchange ID Qualifier M ID 2/2 0 ISA06 I06 Interchange Sender ID M AN 5/ ISA07 I05 Interchange ID Qualifier M ID 2/2 Your Choice ISA08 I07 Interchange Receiver ID M AN 5/5 Your Choice ISA09 I08 Interchange Date M DT 6/6 YYMMDD ISA0 I09 Interchange Time M TM 4/4 HHMM ISA I0 Interchange Control M ID / U Standards Identifier ISA2 I Interchange Control Version M ID 5/ Number ISA3 I2 Interchange Control Number M N0 9/ {Increment} ISA4 I3 Acknowledgement Requested M ID / 0 ISA5 I4 Test Indicator M ID / P Production T Test ISA6 I5 Component Element Separator M AN / ~ GS FUNCTIONAL GROUP HEADER: M ID 2/2 GS GS0 479 Functional Identifier Code M ID 2/2 RA GS02 42 Application Sender s Code M AN 2/ GS03 24 Application Receiver s Code M AN 2/5 Your Choice GS Date M DT 6/6 YYMMDD GS Time M TM 4/8 HHMM GS06 28 Group Control Number M N0 / {Increment} GS Responsible Agency Code M ID /2 X GS Version/Release/Industry Identifier Code M AN / X2.820 Komatsu America 02/20/03 Page: 6

8 ASC X2 VERSION 004 RELEASE 00 PAYMENT ORDER / REMITTANCE ADVICE 820 HEADER: ST TRANSACTION SET HEADER: M ID 2/2 ST ST0 43 Transaction Set ID M ID 3/3 820 ST Transaction Set Control Number M AN 4/ {Increment} BPR BEGINNING SEGMENT FOR PAYMENT ORDER / REMITTANCE ADVICE M ID 3/3 BPR BPR0 305 Transaction Handling Code M ID / I, Remittance information only BPR Monetary Amount M R /5 Total amount of all payments or remittances BPR03 48 Credit / Debit Flag M ID / C credit BPR04 59 Payment Method Code M ID 3/3 CHK - check ACH - EFT BPR05 82 Payment Format Code O ID /0 not used BPR (DFI) ID Number Qualifier C ID 2/2 not used BPR (DFI) Identification Number C AN 3/2 not used BPR Account Number Qualifier O ID /3 not used BPR Account Number C AN /35 not used BPR0 509 Originating Company O AN 0/0 not used Identifier BPR 50 Originating Company O AN 9/9 not used Supplemental Code BPR2 506 (DFI) ID Number Qualifier C ID 2/2 not used BPR3 507 (DFI) Identification Number C AN 3/2 not used BPR4 569 Account Number Qualifier O ID /3 not used BPR5 508 Account Number C AN /35 not used BPR6 373 Date O DT 6/6 not used BPR7 048 Business Function Code O ID /3 not used BPR8 506 (DFI) ID Number Qualifier C ID 2/2 not used BPR9 507 (DFI) Identification Number C AN 3/2 not used BPR Account Number Qualifier O ID /3 not used BPR2 508 Account Number C AN /35 not used 400 X2.820 Komatsu America 02/20/03 Page: 7

9 ASC X2 VERSION 004 RELEASE 00 PAYMENT ORDER / REMITTANCE ADVICE 820 CUR CURRENCY M ID 3/3 CUR CUR0 98 Entity Identifier Code M ID 2/2 ZZ CUR02 00 Currency Code M ID 3/3 USD - U.S. dollars CAD - Canadian dollars CUR Exchange Rage C R 4/6 not used CUR04 98 Entity Identifier Code O ID 2/2 not used CUR05 00 Currency Code O ID 3/3 not used CUR Currency Market/Exchange O ID 3/3 not used Code CUR Date / Time Qualifier C ID 3/3 not used CUR Date O DT 6/6 not used CUR Time O TM 4/8 not used CUR0 374 Date / Time Qualifier C ID 3/3 not used CUR 373 Date O DT 6/6 not used CUR2 337 Time O TM 4/8 not used CUR3 374 Date / Time Qualifier C ID 3/3 not used CUR4 373 Date O DT 6/6 not used CUR5 337 Time O TM 4/8 not used CUR6 374 Date / Time Qualifier C ID 3/3 not used CUR7 373 Date O DT 6/6 not used CUR8 337 Time O TM 4/8 not used CUR9 374 Date / Time Qualifier C ID 3/3 not used CUR Date O DT 6/6 not used CUR2 337 Time O TM 4/8 not used REF REFERENCE NUMBERS M ID 3/3 REF REF0 28 Reference Number Qualifier M ID 2/2 CK check number EM Electronic payment reference number REF02 27 Reference Number C AN /30 for CK - Check number for EM - Payment run document number REF Description C AN /80 not used REF04 C040 Refererence Identifier O/Z not used 400 X2.820 Komatsu America 02/20/03 Page: 8

10 ASC X2 VERSION 004 RELEASE 00 PAYMENT ORDER / REMITTANCE ADVICE 820 DTM DATE / TIME REFERENCE M ID 3/3 DTM DTM0 374 Date / Time Qualifier M ID 3/3 948 payment initiated DTM Date C DT 8/8 Payment date (YYYYMMDD) DTM Time C TM 4/8 not used DTM Time Code O ID 2/2 not used DTM Date Time Period Format C ID 2/3 not used Qualifier DTM06 25 Date Time Period C AN /35 not used N NAME M ID 3/3 DTM N0 98 Entity Identifier Code M ID 3/3 PE - payee N02 93 Name X DT 8/8 not used N03 66 Identification Code Qualifier X TM 4/8 92 N04 67 Identification Code X ID 2/2 Vendor code N Entity Relationship Code O ID 2/3 not used N06 98 Entity Identifier Code O AN /35 not used DETAIL: ENT ENTITY M ID 3/3 ENT ENT0 554 Assigned Number O N0 /6 ENT02 98 Entity Identifier Code C ID 2/3 not used ENT03 66 Identification Code Qualifier C ID /2 not used ENT04 67 Identification Code C AN 2/80 not used ENT05 98 Entity Identifier Code C ID 2/3 not used ENT06 66 Identification Code Qualifier C ID /2 not used ENT07 67 Identification Code C AN 2/80 not used ENT08 28 Reference Number Qualifier C ID 2/3 not used ENT09 27 Reference Number C AN /30 not used 400 X2.820 Komatsu America 02/20/03 Page: 9

11 ASC X2 VERSION 004 RELEASE 00 PAYMENT ORDER / REMITTANCE ADVICE 820 RMR REMITTANCE ADVICE M ID 3/3 RMR RMR0 28 Reference Identification Qualifier X ID 2/3 IV - Invoice CL - Credit Memo DL - Debit Memo RMR02 27 Refererence Identification X AN /30 for IV - Invoice number for CL - Credit memo number for DL - Debit memo number RMR Payment Action Code O/Z ID 2/2 not used RMR Monetary Amount O/Z R /8 Paid amount RMR Monetary Amount O/Z R /8 Invoice amount RMR Monetary Amount O/Z R /8 Discount amount taken RMR Adjustment Reason Code X ID 2/2 not used RMR Monetary Amount X/Z R /8 not used DTM DATE / TIME REFERENCE M ID 3/3 DTM DTM0 374 Date / Time Qualifier M ID 3/3 003 invoice DTM Date C DT 6/6 Invoice Date (YYYYMMDD) DTM Time C TM 4/8 not used DTM Time Code O ID 2/2 not used DTM Date Time Period Format C ID 2/3 not used Qualifier DTM06 25 Date Time Period C AN /35 not used 400 X2.820 Komatsu America 02/20/03 Page: 0

12 ASC X2 VERSION 004 RELEASE 00 PAYMENT ORDER / REMITTANCE ADVICE 820 TRAILER: SE TRANSACTION SET TRAILER M ID 2/2 SE SE0 96 Number of Included Segments M N0 /0 total number of segments in the transaction set including the ST and SE segments SE Transaction Set Control Number M AN 4/9 same as ST02 GE FUNCTIONAL GROUP TRAILER M ID 2/2 GE GE0 97 Number of Transaction Sets M N0 /6 number of ST / SE loops Included GE02 28 Group Control Number M N0 /9 same as GS06 IEA INTERCHANGE TRAILER M ID 2/2 SE IEA0 I6 Number of Included M N0 /5 number of GS / GE loops Functional Groups IEA02 I2 Interchange Control Number M N0 9/9 same as ISA3 400 X2.820 Komatsu America 02/20/03 Page:

13 ASC X2 VERSION 004 RELEASE 00 PAYMENT ORDER /REMITTANCE ADVICE? 820 Example The sample EDI shows. The transaction has one check paying three invoices, and accepting one credit memo. Sample EDI ISA*00* *00* *0* your.ch oice*your.choice**03009*423*u*0040* *0*p*~< GS*RA* *your.choice*03009*423*5*X*00400< Discussion The underlines represent mandatory spaces in this example ST*820*0023< BPR*I* *C*CHK< The transaction Total amount $ is a credit paid by a check CUR*ZZ*USD< REF*CK*2345< DTM*003* < ENT*< RMR*IV*234**350*500*50.00< DTM*003* < RMR*IV*2342**734.56*734.56< DTM*003* < RMR*IV*2343**2200*2200< DTM*003* < RMR*CL*2344**-50< DTM*88* < Check number Payment date ENT and segment is for syntactical correctness only. No data is used. Invoice number, amount paid, invoice amount, discount Invoice date Invoice number, amount paid and invoice amount Invoice date Invoice number, amount paid and invoice amount Invoice date Credit memo number and amount Credi t memo date SE*5*0023< GE**5< IEA** < 400 X2.820 Komatsu America 0/22/03 Page: 2