Improving Probity in Public Sector Supply Chains

Transcription

1 Improving Probity in Public Sector Supply Chains Shaun Scott COMPANY LOGO HERE Brought to you by

2 Discussion Points Public Sector SCM and Procurement Context Why Probity and What is Probity? How to Improve Probity in Your Organisation?

3 The Constitution of the Republic of South Africa, 1996 Act 108 of 1996, Section 217 (1) When an organ of state in the national, provincial or local sphere of government, or any institution identified in national legislation, contracts for goods or services, it must do so in accordance with a system which is fair, equitable, transparent, competitive and cost-effective.

4 Transparency International Corruption Perceptions Index 2012 Least Corrupt: 1. Denmark 1. Finland 1. New Zealand 4. Sweden 5. Singapore Worst: 172. Myanmar 173. Sudan 174. Afghanistan 174. Korea (North) 174. Somalia

5 Transparency International Corruption Perceptions Index Ranking 2003 to rd 69 th Russia Nigeria Brazil South Africa Ghana Botswana

6 Procurement in New Zealand When evaluation panel s are scoring submissions, our top of mind focus must always be on ensuring our individual and collective behaviours meet appropriate standards of probity. Probity file checklist Probity Audits and Official Information Act requests related to your evaluation and records

7 Procurement in Singapore Three procurement principles embedded: practices which are fair and so create a level playing field for all would-be suppliers; public is given value for money so that goods and services purchased represent the most effective and efficient use of public revenue; and maintain the highest standards of probity in the procurement process, so minimizing the possibility of corruption.

8 Probity Definitions The quality of having strong moral principles; honesty and decency. Complete and confirmed integrity; uprightness. The Oxford Pocket Dictionary of Current English 2009 The American Heritage Dictionary of the English Language, Fourth Edition copyright Confirmed integrity; uprightness. Collins English Dictionary Complete and Unabridged

9 Probity in a Procurement Context.the evidence of ethical behaviour in a particular process. Ethics, Probity and Accountability in Procurement, Queensland, Department of Public Works Crime and Misconduct Commission, 2006.adequately documented to demonstrate probity and fairness of key decisions and procedures Procurement Policy Guide, Massey University, New Zealand, 2009 ensuring the integrity of procedures and processes put in place to provide fairness and transparency in purchasing decisions. Probity in Australian Government Procurement, Australian National Audit Office 2008

10 How to Improve Probity? Secretarial Services Responsibility of Supply Chain Management Unit Competent, Resourced and Professional

11 How to Improve Probity? Recording Capability - Draft Regulations (TR16A): The proceedings of committees must be recorded mechanically to enable the preparation of verbatim reports when required by a court of law. Recordings must be kept in a safe, conducive environment for a period of no less than five years after the lapse or cancellation of the contract or in terms of the Archive Act.

12 How to Improve Probity? Code of Conduct Educate & Train Internalise All Role Players

13 How to Improve Probity? Records Management: Filing Retrieval

14 How to Improve Probity? Processes and Check Lists Auditable Assists in record management and compliance Detailed: SBD/MBD 4 SBD/MBD 6.1 SBD.MBD 6.2 Probity checklists

15 How to Improve Probity? Probity Plan more-complex and higher-risk procurement. Taking into consideration the scale and sensitivity of the purchase, a probity plan is a means to identify and manage probity risks Probity Advisors Advice and assistance before and during the course of the procurement process, as a basis for improving the procurement outcome and addressing unexpected probity issues that arise Probity Auditors Independent scrutiny of a procurement process and expresses an objective opinion as to whether the prescribed probity requirements have been adhered to

16 How to Improve Probity? Probity Tools Probity Risk Assessment Tool Tender name Tender for the xxxxxxx Date of assessment 12/07/2013 Conducted by H S Carelse Risk Rating Probity Risk Assessment Results medium Tender Characteristics Conflict of interest/confitentiality Medium High Overall Probity Risk Rating is Recommended action High A tender with a HIGH probity risk rating will require the appointment of a probity practitioner. It is also advisable to examine those areas of the assessment with high scores to determine if additional treatment of the risk is required before continuing with the tender process. A tender with a MEDIUM probity risk rating requires careful considation of the appointment of a probity practitioner. The decision will need to be based on a balance of the risks identified against the costs involved in that appointment. Areas identified at a medium or higher rating should be examined for opportunities for improvement and reduction of the risk. A tender with a LOW probity risk may not require a probity practitioner.

17 In closing Our transparency practices are just not enough There are lessons and practices we can learn from others Addressing the basics can make a significant impact Don t just make your current job a dress rehearsal for the next Brought to you by COMPANY LOGO HERE