amateur, professional, student - please circle. Other please state:

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1 Submission Form-Reclaim Photography Festival 2018: Reclaiming Our Future Please carefully read the rules and application form before signing and submitting your application. By completing this application form, you have confirmed that you have: noted all information for submission, one day events, gallery exhibitions and project evaluation; read and understood the rules fully; entered all the photographs you want to enter in the Reclaim Photography Festival 2018: although you can enter up to 4 photographs in the Festival, all photographs have to be entered as part of the same application; entered no more than 4 prints 4500 x 3000 pixels 300 dpi/ppi, or 4500 pixels longest edge (postal applications: canvass 12 x 8 inches landscape format with a one cm white border square and portrait format centre vertically in the middle of the landscape canvass - maximum weight: 300gsm), digital images with borders not accepted; photographs can be landscape, portrait or square format. Diptychs are counted as 2 images. Triptychs are counted as 3 images; label each image by name, age, image title, number and year taken: e.g. JohnDoe16BigPeg12018.jpeg. (Postal applications: attach a label no larger than 3 x 2 with your name, title, type of media, year and web or blog url on the reverse of each print); state if the image is part of a series or not and include the title of the series. All entries must be received by 17:00 (UK time) Friday 23 February 2018 Reclaim Photography Festival, PO Box HALESOWEN B62 2LH. All costs incurred by postal/ courier services (including customs charges and any import duties) must be paid for in advance by the photographer. We cannot return postal prints without a paid SAE if unsold, and we accept no responsibility for loss or damage after display. Reclaim Photography West Midlands and Reclaim Photography Festival will refuse to take delivery of any work that may incur charges to them or their sponsors. You will not be allowed to enter further photographs after you have completed your entry form, even if you have entered fewer than 4 photographs. Full Name: First name/ surname Date of Birth: day/month/year address: Daytime telephone number: Address: How did you hear about the festival? Ethnic Origin: Name of institution or organisation: Type of photographer: Subject specialism: Formal portrait and building/ location entries only: (model, minor and buildings/location/property) amateur, professional, student - please circle. Other please state: portraiture; landscape photography (working from the urban, rural and/or coastal environment); still-life photography (working from objects or from the natural world); documentary photography, photo journalism and experimental imagery please circle. Other please state: release forms must be completed and retained by the photographers for proof of full permission to enter and reproduce an image of the person(s) (formal portraits) and building(s) featured in the photographs, as proof of agreement to display, license, relicense and publish their images. for exhibition and gallery use. NB: building release forms are only required when the building/land owners require special permission. Please tick to confirm completion and retention of appropriate forms. I confirm I have read and understood the rules fully and wish to proceed with my application. I have included (amount) prints 12 x 8 inches landscape format, with 1 cm white border, maximum weight 300gsm. I have attached a label on the reverse of each print. (Labels must be no larger than 3 x2 with your name, image title, type of media, year taken and web or blog url.) I have included my completed application form. Participant signature: Date: Parent or Legal Guardian signature: (for participants 16 or over on 01 September 2017 and under 18 years of age) Date: For official use only Accepte d: Y/N UK/ INT Venue: AC/ BCLM/ BMAG/ LH/ WAG/Other ID numbers: Gallery ID:

2 Rules The exhibition is open to EVERYONE, 16 years and older, professional and amateur photographers alike. To qualify for participation in the exhibition, you must be 16 years of age. Entries for young persons aged 16 years and under 18 years on 01 September 2017 must also provide an address for a parent or legal guardian. 1. By entering the exhibitions, you hereby accept these rules. 2. Entries must be submitted no later than the deadline listed on the exhibitions submission page. 3. By entering the exhibitions, you agree and acknowledge that Reclaim Photography West Midlands and Reclaim Photography Festival are permitted to receive and review your registration data. Participants agree that personal data including, but not limited to, name, mailing address, phone number, and address may be collected, processed, stored and otherwise used for the purposes of conducting and administering this photo competition. At any time, participants have the right to access, review, rectify or cancel any personal data held by Reclaim Photography West Midlands and Reclaim Photography Festival by sending an via the following address: info@reclaimphotographyfestival.org. 4. Photographs must be your own work. 5. Photographs can be black and white or colour. 6. Photographs can be landscape, portrait or square format. Diptychs are counted as 2 images. Triptychs are counted as 3 images. 7. Photographs must be size 4500 x 3000 pixels 300 dpi/ppi or 4500 pixels longest edge. Digital images with borders not accepted. (Postal applications: canvass size: 12 x 8 inches landscape format with a one cm white border square and portrait format centre vertically in the middle of the landscape canvass - maximum weight: 300gsm) Label each image by name, age, image title, number and year taken: e.g. JohnDoe16BigPeg12018.jpeg. Postal applications: attach a label no larger than 3 x 2 with your name, title, type of media, year and web or blog url on the reverse of each print State if the image is part of a series or not Include the title of the series. 8. To enter the exhibitions, you must complete the online submission or postal application fully, in order to be considered for the exhibitions. 9. You must include your: title, full name, address, daytime telephone number and address. 10. You must tick: I confirm I have read and understood the submission rules fully and wish to proceed with my entry. 11. For formal portrait and architectural (building/location/property) entries, you will be required to complete and retain a model, minor and building/location/property release form stating that you have full permission to enter and reproduce an image of the person(s) and building(s)/location(s)/property(ies) featured in the photographs. If a selected portrait contains an image of a minor (person under the age of 18) then photographers will be required to complete a minor release form signed by the parent or legal guardian of the minor. Building release forms are only required when the building/land owners require special permission. 12. You must tick: I confirm I have completed a model release form for portraits (portraiture) and buildings (architectural) featured in the photographs. 13. All online entries must be received by 17:00 (UK time) Friday 23 February All postal entries must be received by post by 17:00 (UK time) Friday 23 February 2018 Reclaim Photography Festival 2018, PO Box HALESOWEN B62 2LH. We cannot return postal prints without a paid SAE if unsold, and we accept no responsibility for loss or damage after display. 14.You acknowledge that Reclaim Photography West Midlands and Reclaim Photography Festival and its charity, directors, employees, members, officers, partners, sponsors, stewards, supporters, venues, volunteers shall not be liable for any loss or damage, whether or not caused by their negligence. 15. Reclaim Photography West Midlands and Reclaim Photography Festival will refuse to take delivery of any work that may incur charges to them or their sponsors All costs incurred by postal/ courier services (including customs charges and any import duties) must be paid for in advance by the photographer. 16. All entries will be reviewed and pre-screened by Reclaim Photography West Midlands and Reclaim Photography Festival project team. 17. You agree that the photographs submitted may be exhibited as part of the Reclaim Photography West Midlands and Reclaim Photography Festival exhibitions at any of the participating venues. 18. You agree that Reclaim Photography West Midlands and Reclaim Photography Festival is entitled to pass on your contact details, or your representatives, to the exhibition sponsors and partners, solely for the purpose of enabling the sponsors and partners to make enquiries about purchasing or commissioning photographs from the photographer. 19. Reclaim Photography West Midlands and Reclaim Photography Festival reserves the right, in its sole discretion, to disqualify and remove any photograph that does not comply with the following requirements, even after the photograph appears on the website. You warrant, in respect of the photographs submitted by you, as follows: 19.1 You are the sole copyright owner and creator of the photographs You have the right to enter your photographs in this exhibitions To the best of your knowledge, the photographs do not contain any infringing, threatening, false, misleading, abusive, harassing, libelous, defamatory, vulgar, obscene, scandalous, inflammatory, pornographic or profane content To the best of your knowledge, the photographs do not contain any material that could constitute or encourage conduct which would be considered a criminal offense, give rise to civil liability, or otherwise violate any law. 20 The photographs do not infringe upon the copyrights, trademarks, contract rights, or any other intellectual property rights of any third person or entity, or violate any person's rights of privacy or publicity, and your photograph does not include: Trademarks owned by third parties Copyrighted materials owned by third parties Names, likenesses or other characteristics identifying celebrities or other public figures, living or dead Entries in which you have purchased or secured the rights to use stock images. 21. You agree to fully indemnify Reclaim Photography West Midlands and Reclaim Photography Festival in respect of all royalties, fees and any other monies owing to any person by reason of your breaching any of the foregoing. 22. The responsibility for damage or loss, however caused, is the responsibility of the photographer. You are therefore advised to arrange adequate insurance cover against such risks. You acknowledge that Reclaim Photography West Midlands and Reclaim Photography

3 Festival and its charity, directors, employees, members, officers, partners, sponsors, stewards, supporters, venues, volunteers shall not be liable for any loss or damage, whether or not caused by their negligence. 23. Reclaim Photography West Midlands and Reclaim Photography Festival recognises you retain full ownership of the copyright in each photograph that you have submitted. 24. All entrants agree that all photographs submitted to the exhibitions may be reproduced and used to conduct and promote Reclaim Photography West Midlands and Reclaim Photography Festival. Therefore, you hereby grant Reclaim Photography West Midlands and Reclaim Photography Festival with a right to use submitted photographs in the framework of such promotional activities, as Reclaim Photography West Midlands and Reclaim Photography Festival exhibitions exists in part to raise the profile of the exhibiting artists. 25. You agree to participate in related publicity and to the use of your name and images for the purposes of marketing, promotion, discussion and education in direct connection with Reclaim Photography West Midlands and Reclaim Photography Festival and the exhibitions, in all media worldwide including the exhibition programme, posters, the Internet and within television documentaries, and may license these specific, limited rights to others only for the same purposes, without additional compensation. Reclaim Photography West Midlands and Reclaim Photography Festival also reserves the right to reproduce selected images for core non-commercial purposes, for example, in the past Exhibitions page of a gallery website, indefinitely as a public record. Such requests will not be unreasonably withheld. 26. The processes of the exhibition may be filmed and photographed, and entering the exhibition constitutes agreement for the prints and labels to be included in such filming and photography, whether broadcast or not. 27. Any photograph used by Reclaim Photography West Midlands and Reclaim Photography Festival shall carry a credit line. Any failure to provide such credit line shall not be deemed to be a breach, as long as Reclaim Photography West Midlands and Reclaim Photography Festival uses its reasonable endeavours to rectify such failure within a reasonable period from the date of notice of such failure. 28. You acknowledge that Reclaim Photography West Midlands and Reclaim Photography Festival and its charity, directors, employees, members, officers, partners, sponsors, stewards, supporters, venues, volunteers assume no responsibility and are not liable for any image misuse. 29. Reclaim Photography West Midlands and Reclaim Photography Festival assumes no responsibility for any incorrect, inaccurate or incomplete information, whether caused by website users or by any of the equipment or programming associated with or utilised in the exhibition, and Reclaim Photography West Midlands and Reclaim Photography Festival assumes no responsibility for technical, hardware or software failure of any kind, for lost network connections, garbled computer transmissions, other problems or technical malfunctions with regard to the exhibitions. Reclaim Photography West Midlands and Reclaim Photography Festival assumes no responsibility for any error, omission, corruption, interruption, deletion, defect, delay in operation or transmission, communications line failure, theft or destruction or unauthorised access to or alteration of entries. Reclaim Photography West Midlands and Reclaim Photography Festival is not responsible for any problems or technical malfunction of any telephone network or lines, computer on-line systems, servers, computer equipment, software, failure of any addressed to Reclaim Photography West Midlands and Reclaim Photography Festival on account of technical problems, human error or traffic congestion on the internet or any website, or any combination thereof, including any injury or damage to your or any other person's computer related to or resulting from participation or downloading any materials in the project. If for any reason a participant's photograph cannot be viewed or is not capable of running as planned, including infection by computer viruses, bugs, tampering, unauthorized intervention, fraud or technical failures, Reclaim Photography West Midlands and Reclaim Photography Festival assumes no responsibility. 30. In no event will Reclaim Photography West Midlands and Reclaim Photography Festival, charity, directors, employees, members, officers, partners, sponsors, stewards, supporters, venues, volunteers be responsible or liable for any damages or losses of any kind, including direct, indirect, incidental, consequential, special or punitive damages arising out of any participant s access to and use of the website and participation in the exhibitions. Without limiting the generality of the foregoing, everything on the Website, blog and social media is provided "as is", without warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for purpose or use or non-infringement.

4 MODEL RELEASE FORM Photographer: Model/s: Product: Date/s: Agency/Client: Art Order No.: Brand Name: Hours Worked: For valuable consideration (insert consideration) received *I/we hereby grant the *photographer/agency/client, and any licensees or assignees, the absolute right to use the photograph(s) and any other reproductions or adaptions, from the above mentioned photographic shoot, but only for the product or brand name specified above, solely and exclusively for: Media Advertising - national press Advertising - trade press Editorial - consumer press Editorial - trade press Editorial - national press Catalogue Test/personal/portfolio (not for commercial use) Internet Brochure Point of Sale Inserts Poster (specify) Packaging Television/Cinema/Video Full library use Other (specify) Territory UK publishing) Single EC country (specify) Continental Europe Worldwide English language areas (book Other (specify) USA Period of Use One year Two years Other (specify) For specific restrictions/conditions/agreements see attached. Electronic rights must be negotiated separately. * I / We understand that the image shall be deemed to represent an imaginary person unless agreed otherwise, in writing, by my agent or myself.

5 * I / We understand that I / we have no interest in the copyright, or any moral rights, in the photograph. **I am over 18 years of age. Name of *model/model agency : (print) Signature of *model/model agency : Date : **Parent/guardian or model agency must sign for models under 18 years of age. *Delete as appropriate In accepting the above release it is the responsibility of the *photographer/agency/client not to use or authorise the use of the material except for the above media, territories and time periods. Further usage must be negotiated and agreed beforehand, in writing, with the *model/model agency. ISSUED IN 1995 BY THE ASSOCIATION OF PHOTOGRAPHERS LTD, THE ASSOCIATION OF MODEL AGENTS AND THE INSTITUTE OF PRACTITIONERS IN ADVERTISING

6 PROPERTY/ LOCATION RELEASE This Property/Location Agreement and Release ( Agreement ) is dated And is between ( photographer ) and the undersigned Property Owner. Agreement as follows: For good and valuable consideration of, herein acknowledged as received, the undersigned ( Property Owner ) being the legal owner of and/or have the authority to bind the owner of, or having the right to permit the taking and use of, the photographs of certain property identified as: Place: agrees that the photographs of the property identified above may be supplied by the photographer or his or her licensees or assigns to any person for any use whatsoever, whole or in part, in any manner, without seeking further permission or consideration. The undersigned hereby waives all rights and releases Photographer and its assigns from, and shall neither sue nor bring any proceeding against any such parties for, any liability, loss, demands, claims or causes of action, whether now known or unknown, for trademark or any similar matter, or based upon or relating to the use and exploitation of the images of the Property. Copyright in the photographs does not belong to undersigned or any other person photographed or, if the photographs were commissioned by undersigned, such copyright is hereby assigned to the Photographer. Executed as of the date first written above. Individual Owners Corporate Ownership Owners Name (Please Print) Employees Name (Please Print) Owners Signature Employees Signature Date Phone Number Position/Title Photographer Name of Corporation (Print Name) Address Signature Phone Number Date Date