A CHALLENGE OF THE CATASTROPHE
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1 The challenge of a catastrophe SRPEN 2002 ARCHEOLOGICKÝ ÚSTAV A CHALLENGE OF THE CATASTROPHE Archives of the Institute after the Flood Martin Kuna
2 INFORMAČNÍ SYSTÉM ARÚ PRAHA THE INSTITUTE OF ARCHAEOLOGY CARES OF a collection of original field documents from its own excavations since 1919 & selected data on field research of other subjects: excavation reports (ca. 1,000,000 pages) field photos: negatives & slides (ca. 200,000) aerial photographs (ca. 10,000) excavation plans (ca. 10,000) maps with site locations (1:10000, all Bohemia) conservation reports = the largest specialized archives in the CR
3 AUTUMN 2002 problems
4 THE QUESTION AND THE CHALLENGE: will the Institute be restored or rebuilt? (destruction opened new perspectives ) The decision to digitize all documents followed the aims of: saving the damaged documents protecting them against a similar or any other catastrophe in the future facilitation of the information exchange and included: building up a new physical environment for the archives creating a complex information system
5 STRUCTURE OF THE INFORMATION SYSTEM database file SUPPLEMENTARY DATABASE ARCHAEOLOGICAL RECORDS OF BOHEMIA (Archeologická databáze Čech) ZAA MS Access data on all field activities in Bohemia ca. 80,000 records (revision needed) data SPATIAL IDENTIFICATION reference point (PIAN) data ( index ) DIGITAL ARCHIVES Xtender Solutions (document management system) original documents as images (scans), brief db records ( index ) for queries data (images) GEOGRAPHICAL INFORMATION SYSTEM ArcGIS (ArcView) spatial information & analysis BZO
6 ARCHAEOLOGICAL RECORDS OF BOHEMIA (ADČ) data management: software ARCHIV created in the Institute of Archaeology, Prague data acquisition: information on field works provided by their authors ca. 80,000 records from all Bohemia, variable quality - revision needed (localisation, etc.) includes, e.g.: geographical calculator transforming all systems of geographical co-ordinates used in CR
7 GEOGRAPHICAL INFORMATION SYSTEM
8 DIGITAL ARCHIVES SW document management system Application Xtender data storage: jukebox, SW DiscXtender scanning: in the Institute & (mainly) by specialized companies indexing documents: in the Institute, interconnections to other database files FT-46, Roztoky, okr. Praha-západ, mohylník Praha-Bubeneč, field of Mr. EBA grave, 1920s (negative No. 1) Excavation report report of museum finds, 1940s
9 DIGITAL ARCHIVES sorts of documents DIGITAL ARCHIVES MAIN SORTS OF DOCUMENTS Group Subgroup F Photoarchives FT FP FD Field photos (negatives) Artefacts (negatives) Slides (both field and artefacts) L Air photography archives LN Aerial survey negatives LD Aerial survey slides D P Archives of digital photos DT DP DL Digital photos field Digital photos artefacts Digital aerial photos Archives of plans PY Plans and maps T Excavation reports TX Texts (excavation reports, etc.) TP Texts (specialist reports)
10 TECHNICAL SOLUTIONS Server Document scanner FUJITSU M4097D: speed pages in 1 min. Jukebox PLASMON M X: 104 magnetooptical discs of 9.1 GBy each
11 DIGITÁLNÍ ARCHIV VÝBĚR DOKUMENTŮ DIGITAL ARCHIVES document queries
12 DIGITAL ARCHIVES data quality format 9x12cm, 300 dpi on A5
13 ACTUAL STATE OF DIGITIZING digitized (Dec, 2004): field negatives ca slides (by Landesmuseum Dresden) 5200 aerial photographs (all sites discovered from the air) it) 250 large-scale plans (pilot process) 5500 excavation and find reports (ca pages; started recently) perspectives: photos, plans: cca 3-5 years of work; text documents 5-10 years? impact on other fields of activities: new approach to data collection and exchange, survey methods, etc.
14 A VISION: ARCHIVE FLOOR OF THE INSTITUTE
15 THE STATE OF TODAY THE STATE OF TODAY
16 AND THE NEXT FUTURE AND THE NEXT FUTURE
17 THANK YOU FOR YOUR ATTENTION! Dept. of Spatial Archaeology
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