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2 PREFACE Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The manufacturer assumes no responsibility for the results of errors beyond its control. The manufacturer also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsement by the manufacturer. While all reasonable efforts have been made to make this document as accurate and helpful as possible, we make no warranty of any kind, expressed or implied, as to the accuracy or completeness of the information contained herein. The most up-to-date drivers and manuals are available from the Oki Data web site: Copyright 2003 Oki Data Americas, Inc. Oki and Microline are registered trademarks of Oki Electric Industry Company, Ltd. Energy Star is a trademark of the United States Environmental Protection Agency. Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation. Other product names and brand names are registered trademarks or trademarks of their proprietors. As an Energy Star Program Participant, the manufacturer has determined that this product meets the Energy Star guidelines for energy efficiency. This product complies with the requirements of the Council Directives 89/336/EEC (EMC) and 73/23/EEC (LVD) as amended where applicable on the approximation of the laws of the member states relating to electromagnetic compatibility and low voltage. WARNING! This is a Class A product. In a domestic environment this product may cause radio interference, in which case the user may be required to take adequate measures. PREFACE > 2

3 CONTENTS Preface... 2 Notes, cautions & warnings... 6 About this guide... 7 Introduction... 8 Scancopier components... 9 Utilities and documentation CD-ROM contents Scancopier overview Front view Rear view Control panel Automatic Document Feeder (ADF) components Using the S900 as a copier Loading paper Paper size auto detection Placing a document on the glass (flatbed) When using the ADF Placing documents in the ADF Using the copy features Changing scaling Setting paper size Selecting copy mode Adjusting print density Increasing copy count Using the S900 as a scanner Scan method Selecting an image type Black and white (Line art) Halftone Bit Gray Bit Color Determining your resolution Enhancing your image Brightness Contrast Enlarging the previewed image Invert image CONTENTS > 3

4 Mirror Auto select image Paper size Units Descreen Sharpen Color adjustment Auto level Advanced settings Custom settings Miscellaneous Using the S900 with Unimessage Pro Maintenance Cleaning the document glass ADF Cleaning the ADF Replacing the ADF Snap-in Pad Module Troubleshooting LCD Messages LCD information codes Clearing a paper jam Specifications Appendix A Quick reference guide Appendix B Setting up a PIN ID and Print Control Introduction Connection arrangement Setting up the Print Control Utility Setting the PIN ID Print Control usage Print Control example Appendix C Updating the printer profile Appendix D Setting up Resiting the Scancopier Locking the scanning head Precautions Unlocking the scanning head Installing the ADF CONTENTS > 4

5 Connecting the Cables Connecting the power and switching on Setting up Additional Settings Installing utilities from the CD-ROM Oki Data Americas Service Centers Index CONTENTS > 5

6 NOTES, CAUTIONS & WARNINGS NOTE A note appears in this manual like this. A note provides additional information to supplement the main text which may help you to use and understand the product. CAUTION! A caution appears in this manual like this. A caution provides additional information which, if ignored, may result in equipment malfunction or damage. WARNING! A warning appears in this manual like this. A warning provides additional information which, if ignored, may result in a risk of personal injury. Only use genuine Oki Original consumables to ensure the best quality and performance from your hardware. Non-Oki Original products may damage your printer's performance and invalidate your warranty. Specifications subject to change without notice. All trademarks acknowledged. NOTES, CAUTIONS & WARNINGS > 6

7 ABOUT THIS GUIDE This guide is intended to help you to get to know your S900 Scancopier, use it for copying and scanning functions, carry out basic maintenance tasks and troubleshoot possible problems that might arise. It is suggested that you read the chapters in the order in which they are presented to become familiar with the guide s overall content and then use the Contents list and/or Index to access specific sections of interest. A quick reference guide to copying is provided in Appendix A. Setting up information has been included in Appendix D for reference. This will be of interest if you want to disconnect and relocate your Scancopier or reset your user default values. Cross reference is made to the Unimessage Pro User s Guide for detailed user information on this application. 7 > ABOUT THIS GUIDE

8 INTRODUCTION Congratulations on your purchase of the S900 Scancopier. The S900 Scancopier provides you with fast and affordable access to digital color copying by simply connecting it to an OKI Executive Series 3037 or 3037e color printer. It can also be used as a scanner and in conjunction with the Unimessage Pro scanning and faxing software. Please spend a few minutes reading through this User s Guide and the Unimessage Pro User s Guide to ensure the best results with the S900 Scancopier. INTRODUCTION > 8

9 SCANCOPIER COMPONENTS 1. S900 Scancopier 2. Power cord 3. Power Adapter 4. IEEE1394 cable (for printer connection) 5. Utilities & Documentation CD-ROM 6. USB cable for Computer Connection 7. Cross cable (for color profile updating) 8. Engineer s Installation guide (not shown) 9. Safety Instructions (not shown) 10. Firewire card (not shown) 9 > INTRODUCTION

10 UTILITIES AND DOCUMENTATION CD-ROM CONTENTS The CD-ROM contains the following software: l Update Tool (Printer Profile Utility): to enable you to update your printer color profiles and firmware (not normally required). l TWAIN Utility: to provide a driver for your S900 Scancopier to enable you to scan documents. l Unimessage Pro Utility: to enable you to carry out a range of functions such as creating and sending messages, ing or faxing scanned documents. l Adobe Acrobat Reader: to enable you to install Acrobat Reader (if required) so that you can view and print the user s guide documents listed below. The CD-ROM contains the following documents in electronic form: l S900 User s Guide l Unimessage Pro User s Guide l Additional Information Full details on how to use the CD-ROM are provided in Appendix D. INTRODUCTION > 10

11 SCANCOPIER OVERVIEW The S900 Scancopier can be mounted on a table top surface close to your printer or on an optional stand. FRONT VIEW 1. Document cover 2. Control panel 3. LCD display 11 > INTRODUCTION

12 REAR VIEW Printer port 2. Service port 3. USB port 4. Automatic Document Feeder (ADF) port 5. Power jack CONTROL PANEL The Control Panel consists of the following sections: 1. Copy Scaling 2. Paper Supply 3. LCD Display, Arrow Keys and Setting buttons 4. Copy Count 5. Copy and other Controls/Indicators INTRODUCTION > 12

13 A brief overview of the controls follows. More detailed information is given in subsequent chapters. 1. Copy Scaling Use the button (1) to select from a range of preset paper size scaling ratios or use the arrow keys (2) to select scaling in 1% increments or decrements from 25% to 400%. 2. Paper Supply Use the button (1) to select your output paper size. For paper sizes where you have the choice of portrait (tall) or landscape (wide), the paper symbol beside the paper size denotes portrait (tall). 13 > INTRODUCTION

14 3. LCD display (1), arrow keys (2) and setting buttons (3) These are used to display the current settings and status information and to select certain modes of operation. 4. Copy Count Use these buttons to enter your copy count (maximum 99). The button marked C allows you to clear an entry. INTRODUCTION > 14

15 5. Copy button and other controls/indicators (a) (b) (c) (d) (e) Use the button (1) to switch into power saving mode. Hold down the button (2) for 5 seconds to clear current (user) settings and return to the factory default settings. The indicator LEDs have the following meanings when illuminated: The Power LED (3) indicates power on and ready status. The Warning LED (4) indicates an error condition exists. The Power Saving LED (5) indicates the machine is in power saving mode. Use the Stop button (8) to stop the copying process. To make copies: Press the Color button (6) to toggle between color copying (illuminated) and black and white copying (not illuminated) as required. To make color copies, press the Copy button (7) while the Color button (6) is illuminated. To make black and white copies, press the Copy button (7) while the Color button (6) is not illuminated. 15 > INTRODUCTION

16 AUTOMATIC DOCUMENT FEEDER (ADF) COMPONENTS The S900 Automatic Document Feeder (ADF) is a convenient addition to your S900. With the ADF, you can automatically copy or scan up to 50 pages at a time. NOTE The ADF is optional in some countries. 1. ADF Document Cover (shown set up) INTRODUCTION > 16

17 USING THE S900 AS A COPIER The Scancopier has been designed to be easy to use. It takes three basic steps to make a copy: 1. Place your document on the glass (flatbed) or in the optional ADF. 2. Enter your copy count. 3. To make copies: Press the Color button to toggle between color copying (illuminated) and black and white copying (not illuminated). The Scancopier is preset for color copying. (a) (b) To make color copies, press the Copy button while the Color button is illuminated. To make black and white copies, press the Copy button while the Color button is not illuminated. The following sections describe in detail the things you should know about the features of the Scancopier. 17 > USING THE S900 AS A COPIER

18 LOADING PAPER You can load the document to be copied either on the glass (flatbed) or into the ADF (Automatic Document Feeder). To copy a multi-page document, load the document into the ADF. The ADF can hold up to 50 pages at one time. If you need to copy pages from books, newspaper clippings, or paper with wrinkles or curls, use the glass. PAPER SIZE AUTO DETECTION The S900 has an automatic paper size detection function. When you place the document to be copied either on the glass (flatbed) or in the ADF, the paper size area will indicate the matching paper size with an illuminated LED on the Paper Supply panel. However, the paper sizes which can be detected are limited and differ between the Flatbed and ADF. The detectable paper sizes depend on how Option 11: Paper Supply in the Additional Settings menu is set (Std Paper or Alt Paper). (See Appendix D.) Refer to the following tables, where LEF indicates Long Edge First and SEF indicates Short Edge First: Std Paper Detectable Paper Size Flatbed ADF Ledger, Letter (LEF), Letter (SEF) Letter (SEF), Letter (LEF) Alt Paper Detectable Paper Size Flatbed ADF Ledger, Letter (LEF), Legal Ledger, Legal USING THE S900 AS A COPIER > 18

19 PLACING A DOCUMENT ON THE GLASS (FLATBED) 1. Open the document cover to reveal the glass. 2. Place your document with the text FACE DOWN on the glass and align the top of the document in the upper-left corner (1) of the glass Close the document cover. WHEN USING THE ADF Before using the ADF, please make sure that your paper meets the following specifications: l l l l l Documents can range in size from 114 x 139 mm (4.5 by 5.5 inches) to 297 x 420 mm (11.69 by inches). Documents can range in weight from 60 to 105 g/m² (16to28lbs). Documents should be square or rectangular and in good condition (not fragile or worn). Documents should be free of curl, wrinkles, tears, wet ink, punch holes or ragged edges. Documents should be free of staples, paper clips, adhesive notes. 19 > USING THE S900 AS A COPIER

20 PLACING DOCUMENTS IN THE ADF 1. Make sure your document meets the aforementioned requirements. 2. If you have multiple pages, fan your document(s) to avoid the occasional paper jam. The ADF can hold up to 50 pages at one time. 3. Place your document(s) (2) with the text FACE UP in the ADF and make sure that the top of the pages is fed in first Adjust the Paper Guides (3) to centre the document(s) in the ADF. USING THE S900 AS A COPIER > 20

21 USING THE COPY FEATURES The Scancopier provides the following features: l Changing scaling l Setting paper size l Selecting copy mode l Adjusting print density l Increasing copy count How to use the copy features is outlined on the following pages. (You may wish to refer to the Control Panel illustrations in the section entitled Scancopier overview. ) 21 > USING THE S900 AS A COPIER

22 CHANGING SCALING The Scancopier scale factor is preset to 100%. From the Copy Scaling panel, you can change the scaling by reducing it to 25% or enlarging it to 400%. 1. Press the up arrow key to enlarge your document in 1 percent increments or press the down arrow key to reduce your document in 1 percent decrements. or 2. Press the button repeatedly until the LED for your desired preset scaling (e.g. 11 to 17 inches) illuminates. Your chosen scale factor is displayed in the LCD display. NOTE After you have made your copies, the settings you have just made will remain in the LCD display for three minutes. After three minutes, the machine will automatically return to the stand-by display and user default settings. USING THE S900 AS A COPIER > 22

23 SETTING PAPER SIZE NOTE When you set the output paper size in the Scancopier, paper of that size will be used from the printer. The Scancopier is preset to Letter portrait. Use the Paper Supply panel to specify your output paper size. 1. Press the button repeatedly until the LED for your desired paper size illuminates. For paper sizes where you have the choice of portrait (tall) or landscape (wide), the paper symbol beside the paper size denotes portrait (tall). NOTE After you have made your copies, the settings you have just made will remain in the LCD display for three minutes. After three minutes, the machine will automatically return to the stand-by display and user default settings. 23 > USING THE S900 AS A COPIER

24 SELECTING COPY MODE The Scancopier is preset to the Speed mode. You can change to Fine Text or Photo depending on the content of the document you are copying to optimise your copy result. 1. Press the up arrow button below the LCD display (if required) to move the cursor to the Speed/FineText/Photo field in the LCD display. 2. Highlight your required setting in the LCD display by using the left or right arrow buttons. NOTE After you have made your copies, the settings you have just made will remain in the LCD display for three minutes. After three minutes, the machine will automatically return to the stand-by display and user default settings. USING THE S900 AS A COPIER > 24

25 ADJUSTING PRINT DENSITY The Scancopier is preset to the normal level of print density. If your original document comes with a lighter or darker contrast, you can improve the copy quality by using the density adjusting feature. 1. Use the down arrow button below the LCD display (if required) to move the cursor down to the Density field. 2. Indicate your required setting in the LCD display by using the left (for lighter) or right (for darker) arrow buttons. NOTE After you have made your copies, the settings you have just made will remain in the LCD display for three minutes. After three minutes, the machine will automatically return to the stand-by display and user default settings. 25 > USING THE S900 AS A COPIER

26 INCREASING COPY COUNT The Scancopier is preset to 1 copy. If you wish to increase the number of copies, choose your desired copy count using the Copy Count panel. 1. Enter your desired copy count, using the Clear ( C ) button if required to change the setting. The LCD display shows your copy count (maximum value 99). NOTE After you have made your copies, the settings you have just made will remain in the LCD display for three minutes. After three minutes, the machine will automatically return to the stand-by display and user default settings. USING THE S900 AS A COPIER > 26

27 USING THE S900 AS A SCANNER NOTE When printing scanned images from your computer, the printed output may not look exactly the same as the pages copied directly using the Scancopier copying function. Printed output from your computer depends very much on the software used. 1. Open your scanning application. 2. Pull down the File menu and choose Select Source. If the Select Source command is not available on the File menu, see your application s user s guide to determine how the TWAIN link is used. A dialog box with a list of scanning sources appears. 3. Select S900 You need to select the source only once, unless you want to choose another scanner. 4. Place the document to be scanned in the ADF (face up) or on the flatbed glass platen (face down). 5. Pull down the File menu and choose Acquire. A dialog box containing scanning features appears. 27 > USING THE S900 AS A SCANNER

28 6. Select the scanning method you want to use on the Scan Method drop-down menu. 7. Select the mode you want to use for your scans on the Image Type drop-down menu. 8. Select a scanning resolution on the Resolution dropdown menu. 9. Select the settings for the scanning features (e.g., Sharpen, Descreen, etc.) that you want to use. 10. Click on the Preview or Scan button to preview or scan your document(s). More details of the above steps follow. USING THE S900 AS A SCANNER > 28

29 SCAN METHOD Select how you want to scan on the Scan Method drop-down menu. l l l ADF/Single-page use this setting if you are using the automatic document feeder (ADF) to scan a single-page document. ADF /Multi-page use this setting if you are using the automatic document feeder (ADF) to scan batches of singlepage documents or multi-page documents at a time. Flatbed use this setting if you are using the flatbed to scan a single page, a photograph or a newspaper clipping. SELECTING AN IMAGE TYPE Select the most appropriate image type depending on your application. BLACK AND WHITE (LINE ART) Line Art presents the image in black and white only and there are no intermediate shades of gray in between. This means each pixel* of the image is 100% black or 100% white. Line art is the best choice of image type if you want to scan text, pen or ink drawing. Since only 1- bit of black or white information is required for each pixel, the disk 29 > USING THE S900 AS A SCANNER

30 space required for saving line art images is only about 1/24 of that required to save 24-bit true color images. *Pixel: A combination of two words: picture and element, a pixel is a single dot on a computer display or in a digital image. HALFTONE In addition to the black and white display, Halftone simulates greyscale by using different sizes of dots. When viewed at a distance, the image looks like a gray image yet it consumes much less disk space. Newspapers generally use halftone images. Since halftone is a type of black and white image, the disk space required is 1/24 of that required to save a 24-bit true color image. USING THE S900 AS A SCANNER > 30

31 8-BIT GRAY A single-channel image consists of at least 256 shades of gray. An 8- bit scanner produces a greyscale image with 1024 shades of gray between pure black and pure white. Choose this option if you are scanning black and white photographs. With 8 bits of color information per pixel, the file size of an image is eight times larger than a black and white image and 1/3 the size of a 24-Bit Color image. 24-BIT COLOR A 24-Bit Color image consists of three 8-bit color channels. The red, green, and blue channels are mixed together to create a combination of one billion colors which give a more true-to-life quality to the image. Choose 24-Bit Color if you are scanning color photos. 31 > USING THE S900 AS A SCANNER

32 DETERMINING YOUR RESOLUTION Proper control of the resolution obtains satisfactory detail of scanned images. Resolution is measured by dots per inch (dpi). Normally, the higher the resolution the larger the image file size will be, but at higher quality. Greater resolution requires more time, memory and disk space. There is a limit beyond which the resolution will not produce much visual improvement, but will make your files more unmanageable. Resolution: Left = 50 dpi Right = 100 dpi A Letter size color image scanned at 300 dpi at True Color mode consumes approximately 25 MB of disk space. A higher resolution is recommended only for a small area at True Color mode. The following table offers a suggestion to help you choose an appropriate resolution. IMAGE TYPE RESOLUTION (DPI) Line Art 200 Color Picture 100 OCR* 300 *OCR: Stands for Optical Character Recognition, the process to convert an image to a text format. USING THE S900 AS A SCANNER > 32

33 ENHANCING YOUR IMAGE BRIGHTNESS Adjusts the lightness or darkness of an image. The higher the value, the brighter the image. CONTRAST Adjusts the range between the darkest and the lightest shades in the image. The higher the contrast, the larger the difference between different shades of gray. 33 > USING THE S900 AS A SCANNER

34 ENLARGING THE PREVIEWED IMAGE Use the Zoom View button to enlarge the previewed image to the full width of the preview window. NOTE Zoom View enlarges only the preview image and does not enlarge the actual image. USING THE S900 AS A SCANNER > 34

35 INVERT IMAGE The invert command reverses the brightness and the color in the image, producing a negative image. For color images, each pixel will be changed into its complementary color with the Invert Image command. 35 > USING THE S900 AS A SCANNER

36 MIRROR Click on the Mirror button to reverse the image (create a mirror image). AUTO SELECT IMAGE Clicking on the Auto Select Image button automatically sets the whole area as the scan area. You may resize the area by dragging the mouse pointer diagonally. PAPER SIZE Select a size on the Paper Size list of frequently used scan sizes to perform an immediate selection of your scan size. NOTE Use this setting to change the default paper size for scanning USING THE S900 AS A SCANNER > 36

37 UNITS The Units button indicates the measuring system that is in use (inch, cm, or Pixel) (See Width and Height). DESCREEN Click on the Descreen button to access a drop-down menu that allows you to specify the type of document you are scanning in order to eliminate the moiré pattern* commonly found in printed matter. You can specify Newspaper, Magazine, or Catalog. *Moiré pattern an undesirable pattern resulting from the incorrect screen angle of the overprinting halftone. 37 > USING THE S900 AS A SCANNER

38 SHARPEN Click on the Sharpen button to access a drop-down menu that allows you to specify a level to sharpen the scanned image. You can specify a Sharpen setting of Light, More, Heavy, or Extra Heavy. COLOR ADJUSTMENT Color adjustment adjusts the color quality of the image so that it comes close to the original. This function uses default parameters to adjust the image. Click on the Color Adjustment button to enable the button for the Hue, Saturation, and Lightness feature. Note that the Advanced Settings button must be enabled in order to use this feature. AUTO LEVEL Click on the Auto Level button to adjust the highlight and shadow areas to reveal more detail in the image. USING THE S900 AS A SCANNER > 38

39 ADVANCED SETTINGS Click on the Advanced Settings button to view the advanced settings buttons for Highlight / Shadow, Curves, Color Balance, Hue / Saturation / Lightness, Color Drop-out, and Custom Settings (six buttons on the right side of the TWAIN dialog box). Highlight / Shadow This feature is available when 8-Bit Gray or 24-Bit Color is selected on the Image Type drop-down menu. Highlight refers to the lightest point in a scanned image; shadow refers to the darkest point. Click on the Highlight / Shadow button to access the Highlight / Shadow Levels dialog box. You can type values in the text boxes or you can use the mouse to drag the pointer at the bottom of the window to specify the values you want. The text boxes have the following meanings: S (Shadow): the darkest point of an image G (Gamma): the midtones of an image H (Highlight): the lightest point of an image Use the Highlight and Shadow settings together to extend the range of color and reveal more detail in a gray or color image. 39 > USING THE S900 AS A SCANNER

40 Curves When you select the Curves button, a dialog box appears that allows you to adjust the midtones of the image without losing detail in the lightest and darkest areas. Select the Curve or Line button, depending on whether you want a curved or an angled setting. Place the mouse cursor over the line, click the left mouse button, and drag the line to set the curve you want. Adjusting the curve up (1) or down (2) turns the image brighter or darker respectively. 1 2 USING THE S900 AS A SCANNER > 40

41 Color Balance When you select the Color Balance button, a dialog box appears that allows you to adjust the color of the image so that it comes close to that of the original. The default parameters are used to adjust the image. You can type values in the Color Levels text boxes or you can drag the sliding arrows under the colors. Hue /Saturation /Lightness Click on this button to adjust the hue, saturation, and lightness of an image. This button is enabled when the Color Adjustment button is selected. You can type values in the text boxes or you can drag the sliding arrow under the each item. Hue specify a value in the Hue box to adjust the hue up to 360. Note that the level of intensity of a color simultaneously changes when the hue adjustment is made. Saturation specify a value in the Saturation box to adjust the saturation level of the color. The level of saturation indicates whether the color is pale or rich. 41 > USING THE S900 AS A SCANNER

42 Lightness specify a value in the Lightness box to adjust the color strength. NOTE These options are available only when the Color Adjustment button is enabled. Color drop-out This feature is available when Black and White, Halftone, or 8-Bit Gray is selected on the Image Type drop-down menu. Click on the Color Drop-out button to access a dialog box that allows you to choose to remove the R (Red), G (Green), or B (Blue) color channel while scanning. For example, if your image contains red text or a red background, choose R channel (red) to remove the red text or red background. Increasing the brightness after removing one of the color channels will make the image clearer. This function is particularly useful when you have to convert text using OCR software. USING THE S900 AS A SCANNER > 42

43 CUSTOM SETTINGS Click on the Custom Settings button to access a dialog box where you can save your scan settings and configuration settings. There are two tabs: Scan Settings and Configuration Settings. Scan settings The Scan Settings tab allows you to save your scanning feature settings in a file, load an existing file, or delete an existing file. Saving a scan settings file Type a name for your settings in the File Name text box and click on the Save button. Your settings will be saved and the file name will appear in the list box. Using a scan settings file You can use an existing settings file. Right-click on the file name for the settings you want to use and click on the Load button. The settings in the file will automatically be specified in the scanning features dialog box. Deleting a scan settings file Right-click on a file name and press the Delete button on the computer keyboard to delete the file. Configuration settings The Configuration Settings tab allows you to customise some special settings. Energy Saving Mode check the Enable box to enable energy saving. You can specify a time delay in the Minutes box. Click on the Apply button to save the changes. Hint Setting check the Show Hints box if you want flags that show the name of the item to appear when you place the mouse cursor on an item in the dialog box. Click on the Apply button to save the changes. 43 > USING THE S900 AS A SCANNER

44 MISCELLANEOUS Width: Shows the current image width. Length: Shows the current image height. NOTE You can make temporary changes to the scan size by changing the numbers in the above settings. Size: Shows the current file size of the scanned image. Lock image Click on this button to fix the output width and height despite the selected scan size. The scale value automatically changes when you apply this option and simultaneously resizes the selected area. Information Click on the Information button to access a window that gives you information about the scanner and driver. Preview: Click on the Preview button to scan a document so you can review the scanned image. This allows you to specify an area to be scanned and any scanning feature settings to be used for future scans. When a scanning feature is changed and applied, the Preview image is updated for a real-time view of the change. You can define the area to be scanned by dragging the cursor lines with the mouse. Zoom view: Click on the Zoom view button to preview a selected area. Scan: Click on the Scan button to scan the area with the specified parameters. You can define the area to be scanned by dragging the cursor lines with the mouse. Exit: Click on the Exit button to cancel the current job. USING THE S900 AS A SCANNER > 44

45 USING THE S900 WITH UNIMESSAGE PRO When you start Unimessage Pro, the Welcome window is displayed. A brief summary of the Unimessage Pro functions available from the Unimessage Pro Welcome window is as follows: l Use the Unimessage Pro message editor so that you can create a message and send it. l Access the list of folders within Unimessage Pro so that you can check on the progress of messages, examine the lists of received, transmitted and filed messages, and print these lists or individual messages. l Access the Unimessage Pro Scan Multiple dialog from where you can scan once or many times from the S900 scanner then compile the scanned images into a document before clicking the Save As button to store the compiled scanned image in a Windows Explorer folder of your choice. l Scan a document or image using the S900 scanner then automatically attach it to a new MAPI message, if you have a MAPI application (such as Outlook) installed. l Scan a document or image using the S900 scanner then automatically attach it to a new Unimessage Pro message that can then be sent to a fax number. l Scan documents or images from the S900 scanner into your PC. l Access the Unimessage Pro Find dialog where you can search your personal Unimessage Pro folders for filed items. l Access Unimessage Pro on-line help. For full details on how to use Unimessage Pro with the S900 Scancopier, please refer to the Unimessage Pro User s Guide and online help files. 45 > USING THE S900 WITH UNIMESSAGE PRO

46 MAINTENANCE CLEANING THE DOCUMENT GLASS The Scancopier is designed to be maintenance-free. However, it still needs to be cleaned occasionally to ensure optimum image quality and performance. 1. Open the document cover. 2. Moisten a soft clean cloth with isopropyl alcohol (purity at least 95%). 3. Gently wipe the document glass (1) and the white sheet (2) beneath the document cover to remove any dust or toner particles Close the document cover. MAINTENANCE > 46

47 ADF CLEANING THE ADF From time to time, the pad assembly and feeding rollers of the ADF may become contaminated with ink, toner particles or paper dust. In this event, the ADF may not feed documents smoothly. If this occurs, follow the cleaning procedure below. 1. Moisten a cotton swab with a non-corrosive solvent such as isopropyl alcohol (purity at least 95%). 2. Lift the release button (1) on the ADF front cover and carefully open the ADF front cover Wipe the feeding rollers (2) by moving the swab from side to side. Rotate the rollers forward with your finger and repeat wiping until the rollers are clean. Be careful not to snag or damage the ADF pad (3) springs Wipe the ADF pad (3) from top to bottom, being careful not to hook the springs. 47 > MAINTENANCE

48 5. Close the ADF front cover. MAINTENANCE > 48

49 REPLACING THE ADF SNAP-IN PAD MODULE After approximately 20,000 pages have been fed through the ADF, the ADF pad may be worn out, and you may experience problems with document feeding. In this case, it is recommended that you replace the pad module with a new one. To order a new pad module, contact your Oki dealer. 1. Lift the release button (1) on the ADF front cover and carefully open the ADF front cover Press both arms of the ADF snap-in pad module (1) inward with two fingers and pull out the module > MAINTENANCE

50 3. Remove the new ADF pad module from its box. 4. Press both arms of the ADF snap-in pad module inward with two fingers. 5. Place the ADF snap-in pad module into the hole until it snaps into place. MAINTENANCE > 50

51 TROUBLESHOOTING Use the following information to assist with solving any problems that might arise when using your Scancopier. LCD MESSAGES LCD Message Copy function disables Check printer cable or status Action required Download the printer profile. (See Appendix C entitled Updating the printer profile. ) Check if the printer cable has been correctly connected. Check if the printer is turned on. Restart the Scancopier and your printer (i.e. switch OFF and then ON again). If the message still appears, contact your Oki dealer. LCD INFORMATION CODES Info code Meaning Action required SDRAM error Restart the Scancopier (i.e. switch OFF and then Home sensor error ON) Lamp error If the code still appears, contact your Oki dealer Paper jam (ADF) Open the ADF cover, remove the paper and close the cover. If the code still appears, contact your Oki dealer Cover open Close the cover. If the code still appears, contact your Oki dealer Lock error Turn OFF the S900. Use the Lock/Unlock button to unlock the Scanning head of the S900. Restart the S900. If the code still appears, contact your Oki dealer Connect printer error Check the IEEE1394 cable and connections Printer error Check that the printer is functioning properly. If the code still appears, contact your Oki dealer Printer off-line Check the printer Copy job error Reset the S900 and try again. If the code still appears, contact your Oki dealer protocol error Reset the S900 and printer and try again. If the code still appears, contact your Oki dealer. 51 > TROUBLESHOOTING

52 Info code Meaning Action required Printer profile error Check the printer profile version and printer model name. Update the printer profile. (See Appendix C.) Scanner error Check the S900 or reset the S900 if required. If the code still appears, contact your Oki dealer. NOTE Always confirm that ON-LINE is displayed on the operator panel LCD of the printer before switching on the S900. TROUBLESHOOTING > 52

53 CLEARING A PAPER JAM Disregard this section if you do not have an ADF. In the event of a paper jam in the ADF, follow the procedure below to clear the jam. 1. Turn the Scancopier off by disconnecting the power cable. 2. Lift the release button (1) on the ADF front cover and carefully open the ADF front cover Slowly pull the paper out of the ADF unit. 4. Close the ADF front cover. 5. Turn on the Scancopier by reconnecting the power cable. 53 > TROUBLESHOOTING

54 SPECIFICATIONS System overview Image sensor Color CCD Light source CCFL Optical resolution 600x600 dpi Color depth 48-bit (input), 24-bit (output) LCD 240x64 dot graphic display External connections Service port Printer port (IEEE1394) USB 2.0 (for scanner connection) Copy area 300x422mm (11.8x16.6 inches) CPU 64 bit MIPS Memory size Image: 64MB System: 128MB Dimensions Scancopier: 589x502x153mm (23.2x19.8x6 inches) Scancopier and ADF: 589x502x318mm (23.2x19.8x12.5inches) Weight Scancopier: 9kg (19.8lb) Scancopier and ADF: 11.4kg (25lb) ADF capacity 50 sheets ADF document weight g/m² (16 28lb) ADF paper feed Face up Glass (flatbed) paper feed Face down Power supply 24V DC, 2A external power adapter Power consumption <36W Standby: 23W Power saving mode: 18W Operating environment 10 35deg C (50 95 deg F) 20 80% RH Copy resolution 600x600dpi Connector interface IEEE 1394 Features Scaling: % in 1% increments/decrements Paper size auto detection ( Letter LEF, LetterSEF, Ledger, Legal) Color density control Copy count: 1 99 SPECIFICATIONS > 54

55 APPENDIX A QUICK REFERENCE GUIDE 1. Load the document(s) to be copied (a) Single-page document Place the document face down on the glass, aligned to the top left corner (1) of the glass. 1 (b) Multi-page document Place your document (2) face up in the ADF, top of the document entered first and adjust the paper guides (3) to centre the document > APPENDIX A QUICK REFERENCE GUIDE

56 2. Enter your copy count via the Copy Count panel. 3. Make your copies 4 5 (a) (b) (c) Press the Color button (4) to toggle between color copying (illuminated) and black and white copying (not illuminated). Color copies. Press the Copy button (5) while the Color button (4) is illuminated. Black and white copies. Press the Copy button (5) while the Color button (4) is not illuminated. APPENDIX A QUICK REFERENCE GUIDE > 56

57 APPENDIX B SETTING UP A PIN ID AND PRINT CONTROL INTRODUCTION A printing limitation can be applied to every user via the PIN ID and the Print Control Utility (option) of the ES3037/3037e, and information about printing jobs, e.g. total print count, can be acquired as log data. The following conditions can be set: l Printing limitation can be applied to certain users. l Color printing limitation can be applied to certain users. l Printing limitation can be applied to every user. l Printing limitation can be applied to every section/department l Print logs can be acquired. CONNECTION ARRANGEMENT 2 1 The S900 Scancopier is connected via an IEEE1394 cable (1) to the printer which is connected via the network hub (2) to the PC. 57 > APPENDIX B SETTING UP A PIN ID AND PRINT CONTROL

58 SETTING UP THE PRINT CONTROL UTILITY Refer to the Print Control Utility user s guide for details of the steps outlined below. 1. Using administrator rights, install the Print Control Utility in the PC. 2. Start the Print Control Utility and add the S900 Scancopier as a printer that acquires Print log. 3. After adding the S900, set the User ID. Add "100000" at the front of the 4-digit S900 PIN to create a 10-digit number, and register it. Example: " " is the resulting number when the S900 PIN is "1234". 4. Choose registered User ID, and set up "a use limitation" and "limitation value". SETTING THE PIN ID On the S900: 1. Press the Additional Settings key. 2. Change the PIN Setting from Disable to Enable. 3. Press the Save Settings key. 4. The PIN ID input screen is displayed in the LCD. 5. Input a 4-digit ID with the Copy Count key panel. 6. Press the Copy button. NOTE Once PIN Setting has been enabled, this entry is not displayed in the menu until the All Clear button has been pressed and held for 5 seconds, returning all settings to the factory default values. APPENDIX B SETTING UP A PIN ID AND PRINT CONTROL > 58

59 PRINT CONTROL USAGE Examples of using the S900 ScanCopier and Print Control are listed in the table below. Examples Administrator PC setting S900 Scancopier operation To permit only certain users to print, by restricting users whose ID is unregistered from printing. To permit only certain users to print color, by restricting users whose ID is unregistered from color printing. To attach usage restrictions or collect print logs by users. To attach usage restrictions or collect logs by departments. To only collect logs. Select User Name "Unregistered ID" from Account ID Properties, and check "Print not permitted" in setting Use Restrictions. Select User Name "Unregistered ID" from Account ID Properties, and check the "Inhibit color print in setting Use Restrictions. Set Account ID for each user (ID) to avoid duplicates and set Use Restrictions. Set Account ID for each department. You can collect logs for the department by Account ID. Logs are collected according to the log collection schedule. Browse for collected logs. When an unregistered ID is entered, the S900 scans data but the printer will ignore the data sent and not print. When an unregistered ID is entered, the S900 will scan data but the printer will ignore data if it is color data and not print. When a user ID is entered, COPY runs according to the setting in Use restrictions. Printing will not be permitted if the set limit is exceeded. When User ID is entered for each department, Copy will run according to the setting in Use restrictions. Printing will not be permitted if the set limit is exceeded. 59 > APPENDIX B SETTING UP A PIN ID AND PRINT CONTROL

60 The types of log information you can obtain are listed in the following table. (The logs that can be collected vary depending on printer models and options.) Item Description See note Printer Printer name applicable to the log on display and its connection destination Date Date of log on display Log No. Log number User ID The number entered when setting PIN ID for S900 (User ID xxxx: First six digits from the left are fixed.) User "S900" fixed Document Name "Scanner Job" fixed Total printed The number of sheets printed Sheets Printed Pages The number of pages printed. Two pages per sheet in case of Duplex print. Status Result of print jobs (Printing completed, Job cancelled, Printing denied, Color printing denied, Log Buffer full, Unknown) Paper Size Size of paper printed Paper Type Type of paper printed 1, 2 Paper Weight Weight of paper printed 1, 2 Duplex Double-sided or Single-sided printing 1 Printed Sheets The number of printed sheets in each line when one print job is displayed in more than one column. (e.g. Duplex, Color 1 sheet, Mono 1 sheet make Printed Sheets take the value 2) 1 Color The number of pages printed in color 1 Monochrome The number of pages printed in monochrome 1 Stapler The number of times the Stapler was used Collection Time Time log was collected. 2 Start time Time printer accepted print jobs 2, 3 Process start Time printer started process 2, 3 time Process end time Time printer ended process 2, 3 Print start time Time printer started printing 2, 3 End time Time printer ended printing 2, 3 Processing - Offline time Offline time (secs) during processing (if any) 2 APPENDIX B SETTING UP A PIN ID AND PRINT CONTROL > 60

61 Item Description See note Printing - Offline time Offline time (secs) during printing (if any) 2 Tray1 Number of sheets fed from Tray1 2 Tray2 Number of sheets fed from Tray2 2 Tray3 Number of sheets fed from Tray3 2 Tray4 Number of sheets fed from Tray4 2 Tray5 Number of sheets fed from Tray5 2 Multi Purpose Tray Multi Purpose Feeder Number of sheets fed from Multi Purpose Tray/Manual 2 Tray Number of sheets fed from Optional Multi-pass Feeder 2 300dpi Number of pages printed at 300dpi 2 600dpi Number of pages printed at 600dpi 2 600x1200dpi Number of pages printed at 600x1200dpi dpi Number of pages printed at 1200dpi 2 Notes: 1. When displayed in more than one line, the second line and thereafter will be displayed blank for other than this item. 2. Default setting is not displayed for this item. 3. Left blank if time is not notified to printer. 61 > APPENDIX B SETTING UP A PIN ID AND PRINT CONTROL

62 PRINT CONTROL EXAMPLE The following table provides an example of four users, A, B, C, and D, using the S900 Scancopier with Print Control. Name User ID Setting usage restrictions S900 operation A Inhibiting color print From Account ID Properties, select User Name A and check the Inhibit color print box on the Use Restrictions tab. B Print not permitted From Account ID Properties, select User Name B and check the Print not permitted box. C All permitted No settings needed. D Can use up to $ From Account ID Properties, select User Name D, check the Charge box in Limits and enter 1000 in Charge is entered as PIN ID. Mono Copying is permitted. For Color Copying, the S900 will scan but the printer will ignore the data and will not print is entered as PIN ID. For Copying, the S900 will scan but the printer will ignore the data and will not print is entered as PIN ID. Copying is permitted with no restrictions is entered as PIN ID. Copying is permitted up to a maximum value of $1000 based on the charge per page set in the definition of charges. Once $1000 is reached, the S900 will scan but the printer will ignore the data and will not print. The maximum may be exceeded, depending on how frequently the printer is polled for information. Frequent polling results in a closer match to set limits. 1. If you select Define charges when adding a printer, you can define charge per page under Printed page, Finisher (staple), Printer time usage, Size, Tray, and Paper type screens. APPENDIX B SETTING UP A PIN ID AND PRINT CONTROL > 62

63 APPENDIX C UPDATING THE PRINTER PROFILE The installed printer profile in the Scancopier should match the printer model (ES3037 or ES3037e) for optimum results. It is possible to update the profile using the Update Tool via the cross cable supplied through the service port at the rear of the Scancopier. For further information, please refer to the CD (which contains the software and explanatory documentation) supplied with your Scancopier. 63 > APPENDIX C UPDATING THE PRINTER PROFILE - FOOTER

64 APPENDIX D SETTING UP Although your Scancopier (and optional ADF) will have been fully installed by an Installation Engineer, you may require to resite the Scancopier or fit an ADF at a later date or change your user default settings. In such events, you should read the relevant sections of the following information. RESITING THE SCANCOPIER CAUTION! Before moving the Scancopier you must remove the power from it, lock the scanning head and disconnect any cables that may be attached to it. LOCKING THE SCANNING HEAD 1. Turn the power off the Scancopier If the scanning head is not located at its home position (1), turn the Scancopier on to return the scanning head to position (1). 3. After the scanning head is returned to the home position, turn the Scancopier off. APPENDIX D SETTING UP > 64

65 4. Move the lock switch up to the locked position (1). 1 2 PRECAUTIONS Disconnect all cables (except the ADF cable) before moving the Scancopier. Keep the machine out of direct sunlight. Direct exposure to the sun or excessive heat may cause damage. Do not install the Scancopier near heating or air conditioning units. Do not install the Scancopier in a humid or dusty place. Be sure to use the proper AC power source. Be sure to use the proper AC adapter (see Specifications). Using other AC adapters may damage the Scancopier and void the warranty. Place the unit securely on an even, flat surface or on the optional stand. Tilted or uneven surfaces may cause mechanical or paperfeeding problems. CAUTION! Do not connect AC power to the S900 until you have unlocked the scanning head, otherwise damage to the Scancopier may result. 65 > APPENDIX D SETTING UP

66 UNLOCKING THE SCANNING HEAD To protect the scanning head from damage during shipment or resiting, the Scancopier is designed with a lock switch on the side of the main unit. Therefore, BEFORE USING, THE MACHINE MUST BE UNLOCKED by moving the lock switch to the Use position Shipping (locked) position 2. Use (unlocked) position APPENDIX D SETTING UP > 66

67 INSTALLING THE ADF CAUTION! In some countries the ADF is an optional accessory. As such, it can be installed at a later time. If the Scancopier has been used previously, be sure to switch everything off and disconnect AC power from the Scancopier before installing the ADF. 1. Remove the standard Scancopier document cover (1) by opening the cover and lifting the studs (2) from the hinge holes at the rear of the S Store the document cover on a flat surface in a safe place. 67 > APPENDIX D SETTING UP

68 2. Hold the ADF document cover (3) and insert its studs (4) into the hinge holes at the rear of the S Close the ADF cover and raise the ADF Tray (5) to an angle of about 45 degrees Pull down the legs (6) under the ADF Tray and locate them in their support positions. 5. Pull the ADF Tray extension (7) out until it is fully extended. APPENDIX D SETTING UP > 68

69 CONNECTING THE CABLES Connect the cables as shown. 1. IEEE1394 cable to the IEEE1394 data port on the printer. 2. USB cable to the PC s USB port. Only required for scanning images into the PC. Does not support printing from the PC via USB. 3. ADF cable attached to the ADF if you have one. CAUTION! Do not connect AC power to the S900 until you have unlocked the scanning head, otherwise damage to the Scancopier may result. 69 > APPENDIX D SETTING UP

70 CONNECTING THE POWER AND SWITCHING ON NOTE > Do not connect the S900 to the printer until the printer is turned ON and displaying ON-LINE in its operator panel. > You can leave the S900 switched ON at all times as it has an inbuilt power saving function. 1. Press the Scancopier power switch (1) to the 0 position to ensure the Scancopier is turned off Connect the end of the power cable from the Adapter to the Scancopier power port (2). 3. Connect the Adapter to an appropriate power outlet with the power cable supplied and switch on the power. 4. Press the Scancopier power switch to the I position to turn on your Scancopier. APPENDIX D SETTING UP > 70