DS-1630 User's Guide

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1 DS-1630 User's Guide

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3 Contents DS-1630 User's Guide... 7 Scanner Basics... 8 Scanner Parts Locations... 8 Scanner Parts... 8 Scanner Buttons and Lights Epson Scanner Accessories Changing the Power Off and Sleep Timer Settings Placing Originals on the Scanner Placing Originals in the Automatic Document Feeder Placing Standard-Size Originals in the ADF Placing Long Originals in the ADF Original Document Specifications for the ADF Placing Originals on the Scanner Glass Using the Network Interface Unit Network Interface Unit Control Panel Connecting the Network Interface Unit Setting Up Network Scanning Scanning to Network Computers from the Network Interface Unit - Windows Scanning Starting a Scan Starting a Scan from a Scanner Button Assigning Start Button Settings or Scan Jobs Starting a Scan Using the Epson Scan 2 Icon Starting a Scan from a Scanning Program Scanning with Document Capture Pro and Document Capture Scanning in Epson Scan Additional Scanning Settings - Main Settings Tab Additional Scanning Settings - Advanced Settings Tab Image Format Options Scan Resolution Guidelines

4 Scanning Special Projects Scanning Multi-Page Originals as Separate Files - Windows Convert Scanned Documents to Editable Text (OCR) Scanning Using OCR - Windows Scanning Using OCR - OS X Saving Scanned Documents as a Searchable PDF Scanning to a SharePoint Server or Cloud Service Saving a Scan as an Office Format File - Windows Cleaning and Transporting Your Scanner Cleaning Your Scanner Cleaning the ADF Transporting Your Scanner Solving Problems Scanner Light Status Solving Scanning Problems Scanner Does Not Turn On or Turns Off Unexpectedly Start Button Does Not Work as Expected Scanning Software Does Not Operate Correctly Cannot Start Epson Scan Scanning is Slow Solving Original Document Feeding Problems Originals Do Not Feed From the Automatic Document Feeder Originals Jam in the Automatic Document Feeder Solving Scanned Image Quality Problems Image Consists of a Few Dots Only Line of Dots Appears in All Scanned Images Straight Lines in an Image Appear Crooked Image is Distorted or Blurry Image Colors are Patchy at the Edges Image is Too Dark Back of Original Image Appears in Scanned Image Characters are not Recognized During Conversion to Editable Text (OCR) Binding Margins on a Scanned Booklet are Blurry

5 Ripple Patterns Appear in an Image Scanned Image Colors Do Not Match Original Colors Scanned Image Edges are Cropped Resetting the Epson Scan 2 Settings Uninstall Your Scanner Software Uninstalling Scanner Software - Windows Uninstalling Scanner Software - OS X Where to Get Help Technical Specifications Windows System Requirements Mac System Requirements General Specifications Dimension Specifications Electrical Specifications Environmental Specifications Safety and Approvals Specifications Notices Important Safety Instructions Restrictions on Copying Default Delay Times for Power Management for Epson Products Binding Arbitration and Class Waiver Trademarks Copyright Notice Open Source Software License libtiff Software Acknowledgment A Note Concerning Responsible Use of Copyrighted Materials Copyright Attribution

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7 DS-1630 User's Guide Welcome to the DS-1630 User's Guide. For a printable PDF copy of this guide, click here. 7

8 Scanner Basics See these sections to learn about the basic features of your scanner. Scanner Parts Locations Changing the Power Off and Sleep Timer Settings Scanner Parts Locations Scanner Parts See these sections to identify the parts on your scanner. Scanner Parts Scanner Buttons and Lights Epson Scanner Accessories Parent topic: Scanner Basics 1 ADF (Automatic Document Feeder) 8

9 2 ADF cover 3 Input tray 4 Edge guides 5 Stopper 6 Output tray 7 Control panel 1 Document mat 2 Scanner glass 9

10 1 AC inlet 2 USB port Parent topic: Scanner Parts Locations Scanner Buttons and Lights 1 power button 2! error light 3 stop button 4 ready light 5 start button Parent topic: Scanner Parts Locations 10

11 Epson Scanner Accessories You can purchase genuine Epson accessories at epson.com (U.S. sales) or epson.ca (Canadian sales). You can also purchase accessories from an Epson authorized reseller. To find the nearest one, call 800- GO-EPSON ( ). Part Network interface unit Part number B12B Parent topic: Scanner Parts Locations Changing the Power Off and Sleep Timer Settings You can use the Epson Scan 2 Utility to change the time period before the scanner enters sleep mode and turns off automatically. 1. Do one of the following to access the Epson Scan Settings utility: Windows 10: Click and select All Apps > EPSON > Epson Scan 2 Utility. Windows 8.x: Navigate to the Apps screen and select Epson Scan 2 Utility. Windows (other versions): Click or Start, and select All Programs or Programs. Select EPSON > Epson Scan 2 > Epson Scan 2 Utility. OS X: Open the Applications folder, open the Epson Software folder, and select Epson Scan 2 Utility. 11

12 2. Click the Power Save tab. 3. Select the length of time after which you want the scanner to go to sleep as the Sleep Timer setting. 4. Select the length of time after which you want the scanner to automatically turn off when not in use as the Power Off Timer setting. 5. Close the Epson Scan 2 Utility. Parent topic: Scanner Basics 12

13 Placing Originals on the Scanner Follow the instructions here to place your originals on the scanner. Caution: Do not place anything on top of your scanner or use its cover as a writing surface to avoid damaging it. Placing Originals in the Automatic Document Feeder Placing Originals on the Scanner Glass Placing Originals in the Automatic Document Feeder Follow the instructions here to place your originals in the Automatic Document Feeder (ADF). Placing Standard-Size Originals in the ADF Placing Long Originals in the ADF Original Document Specifications for the ADF Parent topic: Placing Originals on the Scanner Related references Original Document Specifications for the ADF Placing Standard-Size Originals in the ADF You can place multi-page original documents in the Automatic Document Feeder (ADF). You can also use the ADF to scan both sides of a 2-sided document. Caution: Make sure your originals meet the specifications for the ADF before loading them. Note: If your originals are 15.5 inches (393.8 mm) or longer, see the link at the end of these steps for instructions on loading long originals in the ADF. 13

14 1. Remove any documents from the scanner glass. Note: Also wipe off any dust or stains from the areas shown here with a soft, dry cloth. 14

15 2. Slide the edge guides outward and raise the stopper. Note: If your originals are legal-size (14 inches [356 mm]) or longer, leave the stopper closed. 3. Fan your stack of originals and tap them gently on a flat surface to even the edges. 15

16 4. Insert the originals into the ADF faceup and top-edge first. 5. Slide the edge guides against the originals, but not too tightly. Parent topic: Placing Originals in the Automatic Document Feeder Placing Long Originals in the ADF You can place one original that is 15.5 inches (393.8 mm) or longer in the ADF. Caution: Make sure your original meets the specifications for the ADF before loading it. 16

17 1. Remove any documents from the scanner glass. Note: Also wipe off any dust or stains from the areas shown here with a soft, dry cloth. 2. Slide the edge guides outward. 17

18 3. Insert your original into the ADF faceup and top-edge first. 4. Slide the edge guides against the original, but not too tightly. Note: When scanning, support your original as it feeds into and exits the ADF. 18

19 Parent topic: Placing Originals in the Automatic Document Feeder Original Document Specifications for the ADF You can load original documents that meet these specifications in the ADF. Paper thickness: 13 to 32 lbs (50 to 120 g/m 2 ) Paper types: Plain paper, fine paper, recycled paper Paper size Loading capacity Double-sided scanning Letter ( inches [ mm]) A4 ( inches [ mm]) Legal ( inches [ mm]) A5 ( inches [ mm]) A6 ( inches [ mm]) B5 ( inches [ mm]) Longer than 15.5 inches (393.8 mm) Up to the arrow mark on the edge guide or 50 sheets (21 lb [80 g/m²]); loading capacity varies depending on the paper type Yes Yes No Yes No Yes 1 sheet No You can load original documents within the following range of sizes: Maximum: inches ( mm) for single-sided scanning and inches ( mm) for double-sided scanning Minimum: inches ( mm) for single-sided scanning and inches ( mm) for double-sided scanning Caution: Load the following types of originals on the scanner glass instead of the ADF, or they may be damaged or may damage the scanner: Photos 19

20 Originals with holes, other than standard hole-punched originals Booklets Non-paper originals, such as fabric or metal foil Originals containing stapes or paper clips Originals with glue on it Ripped, curled, or wrinkled originals Transparencies Originals with carbon paper backing Originals with wet ink Originals with sticky notes attached Originals with labels or tape not firmly attached Postcards Envelopes Business cards Plastic cards Parent topic: Placing Originals in the Automatic Document Feeder Placing Originals on the Scanner Glass You can place originals directly on the scanner glass. Caution: Do not place heavy objects on the scanner glass and do not press on the glass with too much force, or it may damage the scanner. Do not leave photos on the scanner glass for an extended period, or they may stick to the glass. 20

21 1. Open the scanner cover. Caution: Be careful not to open the scanner cover more than 70 or you may damage it. 21

22 2. Place your original facedown on the scanner glass with the top edge facing as shown. Slide the original to the edges of the indicated corner. 22

23 Note: Move your original about 0.1 inch (2.5 mm) away from the edges as shown to avoid cropping. 23

24 3. Close the scanner cover gently to keep your original in place. Note: If your original is over 0.4 inch (10 mm) thick, leave the scanner cover open and gently press down on your original instead as you scan. Parent topic: Placing Originals on the Scanner 24

25 Using the Network Interface Unit See these sections to use the optional Epson Network Interface Unit to scan over a network. Network Interface Unit Control Panel Connecting the Network Interface Unit Setting Up Network Scanning Scanning to Network Computers from the Network Interface Unit - Windows Network Interface Unit Control Panel 1 power button (turns the unit on and off) 2 LCD screen (displays status, operations, and error messages) 3 settings button (selects product settings, network settings, and maintenance options) 4 Reset button (returns the LCD to the default screen) 5 Stop button (cancels scanning) 6 OK button and arrows (use the arrows to highlight an option and the OK button to select it) 7 start button (starts scanning when networking is enabled) Parent topic: Using the Network Interface Unit 25

26 Connecting the Network Interface Unit See the documentation that came with the optional Epson Network Interface Unit for instructions on connecting it to your scanner. Parent topic: Using the Network Interface Unit Setting Up Network Scanning You can set up network scanning through the optional Epson Network Interface Unit. First connect the unit to your scanner and verify that both are working properly. Then follow the instructions here to set up computers for network scanning using the Epson Scan 2 Utility. Note: Make a note of the IP address or host name of the Epson Network Interface Unit so you can enter it in these steps. 1. Do one of the following to start Epson Scan 2 Utility: Windows 10: Click and select All Apps > EPSON > Epson Scan 2 Utility. Windows 8.x: Navigate to the Apps screen and select Epson Scan 2 Utility. Windows (other versions): Click or Start, and select All Programs or Programs. Select EPSON > Epson Scan 2 > Epson Scan 2 Utility. OS X: Open the Applications folder, open the Epson Software folder, and select Epson Scan 2 Utility. 2. Select Settings from the Scanner drop-down list. 26

27 You see a screen like this: Note: If you see an Enable Editing button, click it so that you can modify the scanner settings. 3. Select your scanner and click Add. 27

28 You see a screen like this: 4. Do one of the following: Under Search for Network, select the IP address of your Epson Network Interface Unit and click Add. Select the Enter address setting, type in the IP address or host name of your Epson Network Interface Unit, and click Add. 5. Click OK to check the connection. You see a confirmation message. 6. Click OK to save your settings and close Epson Scan 2 Utility. Parent topic: Using the Network Interface Unit 28

29 Scanning to Network Computers from the Network Interface Unit - Windows You can scan to a network computer directly from the Network Interface Unit (Windows). You first set up a scan job in Document Capture Pro and then select the computer you want to send the scanned file to. Note: Make sure your scan job settings are set up correctly in Document Capture Pro before scanning with the Network Interface Unit. 1. Press the OK button on the Network Interface Unit. 2. On the LCD screen of the Network Interface Unit, select the computer you want to send the scanned file to and press the OK button. Note: If your scanner is part of a network group, make sure to set the computer to the same network group or it will not appear on the LCD screen. 3. If you set up a password in Document Capture Pro, enter the password at the prompt. 4. Select a scan job and press the OK button on the Network Interface Unit. 5. Press the start button on the scanner or Network Interface Unit. Your original is scanned and the file is sent to the computer you selected. Parent topic: Using the Network Interface Unit 29

30 Scanning Starting a Scan You can scan original documents or photos and save them as digital files. Starting a Scan Scanning with Document Capture Pro and Document Capture Scanning in Epson Scan 2 Scan Resolution Guidelines Scanning Special Projects After placing your original documents or photos on your product for scanning, start scanning using one of these methods. Starting a Scan from a Scanner Button Starting a Scan Using the Epson Scan 2 Icon Starting a Scan from a Scanning Program Parent topic: Scanning Starting a Scan from a Scanner Button You can scan using the start button on your scanner. This automatically starts Document Capture Pro (Windows) or Document Capture (OS X) and the scan job you have assigned to the button. Note: Make sure Epson Scan 2 and Document Capture Pro (Windows) or Document Capture (OS X) are installed on the computer connected to the scanner. 1. Make sure the scanner is connected to your computer. 2. Load an original in your scanner. 3. Press the start button. The scanner starts the job that was assigned to the (Windows) or Document Capture (OS X). start button in Document Capture Pro Note: You can view or change the scan settings using Document Capture Pro (Windows) or Document Capture (OS X). 30

31 Assigning Start Button Settings or Scan Jobs Parent topic: Starting a Scan Related tasks Assigning Start Button Settings or Scan Jobs Related topics Placing Originals on the Scanner Assigning Start Button Settings or Scan Jobs You can view or change the default scan settings when you scan using the start button on your scanner. You do this by accessing the scan jobs in the Document Capture Pro (Windows) or Document Capture (OS X) program. 1. Start Document Capture Pro or Document Capture on a computer connected to the product. 2. Click the Manage Job icon from the toolbar at the top of the window. You see a window showing the current scan job list. 3. If you want to add a scan job, click Add or the + icon, enter a name for the new job, select settings as necessary, and click OK. You can now use the new scan job when you scan with Document Capture Pro or Document Capture. Note: See the Help information in Document Capture Pro or Document Capture for details. 4. If you want to assign a scan job to the start button, do one of the following: Windows: Click Event Settings. OS X: Click the icon at the bottom of the window, then click Event Settings. 31

32 5. Do one of the following: Windows: Select the job that you want to assign to the start button from the 1 drop-down list. Note: Jobs 2 to 30 can only be selected when using the optional Network Interface Unit. 32

33 OS X: Select the job that you want to assign to the start button. 6. Click OK. Parent topic: Starting a Scan from a Scanner Button Starting a Scan Using the Epson Scan 2 Icon You can start the Epson Scan 2 program to select scan settings, scan, and save the scanned image to a file. Windows 10: Click and select All apps > EPSON > Epson Scan 2. Windows 8.x: Navigate to the Apps screen and select Epson Scan 2. Windows (other versions): Click > Epson Scan 2 > Epson Scan 2. or Start, and select All Programs or Programs. Select EPSON OS X: Open the Applications folder, open the Epson Software folder, and select Epson Scan 2. 33

34 You see an Epson Scan 2 window like this: 34

35 Parent topic: Starting a Scan Related tasks Scanning in Epson Scan 2 Starting a Scan from a Scanning Program You can start Epson Scan 2 from a TWAIN-compliant scanning program to select scan settings, scan, and open the scanned image in the program. 1. Open your scanning program and select its scanning option. (See your scanning program help for instructions.) 2. Select your product. Note: In certain programs, you may need to select your product as the "source" first. If you see a Select Source option, choose it and select your product. With Windows, do not select a WIA option for your product; it will not work correctly. 35

36 You see an Epson Scan 2 window like this: 36

37 Parent topic: Starting a Scan Related tasks Scanning in Epson Scan 2 Scanning with Document Capture Pro and Document Capture When you scan with Document Capture Pro (Windows) or Document Capture (OS X), the program automatically saves your scanned file on your computer in the folder you specify. You can select settings, preview, and change the scanned file settings as necessary. Note: The settings may vary, depending on the software version you are using. See the Help information in Document Capture or Document Capture Pro for details. 1. Do one of the following to start Document Capture Pro (Windows) or Document Capture (OS X): Windows 10: Click and select All Apps > Epson Software > Document Capture Pro. Windows 8.x: Navigate to the Apps screen and select Document Capture Pro. Windows (other versions): Click or Start, and select All Programs or Programs. Select Epson Software > Document Capture Pro. OS X: Open the Applications folder, open the Epson Software folder, and select Document Capture. 37

38 You see a window like this: 2. Click the Scan icon. 38

39 You see a window like this: Note: If you want to use a scan job that you created instead, select it from the Job list in the Document Capture Pro or Document Capture window, click the Start Job button, and skip the rest of these steps. 3. Select any displayed scan settings you want to use. Note: See the Help information in Document Capture Pro or Document Capture for details. 4. If you want to select detailed scan settings, do one of the following: Windows: Click Detailed Settings. Select any displayed scan settings you want to use and click Preview to see a preview of your scan in the Epson Scan 2 window, then click Save. OS X: Close the Scan window. Open the Scan menu at the top of the screen and select Displays the EPSON Scan Setup Screen. Click the Scan icon and select any displayed scan settings you want to use. 39

40 5. Click Scan. You see a preview of your scan in the Document Capture Pro (Windows) or Document Capture (OS X) window. 6. If you would like to scan additional originals and add them to the current captured images, click the Add Page button, select Acquire from Scanner, and repeat the previous steps. 7. Check the scanned images and edit them as necessary. 8. Click one of the Destination icons to choose where to send your scanned files. (If you cannot see all of the icons below, click the arrow next to the icons.) 9. Depending on the destination you chose, click OK or Send to complete the operation. Parent topic: Scanning Related concepts Scan Resolution Guidelines Scanning in Epson Scan 2 Epson Scan 2 automatically scans your document and saves the scanned file in PDF format in your operating system's Documents or My Documents folder, or opens it in your scanning program. You can select settings, preview, and change the scanned file settings as necessary. 1. Start Epson Scan 2. 40

41 You see this window: 41

42 2. Select the Document Source setting that matches where you placed your originals, or select Auto Detect to have Epson Scan 2 automatically detect the location. 3. Select the Scanning Side setting that matches the sides of the original that you want to scan. 4. Select the Document Size setting that matches the size of your original, or select Auto Detect to have Epson Scan 2 automatically detect the size. You can select Customize to enter a custom size, if necessary. 5. Select your original image type and how you want it scanned as the Image Type setting. 6. Select the Resolution setting you want to use for your scan. 7. Select any of the additional settings that you want to use on the Main Settings tab. 8. Click the Advanced Settings tab and select any settings that you want to use. 9. To see a preview of your scan with the settings you selected, click the Preview button. 42

43 Epson Scan 2 previews your original and displays the results in the Epson Scan 2 window. Note: If your originals were scanned from the ADF, reload your originals. 10. Select any additional settings that you want to use on the Main Settings tab. 11. Click the Advanced Settings tab and select any settings that you want to use. 12. Select the format in which you want to save your scanned file as the Image Format setting. If necessary, select Options and select any desired format options. 43

44 13. Enter the file name for your scanned file in the File Name field. If necessary, select Settings to modify the file name settings. 14. Select the location in which you want to save your scanned file as the Folder setting. If necessary, select Select to create a new folder. 15. Click Scan. The product scans your original and saves the scanned file in the location you specified. Additional Scanning Settings - Main Settings Tab Additional Scanning Settings - Advanced Settings Tab Image Format Options Parent topic: Scanning Related concepts Scan Resolution Guidelines Additional Scanning Settings - Main Settings Tab You can select these additional scanning settings on the Epson Scan 2 Main Settings tab. Stitch Images When scanning double-sided originals, lets you lay out images from both sides of the original one scanned page. Rotate Rotates the original image clockwise to the desired angle before scanning it. Select Auto to allow your product to automatically rotate the image based on the orientation of the text (may take longer to scan). Dual Image Output Scans the original image twice using different output settings. After Scanning Option When scanning multi-page originals, lets you add additional pages or add and edit the pages in a job and save all of the scanned pages as one file. Note: You must select a file format that supports multi-page such as PDF or Multi-TIFF. Note: The Dual Image Output setting is available with Windows only. Parent topic: Scanning in Epson Scan 2 44

45 Additional Scanning Settings - Advanced Settings Tab You can select these additional scanning settings on the Epson Scan 2 Advanced Settings tab. Not all adjustment settings may be available, depending on other settings you have chosen. Unsharp Mask Makes the edges of certain image areas clearer. Turn off this option to leave softer edges. Descreening Removes the ripple pattern that might appear in subtly shaded image areas, such as skin tones. This option improves results when scanning magazines or newspapers. (The results of descreening do not appear in the preview image, only in your scanned image.) Text Enhancement Sharpens the appearance of letters in text documents. Auto Area Segmentation Makes grayscale images clearer and text recognition more accurate by separating the text from the graphics. Dropout The scan will not pick up the color you select. This setting is available only if you select Grayscale or Black & White as the Image Type setting. Color Enhance Enhances the red, green, or blue shades in the scanned image. Brightness Adjusts the overall lightness and darkness of the scanned image. Contrast Adjusts the difference between the light and dark areas of the overall scanned image. Gamma Adjusts the midtone density of the scanned image. Threshold Adjusts the level at which black areas in text and line art are delineated, improving text recognition in OCR (Optical Character Recognition) programs. Skip Blank Pages If the scanner detects marks from the other side of a blank page and adds the marks to the scanned image, adjust this setting to prevent this. Edge Fill Corrects shadowing around the edges of the image by filling the shadows with the color you select. 45

46 Correct Document Skew Corrects skewed originals, image contents, or both. Remove Punch Holes Removes the shadows caused by holes on the edges of the original. Parent topic: Scanning in Epson Scan 2 Image Format Options You can select different image formats and related options. For details on available options, click the? icon on the Epson Scan 2 Image Format Options window. Not all image formats have options. Bitmap (*.bmp) A standard image file format for most Windows programs. JPEG (*.jpg) An image format that lets you highly compress image data. However, the higher the compression, the lower the image quality. (The TIFF format is recommended when you need to modify or retouch your scanned image.) PNG (*.png) An image format that does not lose quality during editing. TIFF (*.tif) A file format created for exchanging data between many programs, such as graphic and DTP software. Multi-TIFF (*.tif) A TIFF file format when multiple pages are saved to the same file, allowing you to edit the images using a compatible program. PDF (*.pdf) A document format that is readable by Windows and OS X systems using Adobe Reader, Acrobat, or other programs. You can save multi-page documents in one PDF file. Searchable PDF (*.pdf) A document format that is readable by Windows and OS X systems using Adobe Reader, Acrobat, or other programs. You can save multi-page documents in one PDF file. Recognized text in the scanned document can be searched. Parent topic: Scanning in Epson Scan 2 46

47 Scan Resolution Guidelines The Resolution setting, measured in dpi (dots per inch), controls the amount of detail captured in your scans. Increasing the resolution raises the amount of detailed captured but comes with the following disadvantages: Larger file sizes It takes longer to scan your originals, send/receive your scans by or fax, and to print your scans The image may become too large to fit on your display or print on paper Select a Resolution setting based on how you plan to use the scanned image: , view on a computer screen, or post on the web: 96 to 150 dpi Print, fax, convert to editable text (OCR), or create a text searchable PDF: 200 to 300 dpi Note: If you plan to enlarge a scanned image so you can print it at a larger size, increase the resolution by the same amount you will increase the image size to retain a high image quality. For example, if you normally scan your image in its original size at 300 dpi but plan to double the image size later, change the Resolution setting to 600 dpi. Parent topic: Scanning Scanning Special Projects Your product's scanning software offers various options to help you quickly complete special scan projects. Scanning Multi-Page Originals as Separate Files - Windows Convert Scanned Documents to Editable Text (OCR) Scanning to a SharePoint Server or Cloud Service Saving a Scan as an Office Format File - Windows Parent topic: Scanning Scanning Multi-Page Originals as Separate Files - Windows You can use Document Capture Pro (Windows) to scan multi-page originals as separate scanned files. You indicate where you want the new scanned files to start by inserting a blank page or barcode between the pages of your original. Note: The settings may vary, depending on the software version you are using. See the Help information in Document Capture Pro for details. 47

48 1. Load a multi-page original with blank pages or barcodes inserted where you want to start a new scanned file. 2. Do one of the following to start Document Capture Pro: Windows 10: Click and select All Apps > Epson Software > Document Capture Pro. Windows 8.x: Navigate to the Apps screen and select Document Capture Pro. Windows (other versions): Click or Start, and select All Programs or Programs. Select Epson Software > Document Capture Pro. You see this window: 3. Click the Scan icon. 4. Select any displayed scan settings you want to use. Note: See the Help information in Document Capture Pro for details. 5. Click Scan. You see a preview of your scan in the Document Capture Pro window. 48

49 6. Click one of the Destination icons to choose where to send your scanned files. (If you cannot see all of the icons below, click the arrow next to the icons.) 7. Click File Name & Separation Settings. 8. Select Apply job separation and click Separation Settings. 9. Select the method you used to separate the originals, select a folder name specification and click OK. 10. Select any additional settings from the File Name Settings dialog and click OK. 11. Confirm your settings and click OK or Send. Your originals are saved into separate files and folders as specified by your settings. Parent topic: Scanning Special Projects Related topics Placing Originals on the Scanner Convert Scanned Documents to Editable Text (OCR) You can scan a document and convert the text into data that you can edit with a word processing, spreadsheet, or HTML-editing program. This process is called OCR (Optical Character Recognition). To scan and use OCR, you need to install an OCR program, such as ABBYY FineReader. Scanning Using OCR - Windows Scanning Using OCR - OS X Saving Scanned Documents as a Searchable PDF Parent topic: Scanning Special Projects Scanning Using OCR - Windows You can use the ABBYY FineReader OCR program to convert scanned documents to editable text. 1. Load your original in the scanner. 2. Do one of the following to open ABBYY FineReader: Windows 10: Click and select All Apps > ABBYY FineReader 9.0 Sprint > ABBYY FineReader 9.0 Sprint. 49

50 Windows 8.x: Navigate to the Apps screen and select ABBYY FineReader 9.0 Sprint. Windows (other versions): Click or Start, and select All Programs or Programs. Select ABBYY FineReader 9.0 Sprint > ABBYY FineReader 9.0 Sprint. You see a window like this: 3. Select the language used in the document you are going to scan as the Document Language setting. 4. Click the icon that corresponds with the program or format you want to scan to. 5. If you see the Select Scanner window, select your product and click OK. Note: Do not select a WIA option for your product; it will not work correctly. You see the scan settings window. 6. Select your scan settings. 7. Click Preview and adjust the area you want to scan, if necessary. 50

51 8. Click Scan. Note: To scan a multi-page document, select settings in the Multi-Page Scanning section and click Scan for each page. 9. When you are finished scanning, click Close. Your document is scanned and processed into editable text, then you see the Save As window. 10. Select a name and a file format for your document and click Save. The file is saved and then opened in an application associated with the file type you selected, if available on your system. Parent topic: Convert Scanned Documents to Editable Text (OCR) Related topics Placing Originals on the Scanner Scanning Using OCR - OS X You can use the ABBYY FineReader OCR program to convert scanned documents to editable text. Note: The version of ABBYY FineReader included with your scanner does not support OS X Load your original in the scanner. 2. Open the Applications folder and click the ABBYY FineReader Sprint icon. 51

52 You see a window like this: 3. Open the Get Images From pop-up menu and select your product. 4. Select the language used in the document you are going to scan as the Document Language setting. 5. Select the type of document you are going to scan. 6. Select your scan settings and click Scan. Your document is scanned and you see the Epson Scan 2 window while your document is converted to editable text. 7. Click Close to close the Epson Scan 2 window and Preview window, if necessary. 52

53 You see the Save Converted File As window: 8. Click the Save button. The file is saved and then opened in an application associated with the file type you selected, if available on your system. Parent topic: Convert Scanned Documents to Editable Text (OCR) Related topics Placing Originals on the Scanner Saving Scanned Documents as a Searchable PDF You can scan a document and save the text in a searchable PDF. In a searchable PDF, text is recognized using Optical Character Recognition (OCR) and then embedded in the scanned original. Note: The required Epson Scan OCR Component (Windows) or Epson Scan 2 OCR Component (OS X) is installed automatically when you install your scanner software as instructed on the Start Here sheet. If you install your scanner software programs individually, be sure to also install the components if you want to perform OCR. 1. Load your original in the scanner. 2. Start Epson Scan Select your scan settings. 4. Click Preview and adjust the area you want to scan, if necessary. 5. If you are using the ADF, reload the ejected original in the scanner. 53

54 6. Select Searchable PDF as the Image Format setting. 7. Select Options from the Image Format list. You see the Image Format Options window. 8. Select the Text tab. 9. Make sure the language used in the document text is selected as the Text Language setting. 10. Click OK. 11. Confirm the File Name setting and select a Folder setting for your document. 12. Click Scan. The scanned image is saved as a searchable PDF. Parent topic: Convert Scanned Documents to Editable Text (OCR) Related tasks Scanning in Epson Scan 2 Related topics Placing Originals on the Scanner 54

55 Scanning to a SharePoint Server or Cloud Service You can use Document Capture Pro (Windows) or Document Capture (OS X) to upload scanned images to a SharePoint server or a cloud service. 1. Do one of the following to start Document Capture Pro (Windows) or Document Capture (OS X): Windows 10: Click and select All Apps > EPSON Software > Document Capture Pro. Windows 8.x: Navigate to the Apps screen and select Document Capture Pro. Windows (other versions): Click or Start, and select All Programs or Programs. Select EPSON Software > Document Capture Pro. OS X: Open the Applications folder, open the Epson Software folder, and select Document Capture. You see a window like this: 2. Click the Scan icon. 3. Select any displayed scan settings you want to use. Note: See the Help information in Document Capture Pro or Document Capture for details. 55

56 4. Click Scan. You see a preview of your scan in the Document Capture Pro or Document Capture window. 5. Click one of the cloud service Destination icons to choose where to save your scanned file. (If you cannot see all of the icons below, the service software may not be installed, the service may not be available on your platform, or you need to click the arrow next to the icons.) Web Folder (WebDAV) Microsoft SharePoint server (Windows only) Evernote (Windows only) Google Drive SugarSync You see the Transfer Settings window. 6. Enter any required information to set up the destination. If you have previously created a saved setting for the destination, select it from the drop-down list. 7. Adjust any save settings, then click OK or Send, depending on the destination. Your originals are scanned and uploaded to the indicated server. Parent topic: Scanning Special Projects Saving a Scan as an Office Format File - Windows You can use Document Capture Pro (Windows) to save your scans in one of the following Microsoft Office file formats: Microsoft Word (.docx), Microsoft Excel (.xlsx), or Microsoft PowerPoint (.pptx). 1. Load your original in the scanner. 2. Do one of the following to start Document Capture Pro: Windows 10: Click and select All Apps > Epson Software > Document Capture Pro. Windows 8.x: Navigate to the Apps screen and select Document Capture Pro. Windows (other versions): Click or Start, and select All Programs or Programs. Select EPSON Software > Document Capture Pro. 56

57 You see this window: 3. Click the Scan icon. 4. Select any displayed scan settings you want to use. Note: See the Help information in Document Capture Pro for details. 5. Click Scan. You see a preview of your scan in the Document Capture Pro window. 6. Click one of the Destination icons to choose where to send your scanned files. (If you cannot see all of the icons below, click the arrow next to the icons.) You see the Batch Save or Transfer Settings window. 7. Select the Office format file you want to save your scan as from the File Type drop-down list. 57

58 8. Click Options to display a new window with additional settings. 9. Select any additional settings as necessary, and click OK. 10. Confirm your settings and click OK or Send. Your originals are saved in the Office file format you selected. Parent topic: Scanning Special Projects Related topics Placing Originals on the Scanner 58

59 Cleaning and Transporting Your Scanner See these sections if you need to clean or transport your scanner. Cleaning Your Scanner Cleaning the ADF Transporting Your Scanner Cleaning Your Scanner Cleaning the ADF To keep your product working at its best, you should clean it several times a year. Caution: Do not use a hard brush, alcohol, or paint thinner to clean the product or you may damage it. Do not use oil or other lubricants inside the product or let water get inside it. Do not open the product case. Do not press the surface of the scanner glass with any force and be careful not to scratch or damage the scanner glass. A damaged glass surface can decrease the scan quality. 1. Turn off the scanner using the power button. 2. Unplug the AC power cord. 3. Disconnect the USB cable. 4. Clean the outer case with a cloth dampened with mild detergent and water. 5. If the scanner glass gets dirty, clean it with a soft, dry cloth. If the glass surface is stained with grease or some other hard-to-remove material, use a small amount of glass cleaner on a soft cloth to remove it. Wipe off all remaining liquid. Note: Do not spray glass cleaner directly on the scanner glass. Make sure that no dust builds up on the surface of the scanner glass. Dust can cause spots in your scanned images. Parent topic: Cleaning and Transporting Your Scanner Clean the ADF if you experience paper feed or scanned image quality problems, or you see a message on your computer telling you to clean it. Caution: Do not use a hard brush, alcohol, or paint thinner to clean the product or you may damage it. Do not use oil or other lubricants inside the product or let water get inside it. Do not open the product 59

60 case. Do not press the surface of the scanner glass with any force and be careful not to scratch or damage the scanner glass. A damaged glass surface can decrease the scan quality. 1. Open the ADF cover. 60

61 2. Use a soft, dry, lint-free cloth (microfiber is recommended) to clean the rollers. 3. Close the ADF cover. 61

62 4. Open the ADF. 62

63 5. Press the tabs on the document mat and remove the mat. 63

64 6. Use a soft, dry, lint-free cloth (microfiber is recommended) to clean both sides of the clear portion of the document mat. Caution: Do not wipe the clear portion with too much force or you may damage it. 7. Slide the notches on the base of the document mat into the scanner lid and push the top tabs into place until they click. 8. Close the ADF. Parent topic: Cleaning and Transporting Your Scanner 64

65 Transporting Your Scanner If you need to ship your product, transport it a long distance, or store it for an extended period, prepare it for transportation as described here. 1. Remove any originals from the scanner. 2. Turn off the scanner using the power button. 3. Unplug the AC power cord. 4. Disconnect the USB cable. 5. Place the scanner in its original packing materials if possible, or use equivalent materials with cushioning around the scanner. Caution: When carrying the scanner, hold it from the bottom on both sides. Avoid tilting the scanner, or the ADF may open and cause injury. Parent topic: Cleaning and Transporting Your Scanner 65

66 Solving Problems Check these sections for solutions to problems you may have using your product. Scanner Light Status Solving Scanning Problems Solving Original Document Feeding Problems Solving Scanned Image Quality Problems Uninstall Your Scanner Software Where to Get Help Scanner Light Status You can often diagnose problems with your scanner by checking its lights. 1! error light 2 ready light Light status Condition/solution! error light is flashing slowly A paper jam has occurred. Open the ADF cover and remove any jammed originals. Close the cover to clear the error and load your originals again.! error and ready lights are flashing fast! error light is on ready light is off A fatal error has occurred. Turn the product off and then back on again. If the error continues, contact Epson for support. The firmware update has failed and the scanner is in recovery mode. Connect your product using a USB cable and try updating the firmware again. If the error continues, contact Epson for support. 66

67 Parent topic: Solving Problems Related references Originals Jam in the Automatic Document Feeder Where to Get Help Solving Scanning Problems Check these solutions if you have problems scanning with your product. Scanner Does Not Turn On or Turns Off Unexpectedly Start Button Does Not Work as Expected Scanning Software Does Not Operate Correctly Cannot Start Epson Scan 2 Scanning is Slow Parent topic: Solving Problems Scanner Does Not Turn On or Turns Off Unexpectedly If the scanner does not turn on or if it turns off unexpectedly, try these solutions: Make sure the power cord is securely connected to the scanner and to a working electrical outlet. If the scanner turns off unexpectedly, you may need to adjust the Power Off Timer setting. Parent topic: Solving Scanning Problems Related tasks Changing the Power Off and Sleep Timer Settings Start Button Does Not Work as Expected If the start button does not start the correct program or perform the correct action, try these solutions: Make sure the scanner is securely connected to your computer. Make sure Epson Scan 2 is installed correctly. Make sure Document Capture Pro (Windows) or Document Capture (Mac OS X) is installed correctly. Make sure the correct settings were assigned to the scanner button in Document Capture Pro (Windows ) or Document Capture (Mac OS X). Parent topic: Solving Scanning Problems 67

68 Related tasks Assigning Start Button Settings or Scan Jobs Scanning Software Does Not Operate Correctly If your scanning software does not operate correctly, try these solutions: Make sure your computer has adequate memory and meets the system requirements for your operating system. Make sure your computer is not running in a power-saving mode, such as sleep or standby. If so, wake your system and restart your scanning software. Make sure the scanner is turned on. Make sure the connection between the scanner and your computer is secure. If you upgraded your operating system but did not reinstall your scanning software, try reinstalling it. If you connected the scanner using a USB cable, make sure it is connected directly to your computer or through only one USB hub. If you are using a TWAIN-compliant program, make sure that the correct product is selected as the Scanner or Source setting. If you are using the scanner with the optional Network Interface Unit, make sure the network cable is securely connected. Parent topic: Solving Scanning Problems Related references Windows System Requirements Mac System Requirements Cannot Start Epson Scan 2 If you cannot start Epson Scan 2, try these solutions: Make sure your scanner is turned on and any interface cables are securely connected at both ends. Make sure Epson Scan 2 is selected in your scanning program. Make sure your computer is not running in a power-saving mode, such as sleep or standby. If so, wake your system and restart Epson Scan 2. If you connected the scanner using a USB cable, make sure it is connected directly to your computer or through only one USB hub. 68

69 Scanning is Slow Make sure you do not have multiple versions of Epson Scan 2 installed. If you do, uninstall all versions and install one version. If you are using the scanner with the optional Network Interface Unit, make sure the network cable is securely connected. If you upgraded your operating system but did not reinstall Epson Scan 2, try reinstalling it. If you are using a TWAIN-compliant program, make sure that the correct product is selected as the Scanner or Source setting. Parent topic: Solving Scanning Problems Related concepts Uninstall Your Scanner Software If scanning becomes slow, try these solutions: Scan your original at a lower resolution, if possible. Make sure your system meets the requirements for your operating system. If you are scanning a highresolution image, you may need more than the minimum requirements. If necessary, increase your system's memory. If scanning becomes slower after scanning continuously with the ADF for a long time, the scanner may have automatically slowed down to protect the scanner mechanism from overheating or becoming damaged. Let the scanner rest with the power on for 30 minutes, then try scanning again. If you are running virus protection or other security software, exclude the TWAIN.log files from monitoring or set the TWAIN.log file as read only. See your virus protection or security software instructions for details. The TWAIN.log file is saved in the following locations: Windows XP: C:\Documents and Settings\(user name)\local Settings\Temp Windows (other versions): C:\Users\(user name)\appdata\local\temp Parent topic: Solving Scanning Problems Related references Windows System Requirements Mac System Requirements Solving Original Document Feeding Problems Check these solutions if you have problems feeding originals through your product. 69

70 Originals Do Not Feed From the Automatic Document Feeder Originals Jam in the Automatic Document Feeder Parent topic: Solving Problems Originals Do Not Feed From the Automatic Document Feeder If your originals do not feed when placed in the ADF, try these solutions: Make sure the size, weight, and number of your originals are supported by the ADF. Make sure the originals are loaded correctly. Try cleaning the inside of the ADF. Parent topic: Solving Original Document Feeding Problems Related references Original Document Specifications for the ADF Related tasks Cleaning the ADF Related topics Placing Originals on the Scanner Originals Jam in the Automatic Document Feeder If your originals jam in the ADF, follow the steps here to clear the jam. 1. Remove your originals from the input tray. 2. Raise the ADF cover and remove any jammed originals. 70

71 3. If you cannot remove the originals, make sure the ADF cover is open and raise the ADF. 71

72 4. Press the tabs on the document mat and remove the mat. 72

73 5. Carefully remove any jammed originals. 6. Slide the notches on the base of the document mat into the scanner lid and push the top tabs into place until they click. 7. Close the ADF, then close the ADF cover. 8. Reload your originals. 73

74 Caution: Make sure your originals meets the specifications for the ADF before loading them. Parent topic: Solving Original Document Feeding Problems Related references Original Document Specifications for the ADF Related topics Placing Originals on the Scanner Solving Scanned Image Quality Problems Check these sections if a scanned image on your computer screen has a quality problem. Image Consists of a Few Dots Only Line of Dots Appears in All Scanned Images Straight Lines in an Image Appear Crooked Image is Distorted or Blurry Image Colors are Patchy at the Edges Image is Too Dark Back of Original Image Appears in Scanned Image Characters are not Recognized During Conversion to Editable Text (OCR) Binding Margins on a Scanned Booklet are Blurry Ripple Patterns Appear in an Image Scanned Image Colors Do Not Match Original Colors Scanned Image Edges are Cropped Resetting the Epson Scan 2 Settings Parent topic: Solving Problems Image Consists of a Few Dots Only If your scanned image consists only of a few dots, try these solutions: Make sure you placed your original for scanning facing the correct way. If you are scanning using the Epson Scan 2 Black & White setting, adjust the Threshold setting and scan again. Parent topic: Solving Scanned Image Quality Problems 74

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