All SRc members are required to sign the document. Ms Brand sent the document to all SRc members and the document will be signed after the meeting.

Transcription

1 MINUTES OF THE STUDENT REPRESENTATIVE COUNCIL OF THE UNIVERSITY OF STELLENBOSCH HELD ON 02 OCTOBER 2014 IN THE SRC BOARDROOM AT 21:00 IN ATTENDANCE: Stefan Laing, Rodé Brand, Wimpie Greyvenstein, Angelique Fouché, Arnim Ritter, Sasha-Leigh Williams, Rika Botes, Tinotendaishe Muzofa, JC Landman, Kyle Anderson, Tarina Nel, Albert Coetzee, Collen Mathieledza, Dumo Majombozi, Jacobus De Wet, Daniella Potgieter ABSENT WITH REASON: ABSENT WITHOUT REASON: OTHER ATTENDANTS: Tristan Jaftha, Isabelle Coetzee, Christa De Kock (minute taker) DESCRIPTION AND DISCUSSION: MOTIONS/ACTIONS 1. Opening: Mr Laing opens meeting at 21: Welcoming and Personalia: Welcomes the representatives of Die Matie, Ms Coetzee and the Matie election convenor, Mr Jaftha. 3. Approval of Previous Meeting Minutes: /13 votes in favour of Mr Anderson (additional information) /14 votes in favour of Mr Greyvenstein (additional information) 7. Mr Landman & Mr Anderson instead of Mr Laing Stellenbosch University instead of University of Stellenbosch Mr Muzofa approves and Mr Ritter seconds. 4. Items from Previous Minutes: 4.1 Student Representative Council Launch Ms Williams, Mr Landman and Ms Nel discussed the possibility of hosting the year discussion over lunch. Possible dates include Monday 13 October and Tuesday 14 October. Ms Williams to discuss the SRc launch. 4.2 Code of Conduct All SRc members are required to sign the document. Ms Brand sent the document to all SRc members and the document will be signed after the meeting. Ms Brand to address the signing of the code of conduct. Mr Greyvenstein mentions that the issues regarding the

2 downloading of the code of conduct has been addressed. 5. Settings of Agenda: 7.5 Student Relations 7.6 King Pie 7.7 MAD 2 Feedback 7.8 Bursaries and Loans Feedback 7.9 Centre for Inclusivity Discussion 8.4 General Painting of Residence Walls 6. Election of Statutory Bodies: Mr Jaftha explains the voting procedure for the positions in council and senate: Each place within each procedure will be voted on separately, after each round the lowest vote will fall out and a vote of 8/15 will suffice to be elected for the position. Mr Jaftha to lead the voting procedure for statutory bodies. 6.1 Council Mr Jaftha states that 2 positions are to be elected to the council, SRc or non-src members. Mr Laing, Ms Williams, Ms Nel, Ms Bezuidenhout and Mr Ghroep avails for candidacy. Ms Williams withdraws candidacy. In round 1 the voting states Mr Laing 9/15 and Ms Nel 6/15, thus Mr Laing is elected to council. In round 2 the voting states Ms Ghroep 7/15 and Mr Nel 7/15 with 1 spoiled vote. In round 3 the voting states Mr Ghroep 8/15 and Ms Bezuidenhout 7/15, thus Mr Ghroep is elected to council. Mr Laing and Mr Ghroep are elected to the council. 6.2 Senate Mr Jaftha states that 3 positions are to be elected to the senate, SRc members only. Mr Landman, Ms Williams, Mr Greyvenstein, Mr Muzofa and Mr Majombozi avails for candidacy. In round 1 the voting states Mr Greyvenstein 2/15, Mr Landman 7/15, Mr Majombozi 3/15, Mr Muzofa 2/15 and Ms Williams 1/15, consequently, Ms Williams falls out. In round 2 the voting, Mr Greyvenstein 2/15, Mr Landman 7/15, Mr Majombozi 3/15 and Mr Muzofa 2/15, thus no candidates fall out, Ms Williams already being excluded. In round 3, the voting states Mr Greyvenstein 2/15, Mr Landman 7/15, Mr Majombozi 3/15 and Mr Muzofa 2/15, thus Mr Landman is elected to senate. In round 4 the voting states Mr Greyvenstein 3/15, Mr Majombozi 7/15, Mr Muzofa 1/15 and Ms Williams 3/15 with 1 spoiled vote. For the next round all candidates are included, except Mr Landman. In round 5 the voting states Mr Greyvenstein 2/15, Mr Majombozi 7/15 and Ms Williams 4/15 with 1 spoiled vote, Mr Landman, Mr Majombozi and Ms Williams are elected to senate.

3 thus Mr Greyvenstein falls out. In round 6 the voting states Mr Majombozi 9/15 and Ms Williams 6/15, thus Mr Majombozi is elected to senate. In round 7 the voting states Mr Greyvenstein 4/15, Mr Muzofa 3/15 and Ms Williams 8/15, thus Ms Williams is elected to senate. 6.3 Institutional Forum Mr Jaftha states that 3 positions are to be elected to the institutional forum, 2 SRc members and 1 non-src member. Mr Kadima and Ms Bezuidenhout avail themselves for this position, as non-src members. Mr Anderson and Mr Ritter avail themselves for for the position, as SRc members. Mr Jaftha mentions that the SRc should appoint, not elect, a non-src member and therefore the SRc conducts the voting procedure. This procedure is carried out in camera. Mr Anderson and Mr Ritter are both given votes of confidence and the thus Mr Anderson and Mr Ritter are elected to the institutional forum. 7. Discussion and Feedback: Mr Kadima is elected to the institutional forum as a non-src member. Mr Anderson and Mr Ritter are elected to the institutional forum as SRc members. 7.1 Blackface Incident and the Handling Thereof Mr Greyvenstein discusses the incident known as Blackface or Amazink that reportedly took place on 20 September. A crisis meeting was held on the morning of 23 September. The ensuing media surge was managed. An advisory forum was held at the Wimbledon Hub, to which representatives ov various student bodies were invited. After this meeting, the SRC executive, along with other SRC members, met in the SRC offices. An official press release was sent out around 02:00 on the morning of 24 September. Mr Greyvenstein to discuss the incident known as Blackface or Amazink. Mr Greyvenstein mentions that Student Parliament will have a sitting on 7 October, at which the incident will be discussed. It has already been added to the agenda. The SRc are to give feedback on the procedures that were followed in dealing with the incident, along with various other stakeholders. A delegation from the Central Disciplinary Committee of the university will also be given the opportunity to explain the procedures they followed in reaching their recommendation. Ms Williams points out that in the from Student Parliament; only the Xhosa version mentions the word blackface, while the Afrikaans and English versions only refer to it as the Amazink incident.

4 Ms Williams states that the group, United Students Movement, met on 30 September after the SU s response to the incident. A petition is being launched with the purpose of insuring accountability. They are also petitioning for a discussion on the way in which the CDC reached their decision. An informal discussion will take place on 3 October at 11:30 on the Rooiplein. Ms Nel to speak on the feedback from Prim Committee meeting. Ms Williams mentions that SASCO and DASO will possibly meet with management in the week to come. 7.2 Prim Committee Feedback Ms Nel mentions the pre-discussion that took place before the Prim Committee meeting. Ms Nel encourages involvement in residences at House meetings, HK meetings, the residences social events and their Annual Discussions. Mr Anderson to discuss the Student Charter of Rights and Responsibilities and its relevance. 7.3 Student Charter of Rights and Responsibilities A drafted document on the Student Charter of Rights and Responsibilities is handed out. Mr Anderson discusses the shear scale and relevancy of the project. Mr Landman and Mr Anderson attended the conference where consensus was reached on every issue. Mr Anderson urges SRc members to read through the documents and critically engage in it. Mr Anderson mentions a few critical points in the document that is relevant to SU. Mr Landman mentions that at the next conference, a signature of approval is required to show that the SU considered the Student Charter of Rights and Responsibilities as drafted. Mr Anderson mentions the possibility for him to be part of the steering committee and the opportunity for SU to support the project and possibly host the next conference. 7.4 Safety Selfie-Competition Mr Coetzee states that not a lot of entries were received, but awareness was created. The winner will be announced via social media. Mr Coetzee to mention the outcome of the competition. 7.5 Student Relations Mr Muzofa talks about the Aweness Camp a SRc initiative that

5 held the first camp in Mr Muzofa discusses the poor documentation and structure of the project and the topic of including Aweness Camp in the welcoming week. Ms Williams volunteers to assist Mr Muzofa on the project. Mr Muzofa to discuss various student relational issues. Mr Muzofa mentions the International office is having an ISUS orientation. He urges members of the SRc to avail themselves for this. Mr Muzofa shares that the Post Graduate office feels unrepresented and has little involvement on campus. Mr Muzofa mentions the possibility of creating a portfolio or structure to meet the needs of post graduate students. Mr Coetzee mentions a task team to create a welcoming for these students, including social events. Mr Muzofa mentions that the Alumni office is keen to build relationship with the SRc, as expressed by the Alumni office at a meeting he attended along with Mr Greyvenstein, earlier today. Mr Muzofa speaks on student leaders to invest in the M4M fund. Mr Landman mentions that the fund is part of the Student Success portfolio, although the Alumni contribute to it. Mr Muzofa states that the Alumni office plan to host an event on 13 February 2015 and talks of the possibility of making this a SRc branded event or working in conjunction with the Alumni. Mr Muzofa mentions possibly having a social event with the Alumni office. 7.6 King Pie Mr Muzofa points out that the only Halaal food vendor, King Pie, closed in the Neelsie. He mentions the discussion on vendors to supply Halaal food to the Neelsie. Ms Nel states that the Prim Committee is currently addressing the matter of Halaal food and that a meeting with Mr Kloppers will be held on 4 October. Mr Muzofa asks to include the Muslim society on the matter. Mr Muzofa to speak on the matter of accessibility of Halaal food. 7.7 MAD 2 Feedback Ms Potgieter mentions that the first meeting with the MAD 2 HK s went well. She mentions that MAD 2 will not only include Vensters, but will be handled in a more practical way this will include a SRc event and the possibility of Trapkarre as an event. Ms Potgieter to discuss the feedback of MAD Bursaries and Loans Feedback Ms Fouché states that Mr Landman will be managing Bursaries and Loans, as it directly affects the students success. Ms Fouché to speak on Bursaries and Loans.

6 7.9 Centre of Inclusivity Discussion Ms Williams speaks on the decision of management and council, to close the centre for inclusivity. Ms Williams urges the SRc should to be involved in this action and have an input. A task team, including Mr Muzofa, Ms Nel, Ms Williams, Mr Landman and Mr Greyvenstein, is formed to manage the situation. Ms Williams to discuss the centre of inclusivity. 8. General: 8.1 Portfolio Planning Ms Brand mentions not all portfolio planning has been handed in and states that all planning has to be in on 6 October. 8.2 Portfolio Budgets Ms Fouché states that the date of hand in is postponed to 16 October. She mentions the possibility of financial training for SRc members before this date and that guidelines and templates will be sent out to SRc members. Ms Fouché states that the final budget of the SRc would be confirmed by management on 26 October. Ms Brand to speak on the portfolio planning that needs to be handed in. Ms Fouché to discuss the portfolio budgets and possible SRc financial training. 8.3 Managerial Positions Mr Laing mentions that a short list has been compiled and interviews will be held on 7 October. He mentions that the executive committee and outgoing managers will partake in the interviews and selection. Mr Laing to provide an update to the process of appointing managerial positions. 8.4 General Painting of Residence Walls Ms Fouché discusses the financial issues residences face and the managing thereof. She urges the SRc residence guardians to engage on these issues with the relevant parties. Ms Nel mentions a new initiative to involve social media in informally commenting on issues regarding building companies. Mr Fouché to speak on the managing of financial issues of residences. 9. In Camera: 10. Questions and Varia: Mr Greyvenstein discusses the issue of the SU logo on the signatures and credit Mr Landman for the design of the signatures. The issue of signatures failing to open will be addressed.

7 Mr Coetzee suggests entering a SRc team into the Trapkarre taking place during MAD 2. Mr Mathieledza reminds the SRc members of the military academy s formal dinner taking place on 10 October at 18:30. Mr Muzofa will arrange the transport. Mr Muzofa discusses the possibility of the international office implementing a buddy system for the international students to be linked with SU students. Ms Nel suggests discussing the idea at Prim Committee meeting. Further informal brainstorming will be conducted in the SRc offices. Mr Anderson urges the SRc members to thoroughly review the Student Charter of Rights and Responsibilities. Mr Mathieledza asks to be added to the mailing list. Greyvenstein to address the issue. Mr Mr Mathieledza mentions the military academy s library is in need of resources as materials are outdated. The issue will be discussed formally in the next meeting. Mr Landman and Mr de Wet will look into it. Mr Mathieledza mentions that students from the military campus joined the SU athletics team. Ms Williams gives credit to Mr Landman for assisting in a post graduate student obtaining a bursary in order to proceed studying at SU. Ms Williams mentions the rumour of a petition being handed in at Parliament following a letter wrote to the Department of Higher Education by a SU student. Ms Nel asks SRc members to assist during the Recruitment Bursaries event on 8 October at 6:15 in the DF Malan Memorial Centre. 11. Next Meeting: Tentatively on 15 October in the SRc Boardroom at 21: Closing: Mr Laing closes the meeting at 01:37.