Board of Regents Meeting Agenda Kansas Room, Memorial Union Thursday, 9/25/2014 4:00-6:00 PM CT

Transcription

1 I. Call to Order II. Roll Call Mr. Hoferer Mr. McGivern Mrs. Moran Mrs. Parks Mr. Sneed Mrs. Sourk Mrs. Trusdale Mr. Wolgast III. Approval of Minutes of Past Meeting(s) A. Approval of July 24, 2014 Minutes July 24,2014 Board Minutes - Page 3 IV. Officer Reports A. Chair's Report B. President's Report C. Committee Report(s) 1. Audit Committee a. Annual Audit Services Audit Services - Page 8 Audit Services Proposal - Page 9 D. Treasurer's Report Board of Regents Meeting Agenda Kansas Room, Memorial Union Thursday, 9/25/2014 4:00-6:00 PM CT 1. Liquidated Claims Approval - May 2014 Liquidated Claims Approval - May Page Liquidated Claims Approval - June 2014 Liquidated Claims Approval - June Page Liquidated Claims Approval - July 2014 Liquidated Claims - July Page Liquidated Claims Approval - August 2014 Liquidated Claims - August Page Depository Security Transactions Depository Security Transactions - Page 15 V. New Business A. Consent Agenda 1. Faculty/Staff Personnel Actions Faculty/Staff Personnel Actions - Page 16 Master Page # 1 of 24 - Board of Regents Meeting 9/25/2014

2 B. Action Items 1. Designate Dr. William Gary Baker as Professor Emeritus and Mr. Douglas Jones as Lecturer Emeritus Emeriti - Page University Health Plan Renewal Health Insurance Renewal - Page 19 Health Insurance Premiums - Page Renewal of Insurance Policies Insurance Policy Renewal - Page Updates Regarding Submitted Promotion & Tenure materials Promo & Tenure to Faculty Affairs - Page 22 C. Information Item(s) 1. Report of Purchases between $25,001 and $50,000 Purchases - Page Social Media Task Force Report Master Page # 2 of 24 - Board of Regents Meeting 9/25/2014

3 WASHBURN UNIVERSITY OF TOPEKA BOARD OF REGENTS MINUTES July 24, 2014 I. Call to Order Chairperson Sourk called the meeting to order at 4:02 p.m. in the Kansas Room of the Memorial Union on the Washburn University campus. II. Roll Call Present were: Mr. Hoferer, Mr. McGivern, Mrs. Moran, Mrs. Parks, Mr. Sneed, Mrs. Sourk and Mrs. Trusdale. III. Election of Board Secretary It was moved by Regent Sneed and seconded to appoint Marc Fried, University Counsel, as Secretary to the Board. Motion passed. IV. FY 2015 Public Budget Hearing Chairperson Sourk declared the Public Budget Hearing open. No members of the public had given notice to speak at the hearing. Chairperson Sourk asked if anyone present wished to speak and none came forward. The Board moved and seconded a motion to approve the public budget. The motion passed and Chairperson Sourk declared the Public Budget Hearing closed. V. Approval of Minutes of the June 12, 2014 meeting It was moved by Regent Moran and seconded to approve the Minutes of the June 12, 2014 meeting. Motion passed. VI. Officer Reports A. Chair s Report Chairperson Sourk thanked Regent Sneed for his service as chair this past year. She said the meeting schedule will be an action item later. Chairperson Sourk presented committee appointments, saying she has contacted Regents and all have agreed to serve. Budget/Finance Regent McGivern, chair, and Regents Sneed and Trusdale; Audit Regent Hoferer, chair, and Regents 1 Master Page # 3 of 24 - Board of Regents Meeting 9/25/2014

4 Wolgast and Parks; Nominating Regent Sourk, chair, and Regents Sneed and McGivern; Presidential Assessment - Regent Parks, chair, and Regents Sourk and Trusdale; and the Washburn Institute of Technology Liaison, Regent Hoferer. It was moved by Regent Hoferer and seconded to approve the committee appointments. Motion passed. B. President s Report President Farley reported the Kansas Humanities Council awarded a grant in the amount of $8,736 to the Mulvane Art Museum for educational programming relating to Drift and Drag, an exhibition and series on water flow issues in Kansas. Dr. Farley said the Dean of the Law School is out of town with the Kansas Women s Attorney s Association, but reported the Washburn University School of Law was ranked Number 6 on a list by prelaw and the National Jurist magazines of the top law schools that improved their graduate employment rate by ten percent or more during the past two years. Regent Hoferer noted the School of Law also ranked 35 th for preparing students to practice. President Farley reported Dr. Marian Jamison said the School of Nursing applied for and received a grant in the amount of $557,000 to train full-time and part-time students who wish to be nurse practitioners. Dr. Farley said this weekend a mascot boot camp is being conducted on campus. This will be the third time in the last four years. A nationally known person typically leads the program. He said we have been getting many press inquiries to watch, but this is not permitted until the last day to preserve each individual s identity because participants are not in mascot garb until the last day. President Farley said Move-In day is August 14. He said classes start the following Monday, and that we are still doing new student orientations. C. Committee Report(s) There were no committee reports. D. Treasurer s Report Vice President for Administration and Treasurer, Rick Anderson reported 1. Liquidated Claims Approval May 2014 and 2 Liquidated Claims Approval June Regent Moran questioned the June check register entry for $22,000 to Gale. Vice President Anderson will research and get back to the Regents. 2 Master Page # 4 of 24 - Board of Regents Meeting 9/25/2014

5 VII. New Business A. Consent Agenda It was moved and seconded to approve the Consent Agenda. Motion passed. As approved by action of the Board: 1. Faculty/Staff Personnel Actions Gerald Bayens as Associate Dean in the School of Applied Studies at an annual salary of $110,333 effective July 1, 2014; Phyllis Berry as Interim Chair of Criminal Justice & Legal Studies/Professor at an annual salary of $68,750 effective August 1, 2014; Matt Arterburn, position change to Assistant Dean, College of Arts & Sciences at an annual salary of $70,993 effective August 1, 2014; Kathy Ure, title change to Mobile Health Clinic Director/Lecturer of Nursing at an annual salary of $68,613 effective August 1, 2014; James Barraclough, title change to Director of Undergraduate Initiatives/Student Success Lecturer at an annual salary of $46,500 effective August 1, 2014; Nancy Maxwell, Professor of Law, phased retirement at.5 FTE for one year effective August 1, 2014; hire Amy White for FY 2015 as Simulation Coordinator/Lecturer of Nursing at an annual salary of $55,000; hire Anne Fredrickson for FY 2015 as Lecturer of Nursing at an annual salary of $72,098; hire Linda Merillat for FY 2015 as Educational Instructional Design/Lecturer of Nursing at an annual salary of $68,500; hire Amy Memmer for FY 2015 as Assistant Professor of Criminal Justice & Legal Studies at an annual salary of $57,000; hire Melanie Worsley for FY 2015 as Assistant Professor of Criminal Justice & Legal Studies at an annual salary of $53,000; hire Whitney Walter for FY 2015 as PTA Clinical Coordinator/Lecturer of Allied Health at an annual salary of $62,500; recruit new position Marketing Coordinator in Small Business Development Center; recruit new position Technical Instructor- Mathematics-Perkins Leadership Grant at Washburn Institute of Technology at an annual salary of $45,000 effective August 1, 2014; and, 2. Eminentes Universitatis award designation of Eminentes Universitatis to Janice Bennett, Ronnie Collins, Jeanne Dodge, Sue Jarchow, Bob Kaberline, Deborah Moore and Jane Stewart. B. Action Items 1. Proposed Washburn University Board of Regents Meeting s for It was moved by Regent Parks and seconded to approve the Board of Regents meeting dates for as outlined in the agenda item. Motion passed. 3 Master Page # 5 of 24 - Board of Regents Meeting 9/25/2014

6 2. Policies a. Agilent GC and GC/MS Systems for Washburn University Forensic Chemical Science Program Vice President for Academic Affairs, Randy Pembrook, explained that an Agilent is a microscope that keeps our equipment consistent with KBI equipment which will aid our students in working with KBI staff and should improve opportunities for employment after graduation. It was moved by Regent Sneed and seconded to approve. Motion passed. b. Change in Faculty Handbook Language Regarding the Probationary Period and Early Petitions for Tenure Vice President for Academic Affairs, Randy Pembrook, presented the item, saying there are two points as part of the ongoing revisions to the faculty handbook. The first deals with confusion of length of probationary period to create a uniform probationary period of six years and at least three years at Washburn. The second clarifies if a person has been teaching for a period of time and allows them to apply before the six year probationary period. It still requires at least three years at Washburn. This needs the approval of the chair and dean. It was moved by Regent Moran and seconded to approve. Motion passed. C. Information Item(s) 1. Report of Purchases between $25,001 and $50,000 Award of contracts to: Regents Flooring Company, Lenexa, KS, in the amount of $32,600 to replace rubber flooring in the Student Recreation & Wellness Center; Designed Business Interiors, Topeka, in the amount of $45,335 for installation of glass wall enclosure area at Mabee Library; Latimer Sommers & Associates, Topeka, in the amount of $28,600 for electrical engineering services primary electrical distribution system study; and, Jock s Nitch Sporting Goods, Topeka, in the amount of $26,593 for football uniforms, shoes and accessories for the Athletic Department. 2. Heartland Visioning Dr. Farley introduced John Hunter, executive director of Heartland Visioning, who made a presentation. Mr. Hunter thanked Washburn University for its continued financial support and Dr. Farley s leadership and vision. 4 Master Page # 6 of 24 - Board of Regents Meeting 9/25/2014

7 Vice President for Administration and Treasurer, Rick Anderson, responded to the earlier question from Regent Moran about the debit check entry for Gale. Vice President Anderson explained that Gale is an electronic research tool for the Law Library. It was moved and seconded to adjourn. The meeting adjourned at 4:50 p.m. Marc B. Fried Secretary, Board of Regents 5 Master Page # 7 of 24 - Board of Regents Meeting 9/25/2014

8 Agenda Item No. IV. C. 1. a. Washburn University Board of Regents SUBJECT: Annual Audit Services BACKGROUND: On December 7, 2009, a Request for Proposal was issued to 31 accounting firms capable of providing annual audit services for Washburn University. The University received proposals from five firms: Berberich Trahan & Co., P.A.; BKD, LLP; RubinBrown LLP; Grant Thornton LLP; and Clifton Gunderson LLP. Following the proposal review, the two highest rated firms (BKD LLP and RubinBrown LLP) were invited for formal presentations. The presentation were attended by the review committee, other university personnel, the Board of Regents Audit Committee and other Board members. In addition to the presentations, the costs and hours proposed by the firms were analyzed in detail to ensure comparability for all proposals. An award was made to RubinBrown for the audits and related professional services for the fiscal year ending June 30, 2010 with the option of renewing for each of the subsequent four (4) fiscal years ending June 30, DESCRIPTION: At the August 27, 2014 Board of Regents Audit Committee meeting the committee voted to recommend approval to extend the RubinBrown contract with the University for an additional five years with partner rotation, meaning RubinBrown would provide a different lead audit partner for the FY 2015 through FY 2019 audits. FINANCIAL IMPLICATIONS: Expenditures for the FY 2015 through FY 2019 audits fees are outlined in the attached RubinBrown proposal. RECOMMENDATION: President Farley recommends the Board of Regents approve the audit services contract to RubinBrown, with the stipulation of partner rotation, through the fiscal year ending June 30, Jerry Farley, President Master Page # 8 of 24 - Board of Regents Meeting 9/25/2014

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11 Agenda Item No. IV. D. 1. Washburn University Board of Regents SUBJECT: Liquidated Claims Approval May 2014 DESCRIPTION: Attached is the list of claims processed for the month of May, 2014 by fund, and a summary of all claims by fund is detailed below. The payroll claims will be presented to the Board of Regents for review at the July 24, 2014 meeting through the Chairperson. To the best of my information and belief, I certify that the liquidated claims submitted in this transmittal are in compliance with all applicable laws and University policies. Rick Anderson, Vice President for Administration & Treasurer WASHBURN UNIVERSITY Fund # Fund Name Total Claims 1. General Fund $1,346, Debt Retirement & Construction Fund Building and Construction Fund 753, Endowment Fund Student Loan Fund 1, Tort Claim Fund 21, Restricted and Agency Fund 213, Plant Fund Smoothing Fund Capital Improvement Government and Research Fund 324,277 Sub-Total 2,661,707 Payroll 3,036,699 Payroll Withholding ACH Transactions 3,620,340 *Wire Transfers (Investments) -0- Total $9,318,746 WASHBURN INSTITUTE OF TECHNOLOGY 1. General Fund $128, Building and Construction Fund Student Loan Fund Restricted and Agency Fund 12, Government and Research Fund 22,835 Sub-Total 163,697 Payroll 333,372 Payroll Withholding ACH Transactions 258,276 Total $755,345 Jerry B. Farley, President Master Page # 11 of 24 - Board of Regents Meeting 9/25/2014

12 Agenda Item No. IV. D. 2. Washburn University Board of Regents SUBJECT: Liquidated Claims Approval June 2014 DESCRIPTION: Attached is the list of claims processed for the month of June, 2014 by fund, and a summary of all claims by fund is detailed below. The payroll claims will be presented to the Board of Regents for review at the July 24, 2014 meeting through the Chairperson. To the best of my information and belief, I certify that the liquidated claims submitted in this transmittal are in compliance with all applicable laws and University policies. Rick Anderson, Vice President for Administration & Treasurer WASHBURN UNIVERSITY Fund # Fund Name Total Claims 1. General Fund $2,289, Debt Retirement & Construction Fund Building and Construction Fund 1,415, Endowment Fund Student Loan Fund Tort Claim Fund 5, Restricted and Agency Fund 143, Plant Fund Smoothing Fund Capital Improvement Government and Research Fund 177,547 Sub-Total 4,032,156 Payroll 2,979,424 Payroll Withholding ACH Transactions 2,761,784 *Wire Transfers (Investments) -0- Total $9,773,364 WASHBURN INSTITUTE OF TECHNOLOGY 1. General Fund $111, Building and Construction Fund 28, Student Loan Fund Restricted and Agency Fund 22, Government and Research Fund 55,635 Sub-Total 217,945 Payroll 293,290 Payroll Withholding ACH Transactions 165,260 Total $676,495 Jerry B. Farley, President Master Page # 12 of 24 - Board of Regents Meeting 9/25/2014

13 SUBJECT: Liquidated Claims Approval July 2014 Agenda Item No. IV. D. 3. Washburn University Board of Regents DESCRIPTION: Attached is the list of claims processed for the month of July, 2014 by fund, and a summary of all claims by fund is detailed below. The payroll claims will be presented to the Board of Regents for review at the September 25, 2014 meeting through the Chairperson. To the best of my information and belief, I certify that the liquidated claims submitted in this transmittal are in compliance with all applicable laws and University policies. Rick Anderson, Vice President for Administration & Treasurer WASHBURN UNIVERSITY Fund # Fund Name Total Claims 1. General Fund $2,350, Debt Retirement & Construction Fund 49, Building and Construction Fund 1,504, Endowment Fund Student Loan Fund 1, Tort Claim Fund 6, Restricted and Agency Fund 175, Plant Fund Smoothing Fund Capital Improvement Government and Research Fund 377,063 Sub-Total 4,464,264 Payroll 2,669,484 Payroll Withholding ACH Transactions 1,376,990 *Wire Transfers (Investments) -0- Total $8,510,738 WASHBURN INSTITUTE OF TECHNOLOGY 1. General Fund $101, Building and Construction Fund 107, Student Loan Fund Restricted and Agency Fund 1, Government and Research Fund 108,817 Sub-Total 319,413 Payroll 280,122 Payroll Withholding ACH Transactions 68,895 Total $668,430 Jerry B. Farley, President Master Page # 13 of 24 - Board of Regents Meeting 9/25/2014

14 Agenda Item No. IV. D. 4. Washburn University Board of Regents SUBJECT: Liquidated Claims Approval August 2014 DESCRIPTION: Attached is the list of claims processed for the month of August, 2014 by fund, and a summary of all claims by fund is detailed below. The payroll claims will be presented to the Board of Regents for review at the September 25, 2014 meeting through the Chairperson. To the best of my information and belief, I certify that the liquidated claims submitted in this transmittal are in compliance with all applicable laws and University policies. Rick Anderson, Vice President for Administration & Treasurer WASHBURN UNIVERSITY Fund # Fund Name Total Claims 1. General Fund $13,047, Debt Retirement & Construction Fund 17, Building and Construction Fund 1,463, Endowment Fund Student Loan Fund Tort Claim Fund 17, Restricted and Agency Fund 228, Plant Fund Smoothing Fund Capital Improvement Government and Research Fund 156,785 Sub-Total 14,932,319 Payroll 2,454,029 Payroll Withholding ACH Transactions 3,308,904 *Wire Transfers (Investments) -0- Total $20,695,252 WASHBURN INSTITUTE OF TECHNOLOGY 1. General Fund $307, Building and Construction Fund 93, Student Loan Fund Restricted and Agency Fund Government and Research Fund 69,303 Sub-Total 471,347 Payroll 272,229 Payroll Withholding ACH Transactions 241,164 Total $984,740 Jerry B. Farley, President Master Page # 14 of 24 - Board of Regents Meeting 9/25/2014

15 Agenda Item No. IV. D. 5. Washburn University Board of Regents SUBJECT: Depository Security Transactions DESCRIPTION: Following is a list of the depository security transactions that have occurred. Bank Identification Number Description Maturity Action Taken Amount Core First 3137AXJE4 FGRM 4151BA 03/15/ Added $600,000 FINANCIAL IMPLICATION: Kansas statute requires University deposits be secured based on market value of securities. The Treasurer believes the University deposits are properly secured. Jerry B. Farley, President Master Page # 15 of 24 - Board of Regents Meeting 9/25/2014

16 Agenda Item No. V. A. 1. Washburn University Board of Regents SUBJECT: Faculty/Staff Personnel Actions DESCRIPTION: The following routine adjustments to specific salary lines must either be reported to the Board or approved by the Board. These following positions are necessary to meet the requirements of the Second Chance Act Grant that was awarded to the Kansas Department of Commerce in the amount of $511,750. Washburn University/Washburn Institute of Technology is a sub-award recipient to provide technical training for offenders in the Topeka Correctional Facility who are within 6 months to 18 months of release. Position Change Financial Implications New Position: Effective Annual Salary Certified October 1, $46,500 from Production 2014 Second Chance Technician Act Grant Instructor #1 New Position: Certified Production Technician Instructor #2 New Position: Adult basic Ed Co- Instructor New Position: Job Readiness Coach Effective October 1, 2014 Effective October 1, 2014 Effective October 1, 2014 Annual Salary $46,500 from Second Chance Act Grant Annual Salary $38,400 from Second Chance Act Grant Annual Salary $45,000 from Second Chance Act Grant Comments This position will work at the Topeka Correctional Facility This position will work at the Topeka Correctional Facility This position will work at the Topeka Correctional Facility This position will work at the Topeka Correctional Facility Action Request approval Request approval Request approval Request approval Master Page # 16 of 24 - Board of Regents Meeting 9/25/2014

17 These positions are needed to establish an Advantage Center at Washburn Institute of Technology. The Advantage Center at Tech is designed to help students in certain categories who are seeking Tech Education [e.g., those in the Topeka Metro Area without a high school diploma]. The purpose of the Advantage Center is to improve student retention and improve student support services for Washburn Institute of Technology students. Washburn Tech will receive funding through the Department for Children and Families (DCF) Memorandum of Understanding (MOU) with the Kansas Board of Regents. Position Change Financial Implications New Position: Effective Annual Salary Advantage October 1, $55,000 (12 Center 2014 months) Director New Position: Support Staff New Position: Adult Basic Education Instructor New Position: Technical Instructor - Welding New Position: CNA instructor Effective October 1, 2014 Effective October 1, 2014 Effective October 1, 2014 Effective October 1, 2014 Annual Salary $25,000 (12 months) Annual Salary $35,000 (9 months) Annual Salary $37,000 paid for from TRAC-7 grant funds (9 months) Annual Salary $40,000 (9 months) Comments AO-K Proviso and GED Accelerator Senate Substitute for House Bill 2506 DCF- MOU for services to DCF participants enrolled at Washburn Institute of Technology AO-K Proviso and GED Accelerator Senate Substitute for House Bill 2506 Reallocation of funds due to resignation of site coordinator from TRAC-7 funds AO-K Proviso and GED Accelerator Senate Substitute for House Bill 2506 Action Request approval Request approval Request approval Request approval Request approval RECOMMENDATION: President Farley recommends approval of these personnel actions. Jerry B. Farley, President Master Page # 17 of 24 - Board of Regents Meeting 9/25/2014

18 Agenda Item No. V. B. 1. Washburn University Board of Regents SUBJECT: Designate Dr. William Gary Baker as Professor Emeritus and Mr. Douglas Jones as Lecturer Emeritus DESCRIPTION: Dr. William Gary Baker began his teaching career at Washburn University in 1975 as Assistant Professor of Finance in the School of Business and received tenure and promotion to Associate Professor in 1978 with promotion to Professor in He earned his B.A. from Ohio State University in 1965, M.A. from Wichita State University in 1967, and Ph.D. from the University of Nebraska in Prior to his Washburn career of 40 years, he served as an Instructor of Economics, then Assistant Professor and Chairman of the Department of Accounting, Business Administration, and Economics at Benedictine College. During his 40 years of service, he has been an outstanding teacher, productive scholar, and diligent colleague along with being the Social Chairman for the School. Mr. Douglas Jones began his teaching career at Washburn University in 2000 as Instructor and Coordinator of the Diagnostic Medical Sonography Program in the School of Applied Studies Allied Health Department and served for a time as Program Director. He earned his B.A. in 1974 at the University of Kansas. Prior to his Washburn career, he had 25 years of experience in general, vascular, and cardiac ultrasound, 13 years in ultrasound services management, and 20 years involvement in teaching ultrasound. During his 14 years of service, he was instrumental in the development of the Diagnostic Medical Sonography Program at Washburn, was a dedicated liaison with the community, area hospitals and clinics, served on many University committees, and held offices within his professional organizations. FINANCIAL IMPLICATIONS: None RECOMMENDATION: President Farley recommends the Board of Regents bestow the title Professor Emeritus to Dr. William Gary Baker and Lecturer Emeritus to Mr. Douglas Jones. Jerry B. Farley, President Master Page # 18 of 24 - Board of Regents Meeting 9/25/2014

19 Agenda Item No. V. B. 2. Washburn University Board of Regents SUBJECT: University Health Plan Renewal DESCRIPTION: The University s Health Programs plan year with Blue Cross Blue Shield of Kansas is from November 1 to November 1 each year. University administrators and employees have reviewed the information provided by Blue Cross Blue Shield and are recommending no plan or premium changes. This is largely due to continued favorable claims experience and minor plan changes over the last several years. The University s plan is a non-grandfathered, partially self-funded program. Our rates are a direct result of the usage our group has experienced over this rating period, and utilization has been favorable. Once again the University will fund the entire cost of the single, base plan premium for employees. The University will continue a four tier premium schedule which, in essence, provides income adjusted family coverage based upon salary to assist lower paid staff afford family medical coverage. The University will continue two options a base option and a buy-up option. The attached Premium sheet shows the individual premium amounts, as well as those amounts paid by the University to continue the University s support of premiums for dependent coverage for lower paid employees. The University will continue to monitor the effect the Affordable Care Act has on employee provided health plans over the next several years and look for ways to tie our wellness program more closely with our health plan. FINANCIAL IMPLICATIONS: The FY 15 Fringe Benefits budget contains sufficient funds to cover the University s portion of the premiums. RECOMMENDATION: President Farley recommends Board of Regents approval to renew the University s Health Plans. Jerry B. Farley, President Master Page # 19 of 24 - Board of Regents Meeting 9/25/2014

20 Washburn University Group Health Insurance Premiums Full-Time Employee November 1, 2014 PLAN Base Buy-Up Single Employee + Employee + Family Single Employee + Employee + Family Child/ren Spouse Child/ren Spouse Salary >$60,953 (Tier 1) Employee Pays for Buy-Up $24.88 $56.32 $54.07 $85.55 Employee Pays for Self $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Employee Pays for Dependents $0.00 $ $ $ $0.00 $ $ $ TOTAL for Employee $0.00 $ $ $ $24.88 $ $ $ Washburn Pays $ $ $ $ $ $ $ $ Total Premium $ $1, $1, $1, $ $1, $1, $1, Salary <=$60,953 (Tier 2) Employee Pays for Buy-Up $24.88 $56.32 $54.07 $85.55 Employee Pays for Self $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Employee Pays for Dependents $0.00 $ $ $ $0.00 $ $ $ TOTAL for Employee $0.00 $ $ $ $24.88 $ $ $ Washburn Pays $ $ $ $1, $ $ $ $1, Total Premium $ $1, $1, $1, $ $1, $1, $1, Salary <=$52,669 (Tier 3) Employee Pays for Buy-Up $24.88 $56.32 $54.07 $85.55 Employee Pays for Self $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Employee Pays for Dependents $0.00 $ $ $ $0.00 $ $ $ TOTAL for Employee $0.00 $ $ $ $24.88 $ $ $ Washburn Pays $ $ $ $1, $ $ $ $1, Total Premium $ $1, $1, $1, $ $1, $1, $1, Salary <=$43,963 (Tier 4) Employee Pays for Buy-Up $24.88 $56.32 $54.07 $85.55 Employee Pays for Self $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Employee Pays for Dependents $0.00 $ $ $ $0.00 $ $ $ TOTAL for Employee $0.00 $ $ $ $24.88 $ $ $ Washburn Pays $ $ $ $1, $ $ $ $1, Total Premium $ $1, $1, $1, $ $1, $1, $1, Salary <=$35,587 (Tier 5) Employee Pays for Buy-Up $24.88 $56.32 $54.07 $85.55 Employee Pays for Self $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Employee Pays for Dependents $0.00 $ $ $ $0.00 $ $ $ TOTAL for Employee $0.00 $ $ $ $24.88 $ $ $ Washburn Pays $ $ $ $1, $ $ $ $1, Total Premium $ $1, $1, $1, $ $1, $1, $1, Salary <=$27,309 (Tier 6) Employee Pays for Buy-Up $24.88 $56.32 $54.07 $85.55 Employee Pays for Self $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Employee Pays for Dependents $0.00 $ $ $ $0.00 $ $ $ TOTAL for Employee $0.00 $ $ $ $24.88 $ $ $ Washburn Pays $ $ $1, $1, $ $ $1, $1, Total Premium $ $1, $1, $1, $ $1, $1, $1, Master Page # 20 of 24 - Board of Regents Meeting 9/25/2014

21 SUBJECT: Renewal of Insurance Policies DESCRIPTION: Agenda Item No. V. B. 3. Washburn University Board of Regents The University s property insurance was renewed in July through the Midwest Higher Education Compact (MHEC) program. The renewal date for the remainder of the insurance coverage is October 1. Workers Compensation constitutes the highest premium of all the University property and casualty insurance policies. Over the last few years the University has worked closely with our insurance agent and workers compensation carrier and made a concerted effort to improve both the frequency and severity of claims. The experience modification factor of.82 is the lowest it has been in at least the last ten years. The list of renewal policies and premiums compared with the current year are as follows: Insurance Coverage Last Year Renewal Crime $ 11,380 $ 8,394 Automobile (annualized) 37,078 39,141 General Liability 65,598 67,157 Educators Legal Liability 33,141 33,141 Workers Compensation 400, ,753 Excess Indemnity (Umbrella) 28,397 29,242 Non-Owned Aircraft 7,350 7,350 Foreign Liability 5,856 5,856 Pollution Liability (annual premium of 3year prepaid policy) 7,705 8,306 Student Healthcare Professional Liability 17,366 17,950 Broadcasters Legal Liability - KTWU 2,995 2,995 IMA Brokerage Fee 60,000 60,000 Sports Accident Insurance 74,670 74,670 TOTAL $751,887 $730,955 FINANCIAL IMPLICATIONS: Total premiums are consistent with FY 15 budget. RECOMMENDATION: President Farley recommends approval to purchase insurance policies as listed. Jerry B. Farley, President Master Page # 21 of 24 - Board of Regents Meeting 9/25/2014

22 Agenda Item No. V. B. 4. Washburn University Board of Regents SUBJECT: Updates Regarding Submitted Promotion & Tenure Materials DESCRIPTION: Promotion and tenure candidates will have an opportunity to update information for materials already submitted in their petition. RATIONALE: Sometimes a grant is funded or an article accepted for publication after a candidate has submitted his/her promotion and tenure petition. This change would allow the candidate to update the existing information in the petition package, but does not guarantee that it will make a difference to the final outcome. Each committee or individual reviewing the package should state specifically why a candidate did or did not get approved, so the person(s) at the next stage can determine whether the additional material should change the outcome; the package does NOT go backwards. This policy will become the new Section 3.II.G the current sections G-L will adjust accordingly (becoming H-M). Proposed Changes to Faculty Handbook: Section 3.II.G A petitioner may provide updates regarding SUBMITTED materials mentioned in the original petition (e.g., grants; submitted articles) at any time in the review process. So reviewers further in the process can evaluate accurately whether any updates would or would not change that decision, committees and individuals reviewing the petition are encouraged to specify clearly what contributed to a negative decision. This proposed change will be effective immediately and will be applicable to all faculty applying for promotion and tenure regardless of hire date. FINANCIAL IMPLICATIONS: None RECOMMENDATION: President Farley recommends the Board of Regents approve the proposed changes to the submitted Promotion and Tenure materials. Jerry B. Farley, President Master Page # 22 of 24 - Board of Regents Meeting 9/25/2014

23 Agenda Item No. V. C. 1. Washburn University Board of Regents SUBJECT: Report of Purchases between $25,001 and $50,000 BACKGROUND: At the March 8, 2001 Board of Regents Budget and Finance Committee meeting, the administration presented an item for discussion to increase the Board expenditure approval limit from $25,000 to $50,000. The increase was approved by the Board of Regents at its May 9, 2001 meeting. DESCRIPTION: In compliance with that approval and to ensure the Board fully complies with its fiduciary responsibilities, the Board of Regents requested all items approved by the administration between $25,001 and $50,000 be listed each month and included for information. FINANCIAL IMPLICATIONS: These expenditures are in line with current year budgets. Jerry B. Farley, President Master Page # 23 of 24 - Board of Regents Meeting 9/25/2014

24 Report of Purchases between $25,001 and $50,000 Description Lee Arena Bleacher Improvements Sole Source - Original equipment manufacturer - Additional bleacher equipment replacement approved by the Board of Regents in May 2014 Capital Project Funding Vendor Heartland Seating Inc Shawnee, KS Amount $28,928 Custom Tool Kits Washburn Institute of Technology For compatibility with equipment previously purchased through the Kansas Department of Commerce JIIST grant Snap-On Industrial Crystal Lake, IL $31,058 Master Page # 24 of 24 - Board of Regents Meeting 9/25/2014