THE BOARD OF ILLINOIS COMMUNITY COLLEGE DISTRICT NO Seven Hundred Fifty-Fifth Regular Meeting October 29, 2013 MINUTES

Transcription

1 THE BOARD OF ILLINOIS COMMUNITY COLLEGE DISTRICT NO. 515 Seven Hundred Fifty-Fifth Regular Meeting MINUTES Ms. Jacqueline Agee, Chair convened the 755 th Regular Meeting of the Board of Illinois Community College District No. 515 at 5:00 p.m., Tuesday,, in the Board Room of the College. ROLL CALL: Board Members Present Ms. Jacqueline Agee, Chair Ms. Brunetta Hill-Corley, Vice Chair Ms. Cindy Somer, Secretary Dr. Kathleen Doyle Ms. Peg Donohue Mr. Wendell Mosby Mr. Marc Wiley Mr. Frank Walker, Student Trustee Table Participants Present Ms. Nancy Mammosser, Board Recorder Ms. Holly Tomchey, Del Galdo Group Dr. Marie Hansel, Interim Vice President, Academic Affairs Dr. Frank Zeller, Interim Vice President, Finance and Administration Mr. John Dallas, Jr., Interim Vice President, Community and Economic Development Dr. Gregory Thomas, Vice President, Student Affairs and Dean of Students Mr. Andy Schott, Faculty Representative Ms. Susan Braasch, Support Staff Representative Mr. Derrick Brodanex, Student Representative (arrived at 5:05 p.m.) Table Participants Absent Dr. Terri Winfree, President Administrators Present Ms. Diane Conatser, Mr. David Cronan, Mr. James M. Eaton, Ms. Deb Havighorst, Ms. Kristina Howard, Mr. Tim Kosiek, Ms. Jamie Miller, Mr. John P. Murphy, Dr. Debra Prendergast, Dr. Susan R. Solberg, Ms. Jennifer Stoner, Ms. Shannon Word, Ms. Patty Zuccarello Faculty Members Present Ms. Maureen Grady, Ms. Sally Haywood, Dr. Craig Mulling, Mr. Ed Schwarz, Mr. Jim White Staff Members Present Ms. Crystal Alston, Ms. Pat Trost Other Mr. Matt Geerdes, CPA, Crowe Horwath; Ms. Joyce Grant, League of Women Voters; Ms. Rhonda M. Jones, student; Ms. Portia O Neal, student; Ms. Michelle Paetow, Cancer Support Center

2 Page 2 ORAL/WRITTEN PUBLIC COMMUNICATIONS There were none. INTRODUCTIONS/RECOGNITIONS Diversity, Inc. Award Due to the absence of Dr. Winfree, Mr. Joe Martin from Diversity, Inc. will present the award to her at the Board meeting on November 26. Service Project Mail Call Honor Flight Chicago Ms. Maureen Grady spoke about Honor Flight Chicago where WWII veterans are flown to Washington, D.C. to view their memorial at no cost to them. She thanked Mr. Andy Schott, the Board, students, staff, and faculty for the letters that they wrote to the veterans for the flight. Hundreds of letters were received from the College. noted that he brought in about 4,000 letters that were written by students to soldiers, which were past the shipping date. Ms. Grady said that she would love to work with and his resources for the next Honor Flight. Mr. Derrick Brodanex arrived at 5:05 p.m. asked Dr. Hansel to speak to the Board about the cancer/memory tree fundraiser that the Nursing Club is sponsoring. College staff and students can purchase leaves in memory of someone who survived, lost their life, or is fighting cancer. The leaves will be placed on a tree located in the atrium. Donations will be given to the American Cancer Society. Jennifer S. Fallick Cancer Support Center Ms. Michelle Paetow from the Cancer Support Center presented the award to PSC. Mr. Jim White accepted the award on behalf of the college. Mr. White recognized Ms. Sally Haywood for raising over $ for the cause. The College team was named in memory of Dale Haywood, Sally s husband, who lost his battle with cancer. Mr. White noted that he would be retiring and that the team was in need of a new captain. Anyone interested should contact him directly. The trophy will be displayed in the Athletics trophy case. Introduction of New Faculty Dr. Susan Solberg introduced Dr. Hyrum LaTurner, Professor, Humanities to the Board. Introduction of New Administrator Dr. Frank Zeller introduced Ms. Marina Kibardina, Controller/Director of Business Services to the Board. Presentation of FY2013 Comprehensive Annual Financial Report and Audit Dr. Frank Zeller introduced Mr. Matthew Geerdes, CPA, or Crowe Horwath. Mr. Geerdes presented the financial report and audit to the Board. The audit has not been filed, as the requirements have not yet been released due to the government shutdown. The audit is complete and will be held in draft form until the requirements are released. Dr. Zeller explained that the filing delay is not isolated to the college. asked how many findings were identified. Mr. Geerdes explained that four were found, but these findings did not cost the college any additional funds. asked if wished to discuss the audit more in depth in Executive Session. declined.

3 Page 3 CONSENT ITEMS moved and seconded that the Board of Trustees approves the following items of consent: Minutes That the Board of Trustees approves the Minutes of the 754 th Regular Meeting of September 24, 2013; and the Minutes of the Executive Session of September 24, 2013, with a one year release date; as presented. Full-Time Faculty Overloads, Adjunct Faculty Salaries, and Compensation for Administrators, Staff and Retired Faculty on Teaching Assignments Fall 2013, Sixteen-Week Classes and First Eight-Week Classes (Credit Courses) That the Board of Trustees approves the full-time faculty overload compensation in the amount of $236,843.60, adjunct faculty compensation in the amount of $928,712.45, and compensation for administrators, staff and retired faculty on teaching assignments in the amount of $44,768.84, for sixteenweek classes and the first eight-week classes of the 2013 Fall term (credit courses). Adjunct Faculty Compensation for the Fall 2013 Term (Non-Credit Courses) That the Board of Trustees approves the adjunct faculty compensation in the amount of $125, for the Fall 2013 term (non-credit courses). Resignation of Mr. Edward Jodelka, Dean, Corporate & Continuing Education That the Board of Trustees approves the resignation of Mr. Edward Jodelka, Dean, Corporate & Continuing Education, effective September 4, Bills Payable FY 2014 That the Board of Trustees approves the FY2014 List of Bills Payable for October, as indicated in the enclosure. noted that the amount for cleaning services was very high. She asked when the college last went to bid on cleaning services. Dr. Zeller said that he would look into it and have a report for the next Board meeting. commented that she would like to see a schedule of when the contracts go to bid. The schedule is distributed to the Board annually in February. The vote being four (7) s, no (0) Nays, one (1) Advisory, the motion carried.

4 Page 4 ACTION ITEMS Appointment of Interim Director of Athletics moved and seconded that the Board of Trustees approves the appointment of Ms. Jacqueline Hoak, as Interim Director of Athletics, effective, at a salary of $56,981. The vote being four (7) s, no (0) Nays, one (1) Advisory, the motion carried. Appointment of Interim Director, Children s Learning Center moved and Ms. Donhue seconded that the Board of Trustees approves the appointment of Ms. Alison Drake, as Interim Director, Children s Learning Center, effective, at a salary of $65,479. The vote being four (7) s, no (0) Nays, one (1) Advisory, the motion carried. Appointment of Acting Dean, Student Development and Campus Life moved and seconded that the Board of Trustees approves the appointment of Ms. Shannon Word, as Acting Dean, Student Development and Campus Life, effective, at a salary of $75,481.

5 Page 5 The vote being four (7) s, no (0) Nays, one (1) Advisory, the motion carried. Contract Approval Wholeben, LLC moved and seconded that the Board of Trustees approves the contract to employ Dr. Brent Wholeben, Principal Member, Wholeben, LLC of Illinois as an external evaluator for the period of October 1, 2013 September 30, 2014 for the purpose of auditing the data of the Predominantly Black Institution (PBI) competitive grant: SySTEMic Change. The consulting fee, not to exceed $30,000, will be paid out of the FY13 PBI-STEM grant over a 12-month period. The vote being four (7) s, no (0) Nays, one (1) Advisory, the motion carried. Tentative Tax Levy moved and seconded that the Board of Trustees approves the tentative tax levy for Nay The vote being four (6) s, no (1) Nay, one (1) Advisory, the motion carried. Presentation of FY2013 Comprehensive Annual Financial Report and Audit Ms. Doyle moved and seconded that the Board of Trustees accept the FY2013 Comprehensive Annual Financial Report and Audit, as presented.

6 Page 6 Nay The vote being four (6) s, no (1) Nays, one (1) Advisory, the motion carried. REPORTS President s Report spoke about Dr. Winfree s report in her absence. felt that it would be beneficial for the Board to take the Clifton StrengthsFinder test, as mentioned in Dr. Winfree s weekly update. President s Cabinet Monthly Reports Dr. Hansel, Dr. Zeller, Mr. Dallas, and Dr. Thomas were available for any questions on their monthly reports. asked Dr. Zeller when the window project on campus would be completed. Mr. Tim Kosiek explained that 65% of the project had been completed and the entire project would be complete by the new year. asked Mr. Dallas how big of an impact was made by shutting down the Illinois worknet Center. Mr. Dallas said there were volunteers that handled the front desk and that everything ran smoothly. Mr. Dallas commented that he met with Karin M. Norington-Reaves, CEO of Chicago Cook Workforce Partnerships, and explained that the college would like to be the hub for employers in the area. Mr. Dallas asked Ms. Norington-Reaves for $100,000 - $150,000 in funding. noted that Mr. Dallas should work with Mr. Jennifer Stoner to send some college promotional items to Ms. Norington-Reaves. asked Mr. Dallas about the truck driving school. Mr. Dallas said that he and Dr. Winfree had a great meeting with Westside Trucking. They may become a constant employer for our graduates. asked why there was a lack of student interest in the program. Mr. Dallas said that it was due to a lack of promotion and the expense of tuition. commented that a high number of veterans are being referred to the truck driving school, but not many are accepted into the program. asked if the College gives preference to veterans in any of its programs. will discuss with Dr. Winfree at a later date.

7 Page 7 Mr. Schott spoke to the truck driving school. He noted that in the service, truck driving was not viewed positively. A better marketing plan, specific to veterans, is needed. asked Mr. Dallas and Ms. Stoner to work together to come up with a better marketing plan for the program. Ms. Stoner noted that the lack of financial aid available to fund the program is the issue. The college needs to look at how to fund the program and research possible funding sources. Ms. Stoner mentioned the idea of the Foundation finding a donor to fund the program. Monthly Financial Report Dr. Zeller reviewed the report. Electric Supplier Contract Update Dr. Zeller reviewed the report. Sustainability Report Ms. Donhue said she was very impressed with the report. commented that she would like to see a bin for recycling plastic grocery bags on campus. ITEMS FROM THE BOARD OF TRUSTEES Schedule for Future Board/College Events commented that the veterans events are coming up. Appointment of Board Chair Ms. Brunetta Hill-Corley moved and seconded that the Board of Trustees appoint Ms. Jacqueline Agee as Chair of the Board of Trustees. Nay Abstain The vote being five (5) s, one (1) Nay, one (1) Abstain, one (1) Advisory, the motion carried. ICCTA/ACCT Report The ICCTA Board of Representatives will meet in Schaumburg. On Thursday, November 7 th, will make a presentation to the Presidents Council about the statewide film festival. The College has been a pilot for web engagements. also stated that he was named the second vice president of the African American Community College Trustee Association. said he attended the ACCT Leadership Congress in October, along with Dr. Winfree, Dr. Doyle,, and. The conference will be in Chicago next year.

8 Page 8 Prairie State College Foundation Report The Foundation 40 th Anniversary Celebration is being held at Olympia Fields Country Club on Friday, November 8. To date there are just over 200 attendees and the Foundation has raised $15,400 in sponsorships and advertising alone. Last month it was reported that there were nine table captains for the evet and since that time, four additional people volunteered to recruit a table of eight to attend the event. The final list of table captains includes: Jacqueline Agee, Diane Conatser, David Cronan, John Dallas, Andy Schott, Greg Thomas, Pat Trost, Marc Wiley, Terri Winfree, and Foundation Directors Johanna Manasse, Nick Markionni, Dan Nevills and Pat Ormsby. In addition to donations solicited and donated by the Foundation staff and board of directors, 71 current employees donated items for the silent auction, and approximately 15 employees helped solicit silent auction donations, ads for the event program and event sponsorships. Two former employees have donated items for the silent auction and four relatives of current employees have donated to the auction. The current scholarship application is being revised and the application for Spring 2014 scholarships will be available to students next week. Faculty Report No report. Support Staff Report No report. ADJOURNMENT moved and seconded that the Board of Trustees adjourn the meeting. All members present voted, and the meeting adjourned at 6:19 p.m. Jacqueline J. Agee, Chair Cindy Somer, Secretary Nancy Mammosser, Board Recorder